HomeMy WebLinkAboutCC Resolution 15422 (Budget Adoption FY2025-26)1
RESOLUTION NO. 15422
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE CITYWIDE BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE FISCAL YEAR 2025-26 AND PROVIDING FOR THE
APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN
THE BUDGET IN THE AMOUNT OF $192,282,438, WITH NET
APPROPRIATIONS OF $163,777,889
WHEREAS, on May 19, 2025, City staff presented to the San Rafael City
Council at its regular meeting the proposed City-wide Operating budget and a Capital
Improvement Program for the fiscal year July 1, 2025 – June 30, 2026; and
WHEREAS, after examination, deliberation and due consideration of the
Goals and Objectives, Capital Improvement Program, City-wide Operating Budget and
corresponding staff recommendations, the San Rafael City Council provided direction to the
City Manager, and the City Manager has submitted a Final Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt the Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2025-2026; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2024-2025 to complete the balance of these projects
in the 2025-2026 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent
operational funds from fiscal year 2024-2025 encumbered through approved, active
purchase orders to complete the balance of these purchases in the 2025-2026 fiscal year;
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that:
1. The City Manager’s Proposed Budget for the City of San Rafael for the fiscal year July 1,
2025 through June 30, 2026, is hereby adopted, with total appropriations of
$192,282,438 and net appropriations of $163,777,889 across all funds, as presented in
Exhibit I attached hereto and incorporated herein.
2. General Fund appropriations total $113,248,847 as presented in Exhibit I attached
hereto and incorporated herein. A total of $783,451 is appropriated for General Plan
support, $42,967,373 is appropriated for special revenue and grant activities, $4,701,164
is appropriated for the parking enterprise fund, $3559,000 is appropriated from capital
project funds, and $26,867,601 for internal service funds and asset replacement and
$155,022 is appropriated in trust and agency funds as presented in Exhibit I attached
hereto and incorporated herein.
2
3. The sums of money therein set forth are hereby appropriated from the revenues of the
City to the departments, functions, programs and funds therein set forth for expenditure
during the fiscal year 2025-2026.
4. The Capital Improvement Program and projects presented for implementation in fiscal
year 2025-2026 are hereby approved.
5. The budget authorizes a staffing level of 416.15 full-time equivalent authorized positions,
as presented in Exhibit IV, attached hereto and incorporated herein, as well as
modifications to the Unrepresented Executive Management Salary Schedule (Exhibit VI)
and the Mid-Management Employee Association Salary Schedule to reflect new
classification titles (Exhibit VII).
6. The City of San Rafael will carry-forward unspent encumbered capital project and
operating funds from fiscal year 2024-2025 and reappropriate these funds in fiscal year
2025-2026 to be used solely to pay for the remaining portion of executed contracts and
purchase orders, as of June 30, 2025. Unencumbered funds from fiscal year 2024-2025
supporting City Council authorized expenditures for street, facility, storm drain, traffic
mitigation, park and other long-term capital projects started in the 2024-2025 or prior
fiscal years will require re-appropriation through future City Council action.
7. Transfers totaling $11,175,910 as reflected in Exhibit I are hereby authorized. This
includes General Fund transfers totaling $8,710,417 from the General Fund to the
Recreation Revolving Fund ($2,420,000), Essential Facilities Fund ($290,417), Liability
Fund ($2,500,000, Capital Improvement Fund ($1,500,000), Gas Tax Fund
($1,000,000), and Vehicle Replacement Fund ($1,000,000).
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council
of said City on Monday, the 2nd day of June 2025, by the following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: None
_____________________
Lindsay Lara, City Clerk
FY2025-26 PROPOSED BUDGET
REVENUES AND APPROPRIATIONS BY FUND
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
Total Total Total
FY 2024-25 PROJECTED BUDGET Est.Actual Operating Operating Capital June 30, 2026
FUND FUND June 30, 2025 and Capital Transfers Total Transfers to Total Projected
# NAME Balance Revenue In Resources Budget Budget Other Funds Appropriations Balance
GENERAL OPERATING FUNDS:
001 General Fund Available Balance $24,982,043 $104,030,362 $2,360,493 $106,390,855 104,538,430 - 8,710,417 113,248,847 $18,124,051
218 General Plan Special Revenue Fund 1,904,449 659,391 - 659,391 783,451 - - 783,451 1,780,389
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund 659,165 1,539,010 - 1,539,010 703,992 1,235,000 - 1,938,992 259,183
206 Gas Tax 1,711,754 9,946,300 1,000,000 10,946,300 1,475,000 8,764,204 650,000 10,889,204 1,768,850
207 Development Services 3,282 - - - - - - - 3,282
208 Child Care 484,708 3,339,986 - 3,339,986 3,516,641 - - 3,516,641 308,053
210 Paramedic/EMS 2,044,762 9,599,809 - 9,599,809 10,155,208 - - 10,155,208 1,489,363
216 Cannabis 736,430 142,199 - 142,199 145,375 - 550,000 695,375 183,254
217 State Lands Fund 505,831 54,819 - 54,819 - - - - 560,650
222 Recreation Revolving 177,423 2,406,578 2,420,000 4,826,578 5,002,010 - - 5,002,010 1,991
228 Hazardous Materials Fund 55,251 - - - - - - - 55,251
234 Pt. San Pedro A.D. Maintenance Portion 230,310 127,037 - 127,037 183,186 - - 183,186 174,161
235 Baypoint Lagoons L & L Assessment District 48,420 32,693 - 32,693 34,700 - - 34,700 46,413
236 Loch Lomond CFD #10 857,463 57,887 - 57,887 28,855 - - 28,855 886,495
237 Loch Lomond Marina CFD #2 1,098,869 332,841 - 332,841 150,030 - - 150,030 1,281,680
240 Parkland Dedication 381,323 11,390 - 11,390 375,000 - - 375,000 17,713
241 Measure A Open Space 390,154 609,392 - 609,392 50,000 400,000 - 450,000 549,546
242 Measure C Wildfire Prevention 116,077 3,945,872 - 3,945,872 3,946,920 - - 3,946,920 115,029
495 Low and moderate Income Housing Fund 1,844,639 3,266 - 3,266 85,770 - - 85,770 1,762,135
LIBRARY AND FALKIRK:
214 Library Revolving 501,882 104,376 - 104,376 192,392 - - 192,392 413,866
215 Library Special Assessment Fund 394,636 1,259,143 - 1,259,143 1,599,342 - - 1,599,342 54,437
Library Fund 896,518 1,363,519 - 1,363,519 1,791,734 - - 1,791,734 468,303
PUBLIC SAFETY:
200 Abandoned Vehicle 2,429 85,000 105,000 190,000 190,505 - - 190,505 1,924
202 Asset Seizure 3,704 - - - - - - - 3,704
204 Crime Prevention 8,573 - - - - - - - 8,573
230 Youth Services - Police 61,721 15,000 - 15,000 40,043 - - 40,043 36,678
Public Safety Fund 76,427 100,000 105,000 205,000 230,548 - - 230,548 50,879
TRAFFIC AND HOUSING:
243 Affordable Housing in lieu 2,952,204 1,070,529 - 1,070,529 - - - - 4,022,733
245 Housing & Parking In-lieu 389,545 10,849 - 10,849 - - - - 400,394
246 East S.R. Traffic Mitigation 332,339 390,619 - 390,619 400,000 - - 400,000 322,958
Traffic & Housing Mitigation Funds 3,674,088 1,471,997 - 1,471,997 400,000 - - 400,000 4,746,085
GRANT:
201 A.D.A.. Access Projects - - - - - - - - -
260 Pickleweed Childcare Grant 626,294 597,962 - 597,962 704,824 - - 704,824 519,432
281 Public Safety Grants 395,013 300,000 - 300,000 577,811 - - 577,811 117,202
283 Grant-Other 2,094,459 3,218,897 - 3,218,897 1,810,565 - - 1,810,565 3,502,791
Grant Funds 3,115,766 4,116,859 - 4,116,859 3,093,200 - - 3,093,200 4,139,425
SPECIAL REVENUE & GRANT FUND TOTAL 19,108,659 39,201,454 3,525,000 42,726,454 31,368,169 10,399,204 1,200,000 42,967,373 18,867,740
CONSOLIDATED FUNDS
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/25-26/0-City Council 25-26/Fund Sums FY26 202.05.21
FY2025-26 PROPOSED BUDGET
REVENUES AND APPROPRIATIONS BY FUND
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
Total Total Total
FY 2024-25 PROJECTED BUDGET Est.Actual Operating Operating Capital June 30, 2026
FUND FUND June 30, 2025 and Capital Transfers Total Transfers to Total Projected
# NAME Balance Revenue In Resources Budget Budget Other Funds Appropriations Balance
CONSOLIDATED FUNDS
ASSESSMENT DISTRICTS:
Var. Assessment District Projects 302,104 - - - - - - - 302,104
ASSESSMENT DISTRICT TOTAL 302,104 - - - - - - - 302,104
CAPITAL PROJECT FUNDS:
401 Capital Improvement 4,626,761 599,211 1,500,000 2,099,211 350,000 704,000 - 1,054,000 5,671,972
405 Open Space Acquisition 126,329 3,773 - 3,773 - - - - 130,102
406 Bedroom Tax 156,172 4,698 - 4,698 - - - - 160,870
407 Parks Capital Projects 21,861 - - - - - - - 21,861
420 Measure E - Public Safety Facilities 3,210,286 106,402 290,417 396,819 - 880,000 - 880,000 2,727,105
430 Measure P - Library Project - 6,320,000 - 6,320,000 125,000 1,500,000 - 1,625,000 4,695,000
CAPITAL PROJECT FUND TOTAL 8,141,409 7,034,084 1,790,417 8,824,501 475,000 3,084,000 - 3,559,000 13,406,910
ENTERPRISE FUND:
501 Parking Services 22,730 4,797,474 - 4,797,474 4,118,171 - 582,993 4,701,164 119,040
ENTERPRISE FUND TOTAL 22,730 4,797,474 - 4,797,474 4,118,171 - 582,993 4,701,164 119,040
INTERNAL SERVICE FUNDS:
227 Sewer Maintenance - 3,773,508 - 3,773,508 3,773,508 - - 3,773,508 -
600 Vehicle Replacement 6,645,630 1,459,633 1,000,000 2,459,633 430,000 - - 430,000 8,675,263
601 Technology Replacement 2,263,662 2,733,504 - 2,733,504 3,489,856 - - 3,489,856 1,507,310
602 Fire Equipment Replacement 1,255,089 167,985 - 167,985 506,000 - - 506,000 917,074
603 Building Improvement 6,945,698 1,208,543 - 1,208,543 363,000 2,475,000 - 2,838,000 5,316,241
604 Employee Benefits 498,427 734,049 - 734,049 822,754 - - 822,754 409,722
605 Liability Insurance 2,151,078 2,926,177 2,500,000 5,426,177 5,110,857 - - 5,110,857 2,466,398
606 Workers Compensation Insurance 2,038,178 3,397,762 - 3,397,762 3,680,586 - - 3,680,586 1,755,354
607 Dental Insurance 1,014,580 529,622 - 529,622 495,000 - - 495,000 1,049,202
608 Radio Replacement 374,824 462,105 - 462,105 550,000 - - 550,000 286,929
609 Telephone/Internet 467,688 613,797 - 613,797 694,540 - - 694,540 386,945
611 Employee Retirement 758,937 52,148 - 52,148 4,000 - 682,500 686,500 124,585
612 Retiree Health Benefit OPEB 1,385,179 4,221,281 - 4,221,281 3,660,000 - - 3,660,000 1,946,460
613 Police Equipment Replacement 448,919 56,906 - 56,906 130,000 - - 130,000 375,825
INTERNAL SERVICE FUND TOTAL 26,247,889 22,337,020 3,500,000 25,837,020 23,710,101 2,475,000 682,500 26,867,601 25,217,308
TRUST AND AGENCY FUNDS:
712 Library Fiduciary 671,258 17,709 - 17,709 - - - - 688,967
714 Pt. San Pedro Assessment District 235,001 - - - 155,002 - - 155,002 79,999
TRUST & AGENCY FUND TOTAL 671,258 17,709 - 17,709 155,002 - - 155,002 768,966
-
COMBINED FUNDS TOTAL 81,615,542 178,077,494 11,175,910 189,253,404 165,148,324 15,958,204 11,175,910 192,282,438 78,586,508
LESS: INTERFUND TRANSFER (11,175,910) (11,175,910) (11,175,910) (11,175,910)
LESS: INTERNAL SERVICE CHARGES (17,328,639) (17,328,639) (17,328,639) (17,328,639)
NET TOTALS FY 2024-25 81,615,542 160,748,855 - 160,748,855 147,819,685 15,958,204 - 163,777,889 78,586,508
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/25-26/0-City Council 25-26/Fund Sums FY26 202.05.21
ALL FUNDS
PROPOSED BUDGET FY 2025-26
Revenues and Expenditures
EXHIBIT II
FY24-25
Adopted Budget
FY25-26
Proposed Budget
%
Change $ Change
REVENUES & OTHER SOURCES
Taxes 92,203,844$ 100,627,907$ 9.1% 8,424,063$
Licenses and Permits 2,950,488 3,118,196 5.7% 167,708
Fines and Forfeitures 2,703,400 2,734,000 1.1% 30,600
Use of Money 4,316,047 4,391,369 1.7% 75,322
Intergovernmental 34,257,592 25,429,289 -25.8% (8,828,303)
Charges for Services 21,895,413 22,909,953 4.6% 1,014,540
Other Revenues 18,990,255 18,866,779 -0.7% (123,476)
Transfers In 13,211,806 11,175,910 -15.4% (2,035,896)
TOTAL SOURCES 190,528,845$ 189,253,404$ -0.7%(1,275,441)$
EXPENDITURES AND OTHER USES
Expenditures by Department
Finance 4,106,626 3,463,858 -15.7% (642,768)
Non-Departmental 11,971,375 7,879,210 -34.2% (4,092,165)
City Manager/City Council 4,925,600 6,679,835 35.6% 1,754,235
City Clerk 783,037 1,029,218 31.4%246,181
Digital Service 7,293,970 6,602,845 -9.5% (691,125)
Human Resources 15,447,709 14,521,747 -6.0% (925,962)
Parking 4,207,107 4,153,415 -1.3% (53,692)
City Attorney 1,452,736 1,646,060 13.3% 193,324
Community Development 8,671,825 8,513,344 -1.8% (158,481)
Police 29,611,936 32,051,847 8.2% 2,439,911
Fire 38,515,080 40,102,812 4.1% 1,587,732
Public Works 49,769,988 39,465,156 -20.7% (10,304,832)
Library 9,763,573 5,323,707 -45.5% (4,439,866)
Recreation 9,855,741 9,673,475 -1.8% (182,266)
Economic Development 1,224,963 - -100.0%(1,224,963)
Transfers out 13,211,806 11,175,910 -15.4% (2,035,896)
TOTAL USES 210,813,072$ 192,282,438$ -8.8%(18,530,633)$
NET OPERATING RESULTS (20,284,227)$ (3,029,034)$ -85.1%17,255,192$
Expenditure Category
FY24-25
Adopted Budget
FY25-26
Proposed Budget
%
Change
Salaries 56,841,038$ 59,342,173$
Fringe Benefits 42,928,249 46,436,787
Sub-Total Personnel 99,769,287$ 105,778,960$ 6.0% 6,009,673$
Services 56,284,093 38,756,307 -31.1%(17,527,786)
Supplies 4,150,738 4,025,434 -3.0%(125,304)
Utilities/Communications 3,077,950 2,766,790 -10.1%(311,160)
Other 4,203,810 4,144,033 -1.4%(59,777)
Debt Service 5,603,882 5,707,156 1.8%103,274
Assets Purchased 14,522,998 11,028,204 -24.1%(3,494,794)
Internal Service Charges 9,988,508 8,899,645 -10.9%(1,088,863)
Transfers 13,211,806 11,175,910 -15.4%(2,035,896)
Total Appropriations 210,813,072$ 192,282,438$ -8.8%(18,530,633)$
GENERAL FUND
FY 2025-26 PROPOSED BUDGET
Revenues and Expenditures
EXHIBIT III
FY24-25
Adopted Budget
FY25-26
Proposed Budget % Change $ Change
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 26,698,822$ 27,808,576$ 4.2%1,109,754
Sales Tax 25,253,524 25,409,165 0.6%155,641
Sales Tax -Measure E 14,520,000 14,609,000 0.6%89,000
Sales Tax -Measure R 4,840,000 4,870,000 0.6%30,000
Franchise Tax 4,700,000 4,951,000 5.3%251,000
Business Tax 2,600,000 2,800,000 7.7%200,000
Transient Occupancy Tax 3,900,000 3,900,000 0.0%-
Other Agencies
CSA #19 Fire Service 2,591,262 2,881,425 11.2%290,163
VLF Backfill 7,560,009 7,786,809 3.0%226,800
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies)1,557,133 1,245,565 -20.0%(311,568)
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,950,488 3,118,196 5.7%167,708
Fine & Forfeitures (traffic, vehicle, etc.)203,400 234,000 15.0%30,600
Interest & Rents (investment earnings, rents, etc.)1,069,558 1,464,558 36.9%395,000
Charges for Services (includes dev't fees and plan review)2,480,008 2,496,953 0.7%16,945
Other Revenue (damage reimbursements, misc income)358,000 455,115 27.1%97,115
Sub-total: Revenues 101,282,204$ 104,030,362$ 2.7%2,748,158$
TRANSFERS IN
Assessment District reimbursements
from Gas Tax 650,000 650,000 0.0%-
from Parking Services Fund - Admin. cost 477,993 477,993 0.0%-
from Cannabis Fund - SAFE Team 700,000 550,000 -21.4%(150,000)
from Employee Retirement Fund - POB debt payment 680,313 682,500 0.3%2,187
Sub-total: Transfers In 2,508,306$ 2,360,493$ -5.9%(147,813)$
TOTAL SOURCES 103,790,510$ 106,390,855$ 2.5%2,600,345$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 2,628,380 2,522,312 -4.0%(106,068)
Non-Departmental 11,843,287 7,761,848 -34.5%(4,081,439)
City Manager/City Council 3,945,027 5,264,286 33.4%1,319,259
City Clerk 783,037 1,029,218 31.4%246,181
Digital Service 2,209,402 2,418,449 9.5%209,047
Human Resources 720,095 1,044,641 45.1%324,546
City Attorney 1,330,633 1,353,983 1.8%23,350
Community and Economic Development 6,436,280 6,644,754 3.2%208,474
Police 28,207,683 30,870,956 9.4%2,663,273
Fire 24,372,630 25,981,329 6.6%1,608,699
Public Works 15,399,570 16,114,681 4.6%715,111
Library 3,494,392 3,531,973 1.1%37,581
Economic Development 662,841 - -100.0%(662,841)
Sub-total: Expenditures 102,033,257$ 104,538,430$ 2.5%2,505,173$
OPERATIONAL TRANSFERS OUT
to Recreation Fund - Operating support 2,420,000 2,420,000 0.0%-
to Essential Facilities Fund - Measure E 353,500 290,417 -17.8%(63,083)
to Liability Fund 2,000,000 2,500,000 25.0%500,000
to Capital Improvement Fund 2,000,000 1,500,000 -25.0%(500,000)
to Stormwater 985,000 -100.0%(985,000)
to Gas Tax 1,000,000 1,000,000 0.0%-
to Vehicle Replacement Fund 1,000,000 1,000,000 0.0%-
to Police Equipment Replacement Fund 250,000 -100.0%(250,000)
to Fire Equipment Replacement Fund 250,000 -100.0%(250,000)
Sub-total: Transfers Out 10,258,500$ 8,710,417$ -15.1%(1,548,083)$
TOTAL USES 112,291,757$ 113,248,847$ 0.9%957,090$
NET OPERATING RESULTS (8,501,247)$ (6,857,992)$ 1,643,255$
Expenditure Category
FY24-25
Adopted Budget
FY25-26
Proposed Budget % Change
Salaries 41,305,774$ 42,957,026$
Fringe Benefits 29,790,481 32,533,126
Sub-Total Personnel 71,096,255$ 75,490,152$ 6.2%4,393,897$
Services 11,849,929 10,965,383 -7.5%(884,546)
Supplies 1,451,992 1,523,480 4.9%71,488
Utilities/Communications 1,888,650 1,603,150 -15.1%(285,500)
Other 1,505,815 1,665,055 10.6%159,240
Debt Service 5,326,792 5,440,792 2.1%114,000
Assets Purchased - - 0.0%-
Internal Service Charges 8,913,824 7,850,418 -11.9%(1,063,406)
Transfers 10,258,500 8,710,417 -15.1%(1,548,083)
Total Appropriations 112,291,757$ 113,248,847$ 0.9%957,090
CITY OF SAN RAFAEL
Authorized Positions EXHIBIT IV
Adopted Final Adopted Mid-Yr
Proposed
Changes
Proposed
Budget
Departments 2023-2024 2023-2024 2024-2025 2024-2025 2025-2026 2025-2026
Regular
Community Development 23.00 24.00 26.00 (1.00) (1.00) 24.00
Community Services 56.90 43.98 43.98 (1.70) 42.28
City Attorney 3.50 3.50 3.50 3.50
City Clerk 2.00 2.00 2.00 - 1.00 3.00
City Manager/Council 10.56 12.56 12.56 3.00 15.56
Sustainability Division 1.00 1.00 1.00 (0.28) 0.44 1.16
Economic Development (Move to CDD) 1.00 2.00 - -
Finance 11.00 10.00 10.00 10.00
Fire 82.00 82.00 82.00 1.00 83.00
Library 21.96 21.96 21.96 (0.65) 21.31
Management Services 28.63 27.63 27.63 4.00 1.00 32.63
Police 93.00 93.00 93.00 93.00
Public Works 49.00 49.00 49.00 1.00 50.00
SRSD 17.00 17.00 17.00 17.00
Sub - Total Regular Positions 400.55 389.63 389.63 4.37 2.44 396.44
Change from previous year
Fixed Term
Community Development 1.00 1.00 1.00 (1.00) -
City Manager/Council 1.00 1.00 1.00 (1.00) -
Community Services 1.51 0.71 0.71 0.71
Economic Development (former RDA) 1.00 - - -
Finance 1.00 1.00 1.00 (1.00) -
Fire 11.00 11.00 11.00 (1.00) 10.00
Management Services 4.00 5.00 5.00 (2.00) (1.00) 2.00
Police - 1.00 1.00 1.00
Public Works 4.00 4.00 4.00 4.00
SRSD 1.00 2.00 2.00 - 2.00
Sub - Total Fixed-Term Positions 25.51 26.71 26.71 (5.00) (2.00) 19.71
Total Budgeted Positions 426.06 416.34 416.34 (0.63) 0.44 416.15
Authorized, unbudgeted - extended absence/no cost - - - - - -
Total Authorized Positions 426.06 416.34 416.34 (0.63) 0.44 416.15
General Notes:
The above-authorized positions are presented as full-time equivalent employees (FTE's)
based on various workweek hours as negotiated in employee agreements. The totals by
department reflect a combination of full-time or permanent part-time, or fixed term positions
that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for
employees or individuals who are under contract. The totals reflected above, or in the detail
department program sections, do not include temporary or seasonal employees that are
utilized for short-term or specific reasons during the year.
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/25-26/0-City Council 25-26/May 19th/_Authorized Positions FY25-26
Exhibit V
Final Final Final Final Final Final Final Final
Final Final Proposed
Departments 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026
Community Development 19.80 20.00 21.00 21.00 20.75 20.75 22.00 23.00 24.00 24.00 24.00
Community Services 59.33 59.43 59.43 60.90 54.90 54.90 54.90 56.90 43.98 43.98 42.28
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 3.00
City Manager/Council 14.56 14.56 15.56 11.56 11.56 11.56 10.56 11.56 13.56 13.56 16.74
Economic Development (former RDA) - - - 2.00 2.00 2.00 1.00 1.00 2.00 2.00
Finance 11.72 11.72 9.72 9.72 9.72 9.72 11.00 11.00 10.00 10.00 10.00
Fire 79.00 79.00 78.00 78.00 78.00 78.00 80.00 82.00 82.00 82.00 83.00
Library 23.41 23.41 23.41 23.41 21.66 21.66 21.66 21.66 21.96 21.96 21.31
Human Resources 3.50 4.00 4.00 4.00 4.00 4.00 3.00 4.00 4.00 4.00 15.98
Digital Services (Formerly IT) 5.70 6.70 6.70 9.70 8.70 8.00 8.00 8.00 7.00 7.00
Parking Services 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63
Police 89.00 90.00 90.00 92.00 92.00 94.00 93.00 93.00 93.00 93.00 93.00
Public Works 62.00 62.00 62.00 61.00 63.00 64.00 65.00 65.00 49.00 49.00 50.00
SRSD 17.00 17.00 17.00
Fixed-Term 12.26 13.06 18.53 17.16 16.81 21.01 27.51 25.51 26.71 26.71 19.71
Citywide Positions 402.41 406.01 410.48 412.58 405.23 411.73 419.76 424.76 416.34 416.34 416.15
General Notes:
Figure 1: Graph of Regular and Fixed-Term Staff, 2004 to 2026
Note: Growth in Fixed-Term employees largely due to new Fire Department staff supported by Measure C funding.
City of San Rafael
Authorized Positions
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee agreements. The totals by
department reflect a combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for
employees or individuals who are under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal employees that are utilized
for short-term or specific reasons during the year.
320
340
360
380
400
420
440
460
Regular Fixed Term
EXHIBIT VI
Grade Position A B C D E
2501 Assistant City Attorney 14,908$ 15,654$ 16,436$ 17,258$ 18,121$
2001 Assistant City Manager 20,829$ 21,871$ 22,964$ 24,112$ 25,318$
2502 Chief Assistant City Attorney 17,145$ 18,002$ 18,902$ 19,847$ 20,839$
2300 Director of Community & Economic Development 15,770$ 16,559$ 17,387$ 18,256$ 19,169$
4205 Director of Digital Service & Open Government 14,977$ 15,726$ 16,512$ 17,337$ 18,204$
2205 District Manager/Engineer (SRSD)16,413$ 17,234$ 18,095$ 19,000$ 19,950$
2140 Finance Director 14,772$ 15,510$ 16,286$ 17,100$ 17,955$
7101 Fire Chief 20,623$ 21,654$ 22,737$ 23,873$ 25,067$
1106 Human Resources Director 14,908$ 15,654$ 16,436$ 17,258$ 18,121$
2406 Library and Recreation Director 15,516$ 16,292$ 17,106$ 17,961$ 18,859$
6101 Police Chief 20,623$ 21,654$ 22,737$ 23,873$ 25,067$
2201 Public Works Director 16,075$ 16,879$ 17,723$ 18,609$ 19,540$
** adjusted per Council action
26,238$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2024
Position Monthly Salary
City Manager (per Agreement)
EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 14,908$ 15,654$ 16,436$ 17,258$ 18,121$
2001 Assistant City Manager 20,829$ 21,871$ 22,964$ 24,112$ 25,318$
2502 Chief Assistant City Attorney 17,145$ 18,002$ 18,902$ 19,847$ 20,839$
2300 Director of Community & Economic Development 15,770$ 16,559$ 17,387$ 18,256$ 19,169$
4205 Director of Digital Service & Open Government 14,977$ 15,726$ 16,512$ 17,337$ 18,204$
2205 District Manager/Engineer (SRSD)16,413$ 17,234$ 18,095$ 19,000$ 19,950$
2140 Finance Director 14,772$ 15,510$ 16,286$ 17,100$ 17,955$
7101 Fire Chief 20,623$ 21,654$ 22,737$ 23,873$ 25,067$
1106 Human Resources Director 14,908$ 15,654$ 16,436$ 17,258$ 18,121$
2406 Library and Recreation Director 15,516$ 16,292$ 17,106$ 17,961$ 18,859$
6101 Police Chief 20,623$ 21,654$ 22,737$ 23,873$ 25,067$
2201 Public Works Director 16,075$ 16,879$ 17,723$ 18,609$ 19,540$
** adjusted per Council action
27,812$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective January 1, 2025
Position Monthly Salary
City Manager (per Agreement)
EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 15,952$ 16,750$ 17,587$ 18,466$ 19,390$
2001 Assistant City Manager 21,454$ 22,527$ 23,653$ 24,836$ 26,078$
2502 Chief Assistant City Attorney 18,345$ 19,262$ 20,225$ 21,236$ 22,298$
2300 Director of Community & Economic Development 16,716$ 17,552$ 18,430$ 19,351$ 20,319$
4205 Director of Digital Service & Open Government 16,325$ 17,141$ 17,998$ 18,898$ 19,843$
2205 District Manager/Engineer (SRSD)16,905$ 17,751$ 18,638$ 19,570$ 20,548$
2140 Finance Director 15,953$ 16,751$ 17,589$ 18,468$ 19,391$
7101 Fire Chief 21,241$ 22,303$ 23,419$ 24,590$ 25,819$
1106 Human Resources Director 16,250$ 17,063$ 17,916$ 18,812$ 19,752$
2406 Library and Recreation Director 16,602$ 17,432$ 18,304$ 19,219$ 20,180$
6101 Police Chief 21,241$ 22,303$ 23,419$ 24,590$ 25,819$
2201 Public Works Director 17,120$ 17,976$ 18,875$ 19,819$ 20,810$
** adjusted per Council action
28,646$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2025
Position Monthly Salary
City Manager (per Agreement)
EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 16,431$ 17,252$ 18,115$ 19,020$ 19,971$
2001 Assistant City Manager 22,098$ 23,203$ 24,363$ 25,581$ 26,860$
2502 Chief Assistant City Attorney 18,895$ 19,840$ 20,832$ 21,873$ 22,967$
2300 Director of Community & Economic Development 17,218$ 18,079$ 18,983$ 19,932$ 20,929$
4205 Director of Digital Service & Open Government 17,794$ 18,684$ 19,618$ 20,599$ 21,629$
2205 District Manager/Engineer (SRSD)17,412$ 18,283$ 19,197$ 20,157$ 21,165$
2140 Finance Director 17,230$ 18,091$ 18,996$ 19,945$ 20,943$
7101 Fire Chief 21,879$ 22,973$ 24,121$ 25,327$ 26,594$
1106 Human Resources Director 17,550$ 18,428$ 19,349$ 20,316$ 21,332$
2406 Library and Recreation Director 17,598$ 18,478$ 19,402$ 20,372$ 21,390$
6101 Police Chief 21,879$ 22,973$ 24,121$ 25,327$ 26,594$
2201 Public Works Director 17,634$ 18,516$ 19,441$ 20,413$ 21,434$
** adjusted per Council action
29,506$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2026
Position Monthly Salary
City Manager (per Agreement)
Grade Position A B C D E
2304
Assistant Community & Economic
Development Director 14,086$ 14,791$ 15,530$ 16,307$ 17,122$
2400 Assistant Library and Recreation Director 12,698$ 13,333$ 14,000$ 14,700$ 15,435$
2202 Assistant Public Works Director 14,139$ 14,846$ 15,588$ 16,368$ 17,186$
2302 Chief Building Official 13,140$ 13,797$ 14,486$ 15,211$ 15,971$
4203 Civic Engagement Manager 11,440$ 12,012$ 12,612$ 13,243$ 13,905$
TBD Climate Adaptation & Resilience Planner 11,440$ 12,012$ 12,612$ 13,243$ 13,905$
2122 Code Enforcement Supervisor 8,555$ 8,982$ 9,431$ 9,903$ 10,398$
4204 Data & Infrastructure Manager 12,017$ 12,618$ 13,249$ 13,912$ 14,607$
4213 Deputy Building Official 11,434$ 12,006$ 12,606$ 13,236$ 13,898$
7125 Deputy Director of Emergency Management 14,139$ 14,846$ 15,589$ 16,368$ 17,187$
2120 Deputy Fire Marshall 11,184$ 11,743$ 12,330$ 12,947$ 13,594$
2135 Deputy PW Administrative Services Director 12,845$ 13,488$ 14,162$ 14,870$ 15,614$
2135 Deputy Public Works Director 12,845$ 13,488$ 14,162$ 14,870$ 15,614$
7117 Emergency Services Manager 10,180$ 10,688$ 11,223$ 11,784$ 12,373$
2137 Housing Manager 12,495$ 13,120$ 13,776$ 14,465$ 15,188$
2303 Community Services Division Director 13,416$ 14,086$ 14,791$ 15,530$ 16,307$
7140 Library Services Supervisor 8,335$ 8,752$ 9,190$ 9,649$ 10,131$
2208 Operations and Maintenance Manager 11,922$ 12,518$ 13,144$ 13,801$ 14,491$
2208 Operations and Maintenance Manager (SRSD)11,922$ 12,518$ 13,144$ 13,801$ 14,491$
7318 Operations & Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
2703 Parking Services Manager 10,791$ 11,330$ 11,897$ 12,492$ 13,116$
7312 Parks Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
2116 Planning Manager 12,495$ 13,120$ 13,776$ 14,465$ 15,188$
2206 Principal Civil Engineer (SRSD)14,221$ 14,932$ 15,678$ 16,462$ 17,285$
4206 Product Manager 11,440$ 12,012$ 12,612$ 13,243$ 13,905$
8103 Recreation Supervisor 8,829$ 9,271$ 9,734$ 10,221$ 10,732$
9511 Risk Manager 11,854$ 12,446$ 13,069$ 13,722$ 14,408$
7317 Senior Code Enforcement Supervisor 9,442$ 9,914$ 10,410$ 10,931$ 11,477$
2101 Senior Management Analyst I 8,761$ 9,199$ 9,659$ 10,142$ 10,649$
2105 Senior Management Analyst II 10,431$ 10,953$ 11,500$ 12,075$ 12,679$
2203 Senior Project Manager 10,322$ 10,838$ 11,380$ 11,949$ 12,546$
TBD Senior Project Manager - Capital Projects 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
8102 Senior Recreation Supervisor 10,173$ 10,682$ 11,216$ 11,777$ 12,366$
7310 Sewer Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
7311 Street Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
7245 Supervising Librarian 9,261$ 9,724$ 10,210$ 10,721$ 11,257$
2150 Sustainability Program Manager 11,922$ 12,518$ 13,144$ 13,801$ 14,491$
2145 Wildfire Program Mitigation Manager 10,180$ 10,688$ 11,223$ 11,784$ 12,373$
SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2025
Page 1 of 2
EXHIBIT VII
Grade Position A B C D E
2304
Assistant Community & Economic
Development Director 14,509$ 15,235$ 15,996$ 16,796$ 17,636$
2400 Assistant Library and Recreation Director 13,333$ 14,000$ 14,700$ 15,435$ 16,206$
2202 Assistant Public Works Director 14,705$ 15,440$ 16,212$ 17,022$ 17,874$
2302 Chief Building Official 13,665$ 14,348$ 15,066$ 15,819$ 16,610$
4203 Civic Engagement Manager 12,012$ 12,612$ 13,243$ 13,905$ 14,600$
TBD Climate Adaptation & Resilience Planner 11,783$ 12,372$ 12,990$ 13,640$ 14,322$
2122 Code Enforcement Supervisor 8,897$ 9,342$ 9,809$ 10,299$ 10,814$
4204 Data & Infrastructure Manager 12,378$ 12,997$ 13,647$ 14,329$ 15,045$
4213 Deputy Building Official 11,777$ 12,366$ 12,984$ 13,633$ 14,315$
7125 Deputy Director of Emergency Management 14,705$ 15,440$ 16,212$ 17,023$ 17,874$
2120 Deputy Fire Marshall 11,631$ 12,213$ 12,824$ 13,465$ 14,138$
2135 Deputy PW Administrative Services Director 13,359$ 14,027$ 14,729$ 15,465$ 16,238$
2135 Deputy Public Works Director 13,359$ 14,027$ 14,729$ 15,465$ 16,238$
7117 Emergency Services Manager 10,485$ 11,009$ 11,560$ 12,138$ 12,744$
2137 Housing Manager 13,120$ 13,776$ 14,465$ 15,188$ 15,947$
2303 Community Services Division Director 13,818$ 14,509$ 15,235$ 15,996$ 16,796$
7140 Library Services Supervisor 8,669$ 9,102$ 9,557$ 10,035$ 10,537$
2208 Operations and Maintenance Manager 12,518$ 13,144$ 13,801$ 14,491$ 15,216$
2208 Operations and Maintenance Manager (SRSD)12,518$ 13,144$ 13,801$ 14,491$ 15,216$
7318 Operations & Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
2703 Parking Services Manager 11,222$ 11,784$ 12,373$ 12,991$ 13,641$
7312 Parks Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
2116 Planning Manager 13,120$ 13,776$ 14,465$ 15,188$ 15,947$
2206 Principal Civil Engineer (SRSD)14,647$ 15,380$ 16,149$ 16,956$ 17,804$
4206 Product Manager 12,012$ 12,612$ 13,243$ 13,905$ 14,600$
8103 Recreation Supervisor 9,138$ 9,595$ 10,075$ 10,579$ 11,108$
9511 Risk Manager 12,209$ 12,820$ 13,461$ 14,134$ 14,840$
7317 Senior Code Enforcement Supervisor 9,820$ 10,311$ 10,827$ 11,368$ 11,936$
2101 Senior Management Analyst I 9,112$ 9,567$ 10,045$ 10,548$ 11,075$
2105 Senior Management Analyst II 10,848$ 11,391$ 11,960$ 12,558$ 13,186$
2203 Senior Project Manager 10,734$ 11,271$ 11,835$ 12,426$ 13,048$
TBD Senior Project Manager - Capital Projects 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
8102 Senior Recreation Supervisor 10,682$ 11,216$ 11,777$ 12,366$ 12,984$
7310 Sewer Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
7311 Street Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
7245 Supervising Librarian 9,817$ 10,308$ 10,823$ 11,364$ 11,932$
2150 Sustainability Program Manager 12,280$ 12,894$ 13,538$ 14,215$ 14,926$
2145 Wildfire Program Mitigation Manager 10,485$ 11,009$ 11,560$ 12,138$ 12,744$
SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2026
Page 2 of 2
City of San Rafael
Job Class Specification
Job Title: Climate Adaptation & Resilience Planner
SUMMARY:
This Climate Adaptation & Resilience Planner is a highly responsible professional position committed
to developing, implementing, and managing the City’s climate adaptation and resilience strategies and
initiatives. The Climate Adaptation & Resilience Planner will lead efforts to assess vulnerability to
climate change impacts such as flooding, subsidence, drought, extreme heat, and sea level rise;
developing and implementing adaptation plans and policies, engaging the community, and integrating
resilience measures across City departments and into all aspects of municipal planning. This position
plays a key role in ensuring the City is prepared for the challenges of a changing climate, fostering
cross-departmental collaboration, securing funding for resilience projects, and championing equitable
adaptation solutions. This position may supervise interns or support staff, manage contracts and
consultants, and perform a variety of management and complex planning functions related to climate
adaptation and resilience.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be
representative, not exhaustive. Some incumbents may not perform all the duties listed while in other
cases related duties may also be assigned.
• Plans, organizes, directs, and coordinates the City’s climate adaptation and resilience
programs, including the development and implementation of climate vulnerability assessments,
adaptation strategies, and resilience action plans.
• Oversees the review and analysis of development proposals, City projects, and long-range
plans for consistency with climate adaptation goals, policies, and applicable environmental
regulations.
• Manages complex climate-related planning projects; conducts research, and analyzes data on
climate change impacts, risks, and adaptation options; prepares technical reports,
environmental review documents (e.g., for CEQA compliance related to climate change), and
policy recommendations.
• Leads the integration of climate resilience and adaptation considerations into the General Plan,
Local Hazard Mitigation Plan, zoning codes, capital improvement programs, and other relevant
City policies and operational procedures.
• Develops and manages Requests for Proposals, contracts and project management of
consultants for climate adaptation planning and projects.
• Makes presentations on climate adaptation and resilience background, data, and
recommendations before boards, commissions, City Council, community groups, and other
organizations.
• Works collaboratively with other City departments (e.g., Public Works, Community and
Economic Development, Emergency Services, Library and Recreation, Administration),
regional agencies, state and federal agencies, and community-based organizations to
coordinate and lead climate adaptation efforts.
• Conducts research and analysis of land use, environmental, social, and economic factors
related to climate vulnerability and adaptation. Prepares written reports and manages
consultant contracts for specialized studies.
• Develops and implements community outreach and engagement strategies to foster public
awareness, understanding, and participation in climate resilience planning, with a particular
focus on engaging and supporting vulnerable populations.
• Identifies, prepares applications for, and manages grant funding opportunities from federal,
state, regional, and private sources to support climate adaptation and resilience projects.
• Assists with budget preparation for climate resilience programs and manages allocated budgets
for specific projects or program areas.
• Monitors emerging climate science, adaptation best practices, policy trends, and regulatory
changes; advises City leadership and staff accordingly.
• Serves as a key advisor on climate resilience to various City boards and commissions as
assigned. Coordinates agendas and provides staff support for climate-related committees or
task forces as needed.
• Performs related duties as required.
KNOWLEDGE OF:
• Principles, methods and practices of urban planning and zoning administration particularly as
they relate to climate change adaptation and hazard mitigation.
• California Planning Law, California Environmental Quality Act (CEQA) and Subdivision Map Act
• Current climate science, models, and projections, including specific climate change impacts.
• Climate vulnerability assessment methodologies, tools, and best practices.
• Sea level rise assessment, planning, science, and best practices.
• A wide range of climate adaptation and resilience strategies, including policy-based, nature-
based, engineered, land use based and community-based solutions.
• Principles and practices of effective project management, program management, project
development, consultant management, and contract administration.
• Principles of supervision, training, and performance evaluation (if supervisory duties are
assigned).
• Grant writing, funding sources, and financial mechanisms for climate resilience projects.
• Effective community engagement techniques, particularly for reaching diverse and vulnerable
populations, and principles of environmental justice and equitable adaptation.
• Data collection, analysis, and interpretation methods, including the use of GIS and other
planning-related software.
• Current and long-range climate adaptation planning principles and practices.
ABILITY TO:
• Plan, organize and manage section personnel, programs and projects.
• Manage consultants and requests for proposals processes.
• Formulate and implement administrative procedures.
• Collect, analyze, interpret and apply complex climate science data.
• Make effective decisions regarding climate adaptation planning and policy.
• Communicate effectively, orally and in writing.
• Plan for and facilitate effective community meetings.
• Work effectively with the public, community groups, boards and commissions, other City
personnel and governmental jurisdictions.
• Ability to attend evening meetings and occasional weekend events.
EDUCATION AND/OR EXPERIENCE:
Any combination of education and experience that demonstrates possession of the requisite
knowledges, skill and abilities. A typical way to obtain these would be:
• Bachelor’s degree with major coursework in urban or regional planning, environmental science,
climate change policy, engineering, or a closely related field
• Five (5) years of progressively responsible professional experience, preferably with a municipal
organization, in environmental planning, climate adaptation planning, or sustainability program
management, including a minimum of two (2) years of experience involving significant project
management, policy development, and community engagement responsibilities
• Preferred Qualifications:
o Master’s degree in one of the areas of study listed above
o American Institute of Certified Planners (AICP) Certification
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While performing the duties of this
job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee frequently is
required to use hands to finger coordination, handle, or feel and reach with hands and arms. The
employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee
must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. While performing the
duties of this job, the employee is regularly exposed to video display and regularly works in inside
environmental conditions. The employee is occasionally exposed to outdoor weather conditions and
occasionally works in evenings or weekends and occasionally works with use of personal vehicle. The
noise level in the work environment is usually quiet.
FLSA Status: Exempt
Prepared By: Nick Biss, HR Manager
Prepared Date: May 2025
Approved Date:
City of San Rafael
Job Class Specification
Job Title: Senior Project Manager
SUMMARY
Under the general direction of the Director of Public Works and Assistant Public Works Director,
the Senior Project Manager – Capital Projects leads the planning, design, and delivery of complex
capital infrastructure and facility projects for the City of San Rafael. This role focuses on high-value
construction and modernization projects, including buildings, utilities, and public infrastructure. The
position serves as a critical liaison between City departments, consultants, contractors, regulatory
agencies, and community stakeholders to ensure successful execution of capital projects within
scope, schedule, and budget.
DISTINGUISHING CHARACTERISTICS:
This is a senior-level, mid-management position requiring substantial independent judgment,
technical expertise, and leadership in managing capital improvement projects. The position reports
to the Director of Public Works or designee and may supervise professional and technical staff.
This role requires a deep understanding of project delivery, procurement, and public sector
processes related to large-scale infrastructure.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list is intended to be illustrative and does not represent an exhaustive list of duties and
responsibilities. Incumbents may not perform all duties and responsibilities listed. Other duties
may be assigned.
• Plans, organizes, directs and controls all parts of projects from concept through design,
permitting, bidding, and construction to the closeout for a portfolio of complex capital
improvement projects.
• Prepares and monitors project budgets, including support for obtaining funding.
• Coordinates work of a multi-disciplinary development team across organizational
boundaries, including design architects and construction professionals.
• Develops and maintains detailed project schedules and budgets, tracks expenditures, and
recommends cost control strategies.
• Reviews and processes change orders, ensures quality control, and oversees contractor
compliance with plans, specifications, and safety standards.
• Prepares reports, presentations, and communications to inform internal and external
stakeholders, including City Council.
• Ensures that contractors are maintaining safe work sites and that the needs of the staff at
each project are being protected.
• Coordinates final project closeout including punch list items, documentation, and transfer to
operations.
• Manages consultant contracts and coordinates with engineers, architects, construction
managers, and inspectors.
• Facilitates cross-departmental coordination and public outreach related to project scope,
impacts, and progress.
Page 2 of 4
• Supports grant application processes and ensures compliance with local, state, and federal
funding requirements.
Knowledge of:
• Technical aspects of architectural, civil, mechanical, electrical, structural and geotechnical
engineering design and specifications.
• Financing, estimating and budgeting, including planning and estimating, calculating
overhead, design and construction costs. General knowledge of various funding sources
and restrictions.
• Regulations and regulatory agencies and commissions affecting planning, zoning, design
and construction.
• Requirements of final bid packages.
• Construction management techniques and practices.
• Knowledge of move management and purchase of furniture, fixtures and equipment.
• Americans with Disabilities Act Accessibilities Guidelines (ADAAG), and California
accessibility requirements that are in Title 24 of California Code of Regulations.
• Principles and practices of capital project delivery, including public procurement and
contract management.
• Public works design and construction standards, codes, regulations, and funding programs.
• Construction methods and materials across civil, structural, electrical, and mechanical
disciplines.
• CEQA and permitting processes at local and state levels.
• Knowledge of planning and building department review process for capital improvement
projects.
Ability to:
• Schedule and budget capital projects; monitor and track project progress and expenditures
and implement cost controls.
• Use computer-based scheduling software, documentation management, and project
management systems.
• Work effectively in a team environment; negotiate and resolve contract disputes; maintain
client contractor relationships; and communicate effectively with the public, community
groups, other City departments, stakeholders, agencies, and private contractors.
• Supervise, prepare, or participate in the design and production of final architectural contract
documents for a wide variety of small construction and maintenance projects.
• Plan and organize; analyze and solve problems; make judgment on all decisions; and deal
effectively with government officials.
• Strong verbal and written communication skills.
• Ability to work as part of a City-wide team.
• Manage multiple high-value, high-impact projects simultaneously.
• Prepare and interpret construction documents and technical specifications.
• Lead teams and coordinate with diverse stakeholders.
• Prepare clear reports, presentations, and correspondence.
• Negotiate and administer consultant and construction contracts.
• Communicate clearly and professionally with a wide range of audiences.
Page 3 of 4
EDUCATION AND EXPERIENCE REQUIREMENTS:
Any combination of education and experience that provides the knowledge and abilities listed.
Typically, equivalent to a bachelor's degree from an accredited college or university with major
coursework in construction management, project management, civil, structural or mechanical
engineering, facilities planning, design management, architecture, business, economics, planning
or a related field AND five years of progressively responsible experience in project management
related to the area of assignment.
The required education is interchangeable with project management experience related to the area
of assignment on a year-for-year basis up to a maximum of two years.
Possession of a master's degree in a field noted above, professional registration or licensure, or
Project Management Institute (PMI) / Construction Management Institute (CMI). Either may be
substituted for one year of required experience
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid CA driver’s license required. Registration as a licensed architect or engineer in the State of
California is desirable. Project Management Institute (PMI) / Construction Management
Institute (CMI) certification is desired.
LANGUAGE SKILLS:
Ability to read and interpret documents such as rules, operating and maintenance instructions and
procedure manuals. Ability to prepare clear and comprehensive written reports and
correspondence. Ability to communicate effectively, both verbally and in writing.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
REASONING ABILITY:
Ability to deal with problems involving several variables in construction related situations. Ability to
interpret a variety of instructions and reports furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. While
performing the duties of this job, the employee is regularly required to stand; walk; use hands to
finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must be able to
frequently travel to project sites and navigate construction areas. The employee must be able to
work in indoor and outdoor environments, sometimes in inclement weather or noisy conditions. The
employee is occasionally required to sit; climb or balance; walk on uneven surfaces; stoop, kneel
or crouch. The employee may regularly lift and/or move up to 25 pounds and occasionally lift
and/or move up to 50 pounds. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
Page 4 of 4
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to outdoor weather
conditions and regularly works in inside environmental conditions. The employee is occasionally
exposed to moving mechanical parts. The noise level in the work environment is usually moderate
but occasionally loud.
FLSA Status: Exempt
Prepared By: Marissa Sanchez, Human Resources Director
Prepared Date: February 2019
Revised Date: April 2025
Approved By: City of San Rafael
Approved Date: July 15, 2019