HomeMy WebLinkAboutFin Citywide Budget FY2025-26, Gann, Measure A Workplan, and CIP___________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 06/02/2025
Disposition: Resolutions 15422, 15423, 15424
Agenda Item No: 9.a
Meeting Date: June 2, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director
Shawn Plate, Finance Manager
Van Bach, Accounting Manager
City Manager Approval: ___________
TOPIC: FINAL CITYWIDE BUDGET FOR FISCAL YEAR 2025-26, GANN LEGAL SPENDING
LIMIT, MEASURE A WORKPLAN, AND CAPITAL IMPROVEMENT PROGRAM
SUBJECT: 1. RESOLUTION APPROVING THE CITYWIDE BUDGET AND CAPITAL
IMPROVEMENT PROGRAM BUDGET FOR THE FISCAL YEAR 2025-26,
PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF ALL SUMS
SET FORTH IN THE BUDGET IN THE AMOUNT OF $192,282,438, WITH NET
APPROPRIATIONS OF $163,777,889.
2.RESOLUTION APPROVING FISCAL YEAR 2025-26 GANN APPROPRIATIONS
LIMIT AT $197,230,566.
3.RESOLUTION APPROVING THE MEASURE A WORK PLAN FOR PROPOSED
EXPENDITURE OF MEASURE A FUNDS FOR FY 2025-26
4.APPROVAL OF THE CAPITAL IMPROVEMENT PROGRAM FOR FY 2025-26
THROUGH FY 2027-28.
RECOMMENDATION:
1.Adopt a resolution approving the Citywide Budget and Capital Improvement Program for the
Fiscal Year 2025-26, providing for the appropriations and expenditure of all sums set forth in the
budget in the amount of $192,282,438 with net appropriations of $163,777,889. (Attachment 1)
2.Adopt a resolution approving the Fiscal Year 2025-26 Gann Appropriations Limit. (Attachment
2).
3.Adopt a resolution approving the Measure A Work Plan for Fiscal Year 2025-26 (Attachment 3).
4.Approval of the Capital Improvement Program – FY 2025-26 through FY 2027-28 (Attachment
4).
____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
EXECUTIVE SUMMARY:
This report presents the final proposed Fiscal Year (FY) 2025-26 Budget. This item represents the
culmination of the budget development process, including considerable cross-departmental collaboration
and City Council input. The Budget presented herein has been informed by the first-year work plan
supporting the updated City Council 3-year Strategic Plan, which is being presented for consideration
and adoption via a separate agenda item. The Preliminary Proposed FY 2025-26 Budget was presented
and discussed at the City Council meeting on May 19. This agenda item incorporates feedback from the
City Council and minor revisions to the FY 2025-26 Budget and is presented for City Council
consideration and adoption.
BACKGROUND:
A budget is a spending plan for the City's available financial resources and the legal authority for City
departments to spend these resources for public purposes. Through these resources, programs and
services are provided, and capital investments are made to meet the community's needs. As a result, in
addition to considering the constraints imposed by current and projected resources available to meet
these needs, the annual budget and multi-year capital plan align with the existing fiscal policies approved
by the City Council. Additionally, the proposed FY 2025-26 Budget aligns with the proposed City Council
Three-year (FY 2025-28) Strategic Plan, which includes the Council’s goals and objectives, which will be
presented at June 2, 2025, City Council meeting.
To balance these objectives, the budget supporting ongoing operations and service levels must be
funded largely through recurring revenues. In contrast, non-recurring expenditures, one-time projects,
and capital investments are funded through a combination of recurring and one-time funding sources, as
well as available fund balances identified for specific projects and initiatives. Another guiding objective of
the annual budget development process is to ensure the sustainability of City programs and services
through the three to five-year planning horizon to ensure that service levels and community needs can
continue to be met in the future and that the FY 2025-26 Budget does not compromise the City’s long-
term fiscal condition.
The overall Budget has also been prepared in the context of increasing uncertainty regarding the general
economic outlook for FY 2025-26 and potential impacts from federal funding policy that may directly
impact access to and availability of federal grants supporting City programs and capital infrastructure
investments.
The Final Proposed FY 2025-26 All Funds Budget reflects expenditure appropriations of $192,282,438,
including operations ($165,148,324), capital ($15,958,204) and transfers ($11,175,910). This level of
expenditure appropriations represents a decrease of 8.8% over the original FY 2024-25 Adopted Budget
and is supported through a combination of FY 2025-26 revenues ($178,077,494), transfers
($11,175,910), and available fund balances.
The Final Proposed FY 2025-26 Budget supports an authorized staffing level of 416.15 full-time
equivalent positions, representing an increase of 0.44 FTE from the level authorized in the Mid-Year
Budget Update and a net reduction of 0.19 from the level authorized via the adoption of FY 2024-25 Final
Budget.
The Final Proposed FY 2025-26 General Fund Budget reflects recommended appropriations of
$113,248,847, supporting ongoing General Fund operational expenditures and selected one-time funding
____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
needs and transfers. This level of appropriations is supported through projected FY 2025-26 revenues of
$106,390,855, as well as the use of available one-time assigned fund balance of $6,857,992. Total
General Fund expenditure appropriations are proposed to increase by $0.96 million (0.9%) over the FY
2024-25 Adopted Budget. Expenditures for City programs and services supported by the General Fund
(exclusive of transfers) are proposed to increase by $2.51 million, or 2.5%. Transfers from the General
Fund are proposed, totaling $8.71 million, compared to $10.3 million approved with the FY 2024-25
Budget.
Overall, the appropriations included in the Final Proposed FY 2025-26 Budget are well within the City’s
constitutional GANN spending limit, as presented herein.
Three-Year Strategic Plan
The City Manager proposed a new three-year strategic planning approach to the City Council goals &
objectives process for FY 2025-28 at the City Council’s annual retreat last December, which the Council
approved. The proposed seven Council priority focus areas are as follows:
A. Economic and Neighborhood Vitality
B. Mobility and Infrastructure
C. Sustainability and Resilience
D. Housing and Homelessness
E. Quality of Life: Safety, Wellness &
Belonging
F. High Performing Government –
Innovative, Inclusive, Efficient and
Accessible
G. Equity, Access, Belonging, and
Opportunity for All
The City Council held a Study Session on March 3, 2025, to discuss the updated framework and
preliminary presentation of the Three-year Strategic Plan 2025-2028. This framework replaces
and updates the prior City Council Goals and Objectives. A second City Council Study Session
was held on May 5, 2025, to inform the refinement of the City Council’s Three-year Strategic Plan.
The City Council is scheduled to consider the adoption of the Three-Year Strategic Plan on June
2. Concurrently, staff are developing FY 2025-26 work plans that support implementing the
Council's goals and objectives. The funding recommendations included in the Preliminary
Proposed FY 2025-26 Budget are intended to ensure that available resources are allocated to
support key initiatives and projects aligned with the City Council's stated priorities while
maintaining service levels for baseline City programs, services, and operations.
Staff Report Outline
This staff report will focus on the following key areas:
1) Update on FY 2024-25 revenues and expenditures through Q3 (March 31, 2025)
2) Final Proposed Budget for FY 2025-26
a) All Funds Citywide Budget Summary
b) General Fund Budget Summary
c) Summary of Funding Recommendations
3) Final Proposed FY2025-26 Capital Improvement Program (CIP) Budget
4) Funding Status of Pension Obligations
5) General Fund Reserves and Fund Balance
6) GANN Appropriations Limit
7) Staffing Level / Job Classification Changes
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 4
ANALYSIS:
CURRENT BUDGET - FISCAL YEAR 2024-25 THIRD QUARTER UPDATE
All Funds
Table 1 provides the current year (FY 2024-25) revenue and expenditure results through the third
quarter of the fiscal year ending March 31, 2025.
• All Funds revenues through the third quarter were recorded at $117.89 million,
representing 60.3% of the Amended Budget of $195.60 million.
• All Funds expenditures and encumbrances for the same period were recorded at $163.50
million, or 70.3% of the FY 2023-24 Amended Budget of $232.46 million.
Table 1: All Funds Revenue and Expenditure Results (through 3/31/25)
General Fund
Revenues: The original FY 2024-25 Budget, adopted on June 17, 2024, projected $103.79 million
in revenues. The Mid-Year Budget Update presented on February 18, 2025, projected year-end
General Fund revenues of $105.11 million.
• Revenue results through the third quarter of the fiscal year were recorded at $62.31
million, or 60.0% of the Amended Budget.
• Based on results through the third quarter, year-end General Fund revenue projections
have been updated to $104.29 million, or 0.5% above the FY 2024-25 Amended Budget.
• Current year revenues show favorable variances in property tax, interest earnings, and
transient occupancy (hotel) tax receipts, while sales tax and transfer tax revenues are
slightly below budgeted.
Expenditures: The FY 2024-25 Adopted Budget provided expenditure appropriations of $112.29
million. The FY 2024-25 Amended General Fund Budget is $112.86 million, reflecting
supplemental appropriations for capital projects approved by the City Council, primarily matching
funds for the Pickleweed Park Improvement Project grant.
All Funds
Adopted Budget
FY 2024-25
Amended Budget
FY 2024-25
Actual Results
Through 3/31/25
% of Amended
FY2024-25
Budget
Revenues 177,317,039$ 182,367,444$ 106,936,060$ 58.6%
Transfers in 13,211,806 13,228,386 10,956,147 82.8%
Total Resources 190,528,845$ 195,595,830$ 117,892,207$ 60.3%
Expenditures 210,813,072$ 219,232,828$ 152,542,186$ 69.6%
Transfers out 13,211,806 13,228,386 10,956,147 82.8%
Total Appropriations 210,813,072$ 232,461,214$ 163,498,333$ 70.3%
Net Results (20,284,227)$ (36,865,384)$
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 5
• Expenditures and encumbrances through the third quarter of the fiscal year were recorded
at $83.99 million, or 74.4% of the Amended Budget.
• Based on these results, General Fund expenditures are projected to end the fiscal year at
$111.80 million, or $1.06 million (0.9%) below the Amended Budget.
• Compared to the Mid-Year Budget Update, projected personnel expenditures are
projected to be largely within budget, while non-personnel expenditures (supplies and
services) contribute to the projected year-end expenditures coming in under budget.
Operating results: The projected year-end General Fund revenue and expenditure results
combine to yield a net $7.51 million draw-down of fund balance as of June 30, 2025. This
represents a slight decrease ($1.3 million) over the year-end projections presented in the Mid-
Year Budget Update. This stems from a decrease in the year-end General Fund revenue estimate
of $820,000 (primarily a downgrade of sales tax revenue estimates) and an increase in the year-
end expenditures estimate of $500,000.
Table 2: FY 2024-25 General Fund Results (through 3/31/25) and Year-End Projections
Projected year-end fund balances above reserve levels established by City Council policy
represent resources available for re-appropriation to address priority one-time funding needs and
represent a significant portion of the available budget flexibility within the context of the FY 2025-
26 Budget and updated multi-year Capital Improvement Plan.
Specific funding recommendations related to the use of available fund balances are contained in
the discussion of the Preliminary Proposed FY 2025-26 Budget.
FINAL PROPOSED FISCAL YEAR 2025-26 CITYWIDE BUDGET
FY 2025-26 Budget Highlights
Citywide Budget: The total proposed FY 2025-26 expenditure budget for the City is
$192,282,438. These appropriations are supported by FY 2025-26 revenue and other
sources projected at $189,253,404 and by fund balances retained from previous periods
for capital projects and priority initiatives (Exhibit I). The proposed FY 2025-26
appropriations reflect all new funding appropriations proposed for operations, capital
projects, and debt service. These appropriations do not include current-year funding that
is anticipated to be carried forward to FY 2025-26 through roll-over of year-end
encumbrances, as well as carry-over of unencumbered capital project funding that will
require separate City Council action early in the new fiscal year.
General Fund
Adopted Budget
FY 2024-25
Amended Budget
FY 2024-25
Actual Results
Through 3/31/25
% of Amended
FY2024-25
Budget
Projected Year-
End Results
Revenues 101,282,204$ 101,282,204$ 60,955,921$ 60.2% 102,382,517$ 1,100,313$ 1.1%
Transfers in 2,508,306 2,508,306 1,356,229 54.1%1,908,306 (600,000) -23.9%
Total Resources 103,790,510$ 103,790,510$ 62,312,150$ 60.0% 104,290,823$ 500,313$ 0.5%
Expenditures 102,033,257$ 102,606,344$ 74,735,598$ 72.8% 101,542,034$ (1,064,310)$ -1.0%
Operating Transfer out 10,258,500 10,258,500 9,252,625 90.2% 10,258,500 - 0.0%
Total Appropriations 112,291,757$ 112,864,844$ 83,988,223$ 74.4% 111,800,534$ (1,064,310)$ -0.9%
Net Result (8,501,247)$ (9,074,334)$ (7,509,711)$ 1,564,623$
Variance
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 6
General Fund Budget: The proposed FY 2025-26 General Fund Budget includes
recommended appropriations of $113,248,847, representing an increase of $0.96 million
over the FY 2025-25 Adopted Budget. The proposed FY 2025-26 Budget is supported by
estimated General Fund revenues ($104,030,062), transfers in ($2,360,493), and
available fund balance ($6,857,992).
Summary of Funding Recommendations
General Fund
The City’s General Fund supports most major services to residents and businesses (such as
police, fire suppression and prevention, planning, building, library, parks, streets, engineering,
traffic enforcement, cultural programs, and administration). The General Fund appropriations for
FY 2025-26 total approximately $113.25 million. These appropriations comprise $104.54 million
of operating expenditures and $8.71 million in transfers to other funds.
Table 3 summarizes the information provided in Exhibit II and presents the proposed FY 2025-26
Budget compared to the projected FY 2024-25 Budget. The table also presents the year-over-
year change in revenues and expenses, as these are key metrics.
Table 3: Comparison of FY 2024-25 Adopted and FY 2025-26 Proposed General Fund
Budget
Revenues and transfers available to support the FY 2025-26 General Fund Budget are projected
to be $2.70 million (2.6%) higher than the FY 2024-25 Adopted Budget. This is mainly due to
conservative projected growth in major revenue items such as property tax and transient
Adopted Proposed
FY 2024-25 FY 2025-26 $%
Revenues $ 101,282,204 $104,030,362 $ 2,748,158 2.7%
Transfers-In 2,508,306 2,360,493 (147,813)
Total Resources $ 103,790,510 $106,390,855 $ 2,600,345 2.5%
Expenditures $ 102,033,257 $104,538,430 $ 2,505,173 2.5%
Transfers-Out 10,258,500 8,710,417 (1,548,083)
Total Uses $ 112,291,757 $113,248,847 $ 957,090 0.9%
Net Results $ (8,501,247) $ (6,857,992)
Use of Prior Period Funds
Liability Fund - Premiums/Claims 2,000,000 2,500,000
Capital Fund - Future CIP Projects 2,000,000 1,500,000
Capital Fund - Paving Streets/Roads 1,000,000 1,000,000
Vehicle Replacement - Replenish Fund 1,000,000 1,000,000
Public Safety Equipment Replacement 500,000
Stromwater Fund - SQPS/Master Plan 985,000
Enterprise Resource Planning Project 1,000,000
Racial Equity Initiatives 500,000
$ 8,985,000 $ 6,000,000
Net of Use of Prior Period Funds $ 483,753 $ (857,992)
Change from Previous YearGeneral Fund
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 7
occupancy tax, flat revenue growth within sales and use taxes, and one-time revenues included
in the current year budget.
The Final Proposed FY 2025-26 Budget operating expenditures within the General Fund
represent an increase of $2.51 million (2.5%) over the FY 2024-25 Adopted Budget. Most of this
increase is due to personnel costs consistent with terms of collective bargaining agreements with
the City’s represented and unrepresented bargaining groups. General Fund personnel costs are
anticipated to increase by approximately $4.4 million, offset by $1.9 million in reduced non-
personnel costs (largely one-time funding provided within the FY 2024-25 Budget). The FY 2025-
26 Proposed Budget also includes an estimated $2.79 million in salary savings, based on a 3.5%
vacancy factor being built into the FY 2025-26 General Fund operating budget.
The FY 2025-26 Proposed Budget includes a limited amount of new expenses, which are listed
below. Many of these expenses are related to the increasing cost of providing services, including
increased costs of water, power, fleet management, dispatch services, and technology upgrades,
most of which are not within the City’s control.
General Fund FY 25-26 New Expenditure Recommendations
In addition, the FY 2025-26 Proposed Budget includes recommended transfers out of the General
Fund totaling $8.7 million to support other funds (i.e., liability, capital, vehicle/equipment
replacement funds) that have been historically underfunded. This includes operating transfers of
$2.71 million supporting programs and projects and $6.0 million from assigned fund balance to
augment funds with significant unfunded liabilities. In the coming years, additional funding will be
required to support unfunded liabilities, deferred maintenance, capital replacements, and fleet
and equipment replacement needs.
Recurring:
Sustainability Program - staffing adjustments 18,000
Emergency Response PD -Technology (Software Licensing)150,000
Fire Emergency Communications Contract 31,621
County Admin Fee and General Services Contracts 250,000
Total Recurring Augmentations 449,621$
One-Time;
Records Management System 87,000$
Elections - Increased cost (June 2026)13,000
Organizational Development and Training 75,000
ADA Transition Plan (Phase 1)100,000
Contract Services - Outside Legal Counsel 150,000
Public Safety (PD) - Bilingual Incentive 40,000
Citywide Utility, Fuel and Maintenance Costs 250,000
Library Consortium - One-time Assessment (Liability)34,000
Total One-Time Augmentations 749,000$
Capital Fund (401)
Gateway Beautification Project 165,000$
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 8
Operating Transfers (from General Fund operating revenues):
• Recreation Revolving Fund $2,420,000
• Measure E – Essential Facilities Project Fund 290,000
Use of Prior Period Funds (from available Fund Balance):
• Liability / Self-Insurance Fund $2,500,000
• Capital Projects Fund 1,500,000
• Capital Fund – Paving Streets/Roads 1,000,000
• Vehicle Replacement Fund 1,000,000
The appropriations are supported by $106.4 million in projected revenues as well as transfers
from other funds. The $2.36 million of transfers include:
• $650,000 from the Gas Tax Fund to reimburse street maintenance personnel costs.
• $477,993 from the Parking Services Fund to cover administrative support costs.
• $682,500 from the Employee Benefits Fund for Pension Obligation Bond debt service.
• $550,000 from the Cannabis Fund to support costs associated with the City’s SAFE Team
program.
Revenue Trends and Assumptions:
Property Tax:
Property-related taxes are projected to increase by 4.1 percent over the original FY 2024-25
Budget to a total of $34.2 million. The increase is primarily due to growth in the overall property
tax roll and an increase in the excess Educational Revenue Augmentation Fund (ERAF)
payments. Property tax-related revenues account for 32 percent of the City’s General Fund
revenues.
Sales and Transaction & Use Tax:
Overall sales and transaction and use taxes are expected to remain flat (less than 1.0% growth)
in comparison to levels assumed in the FY 2024-25 Budget. Previous projections assumed 3%-
4% annual increases, however recent results and economic forecasts point to a leveling-off of
sales tax revenues in both the local and regional context. Staff are projecting recurring sales tax
revenues (Bradley-Burns) to remain flat at $25.41 million. Sales taxes account for approximately
24 percent of the City’s General Fund revenues.
Revenues from the Measure E Transactions & Use Tax, which applies to most local retail sales,
are estimated to increase by 0.6% to $14.61 million. Consistent with the direction provided by the
City Council in May of 2014, the additional one-quarter percent sales tax revenues provided by
Measure E, effective April 1, 2014, through March 31, 2034, are dedicated to funding major
construction and improvements to essential facilities (also referred to as the San Rafael Essential
Facilities project). Measure E revenues account for about 14 percent of the City’s General Fund
revenues.
Revenues from the Measure R Transactions & Use Tax are projected to generate $4.9 million
and represent about 5 percent of the City’s General Fund revenues. Altogether, sales and use
taxes comprise 46 percent of the City’s General Fund revenues.
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 9
Other General Fund Revenues:
Other revenues (including Business Tax, Transient Occupancy Tax, development fees, permits,
and charges for services) are projected to show an increase of 6.9 percent when compared to the
FY 2024-25 Budget. The major contributors to this increase in year-over-year revenues are
franchise fees, business licenses, and interest earnings. While permit and development-related
fees are being conservatively estimated, staff anticipate the potential for increases in these
revenue sources given the number and scope of projects in the development pipeline. As these
projects move forward, fee revenues are anticipated to support increased costs of plan review,
inspections, legal fees, and other development support services.
Expenditure Trends and Assumptions:
The expenditure growth reflected in the FY 2025-26 Proposed Budget stems primarily from
increased personnel costs consistent with the terms of the three-year collective bargaining
agreements entered into at the start of FY 2024-25. These increases are a direct result of a
concerted effort to enhance the City’s recruitment and retention efforts in an exceptionally
competitive labor market. General Fund personnel costs are projected to increase by $4.5 million
(6.2%) over the level provided for in the FY 2024-25 Budget. This increase, while outpacing
General Fund revenue growth, is accommodated by reductions in contract services and a
continuation of incorporating salary savings from vacancies as part of the FY 2025-26 Budget.
General Fund budgeted contributions to the Marin County Employees Retirement Association
(MCERA) are projected to increase by $1.2 million, or 3.8 percent, compared to the previous year.
Overall, a slight decrease in employer contribution rates for FY 2025-26 is offset by increases in
pensionable compensation resulting from collective bargaining agreements. In FY 2022-23, the
City Council approved a one-time transfer of $1.1 million to the Employee Retirement Internal
Service Fund to ensure the continuity of programs over the long term. The fund is adequately
supported at this time, and staff are not proposing an additional transfer for FY 2025-26. Pension
expenses across all funds are budgeted at $25.97 million, representing approximately 23 percent
of the citywide personnel budget.
Other Funds Highlights
Special Revenue Funds
These funds have restricted uses based on their respective sources. While several special
revenue funds are generally entirely self-supporting, many also require varying levels of
contribution from the City’s General Fund to support programs, services, and projects. The
following section presents the FY 2025-26 Proposed Budget highlights:
EMS/Paramedic Fund
The Emergency Medical Services/Paramedic Fund plans to spend $10.2 million in the upcoming
fiscal year, supported by $9.6 million in revenues, of which $5.4 million, or 56 percent, comes
from the Paramedic Tax. The balance of the funding for this activity comes primarily from third-
party recovery for emergency medical response and transport services. As of April 17, 2023, tax
rates have reached their tax ceiling for all participating areas impacted by the Paramedic Services
Special Tax.
The FY 2025-26 Proposed Budget reflects a portion of the incremental year-two costs of the new
consolidated Marin County Fire Dispatch model ($64,260) and increased costs of third-party
ambulance billing services ($60,000).
The EMS/Paramedic Fund is projected to retain $1.5 million in unallocated fund balance as of
June 30, 2026. This balance serves as an operational reserve. Funds not needed for the
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 10
operations reserve are used to fund capital improvements that directly support the delivery of
emergency medical transport services. This fund balance is expected to be exhausted within the
next two years as annual operational costs exceed current Paramedic Tax revenues; therefore,
additional revenue sources will be needed to maintain service levels.
Cannabis Business Tax Fund
The City’s Cannabis Business Tax is also reported in a special revenue fund. San Rafael has
several licensees in active commerce. The City anticipates receiving $110,000 in cannabis
business tax revenues for the FY 2025-26. This represents a decrease of $115,000 from the level
assumed in the FY 2024-25 Budget due to Council action (February 18, 2025) to further reduce
the tax rate applied to retail delivery licenses. The FY 2025-26 Proposed Budget provides for
$195,553 in expenses supporting the administration of the City's Cannabis License program. The
fund has historically carried a fund balance of prior year savings to allocate to new projects. On
January 17, 2023, the City Council approved using cannabis tax revenues to support the pilot
mobile mental health crisis team, Specialized Assistance for Everyone (SAFE). A transfer of
$500,000 from the Cannabis Fund to the General Fund is included in the FY 2025-26 Proposed
Budget to cover most contract costs for SAFE.
Measure A - Open Space
Voters renewed the Measure A Open Space Program in June 2022. Funding for this program is
primarily provided by a nine-year, county-wide sales tax managed by the County of Marin, with
the City providing discretionary contributions as needed. A total of $450,000 is being proposed in
the FY 2025-26 Budget to be expended during the year, and an additional $130,000 is
programmed in year 2 (FY26-27) of the Capital Improvement Plan to fund project initiatives, which
would include the following projects:
• Peacock Gap Park & Freitas Park Tennis Court Resurfacing - $400,000
• Albert Field Condition Assessment - $50,000
• Boyd Park Water System Repair - $130,000 (FY2026-27)
Measure D – Library Parcel Tax
Measure D, the successor library parcel tax to Measure C, is entering its eighth year. This special
revenue source has successfully expanded service levels relative to those established under
Measure C (the previous library parcel tax). The purpose of the tax is to "augment the capacity of
the City of San Rafael to provide quality library services to its residents." Measure D provides for
expanded book and periodical purchases, including e-books, fun events and classes for all ages,
and provides supplementary technology supplies. Capital reserves were established under
Measure C (previous library parcel tax) for facility-related uses.
The FY 2025-26 Proposed Budget includes $340,000 in funding augmentations in Measure D
funding for Library services. These augmentations support costs associated with the work being
completed at the Main Downtown Branch Library and the planned renovation at the Pickleweed
Branch Library.
Recreation Revolving Fund
The FY 2025-26 Proposed Budget includes appropriations totaling $4.96 million, which is
supported through recreation program revenues of $2.25 million and an operating transfer from
the General Fund of $2.42 million. General Fund support for the Recreation Revolving Fund is
projected to remain at the level of support provided in the FY 2024-25 Budget. Staff is proposing
adjustments to selected recreation program fees to ensure program revenues meet the current
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 11
cost-recovery level. Funding is proposed within the FY 2025-26 Budget ($45,000) to undertake a
comprehensive Recreation program fee study and establish a formal policy on cost-recovery for
recreation programs.
Childcare Fund
The Childcare Fund is proposed to include expenditure appropriations of $3.52 million for FY
2025-26, supported by program revenues of $3.34 million and the use of $176,000 in available
fund balance. While the Childcare Fund generally operates under full cost recovery, personnel
costs for FY 2025-26 are expected to exceed the program revenues. A modest fee increase is
required to maintain full cost recovery for the fee-supported Childcare program.
Measure C – Marin Wildfire Prevention
Activities supported by the Measure C – Wildfire Prevention Fund are funded by a ten-year parcel
tax managed by the Marin Wildfire Prevention Authority, a Joint Powers Authority (MWPA). The
City of San Rafael expects to receive $3.91 million in revenues to support coordinated wildfire
prevention, including early detection, warning, and alerts; reducing vegetation; ensuring
defensible space around homes, neighborhoods, and critical infrastructure; and improving
disaster evacuation routes/procedures. This funding allocation includes $1.77 million,
representing core MWPA programs administered by the City of San Rafael and reimbursed by
the MWPA.
Other significant funds within the Special Revenue category include Gas Tax and Storm Water
Funds. The spending plans for these funds were developed in conjunction with the Capital
Improvement Program. Without a dedicated funding source to support Storm Water Fund
maintenance and capital needs, the General Fund has been required to support these activities,
totaling $500,000 in the FY 2025-26 Proposed Budget. Appropriations for new CIP projects are
included in the Proposed Budget and discussed in the Capital Improvement Plan section of this
report.
Capital Funds
Measure P – Library and Community Center
The FY 2025-26 Proposed Budget includes establishing a new Capital Fund to account for
revenues and expenditures related to Measure P, a new parcel tax approved by the voters at the
November 2024 general election. Measure P is restricted to funding the planning, design, and
construction of a new Main Library and Community Center as well as the renovation and
expansion of branch libraries. The FY 2025-26 Proposed Budget reflects estimated revenues of
$6.32 million and initial appropriations of $1.63 million in support of the project.
A discussion of Capital Fund appropriations included in the FY 2025-26 Proposed Budget is
included in the Capital Improvement Program section of this report.
Enterprise Funds
Parking Fund
The Parking Fund is a self-sustaining enterprise fund whose revenues are dedicated to parking
services. Currently, parking operations are funded via parking fees and fines, and the fund
balance is the only resource to cover capital improvements. The FY 2025-26 Proposed Budget
for this fund is $4.79 million, including operating transfers, supported by $4.80 million in revenues.
The Parking Fund has generally rebounded from the negative effects of the pandemic and reflects
a slightly positive fund balance for the new fiscal year. However, the fund lacks sufficient funding
to support program expansion and deferred maintenance needs.
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 12
Internal Service / Capital Equipment Replacement Fund
These funds are used to manage services that are delivered within the organization. For example,
computer replacement, employee benefits, workers’ compensation, general liability, capital
replacement, technology replacement, and vehicle replacement are funded via internal charges
to the funds that utilize these respective services. The following reflects highlights of the FY 2025-
26 Proposed Budget within selected Internal Service Funds:
Building Maintenance Fund
• Engineering support for EV Charging Station Project $163,000
Vehicle Replacement Fund
• Vehicle Replacements per Replacement Schedule $430,000
Technology Fund
• Implementation of new Technology Projects $295,000
• Enterprise Infrastructure 495,000
• Enterprise Software Projects 285,000
Fire Equipment Replacement Fund
• Hoses / nozzles $325,000
• Turnouts 50,000
Liability / Self-Insurance Fund
• Increased funding for Insurance Premiums and $500,000
Insurance Pool contributions
• Increased funding to support legal and risk 113,000
management staff costs
Capital Improvement Program (CIP)
The CIP is a multi-year planning tool used to identify and implement the City's capital needs over
three years. As part of the annual budget process, staff updated the multi-year CIP for FY 2025-
26 through FY 2027-28. The first year, FY 2025-26, of the updated plan, informs the new capital
budget appropriations to be included as part of the FY 2025-26 Adopted Budget. See Exhibit V.
In addition, as part of the fiscal year-end process, which concludes in early Fall, staff will be
seeking City Council authorization to carry forward capital project appropriations for projects
funded in the current fiscal year 2024-25, to the extent that these funds are required to complete
projects currently in process. Funding approved for carry-over into the new fiscal year will
supplement the capital project funding approved with the FY 2025-26 Adopted Budget.
The annual update of the multi-year Capital Improvement Plan involves several steps:
1) A review of the latest Council-approved multi-year capital plan for currently active and
previously planned projects, and updating project cost estimates and funding sources,
as appropriate.
2) The capital plan is then updated to reflect new projects. These may include projects
previously identified as “unfunded,” projects identified through various master plans,
projects supporting infrastructure projects being undertaken by other agencies, and
projects requested by the broader community.
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 13
3) The updated list of capital improvement projects is then evaluated based on
established ranking criteria. The highest-ranked projects are included in the multi-year
plan within the constraints of funding availability and staff capacity.
4) Projects that are not reflected in the updated multi-year capital plan are retained on
the list of infrastructure needs as either “future year” or “unfunded” projects.
The resulting CIP planning document summarizes the City's planned capital and infrastructure
improvement projects, including estimated cost, funding sources, and ranking scores following
analysis and coordination with other City departments to ensure all department needs are
considered and represented.
Project selection and priority are based on recommendations by a working group representing
various City departments and existing planning documents to accommodate high-priority needs,
which focus on life/safety, maintenance and repair, equity, community, and City Council input,
among other factors. The CIP is intended to provide a comprehensive three-year project list for
the City’s known capital and infrastructure needs.
The general categories within the CIP are as follows:
• Annual Programs: Annual programs are comprised of a variety of activities, including
implementing smaller projects and small budget projects that need immediate attention,
routine projects to maintain City infrastructure, developing concept designs to support the
pursuit of grant funding, implementing pilot projects, and low—to medium-level planning
efforts.
• Building/Facilities: City-owned properties include buildings (e.g., City Hall, libraries,
recreation centers, etc.) and facilities (e.g., parking garages and lots).
• Parks: Park infrastructure and facilities, including playgrounds, sports fields and courts,
recreation equipment, and restrooms.
• Storm Drain: Storm drain systems include conveyance of storm drainage, catch basins,
manholes, and the City’s twelve stormwater pump stations.
• Transportation: Street improvements, including construction, resurfacing, and
maintenance of existing roadways, intersections, connections to transit, and bicycle and
pedestrian facilities, such as bike lanes and sidewalks. This category also includes
streetlight, traffic-related, and traffic signal improvements, which include enhancements
that increase traffic flow and capacity, improve circulation, and expand bicycle and/or
pedestrian thoroughfare beyond the existing facilities in place (e.g., new multi-use
pathways and the expansion of existing sidewalks).
Proposed FY 2025-26 Capital Improvement Project Highlights
The Capital Improvement projects listed below are included in the capital improvement program
budget to be adopted in conjunction with the Final proposed FY2025-26 Budget.
1. A.J. Boro Community Center: Police Department Substation Upgrade
2. City Hall Building Envelope Maintenance Upgrades
3. Citywide Building and Facilities Plan
4. Fire Station 54 & 44 Technology / Radio Upgrades
5. Fire Station 56 Building Envelope Improvements
6. Lincoln Ave from Second St to Paloma Ave Safety Improvements
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 14
7. Los Ranchitos Park Sewer Line Replacement
8. Public Safety Center Evidence Storage
9. Second St Utility Undergrounding (Phase 2)
10. Welcome Gateways
11. Electric Vehicle (EV) Charging Station Project
The following table summarizes the funds that provide the majority of resources available to
support the City’s Capital Improvement Program (CIP):
Table 3: CIP Funding Sources
Fund # Fund Name Description
205 Stormwater
Fund
Established to fund stormwater maintenance, programs, and improvements throughout
the City. Fund 205 receives annual revenues from the City’s Stormwater Activity Fee
(Municipal Code Chapter 9.40).
206 Gas Tax Fund The Gas Tax fund includes revenues from the following sources:
• Senate Bill 1 [SB 1, Highway Users Tax Account (HUTA) and Road Maintenance
and Rehabilitation Account (RMRA)]
• Construction Impact Fee
• Refuse Impact Fee
• Transportation Authority of Marin (TAM) Measure AA, A, and B
SB1 revenue is collected and subsequently distributed by the State of California based on
a percentage tax on each gallon of gas purchased in San Rafael.
214 Library Revolving
Fund
The Library Revolving Fund consists of donations and grants received to support Library
operations, programs, services, and infrastructure. In FY 2025-2026, the Fund 214 budget
is primarily the California State Library Building Forward Grant and associated City match
from Library Memorial Funds for the renovation of the Pickleweed Branch Library.
241 Park Measure A
Fund
Measure A is a nine‐year, ¼ percent Transactions and Use Tax managed by the County
of Marin and re-approved by voters in June 2022. The Tax is restricted to the care of
parks and open spaces. The Department of Library and Recreation prepared the Measure
A work plan for FY 2024-25 based on the recommendations provided in the 2023
Citywide Parks and Recreation Master Plan and through consultation with the Parks and
Recreation Commission.
246 Traffic Mitigation
Fee Fund
Traffic Mitigation Fees are charged to a developer in connection with the approval of a
private land development project to offset or subside public improvements made
necessary by the private development. The City utilizes Traffic Mitigation Fees for
circulation‐related projects identified in the General Plan.
401 Capital
Improvement
Fund
The Capital Improvement Fund is funded primarily through the City’s General Fund and
provides discretionary funding support for capital projects that lack a dedicated funding
source, as well as projects where either a local match or supplemental funding is
required. Transfers from the General Fund to the Capital Improvement Fund stem
primarily from available year-end fund balances in excess of the City’s reserve policy
requirement.
420 Essential
Facilities Fund
The Essential Facilities Fund was established by the City Council to allocate one-third
($0.25) of the City's Measure E ($0.75) Transaction and Use Tax receipts to support
capital investments in replacing or renovating essential facilities supporting public safety
operations.
430 Measure P Fund In November 2024, San Rafael voters passed Measure P, an initiative to fund a new main
library and community center at Albert Park. Measure P established a non-ad valorem
parcel tax to build these facilities, representing a significant investment in the City's
cultural and civic institutions. In addition to a downtown library and community center, the
proceeds from Measure P can also be used for improvements and expansion at San
Rafael’s branch libraries.
603 Building
Maintenance
Fund
The Building Maintenance Fund supports routine maintenance and capital projects
associated with the City's buildings, parks, and other facilities. It is an internal revenue
fund, which means General Fund monies are the sole source of revenue.
While a portion of the FY 2025-26 CIP Budget is grant-funded (approximately $3.4 million), the
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 15
respective grant match and non-grant funded projects are paid for through Funds 205
(Stormwater), 206 (Gas Tax), 241 (Parks Measure A), 246 (Traffic Mitigation Fee), 420 (Essential
Facilities), 430 (Measure P) and 603 (Building Maintenance). Funds 205, 206, and 603 also have
their respective operating budget, which consists of expenses related to infrastructure
maintenance, equipment purchasing, miscellaneous contractual services, and other non-project
related work.
The long-term capital and infrastructure operational, maintenance, and improvement needs for
City-owned property, parks, roads, and drainage far exceed the available revenues each year.
Therefore, several projects are identified as real capital and infrastructure needs (and maintained
on the CIP project list) but are categorized as "unfunded ."City staff continue actively pursuing
grant funding, congressional earmarks, and other infrastructure funding sources. Many of these
funding sources require a local funding match. If the City's effort to obtain grant funding is
successful, the projects with secured funding will be re-evaluated for their ranking on the CIP
projects list.
As a part of the annual CIP, the Department of Public Works also recapitulates major projects
completed in the prior fiscal years, including but not limited to:
1. A.J. Boro Community Center: Fire System Backflow Prevention Device Installations
2. B Street Culvert Replacement & Resurfacing
3. Center Street Curb Ramps
4. Fremont Rd and Marquard Ave Minor Concrete Repairs
5. FY 2023-24 & FY 2024-25 Traffic Signal System Backup Battery Installations and
Replacements
6. FY 2024-25 Corrugated Metal Pipe Replacement
7. FY 2024-25 (West San Rafael) Pavement Maintenance project
Projects pending completion include:
1. Downtown Library Modernization
2. Los Gamos Dr. Bicycle & Pedestrian Enhancements
3. Peacock Gap Park Playground Improvements
4. Pickleweed Park Enhancement & Field Renovation
5. San Quentin Pump Station Reconstruction
Summary of FY 2025/26 Proposed Capital Improvement Program Budget
Category FY 2025-26
Annual Programs – Capital
Stormwater $100,000
Transportation $4,650,000
Sub-Total Annual Programs $4,750,000
Buildings / Facilities
Buildings $939,000
Essential Facilities $880,000
Recreation $3,525,000
Sub-Total Buildings / Facilities $5,344,000
Parks $615,000
Stormwater $1,135,000
Transportation $4,114,204
*TOTAL $15,958,204
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 16
Funding Sources FY 2025-26
Stormwater Fund (205) $685,000
Grant Funds $585,000
Sub-Total Stormwater Fund (205) $1,235,000
Gas Tax Fund (206) $6,908,294
Grant Funds $2,755,910
Sub-Total Gas Tax Fund (206) $8,764,204
Measure A (241) $400,000
Capital Improvement Fund (401) $704,000
Essential Facilities Fund (420) $880,000
Measure P (430) $1,500,000
Building Maintenance Fund (603) $2,475,000
TOTAL $15,958,204
*Figures exclude operations and maintenance costs.
Status of Pension Funding
The City’s Pension Funding Policy requires that the Finance Director and City Manager report on
pension funding status as part of the annual budget adoption process.
The most recent pension actuarial valuation was prepared as of June 30, 2024, and approved by
the Marin County Employee’s Retirement Association (MCERA) Board in February 2024. This
valuation was used to determine the contribution rates for FY 2025-26. The composite rate for
the City will be 55.83 percent, a 0.93 percent decrease from the current rate of 56.76 percent.
The budgeted pension contribution for FY 2025-26 provides full funding for the required
contribution. The rate for public safety employees decreased from 69.44 percent to 68.90 percent,
a decrease of 0.54 percent. The rate for miscellaneous employees decreased from 44.37 percent
to 43.08 percent, a decrease of 1.29 percent. The valuation also reported an unfunded actuarial
liability of $115 million for the City, representing a funded ratio of 83.1 percent.
MCERA’s investment target (discount rate) remained at 6.75 percent during the measurement
period. The City has dedicated a portion of its employee retirement reserve to buffer the impact
of any unexpected increases. This reserve, which is projected to total $1.7 million at the end of
FY 2024-25, is also used to accumulate payments for debt service on the $4.5 million pension
obligation bonds issued in 2010 and for optional, supplementary payments to MCERA.
Status of Other Postemployment Benefit (OPEB) Funding (Retiree Healthcare)
The City Council adopted the OPEB Funding Policy on September 18, 2017. The policy cites the
City’s goal of fully funding the Actuarially Determined Contribution (ADC) each year. The
budgeted OPEB contribution for FY 2025-26 provides full funding for the required contribution.
The contribution is based on an investment target (discount rate) of 6.25 percent. The most recent
actuarial valuation, as of June 30, 2024, reports $27 million in plan assets offset by $ 47.8 million
in actuarially accrued liabilities, leaving an unfunded actuarial liability of $20.8 million. The City’s
ADC for FY 2025-26 is $2.8 million.
General Fund Balance and Reserves
The FY 2025-26 Proposed Budget would maintain General Fund reserve levels consistent with
the updated reserve policy approved by the City Council concurrent with the adoption of the FY
2024-25 Budget. The current policy target reserve level includes 10% for emergencies
($10,637,000) and 5% for economic uncertainties ($5,318,500) as of June 30, 2026. In addition,
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 17
the City’s capital reserve is maintained at $1,000,000, consistent with the reserve policy. This
reserve is a buffer against unanticipated capital projects that may require supplemental support
from the General Fund.
The FY 2025-26 Proposed Budget includes recommendations for allocations of projected excess
fund balance expected to be available as of June 30, 2025, consistent with the policy guidelines
established in the reserve policy, as follows:
• Payments toward unfunded liabilities, deferred maintenance, and asset replacement.
• Transfers to other funds, as appropriate, to offset year-end deficits within those funds.
• Allocations to capital projects with shortfalls in funding sources and/or to provide matching
funds for grant awards.
• Re-appropriation within the subsequent year’s operating budget to provide for one-time,
non-recurring needs.
Based on the projections and recommendations in the FY 2025-26 Proposed Budget, the General
Fund budget is effectively balanced with ongoing revenues supporting ongoing appropriations.
As noted in this report, a significant allocation of available fund balances ($8.71 million) is
proposed to be transferred to various special revenue and capital project funds or appropriated in
the budget year for priority one-time projects and expenses.
GANN APPROPRIATIONS LIMIT
The Appropriations Limit for each year is based on the prior year's Appropriations Limit, adjusted
by factors that incorporate changes in the cost of living and population. For FY 2025-26, the City
uses a 1.03 percent increase in San Rafael's assessment roll for nonresidential construction (the
County of Marin provides this figure). For the population change, the City is using negative 0.05
percent – representing the change in population for San Rafael, which is higher than Marin
County’s figure of positive 0.14 percent for the period January 1, 2024, to January 1, 2025
(provided by the State of California Department of Finance).
Attachment 2, Exhibit A establishes the new Appropriations Limit for FY 2025-26, which has been
calculated to be $197,230,566. The actual budget subject to the limitation excludes self-
supporting funds, capital improvement funds, capital outlay grant funds, and specific exclusions
such as the Gas Tax Fund. The FY 2025-26 appropriations subject to the Gann Limit are
$108,014,557 (Attachment 2, Exhibit B). Therefore, the portion of the City’s budget appropriation
that is restricted by the Gann Limit is $89,216,009 under the legal limit.
STAFFING
The Final Proposed FY 2025-26 Budget supports an authorized staffing level of 416.15 full-time
equivalent positions, representing an increase of 0.44 FTE from the level authorized in the Mid-
Year Budget Update, and a net reduction of 0.19 from the level authorized via adoption of FY
2024-25 Final Budget. (This level of staffing represents a net reduction of 9.91 FTE when
compared to the FY 2023-24 Adopted Budget).
During the development of the Proposed 2025-26 Budget, the Human Resources Department
implemented the following classification adjustments as warranted to provide for effective
management and delivery of City services. This results in a net increase in permanent full-time
equivalent (FTE) positions of 0.44. The City notified impacted labor organizations of these
proposed changes and offered to meet and confer with these groups to discuss these changes
before bringing the FY 2025-26 Budget to the City Council for adoption.
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 18
1) Community & Economic Development (-1.0 FTE)
a. The Permit Technician position is being transferred from Community & Economic
Development to the City Clerk’s office.
2) City Clerk (+1.0 FTE)
a. The City Clerk's Office will add a new position using the position transferred from
Community & Economic Development following an organizational assessment that
was completed. The assessment identified a need for an additional resource to
assist with the increased workload related to Public Records Act requests.
3) Public Works (+1.0 FTE)
a. Convert the existing Senior Project Manager position to Senior Management
Analyst II to provide more administrative support to the overall Public Works
operation.
b. Create a Senior Project Manager—Capital Projects classification, establish a
salary range, and create a position in Public Works to be partly funded by Measure
P.
c. Flexible staff change of an Associate Engineer to a Senior Civil Engineer to
balance project workloads and supervision.
d. Convert the existing Street Maintenance Worker II to Sweeper Operator.
4) Sustainability (-0.56 FTE)
a. Create a Climate Adaptation & Resilience Planner classification and establish a
salary range.
b. Better internal alignment of the Sustainability Manager salary range
c. Elimination of vacant Volunteer Coordinator (0.56 FTE)
5) Digital Services and Open Government
a. Convert one Advanced Professional Temp position to a Data Analyst III.
FISCAL IMPACT:
The preliminary Fiscal Year 2025-26 Budget has been prepared for all funds. Funding sources
are sufficient to support the preliminary spending plans presented. There is no fiscal impact
associated with the acceptance of this report.
RECOMMENDATION:
1. Adopt a resolution approving the Citywide Budget and Capital Improvement Program for
the Fiscal Year 2025-26, providing for the appropriations and expenditure of all sums set
forth in the budget in the amount of $192,282,438 with net appropriations of
$163,777,889. (Attachment 1)
2. Adopt a resolution approving the Fiscal Year 2025-26 Gann Appropriations Limit.
(Attachment 2)
3. Adopt a resolution approving the Measure A Work Plan for Fiscal Year 2025-26
(Attachment 3).
4. Approval of the Capital Improvement Program – FY 2025-26 through FY 2027-28
(Attachment 4).
ATTACHMENTS:
1. Resolution Approving the Citywide Budget for Fiscal Year 2025-26 and Providing for the
Appropriations and Expenditures of All Sums Set Forth in the budget of $192,282,438.
FINAL FISCAL YEAR 2025-26 PROPOSED BUDGET / Page: 19
a. Exhibit I – FY 2025-26 Final Budget - Revenues and Expenditures by Fund
b. Exhibit II – FY 2025-26 Final All Funds Budget (Revenues and Expenditures) with
comparison to FY 2024-25 Adopted Budget
c. Exhibit III – FY 2025-26 Final General Fund Budget (Revenues and Expenditures)
with comparison to FY 2024-25 Adopted Budget
d. Exhibit IV – Summary of FY 2025-26 Authorized Staffing (Full-Time Equivalents)
e. Exhibit V – Staffing Trends: 20-Year History
f. Exhibit VI – San Rafael Unrepresented Executive Salary Schedule(s)
g. Exhibit VII – San Rafael Mid-Management Employee Association Salary
Schedule(s)
2. Resolution Approving Fiscal Year 2025-26 Gann Appropriations Limit
a. Exhibit A – Gann Limit Calculation
b. Exhibit B – Gann Appropriation Limit Analysis
3. Resolution Approving the Measure A Work Plan for Proposed Expenditures of Measure A
Funds for FY 2025-26
a. Exhibit 1 – Measure A Workplan for FY 2025-26
4. Capital Improvement Program FY 2025-26 through FY 2027-28
1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE CITYWIDE BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE FISCAL YEAR 2025-26 AND PROVIDING FOR THE
APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN
THE BUDGET IN THE AMOUNT OF $192,282,438, WITH NET
APPROPRIATIONS OF $163,777,889
WHEREAS, on May 19, 2025, City staff presented to the San Rafael City
Council at its regular meeting the proposed City-wide Operating budget and a Capital
Improvement Program for the fiscal year July 1, 2025 – June 30, 2026; and
WHEREAS, after examination, deliberation and due consideration of the
Goals and Objectives, Capital Improvement Program, City-wide Operating Budget and
corresponding staff recommendations, the San Rafael City Council provided direction to the
City Manager, and the City Manager has submitted a Final Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt the Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2025-2026; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2024-2025 to complete the balance of these projects
in the 2025-2026 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent
operational funds from fiscal year 2024-2025 encumbered through approved, active
purchase orders to complete the balance of these purchases in the 2025-2026 fiscal year;
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that:
1. The City Manager’s Proposed Budget for the City of San Rafael for the fiscal year July 1,
2025 through June 30, 2026, is hereby adopted, with total appropriations of
$192,282,438 and net appropriations of $163,777,889 across all funds, as presented in
Exhibit I attached hereto and incorporated herein.
2. General Fund appropriations total $113,248,847 as presented in Exhibit I attached
hereto and incorporated herein. A total of $783,451 is appropriated for General Plan
support, $42,967,373 is appropriated for special revenue and grant activities, $4,701,164
is appropriated for the parking enterprise fund, $3559,000 is appropriated from capital
project funds, and $26,867,601 for internal service funds and asset replacement and
$155,022 is appropriated in trust and agency funds as presented in Exhibit I attached
hereto and incorporated herein.
2
3. The sums of money therein set forth are hereby appropriated from the revenues of the
City to the departments, functions, programs and funds therein set forth for expenditure
during the fiscal year 2025-2026.
4. The Capital Improvement Program and projects presented for implementation in fiscal
year 2025-2026 are hereby approved.
5. The budget authorizes a staffing level of 416.15 full-time equivalent authorized positions,
as presented in Exhibit IV, attached hereto and incorporated herein, as well as
modifications to the Unrepresented Executive Management Salary Schedule (Exhibit VI)
and the Mid-Management Employee Association Salary Schedule to reflect new
classification titles (Exhibit VII).
6. The City of San Rafael will carry-forward unspent encumbered capital project and
operating funds from fiscal year 2024-2025 and reappropriate these funds in fiscal year
2025-2026 to be used solely to pay for the remaining portion of executed contracts and
purchase orders, as of June 30, 2025. Unencumbered funds from fiscal year 2024-2025
supporting City Council authorized expenditures for street, facility, storm drain, traffic
mitigation, park and other long-term capital projects started in the 2024-2025 or prior
fiscal years will require re-appropriation through future City Council action.
7. Transfers totaling $11,175,910 as reflected in Exhibit I are hereby authorized. This
includes General Fund transfers totaling $8,710,417 from the General Fund to the
Recreation Revolving Fund ($2,420,000), Essential Facilities Fund ($290,417), Liability
Fund ($2,500,000, Capital Improvement Fund ($1,500,000), Gas Tax Fund
($1,000,000), and Vehicle Replacement Fund ($1,000,000).
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council
of said City on Monday, the 2nd day of June 2025, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________
LINDSAY LARA, City Clerk
FY2025-26 PROPOSED BUDGET
REVENUES AND APPROPRIATIONS BY FUND
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
Total Total Total
FY 2024-25 PROJECTED BUDGET Est.Actual Operating Operating Capital June 30, 2026
FUND FUND June 30, 2025 and Capital Transfers Total Transfers to Total Projected
# NAME Balance Revenue In Resources Budget Budget Other Funds Appropriations Balance
GENERAL OPERATING FUNDS:
001 General Fund Available Balance $24,982,043 $104,030,362 $2,360,493 $106,390,855 104,538,430 - 8,710,417 113,248,847 $18,124,051
218 General Plan Special Revenue Fund 1,904,449 659,391 - 659,391 783,451 - - 783,451 1,780,389
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund 659,165 1,539,010 - 1,539,010 703,992 1,235,000 - 1,938,992 259,183
206 Gas Tax 1,711,754 9,946,300 1,000,000 10,946,300 1,475,000 8,764,204 650,000 10,889,204 1,768,850
207 Development Services 3,282 - - - - - - - 3,282
208 Child Care 484,708 3,339,986 - 3,339,986 3,516,641 - - 3,516,641 308,053
210 Paramedic/EMS 2,044,762 9,599,809 - 9,599,809 10,155,208 - - 10,155,208 1,489,363
216 Cannabis 736,430 142,199 - 142,199 145,375 - 550,000 695,375 183,254
217 State Lands Fund 505,831 54,819 - 54,819 - - - - 560,650
222 Recreation Revolving 177,423 2,406,578 2,420,000 4,826,578 5,002,010 - - 5,002,010 1,991
228 Hazardous Materials Fund 55,251 - - - - - - - 55,251
234 Pt. San Pedro A.D. Maintenance Portion 230,310 127,037 - 127,037 183,186 - - 183,186 174,161
235 Baypoint Lagoons L & L Assessment District 48,420 32,693 - 32,693 34,700 - - 34,700 46,413
236 Loch Lomond CFD #10 857,463 57,887 - 57,887 28,855 - - 28,855 886,495
237 Loch Lomond Marina CFD #2 1,098,869 332,841 - 332,841 150,030 - - 150,030 1,281,680
240 Parkland Dedication 381,323 11,390 - 11,390 375,000 - - 375,000 17,713
241 Measure A Open Space 390,154 609,392 - 609,392 50,000 400,000 - 450,000 549,546
242 Measure C Wildfire Prevention 116,077 3,945,872 - 3,945,872 3,946,920 - - 3,946,920 115,029
495 Low and moderate Income Housing Fund 1,844,639 3,266 - 3,266 85,770 - - 85,770 1,762,135
LIBRARY AND FALKIRK:
214 Library Revolving 501,882 104,376 - 104,376 192,392 - - 192,392 413,866
215 Library Special Assessment Fund 394,636 1,259,143 - 1,259,143 1,599,342 - - 1,599,342 54,437
Library Fund 896,518 1,363,519 - 1,363,519 1,791,734 - - 1,791,734 468,303
PUBLIC SAFETY:
200 Abandoned Vehicle 2,429 85,000 105,000 190,000 190,505 - - 190,505 1,924
202 Asset Seizure 3,704 - - - - - - - 3,704
204 Crime Prevention 8,573 - - - - - - - 8,573
230 Youth Services - Police 61,721 15,000 - 15,000 40,043 - - 40,043 36,678
Public Safety Fund 76,427 100,000 105,000 205,000 230,548 - - 230,548 50,879
TRAFFIC AND HOUSING:
243 Affordable Housing in lieu 2,952,204 1,070,529 - 1,070,529 - - - - 4,022,733
245 Housing & Parking In-lieu 389,545 10,849 - 10,849 - - - - 400,394
246 East S.R. Traffic Mitigation 332,339 390,619 - 390,619 400,000 - - 400,000 322,958
Traffic & Housing Mitigation Funds 3,674,088 1,471,997 - 1,471,997 400,000 - - 400,000 4,746,085
GRANT:
201 A.D.A.. Access Projects - - - - - - - - -
260 Pickleweed Childcare Grant 626,294 597,962 - 597,962 704,824 - - 704,824 519,432
281 Public Safety Grants 395,013 300,000 - 300,000 577,811 - - 577,811 117,202
283 Grant-Other 2,094,459 3,218,897 - 3,218,897 1,810,565 - - 1,810,565 3,502,791
Grant Funds 3,115,766 4,116,859 - 4,116,859 3,093,200 - - 3,093,200 4,139,425
SPECIAL REVENUE & GRANT FUND TOTAL 19,108,659 39,201,454 3,525,000 42,726,454 31,368,169 10,399,204 1,200,000 42,967,373 18,867,740
CONSOLIDATED FUNDS
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/25-26/0-City Council 25-26/Fund Sums FY26 202.05.21
FY2025-26 PROPOSED BUDGET
REVENUES AND APPROPRIATIONS BY FUND
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
Total Total Total
FY 2024-25 PROJECTED BUDGET Est.Actual Operating Operating Capital June 30, 2026
FUND FUND June 30, 2025 and Capital Transfers Total Transfers to Total Projected
# NAME Balance Revenue In Resources Budget Budget Other Funds Appropriations Balance
CONSOLIDATED FUNDS
ASSESSMENT DISTRICTS:
Var. Assessment District Projects 302,104 - - - - - - - 302,104
ASSESSMENT DISTRICT TOTAL 302,104 - - - - - - - 302,104
CAPITAL PROJECT FUNDS:
401 Capital Improvement 4,626,761 599,211 1,500,000 2,099,211 350,000 704,000 - 1,054,000 5,671,972
405 Open Space Acquisition 126,329 3,773 - 3,773 - - - - 130,102
406 Bedroom Tax 156,172 4,698 - 4,698 - - - - 160,870
407 Parks Capital Projects 21,861 - - - - - - - 21,861
420 Measure E - Public Safety Facilities 3,210,286 106,402 290,417 396,819 - 880,000 - 880,000 2,727,105
430 Measure P - Library Project - 6,320,000 - 6,320,000 125,000 1,500,000 - 1,625,000 4,695,000
CAPITAL PROJECT FUND TOTAL 8,141,409 7,034,084 1,790,417 8,824,501 475,000 3,084,000 - 3,559,000 13,406,910
ENTERPRISE FUND:
501 Parking Services 22,730 4,797,474 - 4,797,474 4,118,171 - 582,993 4,701,164 119,040
ENTERPRISE FUND TOTAL 22,730 4,797,474 - 4,797,474 4,118,171 - 582,993 4,701,164 119,040
INTERNAL SERVICE FUNDS:
227 Sewer Maintenance - 3,773,508 - 3,773,508 3,773,508 - - 3,773,508 -
600 Vehicle Replacement 6,645,630 1,459,633 1,000,000 2,459,633 430,000 - - 430,000 8,675,263
601 Technology Replacement 2,263,662 2,733,504 - 2,733,504 3,489,856 - - 3,489,856 1,507,310
602 Fire Equipment Replacement 1,255,089 167,985 - 167,985 506,000 - - 506,000 917,074
603 Building Improvement 6,945,698 1,208,543 - 1,208,543 363,000 2,475,000 - 2,838,000 5,316,241
604 Employee Benefits 498,427 734,049 - 734,049 822,754 - - 822,754 409,722
605 Liability Insurance 2,151,078 2,926,177 2,500,000 5,426,177 5,110,857 - - 5,110,857 2,466,398
606 Workers Compensation Insurance 2,038,178 3,397,762 - 3,397,762 3,680,586 - - 3,680,586 1,755,354
607 Dental Insurance 1,014,580 529,622 - 529,622 495,000 - - 495,000 1,049,202
608 Radio Replacement 374,824 462,105 - 462,105 550,000 - - 550,000 286,929
609 Telephone/Internet 467,688 613,797 - 613,797 694,540 - - 694,540 386,945
611 Employee Retirement 758,937 52,148 - 52,148 4,000 - 682,500 686,500 124,585
612 Retiree Health Benefit OPEB 1,385,179 4,221,281 - 4,221,281 3,660,000 - - 3,660,000 1,946,460
613 Police Equipment Replacement 448,919 56,906 - 56,906 130,000 - - 130,000 375,825
INTERNAL SERVICE FUND TOTAL 26,247,889 22,337,020 3,500,000 25,837,020 23,710,101 2,475,000 682,500 26,867,601 25,217,308
TRUST AND AGENCY FUNDS:
712 Library Fiduciary 671,258 17,709 - 17,709 - - - - 688,967
714 Pt. San Pedro Assessment District 235,001 - - - 155,002 - - 155,002 79,999
TRUST & AGENCY FUND TOTAL 671,258 17,709 - 17,709 155,002 - - 155,002 768,966
-
COMBINED FUNDS TOTAL 81,615,542 178,077,494 11,175,910 189,253,404 165,148,324 15,958,204 11,175,910 192,282,438 78,586,508
LESS: INTERFUND TRANSFER (11,175,910) (11,175,910) (11,175,910) (11,175,910)
LESS: INTERNAL SERVICE CHARGES (17,328,639) (17,328,639) (17,328,639) (17,328,639)
NET TOTALS FY 2024-25 81,615,542 160,748,855 - 160,748,855 147,819,685 15,958,204 - 163,777,889 78,586,508
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/25-26/0-City Council 25-26/Fund Sums FY26 202.05.21
ALL FUNDS
PROPOSED BUDGET FY 2025-26
Revenues and Expenditures
EXHIBIT II
FY24-25
Adopted Budget
FY25-26
Proposed Budget
%
Change $ Change
REVENUES & OTHER SOURCES
Taxes 92,203,844$ 100,627,907$ 9.1% 8,424,063$
Licenses and Permits 2,950,488 3,118,196 5.7% 167,708
Fines and Forfeitures 2,703,400 2,734,000 1.1% 30,600
Use of Money 4,316,047 4,391,369 1.7% 75,322
Intergovernmental 34,257,592 25,429,289 -25.8% (8,828,303)
Charges for Services 21,895,413 22,909,953 4.6% 1,014,540
Other Revenues 18,990,255 18,866,779 -0.7% (123,476)
Transfers In 13,211,806 11,175,910 -15.4% (2,035,896)
TOTAL SOURCES 190,528,845$ 189,253,404$ -0.7%(1,275,441)$
EXPENDITURES AND OTHER USES
Expenditures by Department
Finance 4,106,626 3,463,858 -15.7% (642,768)
Non-Departmental 11,971,375 7,879,210 -34.2% (4,092,165)
City Manager/City Council 4,925,600 6,679,835 35.6% 1,754,235
City Clerk 783,037 1,029,218 31.4%246,181
Digital Service 7,293,970 6,602,845 -9.5% (691,125)
Human Resources 15,447,709 14,521,747 -6.0% (925,962)
Parking 4,207,107 4,153,415 -1.3% (53,692)
City Attorney 1,452,736 1,646,060 13.3% 193,324
Community Development 8,671,825 8,513,344 -1.8% (158,481)
Police 29,611,936 32,051,847 8.2% 2,439,911
Fire 38,515,080 40,102,812 4.1% 1,587,732
Public Works 49,769,988 39,465,156 -20.7% (10,304,832)
Library 9,763,573 5,323,707 -45.5% (4,439,866)
Recreation 9,855,741 9,673,475 -1.8% (182,266)
Economic Development 1,224,963 - -100.0%(1,224,963)
Transfers out 13,211,806 11,175,910 -15.4% (2,035,896)
TOTAL USES 210,813,072$ 192,282,438$ -8.8%(18,530,633)$
NET OPERATING RESULTS (20,284,227)$ (3,029,034)$ -85.1%17,255,192$
Expenditure Category
FY24-25
Adopted Budget
FY25-26
Proposed Budget
%
Change
Salaries 56,841,038$ 59,342,173$
Fringe Benefits 42,928,249 46,436,787
Sub-Total Personnel 99,769,287$ 105,778,960$ 6.0% 6,009,673$
Services 56,284,093 38,756,307 -31.1%(17,527,786)
Supplies 4,150,738 4,025,434 -3.0%(125,304)
Utilities/Communications 3,077,950 2,766,790 -10.1%(311,160)
Other 4,203,810 4,144,033 -1.4%(59,777)
Debt Service 5,603,882 5,707,156 1.8%103,274
Assets Purchased 14,522,998 11,028,204 -24.1%(3,494,794)
Internal Service Charges 9,988,508 8,899,645 -10.9%(1,088,863)
Transfers 13,211,806 11,175,910 -15.4%(2,035,896)
Total Appropriations 210,813,072$ 192,282,438$ -8.8%(18,530,633)$
GENERAL FUND
FY 2025-26 PROPOSED BUDGET
Revenues and Expenditures
EXHIBIT III
FY24-25
Adopted Budget
FY25-26
Proposed Budget % Change $ Change
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 26,698,822$ 27,808,576$ 4.2%1,109,754
Sales Tax 25,253,524 25,409,165 0.6%155,641
Sales Tax -Measure E 14,520,000 14,609,000 0.6%89,000
Sales Tax -Measure R 4,840,000 4,870,000 0.6%30,000
Franchise Tax 4,700,000 4,951,000 5.3%251,000
Business Tax 2,600,000 2,800,000 7.7%200,000
Transient Occupancy Tax 3,900,000 3,900,000 0.0%-
Other Agencies
CSA #19 Fire Service 2,591,262 2,881,425 11.2%290,163
VLF Backfill 7,560,009 7,786,809 3.0%226,800
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies)1,557,133 1,245,565 -20.0%(311,568)
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,950,488 3,118,196 5.7%167,708
Fine & Forfeitures (traffic, vehicle, etc.)203,400 234,000 15.0%30,600
Interest & Rents (investment earnings, rents, etc.)1,069,558 1,464,558 36.9%395,000
Charges for Services (includes dev't fees and plan review)2,480,008 2,496,953 0.7%16,945
Other Revenue (damage reimbursements, misc income)358,000 455,115 27.1%97,115
Sub-total: Revenues 101,282,204$ 104,030,362$ 2.7%2,748,158$
TRANSFERS IN
Assessment District reimbursements
from Gas Tax 650,000 650,000 0.0%-
from Parking Services Fund - Admin. cost 477,993 477,993 0.0%-
from Cannabis Fund - SAFE Team 700,000 550,000 -21.4%(150,000)
from Employee Retirement Fund - POB debt payment 680,313 682,500 0.3%2,187
Sub-total: Transfers In 2,508,306$ 2,360,493$ -5.9%(147,813)$
TOTAL SOURCES 103,790,510$ 106,390,855$ 2.5%2,600,345$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 2,628,380 2,522,312 -4.0%(106,068)
Non-Departmental 11,843,287 7,761,848 -34.5%(4,081,439)
City Manager/City Council 3,945,027 5,264,286 33.4%1,319,259
City Clerk 783,037 1,029,218 31.4%246,181
Digital Service 2,209,402 2,418,449 9.5%209,047
Human Resources 720,095 1,044,641 45.1%324,546
City Attorney 1,330,633 1,353,983 1.8%23,350
Community and Economic Development 6,436,280 6,644,754 3.2%208,474
Police 28,207,683 30,870,956 9.4%2,663,273
Fire 24,372,630 25,981,329 6.6%1,608,699
Public Works 15,399,570 16,114,681 4.6%715,111
Library 3,494,392 3,531,973 1.1%37,581
Economic Development 662,841 - -100.0%(662,841)
Sub-total: Expenditures 102,033,257$ 104,538,430$ 2.5%2,505,173$
OPERATIONAL TRANSFERS OUT
to Recreation Fund - Operating support 2,420,000 2,420,000 0.0%-
to Essential Facilities Fund - Measure E 353,500 290,417 -17.8%(63,083)
to Liability Fund 2,000,000 2,500,000 25.0%500,000
to Capital Improvement Fund 2,000,000 1,500,000 -25.0%(500,000)
to Stormwater 985,000 -100.0%(985,000)
to Gas Tax 1,000,000 1,000,000 0.0%-
to Vehicle Replacement Fund 1,000,000 1,000,000 0.0%-
to Police Equipment Replacement Fund 250,000 -100.0%(250,000)
to Fire Equipment Replacement Fund 250,000 -100.0%(250,000)
Sub-total: Transfers Out 10,258,500$ 8,710,417$ -15.1%(1,548,083)$
TOTAL USES 112,291,757$ 113,248,847$ 0.9%957,090$
NET OPERATING RESULTS (8,501,247)$ (6,857,992)$ 1,643,255$
Expenditure Category
FY24-25
Adopted Budget
FY25-26
Proposed Budget % Change
Salaries 41,305,774$ 42,957,026$
Fringe Benefits 29,790,481 32,533,126
Sub-Total Personnel 71,096,255$ 75,490,152$ 6.2%4,393,897$
Services 11,849,929 10,965,383 -7.5%(884,546)
Supplies 1,451,992 1,523,480 4.9%71,488
Utilities/Communications 1,888,650 1,603,150 -15.1%(285,500)
Other 1,505,815 1,665,055 10.6%159,240
Debt Service 5,326,792 5,440,792 2.1%114,000
Assets Purchased - - 0.0%-
Internal Service Charges 8,913,824 7,850,418 -11.9%(1,063,406)
Transfers 10,258,500 8,710,417 -15.1%(1,548,083)
Total Appropriations 112,291,757$ 113,248,847$ 0.9%957,090
CITY OF SAN RAFAEL
Authorized Positions EXHIBIT IV
Adopted Final Adopted Mid-Yr
Proposed
Changes
Proposed
Budget
Departments 2023-2024 2023-2024 2024-2025 2024-2025 2025-2026 2025-2026
Regular
Community Development 23.00 24.00 26.00 (1.00) (1.00) 24.00
Community Services 56.90 43.98 43.98 (1.70) 42.28
City Attorney 3.50 3.50 3.50 3.50
City Clerk 2.00 2.00 2.00 - 1.00 3.00
City Manager/Council 10.56 12.56 12.56 3.00 15.56
Sustainability Division 1.00 1.00 1.00 (0.28) 0.44 1.16
Economic Development (Move to CDD) 1.00 2.00 - -
Finance 11.00 10.00 10.00 10.00
Fire 82.00 82.00 82.00 1.00 83.00
Library 21.96 21.96 21.96 (0.65) 21.31
Management Services 28.63 27.63 27.63 4.00 1.00 32.63
Police 93.00 93.00 93.00 93.00
Public Works 49.00 49.00 49.00 1.00 50.00
SRSD 17.00 17.00 17.00 17.00
Sub - Total Regular Positions 400.55 389.63 389.63 4.37 2.44 396.44
Change from previous year
Fixed Term
Community Development 1.00 1.00 1.00 (1.00) -
City Manager/Council 1.00 1.00 1.00 (1.00) -
Community Services 1.51 0.71 0.71 0.71
Economic Development (former RDA) 1.00 - - -
Finance 1.00 1.00 1.00 (1.00) -
Fire 11.00 11.00 11.00 (1.00) 10.00
Management Services 4.00 5.00 5.00 (2.00) (1.00) 2.00
Police - 1.00 1.00 1.00
Public Works 4.00 4.00 4.00 4.00
SRSD 1.00 2.00 2.00 - 2.00
Sub - Total Fixed-Term Positions 25.51 26.71 26.71 (5.00) (2.00) 19.71
Total Budgeted Positions 426.06 416.34 416.34 (0.63) 0.44 416.15
Authorized, unbudgeted - extended absence/no cost - - - - - -
Total Authorized Positions 426.06 416.34 416.34 (0.63) 0.44 416.15
General Notes:
The above-authorized positions are presented as full-time equivalent employees (FTE's)
based on various workweek hours as negotiated in employee agreements. The totals by
department reflect a combination of full-time or permanent part-time, or fixed term positions
that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for
employees or individuals who are under contract. The totals reflected above, or in the detail
department program sections, do not include temporary or seasonal employees that are
utilized for short-term or specific reasons during the year.
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/25-26/0-City Council 25-26/May 19th/_Authorized Positions FY25-26
Exhibit V
Final Final Final Final Final Final Final Final
Final Final Proposed
Departments 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026
Community Development 19.80 20.00 21.00 21.00 20.75 20.75 22.00 23.00 24.00 24.00 24.00
Community Services 59.33 59.43 59.43 60.90 54.90 54.90 54.90 56.90 43.98 43.98 42.28
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 3.00
City Manager/Council 14.56 14.56 15.56 11.56 11.56 11.56 10.56 11.56 13.56 13.56 16.74
Economic Development (former RDA) - - - 2.00 2.00 2.00 1.00 1.00 2.00 2.00
Finance 11.72 11.72 9.72 9.72 9.72 9.72 11.00 11.00 10.00 10.00 10.00
Fire 79.00 79.00 78.00 78.00 78.00 78.00 80.00 82.00 82.00 82.00 83.00
Library 23.41 23.41 23.41 23.41 21.66 21.66 21.66 21.66 21.96 21.96 21.31
Human Resources 3.50 4.00 4.00 4.00 4.00 4.00 3.00 4.00 4.00 4.00 15.98
Digital Services (Formerly IT) 5.70 6.70 6.70 9.70 8.70 8.00 8.00 8.00 7.00 7.00
Parking Services 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63
Police 89.00 90.00 90.00 92.00 92.00 94.00 93.00 93.00 93.00 93.00 93.00
Public Works 62.00 62.00 62.00 61.00 63.00 64.00 65.00 65.00 49.00 49.00 50.00
SRSD 17.00 17.00 17.00
Fixed-Term 12.26 13.06 18.53 17.16 16.81 21.01 27.51 25.51 26.71 26.71 19.71
Citywide Positions 402.41 406.01 410.48 412.58 405.23 411.73 419.76 424.76 416.34 416.34 416.15
General Notes:
Figure 1: Graph of Regular and Fixed-Term Staff, 2004 to 2026
Note: Growth in Fixed-Term employees largely due to new Fire Department staff supported by Measure C funding.
City of San Rafael
Authorized Positions
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee agreements. The totals by
department reflect a combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for
employees or individuals who are under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal employees that are utilized
for short-term or specific reasons during the year.
320
340
360
380
400
420
440
460
Regular Fixed Term
EXHIBIT VI
Grade Position A B C D E
2501 Assistant City Attorney 14,908$ 15,654$ 16,436$ 17,258$ 18,121$
2001 Assistant City Manager 20,829$ 21,871$ 22,964$ 24,112$ 25,318$
2502 Chief Assistant City Attorney 17,145$ 18,002$ 18,902$ 19,847$ 20,839$
2300 Director of Community & Economic Development 15,770$ 16,559$ 17,387$ 18,256$ 19,169$
4205 Director of Digital Service & Open Government 14,977$ 15,726$ 16,512$ 17,337$ 18,204$
2205 District Manager/Engineer (SRSD)16,413$ 17,234$ 18,095$ 19,000$ 19,950$
2140 Finance Director 14,772$ 15,510$ 16,286$ 17,100$ 17,955$
7101 Fire Chief 20,623$ 21,654$ 22,737$ 23,873$ 25,067$
1106 Human Resources Director 14,908$ 15,654$ 16,436$ 17,258$ 18,121$
2406 Library and Recreation Director 15,516$ 16,292$ 17,106$ 17,961$ 18,859$
6101 Police Chief 20,623$ 21,654$ 22,737$ 23,873$ 25,067$
2201 Public Works Director 16,075$ 16,879$ 17,723$ 18,609$ 19,540$
** adjusted per Council action
26,238$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2024
Position Monthly Salary
City Manager (per Agreement)
EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 14,908$ 15,654$ 16,436$ 17,258$ 18,121$
2001 Assistant City Manager 20,829$ 21,871$ 22,964$ 24,112$ 25,318$
2502 Chief Assistant City Attorney 17,145$ 18,002$ 18,902$ 19,847$ 20,839$
2300 Director of Community & Economic Development 15,770$ 16,559$ 17,387$ 18,256$ 19,169$
4205 Director of Digital Service & Open Government 14,977$ 15,726$ 16,512$ 17,337$ 18,204$
2205 District Manager/Engineer (SRSD)16,413$ 17,234$ 18,095$ 19,000$ 19,950$
2140 Finance Director 14,772$ 15,510$ 16,286$ 17,100$ 17,955$
7101 Fire Chief 20,623$ 21,654$ 22,737$ 23,873$ 25,067$
1106 Human Resources Director 14,908$ 15,654$ 16,436$ 17,258$ 18,121$
2406 Library and Recreation Director 15,516$ 16,292$ 17,106$ 17,961$ 18,859$
6101 Police Chief 20,623$ 21,654$ 22,737$ 23,873$ 25,067$
2201 Public Works Director 16,075$ 16,879$ 17,723$ 18,609$ 19,540$
** adjusted per Council action
27,812$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective January 1, 2025
Position Monthly Salary
City Manager (per Agreement)
EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 15,952$ 16,750$ 17,587$ 18,466$ 19,390$
2001 Assistant City Manager 21,454$ 22,527$ 23,653$ 24,836$ 26,078$
2502 Chief Assistant City Attorney 18,345$ 19,262$ 20,225$ 21,236$ 22,298$
2300 Director of Community & Economic Development 16,716$ 17,552$ 18,430$ 19,351$ 20,319$
4205 Director of Digital Service & Open Government 16,325$ 17,141$ 17,998$ 18,898$ 19,843$
2205 District Manager/Engineer (SRSD)16,905$ 17,751$ 18,638$ 19,570$ 20,548$
2140 Finance Director 15,953$ 16,751$ 17,589$ 18,468$ 19,391$
7101 Fire Chief 21,241$ 22,303$ 23,419$ 24,590$ 25,819$
1106 Human Resources Director 16,250$ 17,063$ 17,916$ 18,812$ 19,752$
2406 Library and Recreation Director 16,602$ 17,432$ 18,304$ 19,219$ 20,180$
6101 Police Chief 21,241$ 22,303$ 23,419$ 24,590$ 25,819$
2201 Public Works Director 17,120$ 17,976$ 18,875$ 19,819$ 20,810$
** adjusted per Council action
28,646$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2025
Position Monthly Salary
City Manager (per Agreement)
EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 16,431$ 17,252$ 18,115$ 19,020$ 19,971$
2001 Assistant City Manager 22,098$ 23,203$ 24,363$ 25,581$ 26,860$
2502 Chief Assistant City Attorney 18,895$ 19,840$ 20,832$ 21,873$ 22,967$
2300 Director of Community & Economic Development 17,218$ 18,079$ 18,983$ 19,932$ 20,929$
4205 Director of Digital Service & Open Government 17,794$ 18,684$ 19,618$ 20,599$ 21,629$
2205 District Manager/Engineer (SRSD)17,412$ 18,283$ 19,197$ 20,157$ 21,165$
2140 Finance Director 17,230$ 18,091$ 18,996$ 19,945$ 20,943$
7101 Fire Chief 21,879$ 22,973$ 24,121$ 25,327$ 26,594$
1106 Human Resources Director 17,550$ 18,428$ 19,349$ 20,316$ 21,332$
2406 Library and Recreation Director 17,598$ 18,478$ 19,402$ 20,372$ 21,390$
6101 Police Chief 21,879$ 22,973$ 24,121$ 25,327$ 26,594$
2201 Public Works Director 17,634$ 18,516$ 19,441$ 20,413$ 21,434$
** adjusted per Council action
29,506$
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective July 1, 2026
Position Monthly Salary
City Manager (per Agreement)
Grade Position A B C D E
2304
Assistant Community & Economic
Development Director 14,086$ 14,791$ 15,530$ 16,307$ 17,122$
2400 Assistant Library and Recreation Director 12,698$ 13,333$ 14,000$ 14,700$ 15,435$
2202 Assistant Public Works Director 14,139$ 14,846$ 15,588$ 16,368$ 17,186$
2302 Chief Building Official 13,140$ 13,797$ 14,486$ 15,211$ 15,971$
4203 Civic Engagement Manager 11,440$ 12,012$ 12,612$ 13,243$ 13,905$
TBD Climate Adaptation & Resilience Planner 11,440$ 12,012$ 12,612$ 13,243$ 13,905$
2122 Code Enforcement Supervisor 8,555$ 8,982$ 9,431$ 9,903$ 10,398$
4204 Data & Infrastructure Manager 12,017$ 12,618$ 13,249$ 13,912$ 14,607$
4213 Deputy Building Official 11,434$ 12,006$ 12,606$ 13,236$ 13,898$
7125 Deputy Director of Emergency Management 14,139$ 14,846$ 15,589$ 16,368$ 17,187$
2120 Deputy Fire Marshall 11,184$ 11,743$ 12,330$ 12,947$ 13,594$
2135 Deputy PW Administrative Services Director 12,845$ 13,488$ 14,162$ 14,870$ 15,614$
2135 Deputy Public Works Director 12,845$ 13,488$ 14,162$ 14,870$ 15,614$
7117 Emergency Services Manager 10,180$ 10,688$ 11,223$ 11,784$ 12,373$
2137 Housing Manager 12,495$ 13,120$ 13,776$ 14,465$ 15,188$
2303 Community Services Division Director 13,416$ 14,086$ 14,791$ 15,530$ 16,307$
7140 Library Services Supervisor 8,335$ 8,752$ 9,190$ 9,649$ 10,131$
2208 Operations and Maintenance Manager 11,922$ 12,518$ 13,144$ 13,801$ 14,491$
2208 Operations and Maintenance Manager (SRSD)11,922$ 12,518$ 13,144$ 13,801$ 14,491$
7318 Operations & Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
2703 Parking Services Manager 10,791$ 11,330$ 11,897$ 12,492$ 13,116$
7312 Parks Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
2116 Planning Manager 12,495$ 13,120$ 13,776$ 14,465$ 15,188$
2206 Principal Civil Engineer (SRSD)14,221$ 14,932$ 15,678$ 16,462$ 17,285$
4206 Product Manager 11,440$ 12,012$ 12,612$ 13,243$ 13,905$
8103 Recreation Supervisor 8,829$ 9,271$ 9,734$ 10,221$ 10,732$
9511 Risk Manager 11,854$ 12,446$ 13,069$ 13,722$ 14,408$
7317 Senior Code Enforcement Supervisor 9,442$ 9,914$ 10,410$ 10,931$ 11,477$
2101 Senior Management Analyst I 8,761$ 9,199$ 9,659$ 10,142$ 10,649$
2105 Senior Management Analyst II 10,431$ 10,953$ 11,500$ 12,075$ 12,679$
2203 Senior Project Manager 10,322$ 10,838$ 11,380$ 11,949$ 12,546$
TBD Senior Project Manager - Capital Projects 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
8102 Senior Recreation Supervisor 10,173$ 10,682$ 11,216$ 11,777$ 12,366$
7310 Sewer Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
7311 Street Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
7245 Supervising Librarian 9,261$ 9,724$ 10,210$ 10,721$ 11,257$
2150 Sustainability Program Manager 11,922$ 12,518$ 13,144$ 13,801$ 14,491$
2145 Wildfire Program Mitigation Manager 10,180$ 10,688$ 11,223$ 11,784$ 12,373$
SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2025
Page 1 of 2
EXHIBIT VII
Grade Position A B C D E
2304
Assistant Community & Economic
Development Director 14,509$ 15,235$ 15,996$ 16,796$ 17,636$
2400 Assistant Library and Recreation Director 13,333$ 14,000$ 14,700$ 15,435$ 16,206$
2202 Assistant Public Works Director 14,705$ 15,440$ 16,212$ 17,022$ 17,874$
2302 Chief Building Official 13,665$ 14,348$ 15,066$ 15,819$ 16,610$
4203 Civic Engagement Manager 12,012$ 12,612$ 13,243$ 13,905$ 14,600$
TBD Climate Adaptation & Resilience Planner 11,783$ 12,372$ 12,990$ 13,640$ 14,322$
2122 Code Enforcement Supervisor 8,897$ 9,342$ 9,809$ 10,299$ 10,814$
4204 Data & Infrastructure Manager 12,378$ 12,997$ 13,647$ 14,329$ 15,045$
4213 Deputy Building Official 11,777$ 12,366$ 12,984$ 13,633$ 14,315$
7125 Deputy Director of Emergency Management 14,705$ 15,440$ 16,212$ 17,023$ 17,874$
2120 Deputy Fire Marshall 11,631$ 12,213$ 12,824$ 13,465$ 14,138$
2135 Deputy PW Administrative Services Director 13,359$ 14,027$ 14,729$ 15,465$ 16,238$
2135 Deputy Public Works Director 13,359$ 14,027$ 14,729$ 15,465$ 16,238$
7117 Emergency Services Manager 10,485$ 11,009$ 11,560$ 12,138$ 12,744$
2137 Housing Manager 13,120$ 13,776$ 14,465$ 15,188$ 15,947$
2303 Community Services Division Director 13,818$ 14,509$ 15,235$ 15,996$ 16,796$
7140 Library Services Supervisor 8,669$ 9,102$ 9,557$ 10,035$ 10,537$
2208 Operations and Maintenance Manager 12,518$ 13,144$ 13,801$ 14,491$ 15,216$
2208 Operations and Maintenance Manager (SRSD)12,518$ 13,144$ 13,801$ 14,491$ 15,216$
7318 Operations & Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
2703 Parking Services Manager 11,222$ 11,784$ 12,373$ 12,991$ 13,641$
7312 Parks Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
2116 Planning Manager 13,120$ 13,776$ 14,465$ 15,188$ 15,947$
2206 Principal Civil Engineer (SRSD)14,647$ 15,380$ 16,149$ 16,956$ 17,804$
4206 Product Manager 12,012$ 12,612$ 13,243$ 13,905$ 14,600$
8103 Recreation Supervisor 9,138$ 9,595$ 10,075$ 10,579$ 11,108$
9511 Risk Manager 12,209$ 12,820$ 13,461$ 14,134$ 14,840$
7317 Senior Code Enforcement Supervisor 9,820$ 10,311$ 10,827$ 11,368$ 11,936$
2101 Senior Management Analyst I 9,112$ 9,567$ 10,045$ 10,548$ 11,075$
2105 Senior Management Analyst II 10,848$ 11,391$ 11,960$ 12,558$ 13,186$
2203 Senior Project Manager 10,734$ 11,271$ 11,835$ 12,426$ 13,048$
TBD Senior Project Manager - Capital Projects 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
8102 Senior Recreation Supervisor 10,682$ 11,216$ 11,777$ 12,366$ 12,984$
7310 Sewer Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
7311 Street Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$
7245 Supervising Librarian 9,817$ 10,308$ 10,823$ 11,364$ 11,932$
2150 Sustainability Program Manager 12,280$ 12,894$ 13,538$ 14,215$ 14,926$
2145 Wildfire Program Mitigation Manager 10,485$ 11,009$ 11,560$ 12,138$ 12,744$
SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2026
Page 2 of 2
City of San Rafael
Job Class Specification
Job Title: Climate Adaptation & Resilience Planner
SUMMARY:
This Climate Adaptation & Resilience Planner is a highly responsible professional position committed
to developing, implementing, and managing the City’s climate adaptation and resilience strategies and
initiatives. The Climate Adaptation & Resilience Planner will lead efforts to assess vulnerability to
climate change impacts such as flooding, subsidence, drought, extreme heat, and sea level rise;
developing and implementing adaptation plans and policies, engaging the community, and integrating
resilience measures across City departments and into all aspects of municipal planning. This position
plays a key role in ensuring the City is prepared for the challenges of a changing climate, fostering
cross-departmental collaboration, securing funding for resilience projects, and championing equitable
adaptation solutions. This position may supervise interns or support staff, manage contracts and
consultants, and perform a variety of management and complex planning functions related to climate
adaptation and resilience.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be
representative, not exhaustive. Some incumbents may not perform all the duties listed while in other
cases related duties may also be assigned.
• Plans, organizes, directs, and coordinates the City’s climate adaptation and resilience
programs, including the development and implementation of climate vulnerability assessments,
adaptation strategies, and resilience action plans.
• Oversees the review and analysis of development proposals, City projects, and long-range
plans for consistency with climate adaptation goals, policies, and applicable environmental
regulations.
• Manages complex climate-related planning projects; conducts research, and analyzes data on
climate change impacts, risks, and adaptation options; prepares technical reports,
environmental review documents (e.g., for CEQA compliance related to climate change), and
policy recommendations.
• Leads the integration of climate resilience and adaptation considerations into the General Plan,
Local Hazard Mitigation Plan, zoning codes, capital improvement programs, and other relevant
City policies and operational procedures.
• Develops and manages Requests for Proposals, contracts and project management of
consultants for climate adaptation planning and projects.
• Makes presentations on climate adaptation and resilience background, data, and
recommendations before boards, commissions, City Council, community groups, and other
organizations.
• Works collaboratively with other City departments (e.g., Public Works, Community and
Economic Development, Emergency Services, Library and Recreation, Administration),
regional agencies, state and federal agencies, and community-based organizations to
coordinate and lead climate adaptation efforts.
• Conducts research and analysis of land use, environmental, social, and economic factors
related to climate vulnerability and adaptation. Prepares written reports and manages
consultant contracts for specialized studies.
• Develops and implements community outreach and engagement strategies to foster public
awareness, understanding, and participation in climate resilience planning, with a particular
focus on engaging and supporting vulnerable populations.
• Identifies, prepares applications for, and manages grant funding opportunities from federal,
state, regional, and private sources to support climate adaptation and resilience projects.
• Assists with budget preparation for climate resilience programs and manages allocated budgets
for specific projects or program areas.
• Monitors emerging climate science, adaptation best practices, policy trends, and regulatory
changes; advises City leadership and staff accordingly.
• Serves as a key advisor on climate resilience to various City boards and commissions as
assigned. Coordinates agendas and provides staff support for climate-related committees or
task forces as needed.
• Performs related duties as required.
KNOWLEDGE OF:
• Principles, methods and practices of urban planning and zoning administration particularly as
they relate to climate change adaptation and hazard mitigation.
• California Planning Law, California Environmental Quality Act (CEQA) and Subdivision Map Act
• Current climate science, models, and projections, including specific climate change impacts.
• Climate vulnerability assessment methodologies, tools, and best practices.
• Sea level rise assessment, planning, science, and best practices.
• A wide range of climate adaptation and resilience strategies, including policy-based, nature-
based, engineered, land use based and community-based solutions.
• Principles and practices of effective project management, program management, project
development, consultant management, and contract administration.
• Principles of supervision, training, and performance evaluation (if supervisory duties are
assigned).
• Grant writing, funding sources, and financial mechanisms for climate resilience projects.
• Effective community engagement techniques, particularly for reaching diverse and vulnerable
populations, and principles of environmental justice and equitable adaptation.
• Data collection, analysis, and interpretation methods, including the use of GIS and other
planning-related software.
• Current and long-range climate adaptation planning principles and practices.
ABILITY TO:
• Plan, organize and manage section personnel, programs and projects.
• Manage consultants and requests for proposals processes.
• Formulate and implement administrative procedures.
• Collect, analyze, interpret and apply complex climate science data.
• Make effective decisions regarding climate adaptation planning and policy.
• Communicate effectively, orally and in writing.
• Plan for and facilitate effective community meetings.
• Work effectively with the public, community groups, boards and commissions, other City
personnel and governmental jurisdictions.
• Ability to attend evening meetings and occasional weekend events.
EDUCATION AND/OR EXPERIENCE:
Any combination of education and experience that demonstrates possession of the requisite
knowledges, skill and abilities. A typical way to obtain these would be:
• Bachelor’s degree with major coursework in urban or regional planning, environmental science,
climate change policy, engineering, or a closely related field
• Five (5) years of progressively responsible professional experience, preferably with a municipal
organization, in environmental planning, climate adaptation planning, or sustainability program
management, including a minimum of two (2) years of experience involving significant project
management, policy development, and community engagement responsibilities
• Preferred Qualifications:
o Master’s degree in one of the areas of study listed above
o American Institute of Certified Planners (AICP) Certification
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While performing the duties of this
job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee frequently is
required to use hands to finger coordination, handle, or feel and reach with hands and arms. The
employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee
must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. While performing the
duties of this job, the employee is regularly exposed to video display and regularly works in inside
environmental conditions. The employee is occasionally exposed to outdoor weather conditions and
occasionally works in evenings or weekends and occasionally works with use of personal vehicle. The
noise level in the work environment is usually quiet.
FLSA Status: Exempt
Prepared By: Nick Biss, HR Manager
Prepared Date: May 2025
Approved Date:
City of San Rafael
Job Class Specification
Job Title: Senior Project Manager
SUMMARY
Under the general direction of the Director of Public Works and Assistant Public Works Director,
the Senior Project Manager – Capital Projects leads the planning, design, and delivery of complex
capital infrastructure and facility projects for the City of San Rafael. This role focuses on high-value
construction and modernization projects, including buildings, utilities, and public infrastructure. The
position serves as a critical liaison between City departments, consultants, contractors, regulatory
agencies, and community stakeholders to ensure successful execution of capital projects within
scope, schedule, and budget.
DISTINGUISHING CHARACTERISTICS:
This is a senior-level, mid-management position requiring substantial independent judgment,
technical expertise, and leadership in managing capital improvement projects. The position reports
to the Director of Public Works or designee and may supervise professional and technical staff.
This role requires a deep understanding of project delivery, procurement, and public sector
processes related to large-scale infrastructure.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list is intended to be illustrative and does not represent an exhaustive list of duties and
responsibilities. Incumbents may not perform all duties and responsibilities listed. Other duties
may be assigned.
• Plans, organizes, directs and controls all parts of projects from concept through design,
permitting, bidding, and construction to the closeout for a portfolio of complex capital
improvement projects.
• Prepares and monitors project budgets, including support for obtaining funding.
• Coordinates work of a multi-disciplinary development team across organizational
boundaries, including design architects and construction professionals.
• Develops and maintains detailed project schedules and budgets, tracks expenditures, and
recommends cost control strategies.
• Reviews and processes change orders, ensures quality control, and oversees contractor
compliance with plans, specifications, and safety standards.
• Prepares reports, presentations, and communications to inform internal and external
stakeholders, including City Council.
• Ensures that contractors are maintaining safe work sites and that the needs of the staff at
each project are being protected.
• Coordinates final project closeout including punch list items, documentation, and transfer to
operations.
• Manages consultant contracts and coordinates with engineers, architects, construction
managers, and inspectors.
• Facilitates cross-departmental coordination and public outreach related to project scope,
impacts, and progress.
Page 2 of 4
• Supports grant application processes and ensures compliance with local, state, and federal
funding requirements.
Knowledge of:
• Technical aspects of architectural, civil, mechanical, electrical, structural and geotechnical
engineering design and specifications.
• Financing, estimating and budgeting, including planning and estimating, calculating
overhead, design and construction costs. General knowledge of various funding sources
and restrictions.
• Regulations and regulatory agencies and commissions affecting planning, zoning, design
and construction.
• Requirements of final bid packages.
• Construction management techniques and practices.
• Knowledge of move management and purchase of furniture, fixtures and equipment.
• Americans with Disabilities Act Accessibilities Guidelines (ADAAG), and California
accessibility requirements that are in Title 24 of California Code of Regulations.
• Principles and practices of capital project delivery, including public procurement and
contract management.
• Public works design and construction standards, codes, regulations, and funding programs.
• Construction methods and materials across civil, structural, electrical, and mechanical
disciplines.
• CEQA and permitting processes at local and state levels.
• Knowledge of planning and building department review process for capital improvement
projects.
Ability to:
• Schedule and budget capital projects; monitor and track project progress and expenditures
and implement cost controls.
• Use computer-based scheduling software, documentation management, and project
management systems.
• Work effectively in a team environment; negotiate and resolve contract disputes; maintain
client contractor relationships; and communicate effectively with the public, community
groups, other City departments, stakeholders, agencies, and private contractors.
• Supervise, prepare, or participate in the design and production of final architectural contract
documents for a wide variety of small construction and maintenance projects.
• Plan and organize; analyze and solve problems; make judgment on all decisions; and deal
effectively with government officials.
• Strong verbal and written communication skills.
• Ability to work as part of a City-wide team.
• Manage multiple high-value, high-impact projects simultaneously.
• Prepare and interpret construction documents and technical specifications.
• Lead teams and coordinate with diverse stakeholders.
• Prepare clear reports, presentations, and correspondence.
• Negotiate and administer consultant and construction contracts.
• Communicate clearly and professionally with a wide range of audiences.
Page 3 of 4
EDUCATION AND EXPERIENCE REQUIREMENTS:
Any combination of education and experience that provides the knowledge and abilities listed.
Typically, equivalent to a bachelor's degree from an accredited college or university with major
coursework in construction management, project management, civil, structural or mechanical
engineering, facilities planning, design management, architecture, business, economics, planning
or a related field AND five years of progressively responsible experience in project management
related to the area of assignment.
The required education is interchangeable with project management experience related to the area
of assignment on a year-for-year basis up to a maximum of two years.
Possession of a master's degree in a field noted above, professional registration or licensure, or
Project Management Institute (PMI) / Construction Management Institute (CMI). Either may be
substituted for one year of required experience
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid CA driver’s license required. Registration as a licensed architect or engineer in the State of
California is desirable. Project Management Institute (PMI) / Construction Management
Institute (CMI) certification is desired.
LANGUAGE SKILLS:
Ability to read and interpret documents such as rules, operating and maintenance instructions and
procedure manuals. Ability to prepare clear and comprehensive written reports and
correspondence. Ability to communicate effectively, both verbally and in writing.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
REASONING ABILITY:
Ability to deal with problems involving several variables in construction related situations. Ability to
interpret a variety of instructions and reports furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. While
performing the duties of this job, the employee is regularly required to stand; walk; use hands to
finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must be able to
frequently travel to project sites and navigate construction areas. The employee must be able to
work in indoor and outdoor environments, sometimes in inclement weather or noisy conditions. The
employee is occasionally required to sit; climb or balance; walk on uneven surfaces; stoop, kneel
or crouch. The employee may regularly lift and/or move up to 25 pounds and occasionally lift
and/or move up to 50 pounds. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
Page 4 of 4
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to outdoor weather
conditions and regularly works in inside environmental conditions. The employee is occasionally
exposed to moving mechanical parts. The noise level in the work environment is usually moderate
but occasionally loud.
FLSA Status: Exempt
Prepared By: Marissa Sanchez, Human Resources Director
Prepared Date: February 2019
Revised Date: April 2025
Approved By: City of San Rafael
Approved Date: July 15, 2019
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING FISCAL YEAR 2025-26 GANN APPROPRIATIONS LIMIT AT
$197,230,566
WHEREAS, California Constitution Article XIIIB, which was approved as Proposition
4 by the voters of the State of California on November 6, 1979, imposes on the state and on
each local jurisdiction a limitation on the amount of budget appropriations they are permitted
to make annually (the “Appropriations Limit”, sometimes referred to as the “Gann
Appropriations Limit”) and limits changes in the Appropriations Limit to an annual adjustment
for the change in the cost of living and the change in population; and
WHEREAS, California Government Code Section 7910, which implements Article
XIIIB, requires that the governing body of each local jurisdiction shall establish its
Appropriations Limit at a regularly scheduled meeting or noticed special meeting; and
WHEREAS, as permitted by Proposition 111, adopted by the voters in 1990, the City
has elected to use the percent change in the population of San Rafael from January 1,
2024, to January 1, 2025, and the percent change in California’s per capita personal income,
for the calculation of the annual adjustment to the City’s Appropriations Limit; and
WHEREAS, documentation used in the determination of the City’s Appropriations
Limit has been available to the public in the Finance Department as provided by Government
Code Section 7910;
NOW, THEREFORE, BE IT RESOLVED that the City Council of San Rafael,
pursuant to the provisions of Article XIIIB and Government Code Sections 7901 through
7914, does hereby establish the Appropriations Limit for fiscal year 2024-2025 for the City
of San Rafael at $197,230,566 as documented in Exhibit A, and further establishes the
2024-2025 Appropriations Subject to the Gann Appropriations Limit at $108,014,557 as
documented in Exhibit B, which Exhibits are attached hereto and incorporated herein by
reference as though fully set forth.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting on the City
Council of said City held on Monday, the 2nd day of June 2025, by the following vote to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
_____________________
LINDSAY LARA, City Clerk
EXHIBIT A
GANN LIMITATION CALCULATION
Fiscal Year 2025-26
(A) (B)
Fiscal Cost of Living Change in Population Factor Prior Year Current Year Subject to Variance
Year Change in Limitation Limitation Gann Limit Gann 'gap'
Assessment
California Roll for Change in Change in
Per Capita Nonresidential Population for Population for
Personal Income Or Construction San Rafael Or Marin County (Highest B X
(Source : State) (Source : County)(Source: State)(Source: State)Highest A)
94/95 24,635,128$
95/96 4.72 0.60 1.22 1.060000 x 24,635,128$ =26,113,235$
96/97 4.67 5.50 1.37 1.43 1.070000 x 26,113,235$ =27,941,557$
97/98 4.67 5.40 2.17 1.64 1.080000 x 27,941,557$ =30,176,882$
98/99 4.15 6.80 1.42 1.56 1.080000 x 30,176,882$ =32,591,032$
99/00 4.53 6.26 1.47 1.62 1.079800 x 32,591,032$ =35,192,257$
00/01 4.91 9.27 1.50 1.82 1.112600 X 35,192,257$ =39,154,905$
01/02 7.82 6.67 0.53 0.72 1.086000 X 39,154,905$ =42,522,227$
02/03 -1.27 5.15 0.69 0.81 1.060000 X 42,522,227$ =45,073,561$
03/04 2.31 2.43 1.45 0.77 1.039152 X 45,073,561$ =46,838,297$
04/05 3.28 2.06 -0.16 2.53 1.058900 X 46,838,297$ =49,597,072$ 39,274,542$ 10,322,530$
05/06 5.26 1.59 0.07 0.33 1.056100 X 49,597,072$ =52,379,468$ 43,215,534$ 9,163,934$
06/07 3.96 0.57 0.49 0.74 1.047300 X 52,379,468$ =54,857,017$ 47,167,477$ 7,689,540$
07/08 a 4.42 2.09 0.97 0.97 1.054300 X 54,857,017$ =58,867,753$ 53,279,474$ 5,588,279$
08/09 4.29 2.63 0.68 0.93 1.052600 X 58,867,753$ =61,964,197$ 54,394,753$ 7,569,444$
09/10 0.62 6.65 0.57 0.81 1.075100 X 61,964,197$ =66,617,708$ 51,368,817$ 15,248,891$
10/11 -2.54 39.62 0.79 0.93 1.409200 X 66,617,708$ =93,877,675$ 48,469,424$ 45,408,251$
11/12 b 2.51 -34.13 0.81 0.90 1.034300 X 93,877,675$ =100,987,679$ 50,180,413$ 50,807,266$
12/13 3.77 0.12 0.92 1.05 1.048600 X 100,987,679$ =105,895,680$ 51,825,702$ 54,069,978$
13/14 c 5.12 2.09 0.34 0.42 1.055600 X 105,895,680$ =110,641,157$ 54,313,859$ 56,327,297$
14/15 -0.23 0.85 0.39 0.42 1.012700 X 110,641,157$ =112,046,300$ 56,717,201$ 55,329,098$
15/16 d 3.82 7.99 0.60 0.73 1.087800 X 112,046,300$ =117,140,576$ 65,177,999$ 51,962,576$
16/17 5.37 0.68 0.12 0.33 1.057200 X 117,140,576$ =123,841,017$ 71,967,785$ 51,873,231$
17/18 3.69 0.11 0.25 0.18 1.039500 X 123,841,017$ =128,732,737$ 74,893,075$ 53,839,661$
18/19 3.67 0.06 -0.02 0.17 1.038500 X 128,732,737$ =133,688,947$ 77,599,200$ 56,089,748$
19/20 3.85 0.26 0.04 -0.01 1.038900 X 133,688,947$ =138,889,447$ 82,867,376$ 56,022,071$
20/21 e 3.73 1.91 -0.66 -0.60 1.031100 X 138,889,447$ =143,208,909$ 73,554,079$ 69,654,830$
21/22 5.73 1.00 -0.62 -0.43 1.052800 X 143,208,909$ =150,770,339$ 82,522,271$ 68,248,068$
22/23 7.55 14.41 -1.01 -1.11 1.132600 X 150,770,339$ =170,762,486$ 91,883,786$ 78,878,700$
23/24 4.44 6.02 -0.92 -1.06 1.050500 X 170,762,486$ =179,385,992$ 102,494,532$ 76,891,460$
24/25 3.62 1.70 -0.45 -0.53 1.031500 X 179,385,992$ =185,036,651$ 113,649,863$ 71,386,788$
25/26 6.44 1.03 -0.05 0.14 1.065900 X 185,036,651$ =197,230,566$ 108,014,557$ 89,216,009$
= Value selected for Factor calculation
(a) Includes increase for Paramedic Tax Revenue Generated by Measure P
(b) Includes increase for Paramedic Tax Revenue Generated by Measure I
Note:
(c) Reduce the limit by $1,142,323 to reflect the amount associated with
Measure P at the time the limit was increased in fiscal year 2011-2012 for
Measure I
(d) 2015-16 - The Limit is reduced by $4,743,389 for the Paramedic Tax -
Measure I for the increase of $3,890,000 added in 2011 - 2012 that
"Sunset" or Expired after 4 years at the end of 2015.
County assessment roll factor for FY10/11 is an outlier. Recalculated using State per capita income
factor for FY10/11 to ensure that the city falls below the Gann limit under each scenario for
conservatism.
(e) 2020-21 - Appropriations subject to the limit declined due to both the
reduction in budgeted revenues as a result of the COVID-19 pandemic as
well as the exclusion of debt service on the 2018 bonds beginning in FY21.
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
GANN Limit Calculations
Current Year Limitation Subject to Gann Limit
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/25-26/Gann Limit/Gann Limit Calculation 25-26-Exh A - 5/19/2025
EXHIBIT B
City of San Rafael
Appropriation Limit Analysis
FY 2025-26
2025-2026
2025-2026 Less Less Appropriations
Proposed Exempt Non-Tax Subject to
Total Appropriations Fund # Budget Expenditures Revenues Gann Limit
General Fund 001 107,921,031$ 1,077,317$ 14,636,278$ 92,207,436$
Abandoned Vehicle Abatement Fund 200 190,505 1,583 190,000 -
Storm Water Fund 205 1,938,992 - 1,539,010 399,982
Emergency Medical Services Fund 210 10,105,208 208,197 4,136,792 5,760,219
Library Fund 214 192,392 - 104,376 88,016
Library Special Assessment Fund 215 1,599,341 9,128 - 1,590,213
Measure G - Cannabis 216 695,373 1,076 - 694,297
General Plan Special Revenue Fund 218 783,450 3,079 659,391 120,980
Recreation Revolving Fund 222 5,001,007 47,318 2,406,578 2,547,111
Police Youth Service fund 230 40,043 3 15,000 25,040
Measure A Open Space Fund 241 400,000 - 579,977 -
Measure C Wildfire Prevention Parcel Tax 242 3,946,917 45,654 - 3,901,263
Open Space Fund 405 - - - -
LongTerm Capital Outlay (Excess of $100K &
10yr Life) N/A - - - -
General Fund Debt Service - Capital Outlays N/A 5,435,792 4,755,792 - 680,000
Total Appropriations 138,250,051$ 6,149,147$ 24,267,402$ 108,014,557$
Appropriation Limit from Revised Growth Limit 197,230,566$
Available Room Under Appropriation Limit 89,216,009$
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/25-26/Gann Limit/Gann Limit Growth 25-26-Exh B
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING
THE MEASURE A WORK PLAN FOR PROPOSED EXPENDITURE OF MEASURE A
FUNDS FOR FISCAL YEAR 2025-26
WHEREAS, on June 7, 2022, Marin County voters re-approved Measure A, a one-
quarter of one percent transactions and use tax, dedicated to parks and open space for
the duration of nine years; and
WHEREAS, fifteen percent of the Measure A revenues is earmarked for Marin
Cities, Towns, and Applicable Special Districts for the purpose of managing parks, open
space preserves, nature preserves, recreation programs and vegetation to promote
biodiversity and reduce wildfire risk; and
WHEREAS, the County of Marin is responsible for the administration of the
Measure A funds, and has developed a form of agreement and program materials for use
by Marin municipalities; and
WHEREAS, the City of San Rafael is eligible to receive Measure A funds, and
entered into an agreement with the County of Marin in October of 2013, submitting a Work
Plan of Expenditures for the first year of fund disbursement; and
WHEREAS, upon voter reapproval of the Measure in June 2022, the City of San
Rafael entered into a new agreement with the County of Marin in October 2022 for
disbursement of Measure A Tax Proceeds; and
WHEREAS, the City of San Rafael is projected to receive a total of $579,977 for
FY 2025-2026, to support the Work Plan; and
WHEREAS, the County of Marin requires a Work Plan for the proposed
Expenditure of Measure A funds in the amount of $580,000 for July 1, 2025 – June 30,
2026;
NOW, THEREFORE, BE IT RESOLVED that the San Rafael City Council
approves the Measure A Work Plan for Proposed Expenditure of Measure A funds for
July 1, 2025 - June 30, 2026, a copy of which is hereby attached and by this reference
made a part hereof; and
BE IT FURTHER RESOLVED that the Finance Director is authorized to execute,
on behalf of the City of San Rafael, the Work Plan for Proposed Expenditure of Measure
A funds for July 1, 2025 to June 30, 2026.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City held on June 2, 2025, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________
LINDSAY LARA, City Clerk
Page 1 of 4
Work Plan
Measure A City, Town, and Applicable Special District Program
Proposed Expenditure of Measure A Funds for July 1, 2025 to June 30, 2026
Timely and accurate completion of this report is a condition of receiving Measure A funds.
Instructions:
• This work plan must be completed by an authorized representative of the recipient.
• Please complete this work plan, then scan and e-mail it to Kevin Wright, Marin County Parks External Affairs Manager
(kwright@marincounty.org), by July 1, 2025.
• Contact Mr. Wright by e-mail (kwright@marincounty.org) or phone (415) 497-3553 if you have any questions, or if you have
suggestions to improve this form.
• Marin County Parks will review this plan within one month of its receipt to ensure that proposed expenditures are consistent
with Marin County Ordinance 3586 (Measure A).
• Recipients must provide Marin County Parks with 30-days prior notice of any project additions or substitutions that are
proposed while a work plan is in effect.
• Total actual project expenditures may not exceed recipient’s actual Measure A funding for any given fiscal year, plus any
balance remaining from previous years.
_______________________________________________________________
This portion of page is intentionally blank. Proceed to next page.
Attachment 3 – Exhibit I
Page 2 of 4
A. Name of Recipient (city, town, or special district): __City of San Rafael____________________________________
B. Recipient’s representative and contact information: (Please print all information)
Name: Van Bach
Title: Accounting Manager
Address: 1400 Fifth Avenue, Suite 204
City, Zip: San Rafael, CA 94901
Phone:
E-mail:
C. Total estimated funds for Fiscal Year 2025-26:
i. Estimated carry-over
balance of
recipient’s Measure A
funds from
previous fiscal years
ii. Estimate of recipient’s
Measure A funds for
FY 2025-26. (This
information will be
provided by Marin County
Parks)
iii. Total estimated available
funds for FY 25-26
(i + ii).
$ 121,116 $ 579,977 $ 701,093
Page 3 of 4
D. Recipient’s Measure A Work Plan for Fiscal Year 2025-26:
Name of work or
project:
Primary
purpose of
work or
project.
Select only
one from list
below. **
Description. Be as specific as
possible. Include numbers related
to square footage of facilities,
acreage, etc. If Measure A funds
were used for maintenance, use
numbers to indicate change from
pre-Measure A conditions.
Amount of
Measure A
funds
estimated to
be used:
Source(s)
and
amount(s) of
matching
funds
projected for
use. If none,
enter “0”
Total
expenditures
projected for
work or
project in
current
reporting
year
Routine Maintenance A Peacock Gap Park & Freitas Park
Tennis Court Resurfacing $400,000 0 $ 400,000
Routine Maintenance A Boyd Park Water System Repair $130,000 0 $130,000
Park Planning B Albert Field Condition Assessment $50,000 0 $ 50,000
Estimated Total
$580,000
**Select work or project purpose only from the following menu:
a) Routine maintenance
b) Renovation of existing recreational facility, including infrastructure (includes planning, environmental review, permitting, design development, etc.)
c) Construction of new park or recreation facility (includes planning, environmental review, permitting, design development, etc.)
d) Parkland acquisition
e) Fuel reduction - all types of fuel breaks, including primary, ridgeline, etc.
f) Flashy fuel reduction (ROW, street ends, trail heads, etc.)
g) Natural resource protection and restoration, and invasive plant control
h) Maintaining vehicle access
i) Sudden Oak Death
j) Hazard tree removal
k) Inventory and monitoring
l) Wildlife management monitoring
m) Vegetation and wildlife management - Other-
E. Certification
Page 4 of 4
I certify that the information contained herein is true and accurate, to the best of my knowledge.
__________________________________________ _____________________________________________________
Signature Title
__________________________________________ _________________________________
Print Name Date
CAPITAL
IMPROVEMENT
PROGRAM
FY 25/26 – 27/28
Capital Improvement Program FY 2025-26 to FY 2027-28 2 | P a g e
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Capital Improvement Program FY 2025-26 to FY 2027-28 3 | P a g e
Capital Improvement Program
FY 2025-26 to FY 2027-28
City Council
Kate Colin, Mayor
Maika Llorens Gulati, District 1 Councilmember
Eli Hill, District 2 Councilmember
Maribeth Bushey, District 3 Councilmember
Rachel Kertz, District 4 Councilmember
Capital Improvement Program FY 2025-26 to FY 2027-28 4 | P a g e
Table of Contents
Section I. Overview ..................................................................................................................................... 5
Background ......................................................................................................................................................... 5
CIP Planning Process ........................................................................................................................................... 5
Section II. Project Funding ........................................................................................................................... 8
Fund Types .......................................................................................................................................................... 8
Fiscal Year 2025-26 Funding ................................................................................................................................ 8
Grant Activities .................................................................................................................................................. 10
Section III. Project Completion in FY 2024-25 ............................................................................................. 14
Section IV. Rollover Construction Projects to FY 2025-26 ............................................................................ 18
Section V. Capital Programs & Projects, Description and Budget Details ..................................................... 20
Fiscal Year 2025-26 CIP Budget Overview ......................................................................................................... 20
Annual Programs ............................................................................................................................................... 21
Buildings/Facilities Projects ............................................................................................................................... 27
Parks Projects .................................................................................................................................................... 35
Storm Drain Projects ......................................................................................................................................... 39
Transportation Projects..................................................................................................................................... 44
Section VI. CIP Funding Tables ................................................................................................................... 51
Section VII. CIP Project Categories and Rank Scorings ................................................................................ 56
Capital Improvement Program FY 2025-26 to FY 2027-28 5 | P a g e
Section I. Overview
Background
Marin County’s oldest and largest city, San Rafael (“City”), lies between the San Francisco Peninsula and
California’s famous wine country. The City is located in central Marin County and, while serving as the County
seat, is the economic, financial, cultural, and service center of the region. With a history dating back 150 years,
the City’s public infrastructure includes miles of streets and sidewalks, numerous public buildings, acres of
medians and open space, and many other assets.
The City of San Rafael has a long-standing tradition of prudent financial management. This includes the careful
maintenance of public assets to minimize lifecycle costs. Residents and business owners greatly value the
beauty of the City’s built and natural environment and have high expectations regarding the upkeep of public
facilities. These factors have led the City to engage in the active planning of capital improvements.
The City of San Rafael’s Capital Improvement Program (CIP) is a comprehensive, multi-year planning tool used
to guide the City’s decision-making process for the construction, repair, and replacement of City assets and
infrastructure such as roadways, storm drain systems, parks, City buildings, and public safety facilities. A new
CIP plan and budget is developed every year outlining proposed projects for the City over the next three fiscal
years. An overview of the multi-year CIP budget forecast can be found in Section VI. When the City’s annual
budget is adopted, the CIP plan for that year (Year 1) is also adopted, including the appropriation of funds.
Annual capital programs and CIP projects are grouped into one of four categories (Buildings/Facilities, Parks,
Storm Drain, or Transportation), which will be discussed in Section V of this document. Each of these
categories also has an operating plan and budget, which consists of expenses related to routine maintenance
of infrastructure, equipment purchasing, miscellaneous contractual services, operational programs, and other
non-project-related work. Additional information related to the Department of Public Works (DPW)
operational functions can be found in the DPW Work Plan Report.
The CIP serves many functions and seeks to balance the need to (1) repair and replace aging infrastructure, (2)
address deferred maintenance of existing assets, and (3) deliver new assets and infrastructure while
considering estimated program and project costs and available resources, such as funding and staff capacity.
By utilizing the core principles of Together San Rafael, the CIP identifies and prioritizes community needs
through the lens of diversity, equity, inclusion, and belonging.
CIP Planning Process
Through a collaborative and equity focused approach, the selection of projects included in the CIP is primarily
driven by cross departmental evaluation, engineering studies, public feedback, and other technical reports
such as the San Rafael General Plan 2040 (“General Plan”), San Rafael Bicycle and Pedestrian Master Plan,
2018 Update, and the Downtown San Rafael Precise Plan 2021. City staff also receive input from community
members, the San Rafael City Council, and advisory bodies, including commissions and committees, such as the
Parks and Recreation Commission and Bicycle and Pedestrian Advisory Committee, to identify and recommend
new projects.
Project prioritization and selection for inclusion in the CIP are based on recommendations by a staff committee
composed of representatives from key City departments. When ranking projects, the committee considers
impacts on health, safety, and liability, time constraints of funding, functionality of City assets and
infrastructure, and City-adopted priority initiatives.
Capital Improvement Program FY 2025-26 to FY 2027-28 6 | P a g e
Each proposed CIP project receives a final rank score (1 to 10) based on the weighted percentages and points
earned within each respective ranking criterion. The four criteria are further defined as follows:
1. Health/Safety/Liability (35%) – Projects that are critical to improving public health and safety and/or
significantly reduce the City’s risk of liability will receive the highest weighted score. Furthermore,
projects with a greater impact on this criterion, such as those located in a densely populated area or
areas with a higher concentration of vulnerable users, will receive more points.
2. Time Constrained Funding (25%) – Grants are a critical funding source that supplement the City’s
available budget for maintaining or improving City assets and infrastructure; however, grant-funded
projects are often obligated to meet specific requirements (e.g., funding deadlines, project milestones,
financial match, etc.) to ensure the security of grant funding. As such, grant-funded projects will
receive a slightly higher weighted score to align with timely-use-of-fund requirements from the
granting agency. Additionally, projects with more stringent grant requirements and/or higher amounts
of secured grant funding will receive more points.
3. Functionality (20%) – This category scores projects according to the importance and urgency of the
proposed repair, rehabilitation, or replacement. Projects that address assets or infrastructure beyond
or near the end of their service life will receive more points. City assets or infrastructure that provide
an essential or heavily utilized service and/or have a greater impact on the community will receive
more points.
4. Priority Initiatives (20%) – Projects are evaluated based on alignment with City-adopted Priority Areas
and Goals and will receive points proportional to the number of priority areas and goals addressed.
Therefore, projects that align more closely with the City’s priority initiatives will receive more points.
Once the ranking process is complete, City staff will evaluate the addition of high-ranking projects, including
the allocation of budget, into Year 1 of the CIP. Year 1 is typically composed of both rollover projects and new
projects, and the number of projects programmed is highly dependent on available funding and staff capacity.
Depending on the project category, funding may come from projected new revenues and/or existing fund
balances. Revenues can be earmarked for future fiscal year(s) or added to the respective funds’ balance to
address unanticipated needs that may arise throughout the year without financially impacting or
compromising already planned projects.
The committee continues to make incremental updates to the CIP planning process to enhance transparency
and ensure objectivity throughout the development of the City’s multi-year CIP plans. The City is actively
developing several planning documents that will yield policies and projects that are intended to inform and
feed into the CIP. These planning documents include but are not limited to the Citywide Buildings and Facilities
Plan, Citywide Parks and Recreation Master Plan, Citywide Storm Drain Plan, and Citywide Bicycle and
Pedestrian Plan Update. Each of these documents involves community engagement and multidisciplinary and
cross-departmental collaboration. Feedback received throughout these planning efforts is critical to
developing a well-supported and responsive community-informed CIP, which serves as a roadmap for future
investments aligned with San Rafael’s shared community vision.
Section VII of this document tabulates the final project rank scorings by category based on the committee’s
recommendations. The following flowchart outlines the process staff follow during the CIP planning process.
Capital Improvement Program FY 2025-26 to FY 2027-28 7 | P a g e
•List includes rollover projects from
the prior year CIP and new projects
as proposed by City Department
Directors and community members.
Develop CIP
List
•A committee consisting of key staff
from various City departments ranks
projects.
Prioritize CIP
List
•Staff examines the projects and
provides an order-of-magnitude
estimate of project costs.
Project
Estimates
•Staff from various City departments
examines the available budget for each
fund type.
Budget
Analysis
•Staff review existing workload to
determine the best approach to
delivering high priority projects.
Staffing
Allocation
•Staff develop the Draft CIP
Document for review by the
committee, City Department
Directors, and the City Manager.
Draft CIP
Document
•The recommended CIP Document is
brought to San Rafael City Council
for review and subsequent inclusion
into next fiscal year's budget.
Recommended
CIP Document
Capital Improvement Program FY 2025-26 to FY 2027-28 8 | P a g e
Section II. Project Funding
Fund Types
Capital Improvement Program (CIP) projects are paid for through a variety of different funds. Each fund has its
own source of revenue as well as restrictions governing its use. The table below summarizes the primary
funding sources.
Fiscal Year 2025-26 Funding
The upcoming FY 2025-26 CIP annual programs and projects are funded approximately 79% through a
combination of Fund 205 (Stormwater), Fund 206 (Gas Tax), Fund 241 (Park Measure A), Fund 401 (Capital
Improvement), Fund 420 (Essential Facilities – Measure E), Fund 430 (Measure P) and Fund 603 (Building
Maintenance). The remaining 21% of CIP programs and projects are funded by a variety of grants. Additional
program and project details, including budget overview, are provided in Section V.
Fund # Fund Name Description
205 Stormwater Fund Established to fund stormwater maintenance, programs, and
improvements throughout the City. Fund 205 receives annual revenues
from the City’s Stormwater Activity Fee (Municipal Code Chapter 9.40).
206 Gas Tax Fund The Gas Tax fund includes revenues from the following sources:
· Senate Bill 1 [SB 1, Highway Users Tax Account (HUTA) and Road
Maintenance and Rehabilitation Account (RMRA)]
· Construction Impact Fee
· Refuse Impact Fee
· Transportation Authority of Marin (TAM) Measure AA and B
SB 1 revenue is collected and subsequently distributed by the State of
California based on a percentage tax on each gallon of gas purchased in
San Rafael.
208 Childcare Fund Projects identified in the CIP as utilizing Fund 208 are restricted to facility
improvements at the City’s childcare centers.
214 Library Revolving
Fund
The Library Revolving Fund consists of donations and grants received to
support Library operations, programs, services, and infrastructure. In FY
2025-2026, the Fund 214 budget is primarily the California State Library
Building Forward Grant and associated City match from Library Memorial
Funds for the renovation of the Pickleweed Branch Library.
235 Baypoint Lagoon
Assessment District
The Baypoint Lagoons Lighting and Landscape District fund was formed to
protect and enhance wildlife habitat and water quality in Baypoint
(Spinnaker) Lagoon and the adjacent diked salt marsh.
236 Loch Lomond
Assessment District
The Loch Lomond (Melo-Roos) Assessment District fund was established
in 1992 to pay for the repair and maintenance of the stormwater system
infrastructure within the area.
240 Parkland
Dedication
This fund was established to account for long-term developer deposits
used to acquire and increase the capacity of the City’s park infrastructure.
Capital Improvement Program FY 2025-26 to FY 2027-28 9 | P a g e
241 Park Measure A Measure A is a nine-year ¼ percent Transactions and Use Tax managed by
the County of Marin and re-approved by voters in June 2022. The tax is
restricted to care for existing parks and open spaces, support regional
community parks, projects, and programs and to further farmland
restoration. The Department of Library and Recreation prepared the
Measure A work plan for FY 24-25 based on the recommendations
provided in the 2023 Citywide Parks and Recreation Plan and through
consultation with the Parks and Recreation Commission.
246 Traffic Mitigation
Fee Fund
Traffic Mitigation Fees (previously under Fund 246) are charged to a
developer in connection with the approval of a private land development
project with the purpose of offsetting or subsidizing public improvements
made necessary by the private development. The City utilizes Traffic
Mitigation Fees for circulation-related projects identified in the General
Plan.
401 Capital
Improvement Fund
The Capital Improvement Fund is funded primarily through the City’s
General Fund and provides discretionary funding support for capital
projects that lack a dedicated funding source as well as projects where
either a local match or supplemental funding is required. Transfers from
the General Fund to the Capital Improvement Fund stem primarily from
available year-end fund balances in excess of the City’s reserve policy
requirement.
420 Essential Facilities
Fund (Measure E)
The Essential Facilities Fund was established by the City Council in order
to allocate one-third ($0.25) of the City’s Measure E ($0.75) Transaction
and Use Tax receipts to support capital investments to replace or
renovate essential facilities supporting public safety operations.
430 Measure P Fund In November 2024, San Rafael voters passed Measure P, an initiative to
fund a new main library and community center at Albert Park. Measure P
established a non-ad valorem parcel tax for the purpose of building these
facilities, representing a significant investment in the City's cultural and
civic institutions. In addition to a downtown library and community
center, the proceeds from Measure P can also be used for improvements
and expansion at San Rafael’s branch libraries.
501 Parking Services Projects identified in the CIP as utilizing Parking Services Funds are
restricted to parking-related projects, including maintenance and
upgrades at City parking garages and parking lots.
603 Building
Maintenance Fund
The Building Maintenance Fund supports routine maintenance and capital
projects associated with the City’s buildings, parks and other facilities.
The Building Maintenance Fund is an internal revenue fund, which means
General Fund monies are the sole source of revenue.
Capital Improvement Program FY 2025-26 to FY 2027-28 10 | P a g e
Grant Activities
Grants are available from local, state, and federal agencies for a variety of improvements, such as
those related to climate change, emergency response, safety, and transportation, and serve as a
critical funding source for the City’s CIP. The City actively seeks grant funding for various capital
projects and programs, and below is a list of grant activities that occurred during this past fiscal year:
FEDERAL
Community Block Development Grant (CDBG) – CDBG is a program that provides annual
funding through the federal Housing and Urban Development Department (HUD) on a formula
basis to states, cities, and counties for development and improvement projects in low- and
moderate-income neighborhoods. The County of Marin serves as the implementor of CDBG
funds. CDBG funds have been given out in two-year cycles. Towards the beginning of each
calendar year, the County of Marin opens the funding application. Public Works receives
around $150,000 in CDBG funds to utilize towards CIP projects in regions of the City that meet
the program’s income eligibility. Funds have historically been used for capital projects which
specifically benefit the Canal neighborhood. In September 2022, the County of Marin and the
City of San Rafael entered into a contract agreement for the 390 Canal Pump Station
Improvements. Then, in October 2024, they signed the contract agreement for the Canal Area
Pathways Project. Both projects are currently in design.
Highway Safety Improvement Program (HSIP Cycle 12) – The Highway Safety Improvement
Program (HSIP) is a core Federal-aid program with the purpose of achieving a significant
reduction in traffic fatalities and serious injuries on all public roads, including non-State-
owned roads and roads on tribal land. The HSIP requires a data-driven, strategic approach to
improving highway safety on all public roads with a focus on performance. The City of San
Rafael applied for HSIP Cycle 12 in September 2024 for safety improvements along Lincoln Ave
from Second Street to Paloma Avenue. The project was awarded in March 2025 for
$2,555,910. The preliminary engineering phase is expected to start in Summer/Fall 2025.
One Bay Area Grant 3 (OBAG 3) – OBAG 3 is the third round of federal transportation funding
through the Federal Highway Administration. Metropolitan Transportation Commission (MTC)
manages the OBAG 3 program and distributes funding to projects and programs that improve
safety, spur economic development, and help the Bay Area meet climate change and air
quality improvement goals. In January 2023, MTC approved the programming of funds
towards the Second and Fourth Street Intersection Improvements project and the North San
Rafael/Northgate and Southeast San Rafael/Canal Priority Development Area (PDA) studies,
totaling approximately $4.6 million in funding. The grant will help fund the construction phase
of the Second Street and Fourth Street Intersection project which is anticipated to start
construction in FY 2025-26. The grant will also support the completion of Specific Plans for the
PDAs including the preparation of the Specific Plans, environmental documentation, and
related technical studies. Preparation of both Specific Plans is currently ongoing and led by the
Community and Economic Development Department.
Capital Improvement Program FY 2025-26 to FY 2027-28 11 | P a g e
Reconnecting Communities and Neighborhoods (RCN) – The Office of the Secretary of
Transportation (OST) released a joint Notice of Funding Opportunity (NOFO) for the
Reconnecting Communities Pilot (RCP) and Neighborhood Access and Equity (NAE), which was
combined and known as the Reconnecting Communities and Neighborhoods (RCN) program.
In March 2024, the U.S. Department of Transportation (USDOT) selected the South Merrydale
Road – Civic Center Connector Pathway (also known as Rafael Meadows Safe Crossing
Pathway) Project to receive grant funding through the RCN program in the amount of
$1,940,000. The available of this funding is currently being reviewed by the granting agency.
Safe Streets and Routes for All (SS4A) – The Infrastructure Investment and Jobs Act (IIJS)
established the Safe Streets and Roads for All (SS4A) discretionary program with $5 billion in
appropriated funds over 5 years, 2022-2026. The SS4A program funds regional, local, and
Tribal initiatives through grants to prevent roadway deaths and serious injuries. Almost $2
billion is still available for future funding rounds. The City of San Rafael and the County of
Marin jointly pursued SS4A funding to conduct supplemental safety planning efforts in
support of safety project implementation. Activities funded through the grant would include,
for example, the development of an action plan matrix, updates to existing policies and
programs to further prioritize safety, and execution of a demonstration safety project. The
application was submitted in August 2024, but unfortunately, the grant was not awarded in
the results announced in November 2024. The City of San Rafael plans to reapply in 2025.
U.S. Department of Transportation Reconnecting Communities Pilot (USDOT RCP FY 24) –
The Infrastructure Investment and Jobs Act established the Reconnecting Communities Pilot
(RCP) Program to advance community-centered transportation connection projects, with
priority for projects that benefit low-capacity communities. RCP focuses on improving access
to daily needs such as jobs, education, healthcare, food, nature, and recreation; fostering
development and restoration; and providing technical assistance to further these goals. The
primary goal of the RCP Program is to reconnect communities harmed by past transportation
infrastructure decisions through community-supported planning activities and capital
construction projects that are championed by those communities. In September 2024, the
City of San Rafael (as a co-applicant) partnered with the Transportation Authority of Marin
(TAM) to submitted an application for the US 101-I580 Multimodal & Local Access
Improvement Project. TAM was awarded $2,000,000 in February 2025 and will be
programming this funding into their budget for the project.
STATE
Land Water Conservation Fund (LWCF) – LWCF is a matching assistance program that grants
agencies 50% of the cost of acquisition and/or development of outdoor recreation sites or
facilities and focuses on park access, multi-use parks for all age groups, public health, safety,
beautification, and preservation. In early 2022, City staff applied for LWCF funding for the
Pickleweed Park Enhancement Project, seeking about 45% of approximately $9.2 million to
convert the natural grass soccer fields to all-weather turf and install new recreation amenities.
In July 2022, California State Parks recommended the Pickleweed Park Enhancement Project
to the National Park Service (NPS) for $4,240,000 in LWCF grant funding. NPS approved State
Parks’ LWCF funding recommendation in April 2023. City Staff continues working with
California State Parks on compliance with grant requirements and submitting reimbursement
Capital Improvement Program FY 2025-26 to FY 2027-28 12 | P a g e
requests for pre-award activities. Construction of the project started in September 2024 and is
anticipated to be completed by Fall 2025.
California State Library State Funded Grant – The State Library fund is a targeted grant
opportunity for the design of the San Rafael Downtown Carnegie Library Preservation,
Renovation, and Expansion. The original 1909 Carnegie Library and 1959 expansion need
upgrades to meet current seismic, accessibility, and building code standards. The City applied
for this grant in Spring 2022, requesting $1 million for the Downtown Carnegie Library and $1
million for the Pickleweed Library. In October 2022, staff was informed that both grant
applications were successful. City staff continue to ensure projects comply with grant
requirements as the Downtown Library Renovation is anticipated to complete construction in
Summer 2025, and the Pickleweed Library Renovation is anticipated to start construction in
Fall 2025.
Active Transportation Program (ATP) – ATP is a highly competitive statewide program
created to increase and/or enhance biking and walking, user safety and mobility, public
health, and reduce greenhouse emissions. The program also ensures that disadvantaged
communities fully experience the benefits. City Staff applied and was approved for ATP Cycle
6 (2022) funds in the amount of $4,123,000 for the Canal Active Transportation Experience
(ATE) Improvements project and $3,925,000 for the San Rafael Canal Crossing project.
Preliminary engineering for the Canal ATE project started in Spring 2025; and the Request for
Proposal to conduct a feasibility study for a bridge crossing the Canal is anticipated to be
released in Fall 2025. Furthermore, City Staff applied and was approved for ATP Cycle 7
(February 2025) for the Downtown San Rafael North-South Greenway Gap Closure Project in
the amount of $4,355,000. The project is currently programmed for FY 2026-27.
Highway Safety Improvement Program (HSIP Cycle 11) – The Highway Safety Improvement
Program (HSIP) a core Federal-aid program with the purpose to achieve a significant reduction
in traffic fatalities and serious injuries on all public roads, including non-State-owned roads
and roads on tribal land. The HSIP requires a data-driven, strategic approach to improving
highway safety on all public roads with a focus on performance. Funds will be funded with
either federal HSIP funds or state-only funds due to the funding exchange allowed by Senate
Bill (SB) 137.
The City of San Rafael was awarded $250,000 in state-HSIP funds for safety intersections
improvements at Lincoln Avenue and Brookdale Avenue, and Lincoln Avenue and Wilson
Court. The preliminary engineering phase started in January 2025 and construction is
expected to start Fall 2025.
LOCAL
Regional Measure 3: Safe Routes to Transit and Bay Trail Program (RM3) – Regional Measure
3 (RM3) provides $150 million in funding for a competitive grant program to fund bicycle and
pedestrian access improvements on and in the vicinity of the state-owned toll bridges
connecting to rail transit stations and ferry terminals. The Metropolitan Transportation
Commission (MTC) is listed as the project sponsor and is responsible for administering a
competitive grant program for the funds. In October 2024, the City of San Rafael submitted
two applications: one for the San Rafael North-South Greenway Gap Closure Project and
Capital Improvement Program FY 2025-26 to FY 2027-28 13 | P a g e
another for the Canal Neighborhood Bellam Gateway Local Access Improvement Project. In
February 2025, the city was awarded $6,840,000 for the Canal Neighborhood Bellam Gateway
Local Access Improvement Project. Although the San Rafael North-South Greenway Gap
Closure Project was not awarded funding through RM3, grant funding was secured through
Metropolitan Transportation Commission’s Active Transportation Program (ATP) Cycle 7.
Transportation Fund for Clean Air (TFCA) Grant/ Transportation Development Act (TDA) –
The Transportation Authority of Marin (TAM) annually receives TFCA funds from the Bay Area
Air Quality Management District (BAAQMD) and TDA article 3 funds from the Metropolitan
Transportation Commission (MTC) for projects that reduce vehicle emissions and
bicycle/pedestrian projects, respectively. In October 2023, the TAM Board approved
programming of $90,000 for the Crosswalk Safety Improvements ($52,000 in TFCA funds and
$38,000 in TDA 3 funds) and $200,000 for the Francisco Blvd East Mid-Block Crossing
Enhancement Project ($175,000 in TFCA funds and $25,000 in TDA 3 funds). The Crosswalk
Safety Improvements project is anticipated to be completed in Summer/Fall 2025; and
construction of the Francisco Blvd East Mid-Block Crossing is expected to start in Fall 2025.
Transportation Authority of Marin (TAM) Safe Pathways (Cycle 5) – Safe Pathway projects
serve as capital improvement elements of the Safe Routes to Schools (SR2S) program –
administered by TAM – and, once selected, are included in TAM’s Measure AA Sales Tax
Expenditure Plan. The selection of projects for Safe Pathway funding is based on alignment
with SR2S program’s goal of encouraging biking and walking to school by improving safety
throughout the County. Many proposed projects include design and construction of pathways,
sidewalks, and other safety improvement projects identified in SR2S plans, which were
developed by the task force teams consisting of schools, parents, students, and local public
works staff. In December 2024, the City submitted four grant applications: two small projects
(Fifth Avenue and California Avenue Intersection Improvements and Nova Albion Bikeway and
Pathway Gap Closure) and two large projects (South Merrydale Road – Civic Center Connector
Pathway, also known as Rafael Meadows Safe Crossing Pathway, and the Woodland Ave. Safe
Routes Project). In February 2025, the city was awarded a total of $1,100,000 for all four
projects. The City anticipates starting the two small projects in FY 2025-26 and have
programmed the two large projects for future fiscal years.
In anticipation of the federal infrastructure funding distribution and several grant funding
opportunities arising this next fiscal year, the City has set aside money to be used for the City’s
financial match for prospective grants. The City has also budgeted funding in the Grant Procurement
Program to support the application for future grants. Additional information on this Engineering
Division operational program can be found in the DPW Work Plan Report.
Capital Improvement Program FY 2025-26 to FY 2027-28 14 | P a g e
Section III. Project Completion in FY 2024-25
Albert J. Boro Community Center Mural
Preparation Project
In preparation for the new mural at Albert J. Boro
Community Center, the exterior elevation of the
community center was fully replaced to address
water intrusion and expansion concerns. The
project began in August 2024 and replaced the
existing EIFS system, front windows, and primed
and painted the exterior elevation for the new
mural. The project was completed in October
2024.
Albert J. Boro Community Center: Fire Water
Backflow Prevention Device Installations
The Albert J. Boro Community Center has existing
fire water laterals without back flow preventers
(BFP). This project included the installation of
BFPs to make them compliant with current
standards. Work was completed in early 2025.
B Street Culvert Replacement & Resurfacing
The B Street Culvert Replacement & Resurfacing
project replaced a portion of the existing concrete
box culvert located underneath B Street near the
intersection of Woodland Avenue. The reinforced
concrete box culvert conveys storm runoff from
the Gerstle Park neighborhood and outlets into
the San Rafael Creek. This project required
coordination with utility companies and
regulatory environmental agencies.
Approximately 100 feet of the box culvert was
removed and replaced with a new culvert section
to provide better structural stability of the
system. Additionally, the intersection was resurfaced and restriped. All four crosswalks at the intersection
were turned into yellow ladder crosswalks to call greater attention to drivers. Moreover, a yellow dashed line
was added through the intersection from Woodland Avenue to Taylor Street to direct and slow down traffic.
This project was completed in Fall 2024.
Capital Improvement Program FY 2025-26 to FY 2027-28 15 | P a g e
Canal Parking Striping Project
Striping improvements in the Canal
neighborhood included the installation of T’s
and L’s striping to mark the limits of on-street
parking spaces, and red and yellow painted
curbs to note no parking and loading zones. The
project aimed to help with the limited parking
in the area and improve the traffic safety of the
neighborhood. Work was completed in Summer
2024.
Center Street Curb Ramps
Eleven (11) curb ramps along Center St were
replaced to improve pedestrian circulation in the
area and ensure compliance with ADA
requirements. The project included minor
landscaping improvements and was completed in
Spring 2025 in preparation for a street resurfacing
project planned as part of the annual pavement
management program.
Community Center Partition Wall
Replacements
Two partition walls were replaced at Terra Linda
Community Center and one partition wall was
replaced at Albert J Boro Community Center. The
new partition walls allow for more efficient
utilization of the space and satisfy current
standards. This project was completed in January
2025.
Capital Improvement Program FY 2025-26 to FY 2027-28 16 | P a g e
Fiscal Year 2024-25 Major Pavement
Maintenance Project
The annual Pavement Maintenance Project
applied pavement preservation treatments
through slurry seal and micro-surfacing to
approximately 187,000 square yards (about 30
lane miles) of roadway. The project focused on
areas in West San Rafael neighborhoods.
Construction of the project began in September
2024 and was completed in October 2024.
Fiscal Year 2024-25 CMP Replacement
The FY25 CMP Replacement project completed
necessary corrugated metal pipe (CMP)
replacements totaling approximately 340 linear
feet at high priority locations throughout San
Rafael. This project also includes responding to
unanticipated events and was completed as of May
2025.
Fremont Road and Marquard Avenue Minor
Concrete Repairs
This project consisted of minor concrete spot
repairs within the roadway on Fremont Road and
Marquard Avenue. Concrete roadways represent
approximately 1% of the City’s entire roadway
network and are monitored as part of the City’s
Annual Pavement Management Program. Work
related to this project was completed in March
2025.
Capital Improvement Program FY 2025-26 to FY 2027-28 17 | P a g e
Playground Gate Repairs
A total of five playground gates were repaired across three
different parks: Albert Park, Pickleweed Park, and Los
Ranchitos Park. These repairs were necessary to maintain
secure access to the play area while increasing the durability
and ease of maintenance of these gates. The number of calls
for maintenance will greatly be reduced because of these
repairs. This project was completed in January 2025.
Traffic Backup Battery Replacement
The Backup Battery System (BBS) maximizes the
operating time for traffic lights and allows the City
to monitor the functioning (and malfunctioning) of
the system and its batteries. These low
maintenance batteries are stored in enclosures at
their respective intersections and allow the City to
safely maintain the flow of traffic during
unprecedented events, storms, and system
malfunctions. This year, BBS was installed at nine
more downtown intersections, safeguarding City
roads during times of crisis. In FY 24-25, BBS was
replaced at two intersections, 4th and Greenfield
and 4th and Ross Valley. New BBS was installed at
six intersections, Mission and Lincoln, 3rd and D, 2nd and D, 3rd and Union, Freitas and Del Presidio, and Las
Gallinas and Del Presidio.
Capital Improvement Program FY 2025-26 to FY 2027-28 18 | P a g e
Section IV. Rollover Construction Projects to FY 2025-26
BUILDINGS AND FACILITIES
11439 – Downtown Library Modernization
Construction of the Downtown Library
Modernization project began in November
2024. The project construction is expected to
be completed by July 2025 with the library
reopening tentatively scheduled for August
2025. See Section V for additional project
information and budget details.
PARKS
11436 - Peacock Gap Park Playground
Construction of the Peacock Gap Park
Playground Improvements began in March
2025. The new ADA parking stalls located at the
end of Peacock Dr are currently available for
public use. The remaining project construction
is largely expected to be completed by July
2025 with the play area anticipated to reopen
in Summer 2025. See Section V for additional
project information and budget details.
11376 - Pickleweed Park Enhancement & Field Renovation
Construction of the Pickleweed Park
Enhancement & Field Renovation project began
in September 2024. The project construction is
largely expected to be completed by July 2025
with the ribbon cutting ceremony to be
scheduled for Summer 2025.
City staff continue to coordinate with various
design consultants and vendors to ensure the
new restroom complies with the City’s floodplain
ordinance.
See Section V for additional project information
and budget details.
Capital Improvement Program FY 2025-26 to FY 2027-28 19 | P a g e
STORM DRAIN
11334 – San Quentin Pump Station Reconstruction
Construction of the San Quentin Pump Station
Reconstruction project began in Spring 2023.
The new pump station is anticipated to be fully
operational by Fall 2025 with the demolition
and removal of the existing pump station to
occur shortly after. The project is expected to
be completed by early 2026. See Section V for
additional project information and budget
details.
TRANSPORTATION
FY2024-25 Concrete Sidewalk Shaving (part of Annual Program)
Offsets in the sidewalk are being smoothed to enhancement pedestrian experience throughout North San
Rafael. Construction of the FY 2024-25 sidewalk shaving began May 2025 and is anticipated to be complete
July 2025. See Section V for City-led Sidewalk Repair Program information and budget details.
Spinnaker Point Drive Post Construction (part of An nual Program)
Construction of the Spinnaker Point Drive post construction improvements began in January 2025 with the
installation of a bioretention at the northeast corner of the Canal Street and Bahia Way intersection, which
was completed in following month in February 2025. Since then, City staff have been coordinating with AT&T
and PG&E to lower their utility vaults in preparation for the final concrete sidewalk installation. The project
completion is dependent on construction scheduling with the two utility agencies. See Section V for City-led
Sidewalk Repair Program information and budget details.
San Rafael Crosswalk Safety Improvements (part of A nnual Program)
Construction of the Crosswalk Safety Improvements project to install Rectangular Rapid Flashing Beacons
(RRFBs) at five uncontrolled crosswalks along the Safe Routes to School (SR2S) routes in San Rafael began in
January 2025. RRFBs have been successfully installed at four of the five designated locations. The final location
is currently being redesigned due to unanticipated constraints identified during the preconstruction site visit.
The project construction is anticipated to be completed by Fall 2025. See Section V for Road Safety
Implementation Program information and budget details.
Capital Improvement Program FY 2025-26 to FY 2027-28 20 | P a g e
Section V. Capital Programs & Projects, Description and Budget Details
Fiscal Year 2025-26 CIP Budget Overview
The Fiscal Year (FY) 2025-26 Capital Improvement Program (CIP) budget totals $15,958,204 with 30% allocated
to annual programs and 70% one-time projects. Annual programs are intended to address reoccurring
infrastructure maintenance needs and smaller scale improvements that normally would not qualify or rank as
high as a formal project. Annual programs also provide the opportunity to address emerging community
needs. Whereas projects address one-time, major improvement needs and are typically evaluated and
prioritized through the formal ranking process.
The annual programs and projects are organized into four categories of improvements. The FY 2025-26 CIP
budget is distributed into 33% Buildings/Facilities, 4% Parks, 8% Storm Drain, and 55% Transportation. While
budget rollovers from prior years’ projects were considered in the development of the FY 2025-26 CIP, they
are not represented in this CIP plan.
FY 2025-26 CIP Budget Distribution Pie Charts
Projects
$11,208,204
70%
Annual
Programs
$4,750,000
30%
Transportation
$8,764,204
55%
Storm Drain
$1,235,000
8%
Parks
$615,000
4%
Building /
Facilities
$5,344,000 …
Capital Improvement Program FY 2025-26 to FY 2027-28 21 | P a g e
Annual Programs
Bridge Maintenance Program
Program Information
The City of San Rafael maintains and
repairs bridges within its limits to
protect public safety and access. The
City identified over 25 bridges within
the Bridge Maintenance Program based
on the Caltrans National Bridge
Inventory (NBI) list and through the
City’s own self-assessment. Caltrans
conducts routine inspections on 17 NBI
bridges in San Rafael, shares the
inspection reports with the City, and
provides funding for NBI bridge repairs and full rehabilitation through the Caltrans Highway Bridge Program
(HBP). The City performs inspections on non-NBI bridges and conducts ongoing inventory assessments, which
have resulted in discovering unidentified bridges within City limits.
Additionally, the City can submit requests to have a bridge added to the Caltrans NBI list if the structure meets
two minimum criteria: (1) open to public/vehicular traffic and (2) a sum of spans greater than 20 feet. Once
accepted onto the NBI list, bridges are routinely inspected by Caltrans and qualified to seek grant funding
through Caltrans HBP. Since 2021, the City have successfully requested four (4) bridges to be added onto the
NBI list and completed the Southern Height Bridge Replacement project which was largely funded by Caltrans
HBP (approximately $3.7M in HBP funding for design and construction). Most recently, in FY 2024-25, the City
resubmitted the application to seek HBP funding for the design phase of the Lincoln Ave Bridge Rehabilitation.
This program’s FY 2025-26 work plan includes, but are not limited to, the following scope of work:
Conduct inventory assessment of non-NBI vehicular and non-vehicular bridges,
Develop bridge maintenance schedule based on Caltrans bridge inspection reports and non-NBI bridge
assessments,
Inspect non-NBI bridges, and
Seek funding for bridge rehabilitation through Caltrans HBP.
Funding Source Updated
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
206 Gas Tax / Total N/A $75,000 $100,000 $100,000
Capital Improvement Program FY 2025-26 to FY 2027-28 22 | P a g e
City-Led Sidewalk Repair Program (Non-Reimbursable)
Program Information
The City performs maintenance repairs on sidewalks
each year to ensure pedestrian safety as well as
compliance with Americans with Disabilities Act (ADA)
requirements. Past projects include removal of
damaged pathways along Manuel Freitas Parkway
(FY2022-23) and concrete shaving along Second
Street and within the Canal neighborhood to remove
offsets on the sidewalk (FY2023-24).
Most recently, in FY 2024-25, the City performed both
maintenance and new construction as part of the
City-Led Sidewalk Repair Program. Maintenance of
existing sidewalks through sidewalk shaving occurred
in the Terra Linda neighborhood and other various locations to minimize sidewalk offsets in compliance with
ADA regulations. Sidewalk shaving will be performed at 96 locations.
The construction of the Spinnaker Point Post Construction project implemented a new bioretention area along
Canal St. The installation of the bioretention area is required to comply with State and Regional regulations for
the treatment of stormwater from the new impervious sidewalk surfaces constructed during Phase 1 of the
Spinnaker Point Parking Modifications project. The final sidewalk replacement with this project is pending
coordination for the adjustment of an AT&T and PG&E vault.
The City is finalizing the design for temporary sidewalk and crosswalk improvements at the intersection of
Manuel T Frietas/Montecillo/Bamboo Terrace and anticipates construction to begin in Summer 2025. The City
is also working with CDBG on updating the scope and limits of the Canal Area Pathway project.
This program’s FY 2025-26 work plan includes, but are not limited to, the following scope of work:
Complete efforts initiated from prior fiscal years,
Continue with the annual concrete shaving to reduce sidewalk offsets, and
Install new or update curb ramps in preparation for future pavement maintenance projects that
require more substantive treatments.
Funding Source Updated
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
206 Gas Tax
Grant: CDBG
$280,000
$120,000
$300,000
$300,000
$300,000
Total $400,000 $300,000 $300,000 $300,000
Capital Improvement Program FY 2025-26 to FY 2027-28 23 | P a g e
Corrugated Metal Pipe (CMP) Replacement Program
Program Information
The City’s storm drain system consists of about 19
miles (99,315 lineal feet) of corrugated metal pipe
(CMP), which accounts for approximately nine
percent of the City’s piped system. Based on the
City’s annual maintenance records, CMPs are
prioritized for repair or replacement based on
condition needs.
In FY 2024-25, the City replaced approximately 340
lineal feet of CMP with high-density polyethylene
(HDPE) pipe. Project locations included Du Bois St
near Glenaire Dr, Alexander Ave near W Crescent Dr,
Fifth Ave near Court St, D St near Frances St, Mission
Ave near Lincoln Ave, Forbes Ave near H St, Mountain View Ave near Convent Ct, Martens Blvd near Ivy Ln,
and Third St near San Rafael High School. Seven out of the nine locations were unanticipated events.
This program’s FY 2025-26 work plan includes, but are not limited to, the following scope of work:
Repair or replace approximately 450 lineal feet of CMP through a combination of slip lining or open
trench methods and access structures, if any, and
Respond to unanticipated events, especially during the rainy season. Approximately 20% of the
program’s annual budget is reserved for this purpose.
Funding Source Updated
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
205 Stormwater
206 Gas Tax
$110,000
$480,000
$100,000
$325,000
$100,000
$300,000
$100,000
$300,000
Total $590,000 $425,000 $400,000 $400,000
Capital Improvement Program FY 2025-26 to FY 2027-28 24 | P a g e
Pavement Management Program (PMP)
Program Information
The City manages approximately 173
centerline miles (333 lane miles) of road
network, which has an average Pavement
Condition Index (PCI) of 62 as of December
20221. This PCI rating places the City’s
street network condition in the “FAIR” (50
≤ PCI < 70) category. Based on the available
budget, this program currently invests
heavily in pavement preservation while
supporting incremental restoration efforts.
In FY 2024-25, the City completed the following improvements:
Applied pavement treatments through slurry seal or micro surfacing as part of the FY 2024-25 Major
Pavement Maintenance Project to approximately 187,000 square yards of roadway primarily focused
on areas in West San Rafael neighborhoods,
Completed minor concrete repair on Fremont Road and Marquard Avenue, including the replacement
of 308 square yards of concrete roadway, and
Prepared draft 3-year PMP plan to help prioritize street repairs and focus on cost-effective techniques
that will extend the useful life of streets and improve the condition of the overall road network.
Received award of new Pavement Technical Assistance Program (P-TAP)2 grant from Metropolitan
Transportation Commission (MTC) to conduct the next cycle of pavement condition assessment
through StreetSaver.
This program’s FY 2025-26 work plan includes, but are not limited to, the following scope of work:
Crack seal roadways,
Complete 3-year PMP plan and explore expansion to a 5-year PMP plan,
Conduct annual major pavement maintenance (slurry seal/micro surfacing) project,
Identify locations for future crack-sealing and dig out projects,
Implement Nova Albion Bikeway and Pathway Gap Closure project (funded by TAM),
Initiate pavement maintenance partnership project with the County of Marin, and
Perform dig out roadway base repairs.
Funding Source Updated
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
206 Gas Tax
Grant: TAM Safe Pathways
$1,960,000
$2,900,000
$100,000
$4,000,000
$4,000,000
Total $1,960,000 $3,000,000 $4,000,000 $4,000,000
1 P-TAP Round 23 Pavement Management System Update, prepared by Adhara Systems, Inc., dated April 2023.
2 P-TAP helps Bay Area cities and counties make cost-effective improvements to streets and roads by providing
grant funding for pavement assessment.
Capital Improvement Program FY 2025-26 to FY 2027-28 25 | P a g e
Public Hillside and Roadway Stability Program
Program Information
The purpose of this program is to protect public
infrastructure and maintain access to the City’s
rights-of-way by addressing aged and/or damaged
hillside roadways and walls, and critical slopes. The
program also supports the City’s response to
unanticipated events, such as heavy rainstorms
causing obstructions to roadways. As part of this
program, the City will allocate resources towards:
1. Responding to inquiries and concerns related to hillside stability and public infrastructure,
2. Evaluating and tracking locations as appropriate for long-term monitoring,
3. Performing site visits on a regular basis to monitor locations of concern,
4. Engaging engineering geologists and geotechnical engineers that specialize in slope stability
assessment and event response as appropriate,
5. Installing geotechnical instrumentation and performing geotechnical monitoring of hillsides and/or
public infrastructure at select locations,
6. Providing design services for slope repair/stabilization measures and retaining structures at select
locations,
7. Constructing minor slope stabilization improvements and/or repairing minor damages, and
8. Supporting City response to unanticipated events including but not limited to:
a. Removal of debris and obstructions from roadway,
b. Installation of temporary stabilization and protection measures, and
c. Installation of erosion and sediment control devices.
In FY 2024-25, the City completed the following improvements and tasks:
Formulated a preliminary work plan to accomplish the stated purpose of this program,
Developed list of tracked sites, which include locations the City identified or was notified of since 2021,
Identified five new locations for addition into this program,
Established on-call geotechnical engineering services,
Performed over 20 site visits to monitor 12 different locations,
Performed geotechnical assessment at five sites by the City’s geotechnical consultant,
Initiated design services for slope repair and stabilization measures, and
Responded to unanticipated events and corresponding cleanup.
This program’s FY 2025-26 work plan includes, but are not limited to, the following scope of work:
Develop long-term plan and project identification of hillsides,
Develop guidelines for hillside maintenance procedures and update City codes and standards as
appropriate,
Perform routine program scope of work as outlined in the program summary above, and
Respond to unanticipated events. Approximately 20% of the program’s annual budget is reserved for
this purpose.
Funding Source Updated
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
206 Gas Tax / Total $60,000 $300,000 $250,000 $250,000
Capital Improvement Program FY 2025-26 to FY 2027-28 26 | P a g e
Road Safety Implementation Program
Program Information
This program focuses on feasibility assessments, grant
procurement assistance, and implementation of small
and/or low-cost improvement projects identified in the
2024 Marin County Local Road Safety Plan (adopted by
San Rafael’s City Council in April 2024), in the 2018 San
Rafael Bicycle and Pedestrian Master Plan Update, and by
the Transportation Authority of Marin (TAM) Safe Routes
to School (SR2S) Program. This program will also include
small-scale multi-modal projects and traffic studies,
evaluate and implement Assembly Bill 43 (AB 43) for
speed limit reduction and Assembly Bill 413 (AB 413) for
crosswalk visibility, Vision Zero policies, and continue
developing traffic calming policies and toolbox.
In FY 2024-25, the City completed the following improvements and tasks:
Applied AB 43 to propose speed limit reduction in the downtown area,
Conducted additional Engineering and Traffic Survey (E&TS) on downtown roadways to supplement
the updated E&TS from 2023,
Recommended speed limit reductions in 24 San Rafael roadway segments,
Developed Los Gamos Drive bicycle and pedestrian enhancement options,
Developed temporary bicycle path reroute plan for Mahon Creek Path,
Initiated Embarcadero Way pilot project to study one-way conversion or potential closure,
Initiated traffic calming pilot project in the Spinnaker Point Dr area,
Installed new rectangular rapid flashing beacons (RRFB) as part of the San Rafael Crosswalk Safety
Improvements project (funded by TAM),
Miscellaneous signing and striping improvements to enhance safety, and
Partnered with the County of Marin to reapply for USDOT Safe Streets and Roads for All grant funding
for the Vision Zero Strategy and Safety & Traffic Calming Demonstration project.
This program’s FY 2025-26 work plan includes, but are not limited to, the following scope of work:
Complete efforts initiated from prior fiscal years,
Develop long-term plans and policies for AB 413 implementation,
Develop concept plans as needed to support grant applications,
Implement Fifth Avenue and California Avenue Intersection Improvements project (funded by TAM),
Install pedestrian push buttons at signalized intersections that do not have them, and
Study application of AB 43 towards other roadways in San Rafael (outside of the downtown area),
Funding Source Updated
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
206 Gas Tax
Grant: TAM Safe Pathways
Grant: TAM TDA & TFCA
$210,000
$90,000
$550,000
$100,000
$550,000
$550,000
Total $300,000 $650,000 $550,000 $550,000
Capital Improvement Program FY 2025-26 to FY 2027-28 27 | P a g e
Buildings/Facilities Projects
FY 2025-26 Buildings/Facilities Projects Budget and Funding Sources
Category Description
Buildings and Facilities projects encompass internal and external improvements to more than 50 City-owned
and/or occupied sites (e.g., City Hall, libraries, community centers, fire stations, preschools, and more) and
facilities (e.g., pump stations), parking garages, and lots. Projects in this category include a range of efforts
from major service upgrades—such as electric vehicle charger installations—to the construction of entirely
new buildings or facility infrastructure.
The FY 2025-26 buildings/facilities projects budget of $5,344,000 is funded by Fund 401 (Capital
Improvement), Fund 420 (Essential Facilities – Measure E), Fund 430 (Measure P), and Fund 603 (Building
Maintenance) as shown in the pie chart above. This section includes description and cost estimates for
buildings/facilities projects rolling over to and newly programmed for FY 2025-26. Buildings and facilities
operational budget and functions are described in the DPW Work Plan Report.
603 Building
Maintenance
$2,425,000
45%
430 Measure P
$1,500,000
28%
420
Measure E
$880,000
17%
401 Capital
Improvement
$539,000
10%
Total Budget = $5,344,000
Capital Improvement Program FY 2025-26 to FY 2027-28 28 | P a g e
11422 – A.J. Boro Community Center: HVAC and Roof R epair
Project Information
After many years of use, the heating,
ventilation, and air conditioning (HVAC)
systems within areas of the Albert J. Boro
Community Center need to be replaced. In
conjunction with replacement of the HVAC
roof unit, sections of the existing roof must be
replaced to ensure a watertight seal.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 603 Building Maintenance $255,400
Construction 603 Building Maintenance $1,900,000 $250,000
Subtotal $255,400 $1,900,000 $250,000
Total Cost Estimate $2,405,400
11439 – Downtown Library Modernization
Project Information
The Downtown Library Modernization project
will include renovations to enhance
functionality and usability to enhance staff
and patron’s experience. Project
improvements include American with
Disabilities Act (ADA) and life-safety upgrades,
enhancements to the heating and ventilation
systems, increase the number of bathrooms,
and address miscellaneous aging
infrastructure. The City’s goal is to creatively
transform the current facility and to design a
more welcoming environment that stimulates
life-long learning and promotes enriching
experiences for all patrons.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 214 Library Revolving Fund $391,800
Construction 214 Library Revolving Fund
Grant: State Library
Grant: Building Forward
$758,300
$1,000,000
$1,000,000
Subtotal $3,150,100
Total Cost Estimate $3,150,100
Capital Improvement Program FY 2025-26 to FY 2027-28 29 | P a g e
11450 – Pickleweed Preschool Replacement Portables
Project Information
The scope of work includes review of City’s
module building assets to evaluate options
for relocation or replacement of portable
buildings used for childcare centers at the
Pickleweed Preschool adjacent to the Albert
J. Boro Community Center.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 208 Childcare $25,000
Construction 603 Building Maintenance $1,300,000
Subtotal $1,325,000
Total Cost Estimate $1,325,00
BF06 – Pickleweed Branch Library Redesign
Project Information
The Pickleweed Library project is an opportunity for the
City to revitalize and re-imagine the existing library with
amenities and resources to serve residents and staff. The
project will include the redesign and renovation of the
facility to create accessible staff spaces, upgrade and
reconfigure the restrooms, and improve means of egress.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 214 Library Revolving Fund $251,210
Construction 214 Library Revolving Fund
Grant: Building Forward
$748,790
$1,000,000
Subtotal $2,000,000
Total Cost Estimate $2,000,000
Capital Improvement Program FY 2025-26 to FY 2027-28 30 | P a g e
BF26-01 – A.J. Boro Community Center: Police Depart ment Substation Upgrade
Project Information
This project will upgrade the San Rafael Police
Department substation located within the A.J. Boro
Community Center. Improvements will modernize the
existing space to better support community-based
policing efforts in East San Rafael. Planned enhancements
include security upgrades, technology improvements, and
space modifications to increase functionality and
accessibility for officers and community engagement.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 420 Essential Facilities $50,000
Subtotal $50,000
Total Cost Estimate $50,000
BF26-02 – A.J. Boro Community Center: Restroom Sink s
Project Information
The restrooms at the Albert J. Boro Community Center serve hundreds of community members each week.
This project will replace aging sinks and related fixtures to improve functionality, hygiene, and overall user
experience.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 603 Building Maintenance $50,000
Subtotal $50,000
Total Cost Estimate $50,000
BF26-03 – A.J. Boro Community Center: Settlement As sessment
Project Information
This project will conduct a structural assessment to evaluate any foundation movement and determine the
extent of settlement issues. Findings from this assessment will inform future repair needs and help ensure the
long-term safety and stability of the facility.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 603 Building Maintenance $75,000
Subtotal $75,000
Total Cost Estimate $75,000
Capital Improvement Program FY 2025-26 to FY 2027-28 31 | P a g e
BF26-04 – City Hall Building Envelope Maintenance U pgrades
Project Information
San Rafael City Hall is a central hub for civic operations
and public engagement. This project will provide
essential building envelope maintenance to preserve
the structure’s integrity, ensure safety for occupants
and visitors, and extend the building’s useful life.
Planned work includes sealing, waterproofing, exterior
repairs, and other improvements to prevent weather-
related deterioration and support the continued safe
operations.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 603 Building Maintenance $100,000
Subtotal $100,000
Total Cost Estimate $100,000
BF26-05 – City Hall Fire Alerting System Upgrades
Project Information
This project will replace the existing system with modern, code-compliant fire detection and alarm
components to ensure rapid alerts in the event of an emergency. Upgrading this critical life safety system is a
high priority and essential to protecting the wellbeing of all building occupants.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 420 Essential Facilities $30,000
Construction 420 Essential Facilities $170,000
Subtotal $200,000
Total Cost Estimate $200,000
BF26-06 – City Hall Layout Assessment
Project Information
This project will assess the current layout and condition of San Rafael City Hall, with a focus on structural,
mechanical, electrical, and accessibility components. The assessment will identify functional needs and provide
recommendations to improve space utilization, support modern service delivery, and accommodate future
workforce and operational changes. Findings will help guide long-term planning to ensure City Hall remains a
safe and accessible facility.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 420 Essential Facilities $150,000
Subtotal $150,000
Total Cost Estimate $150,000
Capital Improvement Program FY 2025-26 to FY 2027-28 32 | P a g e
BF26-07 – Citywide Buildings and Facilities Plan (C BFP)
Project Information
The Facility Assessment Study identified
deficiencies within several City facilities. The
Citywide Plan would add cost estimates with
inflation to existing deficiencies, identify long
term maintenance items, and include a building
maintenance schedule for all the City facilities,
so the City can budget for major planned
maintenance.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 603 Building Maintenance $300,000
Subtotal $300,000
Total Cost Estimate $300,000
BF26-08 – Electrical Vehicle Charging Installations
Project Information
This project supports the installation of electric
vehicle (EV) charging stations at key City-owned
facilities to promote sustainable transportation and
support the City’s climate action goals.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 401 Capital Improvement $57,900
Construction 401 Capital Improvement $481,100
Subtotal $539,000
Total Cost Estimate $539,000
Capital Improvement Program FY 2025-26 to FY 2027-28 33 | P a g e
BF26-09 – Fire Station 54 & 55 Technology / Radio U pgrades
Project Information
To comply with current emergency communication
requirements, this project will install a fully upgraded,
certified public safety radio system by replacing the existing
Distributed Antenna System (DAS) with an Emergency
Responder Communications Enhancement System (ERCES).
The ERCES has the capability for amplification of 800MHz
frequencies.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 420 Essential Facilities $80,000
Subtotal $80,000
Total Cost Estimate $80,000
BF26-10 – Fire Station 56 Building Envelope Improve ments
Project Information
Fire Station 56 plays a vital role in San Rafael’s emergency
response network and was identified in the Measure E
Essential Facilities Plan for long-term investment. This
project involves critical building envelope upgrades to
improve the structure’s durability, energy efficiency, and
long-term maintenance. Work includes roof replacement,
sealing and insulation improvements, window and door
upgrades, and exterior surface enhancements to protect
against weather intrusion and extend the life of the
facility.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 420 Essential Facilities $30,000
Construction 420 Essential Facilities $170,000
Subtotal $200,000
Total Cost Estimate $200,000
Capital Improvement Program FY 2025-26 to FY 2027-28 34 | P a g e
BF26-11 – Measure P: Main Library and Community Cen ter
Project Information
This project advances planning and preliminary
work for a future Main Library and Community
Center envisioned as a modern, inclusive, and
flexible civic hub that meets the evolving needs
of San Rafael’s diverse community. The new
facility aims to integrate library services,
community gathering spaces, educational
programming, and access to technology in a
single, multi-purpose location.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 430 Measure P $1,500,000
Construction 430 Measure P
Subtotal $1,500,000
Total Cost Estimate $TBD
*Project timeline extends beyond 3-year CIP plan.
BF26-12 - Public Safety Center Evidence Storage
Project Information
This project addresses the need for secure,
climate-controlled evidence storage at the Public
Safety Center to support Police Department
operations and compliance with state evidence
retention requirements. Improvements may
include reconfiguring existing storage areas,
installing specialized shelving systems, enhancing
security infrastructure, and ensuring proper
environmental controls to preserve evidence
integrity.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 420 Essential Facilities Fund $200,000
Subtotal $200,000
Total Cost Estimate $200,000
Capital Improvement Program FY 2025-26 to FY 2027-28 35 | P a g e
Parks Projects
FY 2025-26 Parks Projects Budget and Funding Sources
Category Description
Parks projects focus on enhancing recreational infrastructure and facilities improvements, including new or
replacement playgrounds, recreation equipment, sports fields, and park restrooms. Projects in this category
also include resurfacing sports courts, utility upgrades for recreational facilities, and major landscaping or
beautification improvements.
The FY 2025-26 parks projects budget of $615,000 is funded by Fund 241 (Park Measure A), Fund 401 (Capital
Improvement), and Fund 603 (Building Maintenance), as shown in the pie chart above. This section includes
descriptions and cost estimates for parks projects rolling over to and newly programmed for FY 2025-26. The
parks operational budget and functions are described in the DPW Work Plan Report.
603 Building
Maintenance
$50,000
8%
401 Capital
Improvement
$165,000
27%241 Park
Measure A
$400,000
65%
Total Budget = $615,000
Capital Improvement Program FY 2025-26 to FY 2027-28 36 | P a g e
11460 - Boyd Park Interim Playground Equipment
Project Information
The existing playground equipment at Boyd Park
had been removed due to reaching the end of
their useful life. Temporary playground
equipment will be installed to bridge the gap
until a permanent solution is made relating to
the 2023 Citywide Parks and Recreation Master
Plan.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 241 Park Measure A $97,000
Subtotal $97,000
Total Cost Estimate $97,000
11436 - Peacock Gap Park Playground Improvements
Project Information
The Peacock Gap Park Playground project will
design and construct play area updates,
including ADA upgrades, new playground
structures, and the replacement of existing
sand with engineered wood surfacing.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 241 Park Measure A $145,100
Construction 241 Park Measure A $925,000
Subtotal $1,070,100
Total Cost Estimate $1,070,100
Capital Improvement Program FY 2025-26 to FY 2027-28 37 | P a g e
11376 - Pickleweed Park Enhancement & Field Renovation
Project Information
One of the most heavily utilized fields in San
Rafael is located at Albert J. Boro Community
Center. This project replaces the natural field
with an all-weather turf, which requires less
maintenance and allows sporting activities to
continue throughout the year. This project
also incorporates additional enhancements
and amenities at Pickleweed Park and
surrounding grounds. The restroom
replacement is being designed to meet
floodplain requirements.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 401 Capital Improvement $814,400
Construction 401 Capital Improvement
Grant: LWCF
$4,240,000
$4,240,000
Subtotal $9,294,400
Total Cost Estimate $9,294,341
P26-01 – Freitas Park and Peacock Gap Park Tennis C ourts Resurfacing
Project Information
Freitas Park and Peacock Gap Park are home
to some of San Rafael’s most popular public
tennis courts. This project will resurface the
courts at both locations to enhance
playability, improve safety, and extend the life
of the facilities. The upgrades will provide a
better experience for community members.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 241 Park Measure A $50,000
Construction 241 Park Measure A $350,000
Subtotal $400,000
Total Cost Estimate $400,000
Capital Improvement Program FY 2025-26 to FY 2027-28 38 | P a g e
P26-02 – Los Ranchitos Park Sewer Line Replacement
Project Information
Los Ranchitos Park is a valued neighborhood
amenity, and this project will replace the
park’s aging sewer line to ensure continued
safe and reliable use of the facilities. The
existing line has experienced recurring issues,
and a full replacement will reduce
maintenance needs and prevent future service
disruptions. Construction will include new
sewer infrastructure and site restoration to
return the park to full operation as quickly as
possible.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 603 Building Maintenance $50,000
Subtotal $50,000
Total Cost Estimate $50,000
P26-03 – Welcome Gateways
Project Information
This project supports the design and
installation of new gateway signage and
landscaping at key entry points into San
Rafael. The goal is to create welcoming,
visually distinctive entrances that reflect the
City's identity and pride of place.
Improvements may include signage, lighting,
and landscaping enhancements. These
upgrades aim to beautify the City’s borders,
enhance wayfinding, and make a positive first
impression for visitors and community
members alike.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 401 Capital Improvements $165,000
Subtotal $165,000
Total Cost Estimate $165,000
Capital Improvement Program FY 2025-26 to FY 2027-28 39 | P a g e
Storm Drain Projects
FY 2025-26 Storm Drain Projects Budget and Funding Sources
Category Description:
Storm Drain projects involve storm drain system improvements for the conveyance of stormwater runoff,
managing catch basins and manholes, and ensuring the City’s twelve stormwater pump stations are operating
properly. Project in this category also include stormwater management, trash load reduction, and other
improvements to ensure compliance with regulatory requirements.
The FY 2025-26 storm drain projects budget of $1,135,000 is funded by grants and Fund 205 (Stormwater
Fund) as shown in the pie chart above. This section includes description and cost estimates for storm drain
projects rolling over to and newly programmed for FY 2025-26. Storm drain operational budget and functions
are described in the DPW Work Plan Report.
Grants
$585,000
52%
205 Stormwater
$550,000
48%
Total Budget = $1,135,000
Capital Improvement Program FY 2025-26 to FY 2027-28 40 | P a g e
11421 – 390 Canal Pump Station Generator Replacement
Project Information
This project will install a new generator for the
pump station located at 390 Canal, which is
one of five pump stations that serve the Canal
area. The new generator will be designed and
selected to meet current emission standards
and ensure the pump station remains
operational in the event of a power outage.
This project will also construct the necessary
structural and electrical upgrades needed for
the generator installation.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant: CDBG $184,000
Construction 205 Stormwater / Grant $600,000
Subtotal $184,000 $600,000
Total Cost Estimate $784,000*
* Total project cost exceeds available funding.
11456.01 – Canal Pump Station Trash Capture (MCSTOP PP SR-002)
Project Information
The State of California has mandated that cities
comply with requirements to remove trash and
debris from waterways by 2030. This project
will implement a full trash capture device (TCD)
upstream of the Canal Pump Station to remove
trash before entering the San Francisco Bay.
City of San Rafael is partnering with the Marin
Countywide Stormwater Pollution Prevention
Program (MCSTOPPP) to obtain Environmental
Protection Agency (EPA) and Caltrans grant
funding for implementation of a large TCD for
this pump station and four other locations,
which are further described in this section.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant: US EPA – 2023 WQIF $320,000
Construction Grant: Caltrans $815,000
Subtotal $320,000 $815,000
Total Cost Estimate $1,135,000
Capital Improvement Program FY 2025-26 to FY 2027-28 41 | P a g e
11435 - Citywide Storm Drain Plan (CSDP)
Project Information
Based on a phased approach, this project will
develop a comprehensive storm drain (SD)
systems plan summarizing system conditions
and needs and prioritizing recommended
improvements and maintenance measures.
Phase One consists of data collection and
conditions assessment, as well as the
development of a maintenance and inspection
plan that can be implemented immediately.
While considering sea level rise and flood
resilience, Phase Two will develop drainage
design standards that can be adopted for new
projects. Hydraulic modeling and the potential
need for SD system expansion will also be considered.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 205 Stormwater $347,900 $200,000 $340,000
Subtotal $347,900 $200,000 $340,000
Total Cost Estimate $887,900*
*Total project cost exceeds available funding.
11456.04 – N. Francisco Pump Station Trash Capture (MCSTOPPP SR-108)
To comply with State mandated trash load reduction requirements by 2030, this project will implement a full
trash capture device upstream of the North Francisco Pump Station to remove trash and debris from
stormwater before entering the San Francisco Bay.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant: US EPA – 2023 WQIF $279,010 $585,000
Construction Grant: US EPA
Subtotal $279,010 $585,000
Total Cost Estimate $864,010
11456.02 – Redwood Hwy Trash Capture (MCSTOPPP SR-1 29)
To comply with State mandated trash load reduction requirements by 2030, this project will implement a full
trash capture device at Redwood Highway near Las Gallinas Avenue to remove trash and debris from stormwater
before entering the San Francisco Bay.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant: US EPA – 2023 WQIF $146,700
Construction Grant: Caltrans $2,009,000
Subtotal $146,700 $2,009,000
Total Cost Estimate $2,155,700
Capital Improvement Program FY 2025-26 to FY 2027-28 42 | P a g e
11456.03 – Rossi Pump Station Trash Capture (MCSTOP PP SR-143)
To comply with State mandated trash load reduction requirements by 2030, this project will implement a full
trash capture device at the Rossi Pump Station to remove trash and debris from stormwater before entering
the San Francisco Bay.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant: US EPA – 2023 WQIF $69,000
Construction Grant: Caltrans $1,587,000
Subtotal $69,000 $1,587,000
Total Cost Estimate $1,656,000
11334 – San Quentin Pump Station Reconstruction
Project Information
The San Quentin Pump Station Reconstruction
project is constructing a new pump station to
convey storm drain runoff from low-lying areas
into the San Francisco Bay as well as rehabilitate
the existing discharge pipe located between the
station and the Bay. While the pump station
itself is nearing completion, construction
continues as our teams work to restore the
existing discharge pipe and repair any potential
points of leakage.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 205 Stormwater $592,103
Construction 205 Stormwater $7,815,697 $100,000
Subtotal $8,407,800 $100,000
Total Cost Estimate $8,507,800
11456.05 – San Quentin Pump Station Trash Capture (MCSTOPPP SR-110)
To comply with State mandated trash load reduction requirements by 2030, this project will implement a full
trash capture device upstream of the San Quentin Pump Station to remove trash and debris from stormwater
before entering the San Francisco Bay.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant: US EPA – 2023 WQIF $92,000
Construction Grant: Caltrans $1,865,000 $1,865,000
Subtotal $92,000 $1,865,000 $1,865,000
Total Cost Estimate $1,957,000
Capital Improvement Program FY 2025-26 to FY 2027-28 43 | P a g e
SD26-01 – Large Trash Capture Device Feasibility Study (MCSTOPPP SR-095, SR-152, SR-153)
Project Information
The Marin Countywide Stormwater Pollution
Prevention Program (MCSTOPPP) will be
partnering with multiple local agencies to
conduct a feasibility study for future large trash
capture device (TCD) projects within the
County, including three in San Rafael (SR-095,
SR-152, SR-153). While prioritizing sites with the
highest trash generation rates, this project
proposes to evaluate engineering feasibility and
options around full trash capture in watersheds
greater than 10 acres. The study will identify
potential locations for large TCD and develop respective device type recommendations and cost estimates.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant via MCSTOPPP TBD
Subtotal TBD
Total Cost Estimate $TBD
SD26-02 – Storm Drain Maintenance Environmental Com pliance and Permitting
Project Information
In the past, the City performed maintenance
using an as-needed approach for environmental
compliance. In order to simplify compliance
with environmental rules and regulations, the
City plans to implement an organized method of
approach towards the maintenance of flood
control channels located throughout the City.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 205 Stormwater $250,000
Subtotal $250,000
Total Cost Estimate $250,000
Capital Improvement Program FY 2025-26 to FY 2027-28 44 | P a g e
Transportation Projects
FY 2025-26 Transportation Projects Budget and Funding Sources
Category Description
Transportation projects involve street improvements, including construction, resurfacing, and maintenance of
existing roadways, intersections, and bicycle and pedestrian facilities, such as bike lanes and sidewalks.
Projects in this category also include streetlight, traffic-related, and traffic signal improvements, which include
enhancements that increase traffic flow and capacity, improve circulation and safety, and expand bicycle
and/or pedestrian thoroughfares.
The FY 2025-26 transportation projects budget of $4,114, 204 is funded by grants and Fund 206 (Gas Tax Fund)
as shown in the pie chart above. This section includes a description and cost estimates for transportation
projects rolling over to and newly programmed for FY 2025-26. Streets operational budget and functions are
described in the DPW Work Plan Report.
Grants
$2,555,910
62%
206 Gas Tax
$1,558,294
38%
Total Budget = $4,114,204
Capital Improvement Program FY 2025-26 to FY 2027-28 45 | P a g e
11446 – Canal Neighborhood Active Transportation En hancement
Project Information
The City has applied for the Active Transportation
Program grant to make improvements to the
bicycle and pedestrian experience in the Canal
neighborhood. Improvements include street
lighting, curb ramp upgrades, sidewalk gap
closures, pedestrians crossing improvements, bus
stop improvements, secure bicycle parking, and
bicycle boulevard treatments.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 206 Gas Tax
Grant: ATP Cycle 6
$501,000
$788,000
$679,304
Construction 206 Gas Tax
Grant: ATP Cycle 6
$1,405,400
$3,335,000
Subtotal $1,289,000 $679,304 $4,740,400
Total Cost Estimate $6,708,704
11457 – Citywide Bicycle and Pedestrian Plan (CBPP) Update
Project Information
The heart of bicycle and pedestrian projects
is a strong and robust citywide plan that
provides a framework for future facilities. To
this end, the City desires to update its 2018
citywide plan to account for changing
conditions and community desires. This plan
update will also incorporate a section on
trails throughout the City and provide a
framework for future trail projects.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 206 Gas Tax $266,700 $40,000
Subtotal $266,700 $40,000
Total Cost Estimate $306,700
Capital Improvement Program FY 2025-26 to FY 2027-28 46 | P a g e
11451 – Francisco Blvd East Mid-Block Crossing Enha ncement
Project Information
The project seeks to implement crossing
enhancements through the installation of a
mid-block crossing on Francisco Blvd East
with bulb out curb extensions, pedestrian
hybrid beacon, and advanced warnings.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant: TAM TFCA
Canal Alliance: QALICB
$71,693
$25,000
Construction 206 Gas Tax
Canal Alliance: QALICB
Canal Alliance: CDBG
Grants: TAM TFCA & TDA
$86,032
$300,326
$122,875
$128,307
$30,000
Subtotal $734,233 $30,000
Total Cost Estimate $764,233
11453 – Lincoln Ave/Brookdale Ave & Lincoln Ave/Wil son Ct Safety Improvement
Project Information
The project includes intersection safety
improvements at the intersections of
Lincoln Avenue and Brookdale Avenue,
and Lincoln Avenue and Wilson Court.
Improvements include curb extensions,
accessible curb ramps, high visibility
crosswalk striping, and rapid rectangular
flashing beacons.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design Grant: HSIP Cycle 11
206 Gas Tax
$67,347
$7,483
Construction Grant: HSIP Cycle 11
206 Gas Tax
$182,583
$52,587
$175,000
Subtotal $310,000 $175,000
Total Cost Estimate $485,000
Capital Improvement Program FY 2025-26 to FY 2027-28 47 | P a g e
11472 – San Rafael Canal Crossing
Project Information
This project will provide a non-motorized
bicycle and pedestrian crossing bridge between
the Canal Neighborhood and destinations north
of San Rafael Creek. The new crossing would
provide connectivity within a highly developed
active transportation network in central Marin
County, including the Bay Trail and the North-
South Greenway, ensuring that residents of the
Canal Neighborhood and the broader
community are provided with safe access to
regional destinations.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 206 Gas Tax
Grant: ATP Cycle 6
$50,000
$1,575,000
Construction Grant: ATP Cycle 6
Subtotal $1,625,000
Total Cost Estimate $25,000,000*
*Project timeline extends beyond 3-year CIP plan. Total project cost exceeds available funding.
11409 – Second St and Fourth St Intersection Improv ements
Project Information
The intersection improvements at Fourth
Street/Second Street and Miracle Mile are a
key final connection for west Marin and the
two-way cycle track that was constructed as
part of the Third Street Rehabilitation
project. This project will improve pedestrian,
bicycle, and motor vehicle access through
the intersection.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 206 Gas Tax $294,482
Construction 206 Gas Tax
Grant: OBAG 3
$1,323,818
$3,051,000
Subtotal $4,669,300
Total Cost Estimate $4,669,300
Capital Improvement Program FY 2025-26 to FY 2027-28 48 | P a g e
11463 – South Merrydale Road – Civic Center Connector Pathway
Project Information
This project, also known as the Rafael Meadows
Safey Crossing Pathway, will provide a safer, more
comfortable access route by filling a critical gap
under the freeway at the Marin Civic Center
SMART station. The creation of a multi-use path
in this location would link Rafael Meadows and
neighborhoods west of Highway 101 with existing
multi-use paths on the east side, creating a route
to school that is safe and comfortable for walkers
and cyclists of all ages and abilities. This route
would bypass busy North San Pedro Road entirely.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 206 Gas Tax
Grant: RCN
$792,300
$480,000
Construction 206 Gas Tax
Grant: RCN, TAM
$476,800
$1,920,000
Subtotal $1,272,300 $2,396,800
Total Cost Estimate $3,669,100*
*Project timeline extends beyond 3-year CIP plan. Total project cost anticipated to exceed available funding.
T26-01 – Canal St Powerline Undergrounding - Medway Rd to Spinnaker Point Dr
Project Information
This project proposes undergrounding the overhead utility
lines along Canal St between Medway Rd and Spinnaker
Point Dr and upgrading the respective electrical service
and panel. PG&E is anticipated to lead the design and
construction of this project. The utility underground work
is anticipated to occur concurrently with or prior to the
Canal Neighborhood Active Transportation Enhancement
project.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design PGE Rule 20A Work Credits $1,200,000
Construction 206 Gas Tax
PGE Rule 20A Work Credits
$2,400,000
$4,590,354
Subtotal $1,200,000 $6,990,354
Total Cost Estimate $8,190,354
Capital Improvement Program FY 2025-26 to FY 2027-28 49 | P a g e
T26-02 – Lincoln Ave from Second St to Paloma Ave Safety Improvements
Project Information
This project will enhance the Lincoln Ave corridor
between Second St and Paloma Ave, including upgrades
to eight intersections. Project improvements will include
new striping and signal phasing to implement protected
left turns at signalized intersections and other
intersection safety improvements, such as traffic signal
upgrades, intersection lighting, rectangular rapid
flashing beacons, and pedestrian crossing upgrades.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Planning/Design 206 Gas Tax
Grant: HSIP Cycle 12
$22,500
$202,500
Construction 206 Gas Tax
Grant: HSIP Cycle 12
$261,490
$2,353,410
Subtotal $2,839,900
Total Cost Estimate $2,839,900
T26-03 – Second St Utility Undergrounding (Phase 2) - West St to Marquard Ave
Project Information
Following the utility underground work performed
with the Third St Rehabilitation project, this project
will underground the remaining three utility poles
located on the south side of Second Street between
Marquard Ave and West St. The utility underground
work for this project is anticipated to occur
concurrently with or prior to the Second St and
Fourth St Intersection Improvements project.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 206 Gas Tax $300,000
Subtotal $300,000
Total Cost Estimate $300,000
Capital Improvement Program FY 2025-26 to FY 2027-28 50 | P a g e
T26-04 – Third St Rehab Post Construction PGE Meter Upgrades
Following the completion of the Third Street
Rehabilitation Project, this project will complete the
remaining traffic signal upgrades by relocating the
existing PG&E meter from the utility pole into the
newly installed service pedestal at three
intersections: (1) 3rd St and Shaver St, (2) 2nd St and
Shaver St, and (3) 2nd St and G St.
Funding Source Prior Funding
Appropriated FY 2025-26 FY 2026-27 FY 2027-28
Construction 206 Gas Tax $50,000
Subtotal $50,000
Total Cost Estimate $50,000
Capital Improvement Program FY 2025-26 to FY 2027-28 51 | P a g e
Section VI. CIP Funding Tables
CIP Funding Tables
Annual Programs
CATEGORY PROGRAM TITLE FUND
UPDATED
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
Transportation Bridge Maintenance Program 206 $ - $ 75,000 $ 100,000 $ 100,000
Transportation City-Led Sidewalk Repair Program (Non-Reimbursable) 206 $ 400,000 $ 300,000 $ 300,000 $ 300,000
Storm Drain Corrugated Metal Pipe Repair & Replacement Program 205 / 206 $ 590,000 $ 425,000 $ 400,000 $ 400,000
Transportation Pavement Management Program 206/G $ 1,960,000 $ 3,000,000 $ 3,000,000 $ 3,000,000
Transportation Public Hillside and Roadway Stability Program 206 $ 60,000 $ 300,000 $ 250,000 $ 250,000
Transportation Road Safety Implementation Program 206/G $ 300,000 $ 650,000 $ 550,000 $ 550,000
TOTAL $ 3,310,000 $ 4,750,000 $ 4,600,000 $ 4,600,000
CIP Funding Tables
Buildings / Facilities
PROJECT
NUMBER PROJECT TITLE FUND
PRIOR YEARS'
APPROPRIATION
UPDATED
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 ESTIMATED TOTAL
TO FY 2027-28
11422 A.J. Boro Community Center: HVAC & Roof Repair 603 $ 5,400 $ 250,000 $ 1,900,000 $ 250,000 $ 2,405,400
11439 Downtown Library Modernization 214/G $ 391,800 $ 2,758,300 $ - $ 3,150,100
11450 Pickleweed Preschool Replacement Portables 603 $ 25,000 $ 1,300,000 $ - $ 1,325,000
11428 Pickleweed Branch Library Redesign 214/G $ 251,210 $ 1,748,790 $ - $ 2,000,000
BF26-01 A.J. Boro Community Center: Police Department Substation
Upgrade 420 $ 50,000 $ 50,000
BF26-02 A.J. Boro Community Center: Restroom Sinks 603 $ 50,000 $ 50,000
BF26-03 A.J. Boro Community Center: Settlement Assessment 603 $ 75,000 $ 75,000
BF26-04 City Hall Building Envelope Maintenance Upgrades 603 $ 100,000 $ 100,000
BF26-05 City Hall Fire Alerting System Upgrades 420 $ 200,000 $ 200,000
BF26-06 City Hall Layout Assessment 420 $ 150,000 $ 150,000
BF26-07 Citywide Buildings and Facilities Plan 603 $ 300,000 $ 300,000
BF26-08 Electric Vehicle Charging Installations 401 $ 539,000 $ 539,000
BF26-09 Fire Station 54 & 55 Technology / Radio Upgrades 420 $ 80,000 $ 80,000
BF26-10 Fire Station 56 Building Envelope Improvements 420 $ 200,000 $ 200,000
BF26-11 Measure P: Main Library and Community Center 430 $ 1,500,000 $ 1,500,000
BF26-12 Public Safety Center Evidence Storage 420 $ 200,000 $ 200,000
TOTAL $ 6,057,090 $ 5,344,000 $ 250,000 $ - $ 12,324,500
Parks
PROJECT
NUMBER PROJECT TITLE FUND
PRIOR YEARS'
APPROPRIATION
UPDATED
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 ESTIMATED TOTAL
TO FY 2027-28
11460 Boyd Park Interim Playground Equipment 241 $ - $ 97,000 $ - $ - $ - $ 97,000
11436 Peacock Gap Park Playground Improvements 241 $ 145,100 $ 925,000 $ - $ - $ - $ 1,070,100
11376 Pickleweed Park Enhancement & Field Renovation 401/G $ 814,400 $ 8,480,000 $ - $ - $ - $ 9,294,400
P26-01 Freitas Park and Peacock Gap Park Tennis Courts
Resurfacing 241 $ - $ 400,000 $ - $ - $ 400,000
P26-02 Los Ranchitos Park Sewer Line Replacement 603 $ 50,000 $ - $ - $ 50,000
P26-03 Welcome Gateways 401 $ 165,000 $ - $ - $ 165,000
P27-01 Boyd Park Historic Cistern Assessment and Repair 241 $ - $ 130,000 $ - $ 130,000
TOTAL $ 9,502,000 $ 615,000 $ 130,000 $ - $ 11,206,500
CIP Funding Tables
Storm Drain
PROJECT
NUMBER PROJECT TITLE FUND
PRIOR YEARS'
APPROPRIATION
UPDATED
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 ESTIMATED TOTAL
TO FY 2027-28
11421 390 Canal Pump Station Generator Replacement 205/G $ 116,000 $ 68,000 $ - $ 600,000 $ - $ 784,000
11456.01 Canal Pump Station Trash Capture (MCSTOPPP SR-002) 205/G $ -
$ 320,000 $ - $ 815,000 $ - $ 1,135,000
11435 Citywide Storm Drain Plan 205 $ 331,400 $ 16,500 $ 200,000 $ 340,000 $ 887,900
11456.04 N. Francisco Pump Station Trash Capture (MCSTOPPP SR-
108)205/G $ -
$ 279,010 $ 585,000 $ - $ - $ 864,010
11456.02 Redwood Hwy Trash Capture (MCSTOPPP SR-129) 205/G $ - $ 146,700 $ - $ 2,009,000 $ - $ 2,155,700
11456.03 Rossi Pump Station Trash Capture (MCSTOPPP SR-143) 205/G $ -
$ 69,000 $ - $ 1,587,000 $ - $ 1,656,000
11334 San Quentin Pump Station Reconstruction 205 $ 7,922,800 $ 485,000 $ 100,000 $ - $ - $ 8,507,800
11456.05 San Quentin Pump Station Trash Capture (MCSTOPPP SR-
110)205/G $ -
$ 92,000 $ - $ 1,865,000 $ - $ 1,957,000
SD26-01 Large Trash Capture Device Feasibility Study (MCSTOPPP
SR-095, SR-152, SR-153) 205/G
$ - $ - $ -
SD26-02 Storm Drain Maintenance Environmental Compliance and
Permitting 205 $ - $ -
$ 250,000 $ - $ - $ 250,000
SD27-01 Loch Lomond Community Facilities District (CFD) 10 Basin
Safety Improvement Design 236
$ - $ 15,000 $ - $ 15,000
SD27-02 Cayes Pump Station Short-Term Improvements
205 / 235
$ 200,000 $ 700,000 $ 900,000
SD27-03 Montecito Pump Station Rehabilitation Design
205
$ - $ 900,000 $ - $ 900,000
SD28-01 Canal Pump Station Short-Term Improvements
205
$ - $ - $ 600,000 $ 600,000
TOTAL $ 1,476,210 $ 1,135,000 $ 7,991,000 $ 1,640,000 $ 20,612,410
CIP Funding Tables
Transportation
PROJECT
NUMBER PROJECT TITLE FUND
PRIOR YEARS'
APPROPRIATION
UPDATED
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 ESTIMATED TOTAL
TO FY 2027-28
11446 Canal Neighborhood Active Transportation Enhancement 206/G $ - $ 1,289,000 $ 679,304 $ - $ 4,740,400 $ 6,708,704
11457 Citywide Bicycle and Pedestrian Plan Update 206 $ - $ 266,700 $ 40,000 $ - $ - $ 306,700
11451 Francisco Blvd East Mid-Block Crossing Enhancement 206/G $ - $ 734,233 $ 30,000 $ - $ - $ 764,233
11453 Lincoln Ave/Brookdale Ave & Lincoln Ave/Wilson Ct Safety
Improvements 206/G $ - $ 310,000 $ 175,000 $ - $ - $ 485,000
11472 San Rafael Canal Crossing 206/G $ 50,000 $ 1,575,000 $ - $ - $ - $ 1,625,000
11409 Second St and Fourth St Intersection Improvements 206/G $ 241,900 $ 4,427,400 $ - $ - $ - $ 4,669,300
11463 South Merrydale Road – Civic Center Connector Pathway
(aka Rafael Meadows Safe Crossing Pathway)206/G $ 50,000 $ 1,222,300 $ - $ - $ 2,396,800 $ 3,669,100
T26-01 Canal St Powerline Undergrounding - Medway Rd to
Spinnaker Point Dr 206 $ - $ - $ - $ - $ 2,400,000 $ 2,400,000
T26-02 Lincoln Ave from Second St to Paloma Ave Safety
Improvements 206/G $ - $ - $ 2,839,900 $ - $ - $ 2,839,900
T26-03 Second St Utility Undergrounding (Phase 2) - West St to
Marquard Ave 206 $ - $ 300,000 $ - $ - $ 300,000
T26-04 Third St Rehab Post Construction PGE Meter Upgrades 206 $ 50,000 $ - $ - $ 50,000
T27-01 Canal Neighborhood Bellam Gateway Local Access
Improvement Design 206/G $ - $ - $ - $ 580,000 $ - $ 580,000
T27-02 Fourth St and West Crescent Dr Intersection Improvements 206 $ - $ - $ - $ 750,000 $ - $ 750,000
T27-03 Lincoln Ave Bridge Rehabilitation Design 206/G $ 27,100 $ - $ - $ 200,000 $ - $ 227,100
T27-04 Lincoln Avenue Multi-Modal Rehabilitation (LRSP) - Paloma
Ave to Los Ranchitos Rd Design 206 $ 20,000 $ - $ - $ 500,000 $ - $ 520,000
T27-05
San Rafael North-South Greenway Gap Closure & Multi-
modal Improvements - Mission Ave to Tamalpais Ave/Fourth
St to Grand Ave (LRSP)
206/G $ - $ - $ - $ 975,000 $ - $ 975,000
T27-06 Vision Zero Action Plan 206 $ - $ - $ - $ 150,000 $ - $ 150,000
T27-07 Woodland Ave Safe Routes Project (Laurel Dell Elementary
School)206/G $ - $ - $ - $ 591,000 $ - $ 591,000
T28-01 BPMP Rank-1: Project D-1 Downtown East-West connection:
Feasibility study 246 $ - $ - $ - $ - $ 200,000 $ 200,000
T28-02 Fourth St Multi-modal Improvements - E Street to Tamalpais
(LRSP) Design 206 $ - $ - $ - $ - $ 500,000 $ 500,000
T28-03 Multi-Use Path Civic Center SMART Station to Northgate 206 $ - $ - $ - $ - $ 500,000 $ 500,000
T28-04 Second Street Multi-Modal Improvements (LRSP) - Shaver St
to Grand Ave (LRSP) Design 206 $ 50,000 $ - $ - $ - $ 500,000 $ 550,000
TOTAL $ 9,874,153 $ 4,114,204 $ 3,746,000 $ 11,237,200 $ 29,410,557
Capital Improvement Program FY 2025-26 to FY 2027-28 56 | P a g e
Section VII. CIP Project Categories and Rank Scorings
Project Categories and Rank Scorings
Health / Safety /
Liability
Time
Constrained
Funding
Functionality Priority Initiative
35% 25% 20% 20%
Pickleweed Preschool Replacement Portables 7.7 9 3 10 9
Measure P: Main Library and Community Center 8.3 5 10 10 10
Citywide Buildings and Facilities Plan 7.1 10 0 10 8
A.J. Boro Community Center: HVAC & Roof Repair 6.7 7 5 7 8
Downtown Library Modernization 6.7 7 5 7 8
Pickleweed Branch Library Redesign 6.7 7 5 7 8
City Hall Building Envelope Maintenance Upgrades 6.6 9 0 9 8
A.J. Boro Community Center: Restroom Sinks 6.5 8 5 6 6
A.J. Boro Community Center: Settlement Assessment 6.5 10 0 8 7
A.J. Boro Community Center: Multipurpose Room Flooring Replacement 6.4 8 0 10 8
City Hall: HVAC Replacement 6.4 8 0 10 8
City Hall Council Chambers door replacement and new exit door 6.3 10 0 6 8
A.J. Boro Community Center: Rear Deck 6.2 8 0 10 7
City Hall Exterior Accessibility Assessment 6.2 8 0 9 8
City Hall Interior Accessibility Assessment 6.2 8 0 9 8
Falkirk Cultural Center: ADA Improvements 6 9 0 7 7
San Rafael Community Center: Generator Hookup 5.7 7 0 9 7
City Hall Third Floor tentant improvements 5.5 7 0 8 7
Fifth Ave/Garden Ln Parking Lot Resurfacing 5.4 8 0 8 5
Childcare Portable Building Replacement (Silveria/Lucas Valley/Vallecito)5.3 7 0 7 7
City Hall: Server Room Sewer Repair 5.1 7 0 6 7
Terra Linda Pool House Electrical Upgrades 4.9 7 0 7 5
Parkside Preschool Playground Tent Replacement 4.9 7 0 7 5
Terra Linda Community Center: HVAC Replacement 4.7 6 0 8 5
San Rafael Community Center: Parking Lot Resurfacing 4.5 7 0 5 5
Las Gallinas Trail Pavement Rehabilitation 4.2 5 0 7 5
Court St Plaza Fountain Repair 2.1 2 0 5 2
Seismic Upgrades to Parking Structures at Third St/A St and Third St/C St 6.9 10 0 8 9
Seismic Upgrades to Parking Structure at Fifth Ave/C St 6.9 10 0 8 9
Fire Station 54 & 55 Technology / Radio Upgrades 7.8 10 5 8 7
A.J. Boro Community Center: Police Department Substation Upgrade 7 9 5 6 7
Public Safety Center Evidence storage 6.9 10 0 10 7
Fire Station 56 Building Envelope Improvements 6.7 10 0 9 7
City Hall Layout Assessment 6.6 9 0 10 7
City Hall Fire Alerting System Upgrades 6.5 10 0 7 8
RANK
SCORING
1 to 10
CATEGORY PROJECT NAME
Buildings / Facilities
Buildings / Facilities
(Essential Facilities)
The following projects are not currently programmed as part of FY 2025-26 CIP.
Project Categories and Rank Scorings
Health / Safety /
Liability
Time
Constrained
Funding
Functionality Priority Initiative
35% 25% 20% 20%
RANK
SCORING
1 to 10
CATEGORY PROJECT NAME
Citywide Storm Drain Plan 8.5 10 4 10 10
Storm Drain Maintenance Environmental Compliance and Permitting 6.7 10 0 9 7
390 Canal Pump Generator Replacement 6.6 7 7 7 5
Canal Pump Station Trash Capture (MCSTOPPP SR-002)6.6 7 6 5 8
N. Francisco Pump Station Trash Capture (MCSTOPPP SR-108)6.6 7 6 5 8
Rossi Pump Station Trash Capture (MCSTOPPP SR-143)6.6 7 6 5 8
Redwood Hwy Trash Capture (MCSTOPPP SR-129)6.6 7 6 5 8
San Quentin Pump Station Trash Capture (MCSTOPPP SR-110)6.6 7 6 5 8
Large Trash Capture Device Feasibility Study (MCSTOPPP SR-095, SR-152, SR-
153)6.6 7 6 5 8
Canal Pump Station Short-Term Improvements 6.4 9 0 10 6
Cayes Pump Station Short-Term Electrical Improvements 5.3 6 0 10 6
Montecito Pump Station Rehabilitation 6.4 9 0 10 6
Francisco Blvd West at Irwin St: Trash Rack 6.4 9 0 10 6
Kerner Pump Station Trash Capture (MCSTOPPP SR-004)6.3 7 5 5 8
Pump Station Generators (portable)6 8 0 8 8
Loch Lomond Community Facilities District (CDF) 10 Basin Safety Improvement 5.8 8 0 10 5
Drainage Improvements: C St from First St to Second St 5.1 6 0 9 6
Los Gamos Rd at Oleander Dr Flood Warning System 5 8 0 4 7
Drainage Improvements: Bayview St 4.7 6 0 7 6
Drainage Improvements: First St at D St 4.6 5 0 9 5
Las Gallinas Channel Study 4.5 6 0 5 7
Drainage Improvements: Woodland Ave 4.4 5 0 8 5
Drainage Improvements: East St at Jessup St 4.4 5 0 8 5
Las Casas Drainage Basin Repair 4.2 5 0 7 5
Drainage Improvements: Second St between C & E St 4.1 6 0 6 4
Piombo Pump Station: Electrical Panel Replacement 4 4 0 8 5
Mission Ave Storm Drain Infrastructure (SRHS)3.1 3 0 7 3
Spinnaker Point Salt Marsh Remediation (Conceptual Design Only)1.7 2 0 2 3
Storm Drain
The following projects are not currently programmed as part of FY 2025-26 CIP.
Project Categories and Rank Scorings
Health / Safety /
Liability
Time
Constrained
Funding
Functionality Priority Initiative
35% 25% 20% 20%
RANK
SCORING
1 to 10
CATEGORY PROJECT NAME
Canal Active Transportation Experience Improvements 8.8 9 8 9 9
Lincoln Ave/Brookdale Ave & Lincoln Ave/Wilson Ct Safety Improvements 8.3 8 9 8 8
Lincoln Ave from Second St to Paloma Ave Safety Improvements 8 8 8 8 8
Second St and Fourth St Intersection Improvements 7.6 8 8 7 7
San Rafael Canal Crossing (Bike-Ped Swing Bridge Feasibility Study)6.1 5 7 3 10
South Merrydale Road – Civic Center Connector Pathway (Rafael Meadows Safe
Crossing Pathway)6.7 6 7 5 9
Canal St Powerline Undergrounding - Medway Rd to Spinnaker Point Dr 6.8 7 3 9 9
Third St Rehab Post Construction PGE Meter Upgrades 6.4 8 0 10 8
Second St Utility Undergrounding (Phase 2) - West St to Marquard Ave 6 7 3 9 5
Canal Neighborhood Bellam Gateway Local Access Improvement 7.9 9 6 6 10
San Rafael North-South Greenway Gap Closure & Multi-modal Improvements -
Mission Ave to Tamalpais Ave/Fourth St to Grand Ave (LRSP)7.9 9 6 7 9
Woodland Ave Safe Routes Project (Laurel Dell Elementary School)6.6 8 4 7 7
Vision Zero Action Plan and Demonstration Project (Seeking Funded)6.9 10 0 8 9
Lincoln Ave Bridge Rehabilitation 5.7 7 1 8 7
Fourth St and West Crescent Dr Intersection Improvements 6 8 3 7 5
Fourth St Multi-modal Improvements - E Street to Tamalpais (LRSP)6 8 0 8 8
Lincoln Avenue Multi-Modal Rehabilitation (LRSP) - Paloma Ave to Los
Ranchitos Rd 6 8 0 8 8
Second St Multi-Modal Improvements (Extend Shaver to Grand) (LRSP)6 8 0 8 8
Andersen Sidewalk Gap Closure Project- SeeClickFix/TAM leadership 5.6 8 0 7 7
Freitas Parkway Pedestrian Safety Improvements - Del Presidio to Las Gallinas
(LRSP)5.6 8 0 7 7
Fifth Ave Bikeway Feasibility Study (BPMP Rank-11: Project C-21)4.3 6 0 5 6
Manuel T. Freitas Parkway Class 1 (Multi-Use Path) (BPMP ID B-6, Rank-5)4.3 6 0 6 5
Multi-Use Path Civic Center SMART Station to Northgate 5.1 5 3 5 8
Merrydale Rd multi-modal Civic Center Station to N. San Pedro Feasibility Study 4 5 0 6 5
Grove Hill Estates Pedestrian Path Connection to Tamal Vista Drive 2.5 3 0 3 4
Ross Valley Drive and Fourth Street Traffic Signal Reconfiguration 2.3 3 0 3 3
Transportation
The following projects are not currently programmed as part of FY 2025-26 CIP.