HomeMy WebLinkAboutCM Homelessness Services Contracts____________________________________________________________________________________
FOR CITY CLERK ONLY
Meeting Date: 06/23/2025
Disposition: Resolutions 15426 and 15427
Agenda Item No: 4.d
Meeting Date: June 23, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager
Prepared by:
Daniel Cooperman,
Community Services Division Director
City Manager Approval: ______________
TOPIC: HOMELESSNESS SERVICES CONTRACTS
SUBJECT: APPROVAL OF RESOLUTIONS AUTHORIZING THE CITY MANAGER TO AMEND
CONTRACTS WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC FOR
ENCAMPMENT AND DEBRIS REMOVAL, IN THE AMOUNT NOT TO EXCEED
$200,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THIS AGREEMENT OF
$350,000; AND WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC FOR
SANCTIONED CAMPING AREA OPERATIONS IN THE AMOUNT NOT TO EXCEED
$675,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $1,350,000, AND WITH
DEFENSE BLOCK SECURITY FOR SECURITY SERVICES AT THE SANCTIONED
CAMPING AREA IN THE AMOUNT BY $750,000 FOR A TOTAL NOT TO EXCEED OF
AMOUNT OF $1,600,000; AND AUTHORIZING SUPPLEMENTAL BUDGET
APPROPRIATIONS OF $1,425,000 FROM AVAILABLE ENCAMPMENT RESOLUTION
FUND-ROUND 3 (ERF3) GRANT FUNDS TO SUPPORT AMENDED CONTRACTS
RECOMMENDATION:
Staff recommends that the City Council adopt resolutions authorizing the City Manager to:
1.Execute a second amendment to the general services agreement with Foege Schuman Global
Disaster Solutions LLC (FS Global) for encampment cleanup services, in an amount not to exceed
$200,000, increasing the total not to exceed amount under the Agreement to $350,000 for fiscal
year (FY) 2025-26;
2.Execute a first amendment to the general services agreement with FS Global for operation
services at the Sanctioned Camping Area (SCA), in an amount not to exceed $675,000,
increasing the total not to exceed amount under the Agreement to $1,350,000 for FY 2025-26;
and
3.Execute a first amendment to the general services agreement with Defense Block Security (DBS)
for security services at the SCA in an amount not to exceed $750,000, increasing the total not to
exceed amount under the Agreement to $1,600,000 for FY 2025-26, and
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
4.Authorize supplemental budget appropriations of $1,425,000 from available Encampment
Resolution Fund-Round 3 (ERF3) grant funds to support amended contracts.
BACKGROUND:
Encampment and Debris Removal:
The City conducts ongoing enforcement of the Camping Ordinance, which regulates camping on certain
public properties. Each week, the San Rafael Police Department reviews known encampment areas and
issues notices for violations. Following this, the City’s contracted encampment and debris removal
contractors visit campsites in violation to collect and dispose of items to bring those sites into compliance.
To facilitate this work, the City entered into a General Services Agreement with Foege Schuman Global
Disaster Solutions LLC (FS Global) on October 24, 2024, for an amount not to exceed $75,000 and
subsequently amended the contract in March 2025 to add an additional $75,000 for a total not to exceed
amount of $150,000 in to provide debris removal and disposal of trash and waste from unhoused
encampments in San Rafael.
Sanctioned Camping Area:
In response to ongoing challenges related to homelessness and the need for safe, managed spaces for
individuals experiencing unsheltered homelessness, the City of San Rafael and County of Marin
established the Sanctioned Camping Area (SCA) as part of its broader homelessness response strategy.
The SCA opened in early October 2024 and is funded through an Encampment Resolution Fund (Round
3) Grant awarded to the City and the County of Marin. Through this partnership, the County of Marin
coordinates case management and outreach services to support program participants on their pathway
to housing. The City is responsible for overseeing the contracts related to the daily operations of the
program.
The SCA provides a structured and supervised environment where individuals can access temporary
shelter, basic services, stability, and pathways to permanent housing while also mitigating public health
and safety concerns in surrounding neighborhoods.
On August 19, 2024, the City of San Rafael entered into a contract for $675,000 with FS Global to provide
operational support for the SCA.
Similarly, on August 19, 2024, the City of San Rafael entered into a contract for $850,000 with Defense
Block Security (DBS) to provide security services at the City’s sanctioned camping area.
ANALYSIS:
Encampment and Debris Removal:
The City has fully expended the initial $150,000 contract with FS Global to support weekly encampment
trash removal services and additional cleanups as needed. To maintain these services, the City seeks to
extend the contract to ensure ongoing trash and debris removal at encampment sites, as well as to have
a vendor available for urgent encampment debris removal in other areas of the City, as referred to in San
Rafael Municipal Code Chapter 19.50.050 (F).
Staff propose extending the Agreement with FS Global and increasing the contract by $200,000, bringing
the total not to exceed under the Agreement to $350,000. This extension will fund continued services
through the Fiscal Year 2025-26.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
FS Global has the experience required for waste abatement operations and has been an effective
provider of these services since October 2024. FS Global has averaged 112 cubic yards of debris removal
each month since their contract began. The agreement involves coordination with City staff and the San
Rafael Police Department to identify and clean-up sites, conduct site evaluations, manage equipment
rentals, properly dispose of debris, adhere to safety protocols, and provide a post-service report and
update.
Sanctioned Camping Area:
The City is satisfied with both its current program contractors and is seeking to extend their contracts for
the remainder of the SCA’s operations.
FS Global brings expertise in managing temporary and transitional shelter environments, with a focus on
safety, client-centered service delivery, and operational efficiency. Their role includes oversight of the
site’s infrastructure, resident engagement and support, compliance with rules and safety protocols, and
coordination with City departments and social service providers. This partnership aims to enhance
service consistency, improve outcomes for residents, and reduce the strain on public safety and public
works resources.
Staff propose extending this Agreement with FS Global for encampment operation services and
increasing the contract by $675,000, bringing the total not to exceed under the Agreement to $1,350,000.
This extension will fund continued services through the Fiscal Year 2025-26.
Defense Block supports the City’s ongoing efforts to create a safe, stable, and well-managed environment
for individuals experiencing homelessness who are residing at the site. Their efforts ensure safety for
both camp residents and surrounding neighborhoods, which has been a key component of the program’s
success. Defense Block was selected based on its experience providing security services in community-
based and sensitive environments. Under the proposed contract, Defense Block Security will continue to
provide 24/7 on-site presence, monitor access points, conduct perimeter checks, and respond to
incidents in coordination with the San Rafael Police Department and other City staff. Their responsibilities
will also include enforcing site rules and supporting a calm, respectful environment within the camp.
This professional security presence is not intended to criminalize homelessness but rather to ensure the
site remains a safe, stable, and supportive space for its residents. In addition, the contract with Defense
Block Security allows the City to reallocate internal resources—such as Police and Public Works
personnel—toward other pressing needs while maintaining a strong and consistent presence at the SCA.
Staff propose extending this Agreement with DBS for security services and increasing the contract by
$750,000, bringing the total not to exceed under the Agreement to $1,60 0,000. This extension will fund
continued services through the Fiscal Year 2025-26.
FISCAL IMPACT:
The $200,000 in funding for encampment cleanup is included in the Community Services Division budget
(General Fund) for FY 2025-26.
The $675,000 for Sanctioned Camping Area Operations and $750,000 for Sanctioned Camping Area
Security Services will be funded through the Encampment Resolution Fund Round 3 Grant. City Council
action is requested to appropriate $1.425 million in available ERF3 Grant funds within the FY 2025-26
Community Services Division budget to support the amended contracts.
RECOMMENDED ACTION:
Staff recommend that the City Council adopt resolutions authorizing the City Manager to:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
1. Execute a second amendment to the general services agreement with Foege Schuman Global
Disaster Solutions LLC (FS Global) for encampment cleanup services, in an amount not to exceed
$200,000, increasing the total not to exceed amount under the Agreement to $350,000 for fiscal
year (FY) 2025-26;
2. Execute a first amendment to the general services agreement with FS Global for operation
services at the Sanctioned Camping Area (SCA), in an amount not to exceed $675,000,
increasing the total not to exceed amount under the Agreement to $1,350,000 for FY 2025-26;
and
3. Execute a first amendment to the general services agreement with Defense Block Security (DBS)
for security services at the SCA in an amount not to exceed $750,000, increasing the total not to
exceed amount under the Agreement to $1,600,000 for FY 2025-26, and
4. Authorize supplemental budget appropriations of $1,425,000 from available Encampment
Resolution Fund-Round 3 (ERF3) grant funds to support amended contracts.
ATTACHMENTS:
1. Resolution authorizing the City Manager to amend contracts with Foege Schuman Global
Disaster Solutions LLC for sanctioned camping area operations in the amount not to exceed
$675,000 for a total not to exceed amount under the agreement of $1,350,000, and with Defense
Block Security for security services at the sanctioned camping area in the amount not to exceed
$750,000 for a total not to exceed amount under the agreement of $1,600,000; and authorizing
supplemental budget appropriations of $1,425,000 from available Encampment Resolution
Fund-Round 3 (ERF3) grant funds to support amended contracts
2. Resolution authorizing the City Manager to amend contracts with Foege Schuman Global
Disaster Solutions LLC for encampment and debris removal, in the amount not to exceed
$200,000 for a total not to exceed amount under this agreement of $350,000
RESOLUTION NO. 15426
RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND CONTRACTS WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC FOR SANCTIONED
CAMPING AREA OPERATIONS IN THE AMOUNT NOT TO EXCEED $675,000 FOR A
TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $1,350,000, AND
WITH DEFENSE BLOCK SECURITY FOR SECURITY SERVICES AT THE SANCTIONED CAMPING AREA IN THE AMOUNT NOT TO EXCEED $750,000 FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $1,600,000; AND AUTHORIZING SUPPLEMENTAL BUDGET APPROPRIATIONS OF $1,425,000 FROM
AVAILABLE ENCAMPMENT RESOLUTION FUND-ROUND 3 (ERF3) GRANT FUNDS
TO SUPPORT AMENDED CONTRACTS
WHEREAS, Homelessness remains a significant challenge across the United
States and San Rafael is no exception; and
WHEREAS, the City Council, through their 2025-26 Goals and Objectives, has
made Housing and Homelessness one of their top priorities; and
WHEREAS, The California lnteragency Council on Homelessness (Cal ICH)
established the Encampment Resolution Funding, Third Round (ERF3) Program to
increase collaboration between itself, local jurisdictions, and continuums of care for the
purposes of (1) Assisting local jurisdictions in ensuring the wellness and safety of people
experiencing homelessness in encampments, including short-term needs arising from
their unsheltered homelessness and their long-term needs through a path to safe and
stable housing; (2) Providing grants to local jurisdictions and continuums of care to
support innovative and replicable efforts to resolve critical encampment concerns, and to
support individuals in accessing safe and stable housing, using Housing First
approaches; and (3) Encouraging a data-informed, coordinated approach to addressing
unsheltered homelessness at encampments; and
WHEREAS, The City and the County of Marin partnered on an ERF3 grant
application earlier this year. In April, Cal ICH announced its intent to award the County of
Marin and the City a total of $5,999,241 in funding; and
WHEREAS, the City and County proposed utilizing the funds to address San
Rafael’s largest encampment, and Marin County’s largest urban encampment, known as
the Mahon Creek Area encampment, in two phases; and
WHEREAS, in the first phase, the City sanctioned an area for camping and made
safety/sanitation improvements to the encampment area. This phase will operate as a
low-barrier, housing-focused safe sleeping site, and is discussed in the staff report
accompanying this resolution; and
WHEREAS, once it becomes feasible, the City will replace the sanctioned camp
with a non-congregate, housing-focused, interim shelter program at a site still to be
identified within the City; and
WHEREAS, the first phase requires several contractors to support the
development and operation of the sanctioned camping site and issued and completed a
Request for Proposals process to solicit and identify potential contractors to provide these
services; and
WHEREAS, the City has identified Defense Block Security to sanctioned camp
area provide security services in an amount not to exceed $750,000; and
WHEREAS, the City has identified FS Global to provide sanctioned camping area
program and property management services in an amount not to exceed $675,000; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San
Rafael hereby authorizes the City Manager to amend the General Services Agreement
between the City and Foege Schuman Global Disaster Solutions LLC, for operational
services in an amount of $675,000, for a total contract amount not to exceed $1,350,000;
and amend the General Services Agreement with Defense Block, Inc for security services
in amount of $750,000, for a total contract amount not to exceed $1,600,000; and be it
FURTHER RESOLVE D, that he City Council of the City of San Rafael does hereby
authorize appropriation of $1,425,000 from available Encampment Resolution Fund-
Round 3 (ERF3) Grants Funds (Fund 283) to augment the Community Services Division
of the City Manager’s Office FY 2025-26 budget to support ongoing contract costs
associated with the Sanctioned Camp Area.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a special meeting of the City
Council of said City on the 23rd day of June 2025, by the following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
____________________
Lindsay Lara, City Clerk
RESOLUTION NO. 15427
RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC FOR ENCAMPMENT AND DEBRIS REMOVAL, IN THE AMOUNT
NOT TO EXCEED $200,000 FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE
AGREEMENT OF $350,000
WHEREAS, on March 17, 2025, the City Council approved and authorized a
General Services Agreement with Foege Schumann Global Disaster Solutions LLC (FS
Global) for encampment cleanup services in an amount not to exceed $150,000; and
WHEREAS, the City has fully expended the existing $150,000 contract with FS
Global to provide debris removal and trash pickup services; and
WHEREAS, in order to provide FS Global with sufficient resources to continue the
debris removal and trash pickup services for encampment areas in San Rafael for FY
2025-26, staff recommends that the City Council authorize amending the FS Global’s
contract from the not to exceed amount of $150,000 to a total contract amount not to
exceed $350,000.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby authorizes the City Manager to amend the General Services Agreement
between the City and Foege Schuman Global Disaster Solutions LLC, for additional
encampment cleanup services in an amount of $200,000, for a total contract amount not
to exceed $350,000.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a special meeting of the City
Council of the City of San Rafael, held on Monday, the 23rd day of June 2025, by the
following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
____________________
Lindsay Lara, City Clerk