HomeMy WebLinkAboutCC Resolution 15428 (Extending On-Call Building Plan Review and Inspection Consulting Services Agreement)RESOLUTION NO. 15428
RESOLUTION AUTHORIZING THE CITY MANAGER TO:
1)AMEND PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL BUILDING PLAN
REVIEW AND INSPECTION CONSULTING SERVICES TO INCREASE THE TOTAL
COMPENSATION AMOUNT FOR COASTLAND CIVIL ENGINEERING, LLP BY $200,000 FOR
A TOTAL NOT TO EXCEED AMOUNT OF $400,000 AND TO INCREASE THE TOTAL
COMPENSATION AMOUNT FOR INTERWEST CONSULTING GROUP BY $300,000 FOR A
TOTAL NOT TO EXCEED AMOUNT OF $450,000; AND
2) AUTHORIZE SUPPLEMENTAL FISCAL YEAR 2024-2025 BUDGET APPROPRIATIONS OF
$500,000 (GENERAL FUND), SUPPORTED THROUGH INCREASED PERMIT FEE
REVENUES.
WHEREAS, building plan review is critical to the building permit review process and
requires specialized skills, experience, and certifications; and
WHEREAS, the City of San Rafael (San Rafael) utilizes consulting firms to address
the City’s building plan review and inspection needs; and
WHEREAS, on October 21, 2024, the City Council authorized the City Manager to
enter into a Professional Services Agreements with Coastland Civil Engineering, LLP
(Coastland) and Interwest Consulting Group (Interwest) for on-call building plan review
and inspection consulting services in an amount not to exceed $200,000 and $150,000,
respectively; and
WHEREAS, subsequently, San Rafael entered into contract with Coastland for the
term of October 24, 2024, through December 31, 2025, and Interwest for the term of April
4, 2025 through June 30, 2028; and
WHEREAS, staff recommends amending the amount of the on-call building plan
review and inspection consulting services with Coastland from a not to exceed amount of
$200,000 to a total contract amount not to exceed $400,000 and the not to exceed amount
for Interwest from $150,000 to a total contract amount not to exceed $450,000; and
WHEREAS, these contract amendments will cover existing commitments for
services and allow staff to request assistance from the firm as needed; and
WHEREAS, the proposed contract increases result in the need to modify the Fiscal
Year 2024-2025 budget to provide for supplemental budget appropriations supported by
increased permit fee revenues.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby authorizes the City Manager to amend the Professional Services
Agreement between the City and Coastland Civil Engineering for additional on-call
building plan review and inspection consulting services in the amount of $200,000, for a
total contract amount not to exceed $400,000; and be it
FURTHER RESOLVED, that the City Council of the City of San Rafael hereby
authorizes the City Manager to amend the Professional Services Agreement between the
City and Interwest Consulting Group for additional on-call building plan review and
inspection consulting services in the amount of $300,000, for a total contract amount not
to exceed $450,000; and be it
FURTHER RESOLVED, that the City Council of the City of San Rafael hereby
authorizes supplemental budget appropriations in the amount of $500,000 within the
Community and Economic Development Department’s Fiscal Year 2024-2025 General
Fund budget to support the recommended contract amendments, and which are
supported by increased permit fee revenues.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a special meeting of the City
Council of the City of San Rafael, held on Monday, the 23rd day of June 2025, by the
following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
_____________________
Lindsay Lara, City Clerk