HomeMy WebLinkAboutLR Development of Youth-Led Artwork for Pickleweed LibraryRev. 08.22 1
AGREEMENT FOR PROFESSIONAL SERVICES
BY AND BETWEEN
THE CITY OF SAN RAFAEL
AND
YOUTH IN ARTS, INC.
FOR THE DEVELOPMENT OF YOUTH-LED ARTWORK
FOR THE PICKLEWEED BRANCH LIBRARY CHILDREN’S ROOM MURAL
This Agreement is made and entered into as of June 16, 2025 (the “Effective Date”), by and
between the CITY OF SAN RAFAEL, a chartered California municipal corporation (hereinafter
"CITY"), and YOUTH IN ARTS, INC., a California nonprofit corporation (hereinafter
"CONSULTANT"). CITY and CONSULTANT may be referred to individually as a “Party” or
collectively as the “Parties” or the “Parties to this Agreement.”
RECITALS
A. CITY desires to secure professional services more fully described in this
Agreement, at Exhibit A, entitled “SCOPE OF SERVICES”; and
B. CONSULTANT represents that it, and its subcontractors, if any, have the
professional qualifications, expertise, and necessary licenses and desire to provide certain goods
and/or required services of the quality and type which meet objectives and requirements of CITY;
and
C. The Parties have specified herein the terms and conditions under which such
services will be provided and paid for.
NOW, THEREFORE, the parties hereby agree as follows:
AGREEMENT
1. SERVICES TO BE PROVIDED.
Except as otherwise may be expressly specified in this Agreement, CONSULTANT shall
furnish all technical and professional services, including labor, material, equipment,
transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily
complete the work required by CITY at its sole risk and expense. Services to be provided to CITY
are more fully described in Exhibit A entitled “SCOPE OF SERVICES.”
2. COMPENSATION.
In consideration for CONSULTANT’s complete performance of Services, CITY shall pay
CONSULTANT for all materials provided and services rendered by CONSULTANT a fixed fee,
as further described in Exhibit A, in an amount of $12,500.
CONSULTANT will bill City for Services provided by CONSULTANT, subject to
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verification by CITY. CITY will pay CONSULTANT within thirty (30) days of City’s receipt of
invoice.
3. TERM OF AGREEMENT.
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently
modified by a written amendment to this Agreement, the term of this Agreement shall begin on
The Effective Date of this Agreement and terminate on March 31, 2026.
4. PROJECT COORDINATION.
A. CITY’S Project Manager. The Assistant Library and Recreation Director is hereby
designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise
all aspects of the progress and execution of this Agreement.
B. CONSULTANT’S Project Director. CONSULTANT shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. Taylor Buttrey is hereby designated as the PROJECT DIRECTOR
for CONSULTANT. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall
notify the CITY within ten (10) business days of the substitution.
5. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
6. OWNERSHIP OF ARTWORK.
The CONSULTANT hereby agrees that in consideration for the Compensation under this
agreement, all artwork and materials prepared by the CONSULTANT in connection with the
performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use
v 08.22 3
said property for any purpose, including projects not contemplated by this Agreement. The
CONSULTANT further waives any rights or claims against the CITY regarding distortion,
mutilation, modification or destruction, by accident, act of God or person, of all artwork and materials
prepared by the CONSULTANT.
7. TITLE TO ARTWORKS
CONSULTANT hereby represents and warrants that: i) the Artworks created through this
project are unique and original and do not infringe upon any patent rights, copyright, trade secret or
any other proprietary right or trademark or intellectual property of a third party.
8. REMOVAL OF ARTWORKS
At any time, the CITY may remove or replace the Artworks at the City’s sole discretion
9. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONSULTANT in connection with
its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY
or its agent in any such audit or inspection.
10. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
11. INSURANCE REQUIREMENTS.
During the term of this Agreement, and for any time period set forth in Exhibit B,
CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance
policies with respect to employees and vehicles assigned to the performance of Services under this
Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage
verifications as defined in Exhibit B.
12. INDEMNIFICATION.
A. Except as otherwise provided in subparagraph B of this section, CONSULTANT
shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by
CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the
“City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or
expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and
fees of litigation, (collectively “CLAIMS”), arising out of CONSULTANT’S performance of its
obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations
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apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification
obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active
negligence or willful misconduct. In addition, the acceptance or approval of the
CONSULTANT’s work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT’s indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONSULTANT’S performance of or operations under this Agreement,
CONSULTANT shall provide a defense to the City Indemnitees or at CITY’S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in
defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
13. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
14. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONSULTANT shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and
hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
v 08.22 5
ordinances, codes or regulations.
15. DEPARTMENT OF JUSTICE BACKGROUND CHECKS
All employees and volunteers assigned to this project with supervision authority over children
under the age of 18 shall be required to complete a Department of Justice background
check. CONSULTANT shall either: (a) certify that it has screened employees and volunteers using
the form attached as Exhibit C to this Agreement; or (b) arrange with City staff to fingerprint and
submit the required information to the Department of Justice. All such background checks shall be
at CONSULTANT’S expense.
16. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
17. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
To CITY’s Project Manager:
Daniel Avalos
Assistant Library and Recreation Director
1400 Fifth Avenue
San Rafael, CA 94901
To CONSULTANT’s Project Director:
Taylor Buttrey
Executive Director
917 C Street
San Rafael, CA 94901
18. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONSULTANT and CITY expressly intend and agree that the status of
CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
19. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
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B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
20. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT
under this Agreement, any monies which CONSULTANT owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
21. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
22. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
23. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code, and CONSULTANT shall pay any
and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for
any work performed under this Agreement, until CONSULTANT has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
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24. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties’ respective
successors and assigns.
25. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
26. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document.
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
[Signatures are on the following page.]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL:
_________________________________
CRISTINE ALILOVICH, City Manager
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
By: ANDREA VISVESHWARA
Chief Assistant City Attorney
ATTEST:
City Clerk
_________________________________
LINDSAY LARA, City Clerk
CONSULTANT:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If CONSULTANT is a corporation, add
signature of second corporate officer]
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
Taylor Buttrey (Jun 17, 2025 11:20 PDT)
Taylor Buttrey
Taylor Buttrey
(Jenut17e ,1r entor
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Morgan Schauffler
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Rev. 08.22 A-1
EXHIBIT A
SCOPE OF SERVICES
The Services to be performed for CITY by CONSULTANT under this Agreement are more fully
described in CONSULTANT’s proposal, which is attached to this Exhibit A.
Pickleweed Library Children’s Room Mural
Description of Organization – Youth In Arts
Youth in Arts
917 C Street, San Rafael, CA 94901
Primary Contact: Taylor Buttrey
taylor@youthinarts.org
For nearly 54 years, Youth in Arts (YIA) has provided high-quality visual and performing arts
programs to students of all backgrounds and abilities by bringing professional artists to provide
a student-centered approach to arts learning. YIA believes that access to a creative life is a right
for all students. YIA’s mission is to not only bridge the gap in access to arts education for low-
income youth, but also use the Arts to foster their confidence, creativity and compassion.
YIA’s Intensive Arts Mentorship Program (I AM) opens doors for emerging youth artists into the
creative sector and leverages student-created public art as a vehicle for social change. Through
uplifting community projects, I AM aims to amplify the voice of young, motivated artists to
enhance the aesthetics of the community. The program offers a paid opportunity for
participants to work under the guidance of a professional artist and acquire essential skills, such
as collaboration, communication, timeliness and effort, while exercising their creative minds.
For each I AM program, YIA selects up to ten emerging artists from Marin, ages 1 4 to 19, to
participate. They dedicate 3-4 hours a week for approximately 16 weeks to design and install a
mural. Throughout the process, our Mentor Teaching Artists guide students in considering
factors such as location, environment, and themes, and encourage them to gather ideas from
the local community to shape the design.
Project Description
Pickleweed Library is scheduled for renovation starting Summer 2025 through Spring 2026.
An important component of the project is creating a dedicated children’s room, that includes
space for a community mural. The goal of the mural is to engage and reflect the local Canal
community, particularly its youth. Youth in Arts will lead a collaborative design process with
Canal resident youth. The final artwork should incorporate elements that represent the Canal
community, as identified through these engagement efforts.
Proposed Process
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For this project, Youth in Arts (YIA) will engage a Teaching Artist to mentor up to six Teen Artists
in developing a mural concept for the Children’s Room at the Pickleweed Branch Library. The
mural must be rooted in and reflect the vision, identity, and experiences of the Canal
neighborhood, with a particular focus on its youth. Through a series of art workshops, Teen
Artists will develop practical art and job skills and receive a stipend upon completing the
project. As part of their training, the Teen Artists will mentor children ages 8 –11 from the Canal
neighborhood, actively engaging them in the creative process and incorporating their ideas into
the mural design. Additionally, YIA will partner with the Pickleweed Library to create a Word or
Art Wall in the library, serving as a public forum for community input to inform and inspire the
final artwork.
Mural Dimensions and Resolution for Printing
The mural will be on a curved wall that is approximately 5’8½” high and 10’ 9½” wide. The
artwork will be installed on printed vinyl so that it can be easily updated and refreshed over
time. Diagram with measurements below.
Artwork must be prepared to proper scale for the size of the wall, ensuring that size/design
accommodates the curve.
a. For vector artwork: Send finished vector file – it is scalable without losing quality.
b. For Raster artwork: For full-size output, use 200 DPI. If the file is half-size that needs to
be scaled up, double the resolution (e.g., 400 DPI) but keep the file under 1.5 GB to
avoid issues.
Project Budget
Budget Item Qty Hours Rate Amt
Mentor Teaching Artist 40 $55 $2,200
Student Artist Stipends 6 32 $16.50 $3,168.00
v 08.22 3
Supplies and Materials $3,682
Snacks $350
YIA Overhead 2,500
Space Rental at Al J. Boro Center $600
Total $12,500
Participation in Public Art Review Process
Youth in Arts will be responsible for providing any necessary information and participating in
meetings related to the City’s public art review process. This includes attendance at meetings of
the Public Art Review Board, the Pickleweed Advisory Committee, and the San Rafael City
Council, as required.
Rev. 08.22 B-1
EXHIBIT B
INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth below,
CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance
policies with respect to employees and vehicles assigned to the performance of Services under this
Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage
verifications as defined in this Exhibit B.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall
maintain, at no expense to CITY, the following insurance policies:
1. Commercial general liability. A commercial general liability insurance
policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage.
2. Automobile liability. An automobile liability (owned, non-owned, and hired
vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence.
3. Professional liability. If any licensed professional performs any of the
services required to be performed under this Agreement, a professional liability insurance policy in
the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of
services under this Agreement. Where CONSULTANT is a professional not required to have a
professional license, CITY reserves the right to require CONSULTANT to provide professional
liability insurance pursuant to this section.
4. Workers’ compensation. If it employs any person, CONSULTANT shall
maintain workers’ compensation insurance, as required by the State of California, with statutory
limits, and employer’s liability insurance with limits of no less than one million dollars
($1,000,000) per accident for bodily injury or disease. CONSULTANT’s workers’ compensation
insurance shall be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONSULTANT in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONSULTANT’s insurance policies
shall be “primary and noncontributory” with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
“primary and noncontributory” coverage in CONSULTANT’S policies shall be at least as broad as
v 08.22 B-2
ISO form CG20 01 04 13.
3. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against
CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the Effective Date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
insurance requirements of this Agreement are sufficient to cover the obligations of the
CONSULTANT under this Agreement.
9. CONSULTANT agrees to ensure that subcontractors, and any other party
involved with the Services, who is brought onto or involved in the performance of the Services by
CONSULTANT, provide the same minimum insurance coverage required of CONSULTANT,
except as with respect to limits. CONSULTANT agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this Agreement. CONSUTLANT agrees that upon request by CITY, all
agreements with, and insurance compliance documents provided by, such subcontractors and
others engaged in the performance of Services will be submitted to CITY for review.
10. CONSULTANT agrees to be responsible for ensuring that no contract used
by any party involved in any way with the Services reserves the right to charge CITY or
CONSULTANT for the cost of additional insurance coverage required by this Agreement. Any
v 08.22 B-2
such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse
any third party for the cost of complying with these requirements. There shall be no recourse
against CITY for payment of premiums or other amounts with respect thereto.
C. Deductibles and SIR’s. Any deductibles or self-insured retentions in
CONSULTANT's insurance policies must be declared to and approved by the CITY and shall not
reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY
or other additional insured party. At CITY's option, the deductibles or self-insured retentions with
respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall
procure a bond guaranteeing payment of losses and related investigations, claims administration,
attorney’s fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER
all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this
Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy
endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement.
CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it
later. The insurance shall be approved as to form and sufficiency by the CITY.
v 08.22 B-2
EXHIBIT C
CERTIFICATION OF BACKGROUND CHECKS
Consultant acknowledges that pursuant to California Public Resources Code §5164 that no
employee or volunteer may be employed or hold a position having supervisory or disciplinary
authority over any person under the age of eighteen (18) if that employee, sub-contractor or
volunteer has been convicted of any of various specified offenses1.
Consultant certifies that they have asked each person to verify, and have had fingerprints of the
persons listed below taken and submitted to the California Department of Justice for verification,
that such person has not been convicted of the disqualifying offenses, and that Consultant will be
notified of any future disqualifying offenses:
Name of Employee, Sub-Contractor
or Volunteer Position
Date of
Background
Check
Consultant further acknowledges that by this Certification of Background Checks, the City of San
Rafael will not independently verify the information provided by Consultant; so therefore the
Consultant shall indemnify, defend and hold harmless the City, its elected and appointed officials,
and it employees from and against any and all claims, loss, liability and damages resulting from
injury or death to any person arising out of or in connection with the misrepresentation of any
information provided herein.
Consultant
___________________________
Full Name, Title
_____________________________________
Signature Date
___________________________
Organization/Company Name
Morgan Schauffler (Jun 23, 2025 10:03 PDT)
Morgan Schauffler5 (Jr ec2or of 3,2ernal ffaJr0
1ou2h Jn r20
:PDTPD:D)
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
Step RESPONSIBLE
DEPARTMENT
DESCRIPTION COMPLETED
DATE
REVIEWER
Check/Initial
1 Project Manager
a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
Click here to
enter a date.
Click here to
enter a date.
☐
☒
2 City Attorney
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
6/5/2025
6/5/2025
☒ NT
☒ NT
3 Department Director Approval of final agreement form to send to
contractor
6/16/2025 ☒CGQ
4 Project Manager
Forward three (3) originals of final agreement to
contractor for their signature
Click here to
enter a date.
☐
5 Project Manager When necessary, contractor-signed agreement
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
☒ N/A
Or
Click here to
enter a date.
☒
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
6 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
06/16/2025 JB
7 City Attorney Review and approve hard copy of signed
agreement
8 City Attorney Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
9 City Manager / Mayor Agreement executed by City Council authorized
official
10 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Library and Recreation
Project Manager: Daniel Avalos Extension: 415-485-3346
Contractor Name: Youth in Arts
Contractor’s Contact: Taylor Buttrey Contact’s Email: taylor@youthinarts.org
☐ FPPC: Check if Contractor/Consultant must file Form 700
PSA-PW Mural-YIA 2025
Final Audit Report 2025-07-08
Created:2025-06-17
By:Jinder Banwait (jinder.banwait@cityofsanrafael.org)
Status:Signed
Transaction ID:CBJCHBCAABAA2GwOekRC53LVlsT7zscEHpfVIJp2-QEZ
"PSA-PW Mural-YIA 2025" History
Document created by Jinder Banwait (jinder.banwait@cityofsanrafael.org)
2025-06-17 - 6:16:35 PM GMT
Document emailed to Taylor Buttrey (taylor@youthinarts.org) for signature
2025-06-17 - 6:16:42 PM GMT
Email viewed by Taylor Buttrey (taylor@youthinarts.org)
2025-06-17 - 6:16:58 PM GMT
Document e-signed by Taylor Buttrey (taylor@youthinarts.org)
Signature Date: 2025-06-17 - 6:20:19 PM GMT - Time Source: server
Document emailed to Morgan Schauffler (morgan@youthinarts.org) for signature
2025-06-17 - 6:20:22 PM GMT
Email viewed by Morgan Schauffler (morgan@youthinarts.org)
2025-06-23 - 5:02:33 PM GMT
Document e-signed by Morgan Schauffler (morgan@youthinarts.org)
Signature Date: 2025-06-23 - 5:03:57 PM GMT - Time Source: server
Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval
2025-06-23 - 5:03:59 PM GMT
Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
2025-06-23 - 5:57:35 PM GMT
Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
Approval Date: 2025-06-23 - 6:00:48 PM GMT - Time Source: server
Document emailed to Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) for signature
2025-06-23 - 6:00:50 PM GMT
Email viewed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org)
2025-06-23 - 8:12:16 PM GMT
Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org)
Signature Date: 2025-06-23 - 8:12:50 PM GMT - Time Source: server
Document emailed to City Clerk (city.clerk@cityofsanrafael.org) for approval
2025-06-23 - 8:12:52 PM GMT
Email viewed by City Clerk (city.clerk@cityofsanrafael.org)
2025-06-23 - 8:16:36 PM GMT
Document approved by City Clerk (city.clerk@cityofsanrafael.org)
Approval Date: 2025-06-24 - 10:03:40 PM GMT - Time Source: server
Document emailed to Cristine Alilovich (cristinea@cityofsanrafael.org) for signature
2025-06-24 - 10:03:43 PM GMT
Email viewed by Cristine Alilovich (cristinea@cityofsanrafael.org)
2025-06-25 - 7:17:32 PM GMT
Document e-signed by Cristine Alilovich (cristinea@cityofsanrafael.org)
Signature Date: 2025-06-25 - 7:17:48 PM GMT - Time Source: server
Document emailed to Lindsay Lara (city.clerk@cityofsanrafael.org) for signature
2025-06-25 - 7:17:50 PM GMT
Email viewed by Lindsay Lara (city.clerk@cityofsanrafael.org)
2025-07-03 - 5:32:15 PM GMT
Email viewed by Lindsay Lara (city.clerk@cityofsanrafael.org)
2025-07-07 - 10:22:33 PM GMT
Email viewed by Lindsay Lara (city.clerk@cityofsanrafael.org)
2025-07-08 - 6:52:40 PM GMT
Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org)
Signature Date: 2025-07-08 - 6:53:05 PM GMT - Time Source: server
Agreement completed.
2025-07-08 - 6:53:05 PM GMT