HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 98; Freitas Parkway Multi-use Path Conceptual PlanContract No. L8.0010.T98
Rev. May 2021
City of San Rafael
MASTER CONSULTANT SERVICES AGREEMENT
DATED NOVEMBER 3, 2023
WITH PARAMETRIX, INC.
TASK ORDER NO. 98
Project title: Freitas Parkway Multiuse Pathway Conceptual Plan
Contract Amount: $49,520
THIS TASK ORDER is entered into on ________________, 202__ between the City of San
Rafael, a municipal corporation ("City"), and Parametrix, Inc. ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated November 3, 2023 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of
this Task Order, titled Development of a Multiuse Pathway Conceptual Plan and Cost Estimate North
Side of Manuel T Freitas Parkway between Montecillo Road and Los Gamos Road, as directed by the
City.
David Parisi shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Exhibit A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Nhat Phan as the person at the City responsible for monitoring performance
under this Task Order.
b. Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Services.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be performed within the
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City of San Rafael Master Consultant Services Agreement
Task Order
Rev. May 2021
2
Task Order budget.
2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule.
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order.
3. Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
5. Signatures. The parties have executed this Task Order, as of the date first written above.
City of San Rafael Master Consultant Services Agreement
Task Order
Rev. May 2021
3
CITY OF SAN RAFAEL
By: _____________________________
Cristine Alilovich, City Manager
Contents approved:
By: ______________________________
April Miller, Public Works Director
Reviewed By
By: ______________________________
Robert F. Epstein, City Attorney
CONSULTANT
By: __________________________
Name: ________________________
Title: _________________________
(if Consultant is a corporation, add signature
of second corporate officer)
By: __________________________
Name: ________________________
Title: _________________________
Exhibits:
A Scope of work titled Development of a Multiuse Pathway Conceptual Plan and Cost
Estimate North Side of Manuel T Freitas Parkway between Montecillo Road and Los
Gamos Road, time of completion, work hours estimate, cost estimate and budget, and fee
schedule (Consultant's current hourly rate)
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Attachment A
Scope of Services
Development of a Multiuse Pathway Conceptual Plan and Cost Estimate
North Side of Manuel T Freitas Parkway between Montecillo Road and Los Gamos Road
This work plan is for the preparation of conceptual design plans and planning-level cost estimates for a
new multiuse path along the north side of Manuel T Freitas Parkway between Montecillo Road and Los
Gamos Road. Parisi’s proposed work scope includes the following:
1.Topographic survey: Parisi will contract with Unico Engineering to perform a topographic survey of
the project corridor. The survey extents will be from the face of the westbound median curb to 30
feet offset from the right edge of pavement. The topographic survey will collect the locations of the
edge of pavement, utility poles, guy wires and anchors, fire hydrants, utility vaults and cabinets, and
manholes. These data will be collected using an unmanned aerial vehicle (UAV or drone); tree
location and sizes would not be provided as part of this approach.
Parisi and Unico can provide for additional cost an alternate topographic survey approach using
terrestrial LiDAR scanning that would provide additional detail such as tree locations and sizes.
2.Conceptual Plan: Parisi will develop a two-way multiuse path conceptual plan using the topographic
survey data as a base map. The conceptual plan set will be developed to the Caltrans PSR-PDS
standard, sufficient for ATP and other grant program applications, and will include a title sheet,
typical cross sections, and plan layout. The base map for the plan layout will be the topographic
survey collected in the prior task. Public right of way will be assumed as the fence line captured from
the aerial survey.
The path design will follow these assumptions:
a.The path alignment will run parallel to westbound Freitas Parkway, which will remain at two
through lanes within the project extents. Existing vehicle lanes wider than 11 feet will be
considered for width reduction where needed to accommodate the path. The multiuse path
will be designed to California Highway Design Manual (HDM) standards pertaining to width,
offset from roadways, and clearance from obstructions (Ch. 1000). Shoulder widths will
follow AASHTO guidelines for minimum (2 foot) and preferred (6 to 8 foot) widths (AASHTO
Green Book Section 4.4.2). Parisi will identify areas where the path alignment may not fully
satisfy CA HDM or AASHTO standards. Proposed improvements will be limited to the
westbound side of Freitas Parkway only.
The conceptual plan will propose new curb and gutter for the right side of the westbound
travel lanes. The conceptual plan will identify conflicting above-ground utilities with the
presumption that utility poles, vaults, and cabinets will remain in place and the multiuse
path routed around these features. Parisi will identify conflicting trees in constrained areas.
Parisi will provide these plans as a typical cross-section within each block and a plan view
path alignment. Plans will be provided as single panels at 1”=20’ scale on a 22”x34” sheet.
Exhibit A
b.Parisi will provide intersection detail sheets at five intersections (Los Gamos Road, Las
Gallinas Avenue, Los Pavadas Avenue, Del Ganado Road, and Montecillo Road). Existing right
turn channels or “slip lanes” may be proposed for removal where needed to accommodate
the path. Parisi will incorporate the latest best practices for multimodal safety at
intersections, which may include “protected” intersection features, pavement markings, and
signs. Proposed improvements will be limited to the westbound side of Freitas Parkway
only. Parisi will test protected intersection designs for design vehicle (frequently present)
and control vehicle (occasionally present) turns using AutoCAD Vehicle Turns software.
At the Las Gallinas Avenue intersection, the conceptual plans will show proposed new traffic
signal phasing and equipment needed to accommodate two-way bicycle traffic on the
westbound side of Freitas Parkway.
Plans will be provided for each intersection at maximum 1”=20’ scale on a 22”x34” sheet.
3.Planning-Level Cost Estimate. Parisi will develop construction cost estimates for the pathways
on a linear foot basis and will account for elements contained in the standard cross-sections
developed in Task 2 Conceptual Plan. The basis for estimate for discrete civil elements, such as
curb ramps, utility relocations, crossings, and signal and lighting systems, will be for each
element contained in the plan. Lump sum items will be limited to those items listed as
“allowable lump sum items” in the ATP Cycle 6 project estimate template.
Attachment B
Schedule and Estimate
Development of a Multiuse Pathway Conceptual Plan and Cost Estimate
North Side of Manuel T Freitas Parkway between Montecillo Road and Los Gamos Road
Parisi Transportation Consulting (Parisi) will complete the tasks described in Attachment A in accordance
with the following schedule: •Task 1: Topographic Survey: 4 weeks from authorization to proceed.•Task 2/3A: Draft Conceptual Plan and Cost Estimate: 8 weeks from completed topographic
survey•Task 2/3B: Revised Conceptual Plan: 3 weeks from one round of City review.
Tasks described in Attachment A will be completed by June 30th 2024. Parisi’s proposed budget for the scope of
work is $49,520, as shown below:
Staff Hourly Rate Hours Subtotal
Survey Crew – aerial survey only* $10,000
Principal Consultant $310 16 $4,960
Managing Consultant $230 32 $7,360
Associate Consultant II $165 64 $10,560
Associate Consultant I $130 128 $16,640
Labor Total 240 $49,520
*Cost for ground survey provided upon request
Attachment C
Fee Schedule
Development of a Multiuse Pathway Conceptual Plan and Cost Estimate
North Side of Manuel T Freitas Parkway between Montecillo Road and Los Gamos Road
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
Step RESPONSIBLE
DEPARTMENT
DESCRIPTION COMPLETED
DATE
REVIEWER
Check/Initial
1 Project Manager
a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
Click here to
enter a date.
11/17/2023
☐
☒NT
2 City Attorney
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
11/17/2023
11/17/2023
☒ NT
☒ NT
3 Department Director Approval of final agreement form to send to
contractor
11/17/2023 ☒ AM
4 Project Manager
Forward three (3) originals of final agreement to
contractor for their signature
11/21/2023 ☒
5 Project Manager When necessary, contractor-signed agreement
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
☒ N/A
Or
Click here to
enter a date.
☒
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
6 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
7 City Attorney Review and approve hard copy of signed
agreement
8 City Attorney Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
9 City Manager / Mayor Agreement executed by City Council authorized
official
10 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Nataly Torres (for Nhat Phan) Extension: 3353
Contractor Name: Parametrix, Inc.
Contractor’s Contact: Shannon Ihlen Contact’s Email: SIhlen@parametrix.com
☐ FPPC: Check if Contractor/Consultant must file Form 700
Task Order no. 98 - Parametrix, Inc. - Freitas
Parkway MUP
Final Audit Report 2024-02-14
Created:2023-11-21
By:Nataly Torres (nataly.torres@cityofsanrafael.org)
Status:Signed
Transaction ID:CBJCHBCAABAALrEZ4OX4oehDBbK2rma4VHTqghwafAV3
"Task Order no. 98 - Parametrix, Inc. - Freitas Parkway MUP" Hi
story
Document created by Nataly Torres (nataly.torres@cityofsanrafael.org)
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Document emailed to Nathan Johnson (njohnson@parametrix.com) for signature
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Document e-signed by Nathan Johnson (njohnson@parametrix.com)
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Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi
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Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich
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Agreement completed.
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