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Home My WebLink AboutCC Agenda 2025-07-21 REVISED AGENDA SAN RAFAEL CITY COUNCIL - MONDAY, JULY 21, 2025 REGULAR MEETING AT 6:00 P.M. San Rafael City Hall, Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch Online: Watch on Webinar: https://tinyurl.com/city-council-2 Watch on YouTube: www.youtube.com/cityofsanrafael Listen by phone: (669) 444-9171 ID: 860-6190-5675# This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael. How to participate in the meeting: • You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to city.clerk@cityofsanrafael.org by 4:00 p.m. the day of the meeting. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. OPEN SESSION – THIRD FLOOR CONFERENCE ROOM – 4:00 PM 1. Mayor Kate to announce Closed Session items. CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 4:00 PM 2. Closed Session: a. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION, pursuant to Government Code Section 94956.9(d)(1) Bekey v. City of San Rafael et al. Marin County Superior Court Case No. CV 0001705 b. LIABILITY CLAIMS, pursuant to Government Code Section 54956.95 Claimant: Raul Aguilar Agency claimed against: City of San Rafael c. Personnel Matters – Government Code Section 54957 Public Employee Performance Evaluation - City Manager d. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 350 Merrydale Road / 3833 Redwood Highway, San Rafael APNs 179-041-27 & 179-041-28 Agency negotiator: Cristine Alilovich, City Manager; John Stefanski, Assistant City Manager; Daniel Cooperman, Community Services Division Director Negotiating parties: Ridgewood Properties, a California General Partnership, as to an undivided ½ interest; and Francine M. Clayton, Trustee of The Francine M. Clayton 1996 Trust, as to an undivided ½ interest Under negotiation: Price and Terms of Payment 2 CITY MANAGER AND COUNCILMEMBER REPORTS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 3. City Manager and Councilmember Reports: CONSENT CALENDAR: The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote. 4. Consent Calendar Items: a. Approval of Minutes Approve Minutes of the Regular City Council Meeting of June 23, 2025 (CC) Recommended Action - Approve minutes as submitted b. Priority Conservation Area Nomination Resolution Authorizing the City Manager to Amend the City of San Rafael’s Priority Conservation Area, Changing the Designation from Natural Lands to Recreation and Climate Adaptation (CM) Recommended Action – Adopt Resolution c. Sea Level Rise Adaptation Planning Services Agreement Amendment Resolution Authorizing the City Manager to Amend the Contract for Sea Level Rise Adaptation Planning Services with Moffatt & Nichol to Revise the Scope of Work, Extend the Term and Increase the Not to Exceed Amount By $26,000 for a Total Amount Not-to- Exceed $546,000 (CM) Recommended Action – Adopt Resolution d. 2025 West End Block Party Temporary Street Closure Resolution Authorizing the Temporary Closure of Fourth Street (Between F and G Streets) in San Rafael for the 2025 West End Block Party on Select Friday Evenings from August 15 Through October 10, 2025 (8/15, 8/22, 9/5, 9/12, 9/19, 9/26, 10/3, 10/10) (CED/PD) Recommended Action – Adopt Resolution e. Three-Year Renewal of Software ONE Agreement for Microsoft Licensing Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Software ONE, Inc., for Microsoft Software Licenses at a Cost Not to Exceed $240,000 Per Fiscal Year Through Fiscal Year 2028-2029 (DS) Recommended Action – Adopt Resolution f. Council Chambers Audio Video Equipment Upgrade Resolution Authorizing the City Manager to Execute a Professional Service Agreement in An Amount Not to Exceed $221,131 with AVI-SPL Inc. for Replacing Audio-Video Equipment in the Council Chambers and Authorizing the Carry-forward of Fiscal Year 2024- 25 Budget Appropriations Provided for this Purpose (DS) Recommended Action – Adopt Resolution g. Human Resources Information System Software Services Agreement Resolution Authorizing the City Manager to Enter into a Software Services Agreement with Ultimate Kronos Group (UKG) for a New Human Resources Information System (HRIS) in 3 An Amount Not to Exceed $425,600 for a Five-Year Term Through Fiscal Year 2029-30, Subject to Future Budget Appropriations, and Authorizing the Carry-Forward of $66,500 in Fy2024-25 Budget Appropriations (HR) Recommended Action – Adopt Resolution PUBLIC HEARINGS 5. Public Hearings a. Major Environmental and Design Review Permit, Variance and Exception to Specified Hillside Development Standards for 38 Miraflores Avenue Resolution to Approve a Major Environmental and Design Review Permit with an Exception to Specified Hillside Development Standards and Variance for a New Attached Elevated Deck and Detached Parking Deck with Associated Paths Located at 38 Miraflores Avenue; APN 015-073-10; CEQA Determination: Exempt Pursuant to CEQA Guideline 15303 (CED) Recommended Action – Adopt Resolution b. Council and Mayor Compensation Introduction of An Ordinance Repealing and Replacing Ordinance No. 2038 to Add Language Under Division 2, Paragraph 3, Related to Payment Method for Council Compensation (CM) Recommended Action – Introduce the Ordinance, waive further reading, and refer to it by title only. OTHER AGENDA ITEMS 6. Other Agenda Items a. Reemployment of Retiree Within 180 Days of Retirement Resolution Authorizing the Temporary Appointment of Anndora Lee, Former Communications Dispatcher, to Provide Critically Needed Services of a Communications Dispatcher for the San Rafael Police Department, in Accordance with California Government Code Section 7522.56(f)(1) (PD) Recommended Action – Adopt Resolution OPEN TIME FOR PUBLIC EXPRESSION The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community. ADJOURNMENT: Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda- related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.