HomeMy WebLinkAboutCC Resolution 15444 (Human Resources Information System)RESOLUTION NO. 15444
RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A SOFTWARE
SERVICES AGREEMENT WITH ULTIMATE KRONOS GROUP (UKG) FOR A NEW HUMAN
RESOURCES INFORMATION SYSTEM (HRIS) IN AN AMOUNT NOT TO EXCEED $425,600
THROUGH FISCAL YEAR (FY) 2029-30, SUBJECT TO FUTURE BUDGET
APPROPRIATIONS, AND AUTHORIZING THE CARRY-FORWARD OF $66,500 IN FY 2024-
25 BUDGET APPROPRIATIONS PROVIDED FOR THIS PURPOSE
WHEREAS, the City of San Rafael requires a technology solution to better facilitate
human capital management processes organization -wide; and
WHEREAS, City staff have historically managed such processes manually, resulting in
excessive use of staff time, affected response time, and risk of efficiency and accuracy;
and
WHEREAS, after issuing a Request for Qualifications, City staff has identified Ultimate
Kronos Group (UKG) as a software vendor to best meet its needs in this regard; and
WHEREAS, staff recommends authorizing the total expenditure of $425,600 for the
licensing, implementation, and support of UKG Ready for an initial five (5) year term, for which
funding for this project in the amount of $66,500 for one (1) year was provided for in the
FY 2024-25 budget and an additional $35,000 is appropriated in the approved FY 2025-
26 budget, within the Enterprise Software and Technology Fund (Fund 601); and
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby authorizes the
City Manager to negotiate and enter into a Human Capital Management software
services agreement with UKG, in the amount of $425,600 for a five (5) year term,
through FY 2029-30, subject to future appropriation and with form and legality of the
agreement to be approved by the City Attorney, and be it
BE IT FURTHER RESOLVED, that the City Council authorizes the carry-forward of
$66,500 in FY2024-25 budget appropriations (Fund 601) provided for this purpose.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of the City of San Rafael, held on Monday, the 21st day of July 2025, by
the following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati ________________
Lindsay Lara, City Clerk