HomeMy WebLinkAboutCC Resolution 15442 (Microsoft Software Licenses)RESOLUTION NO. 15442
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT
WITH SOFTWARE ONE, INC., FOR MICROSOFT SOFTWARE LICENSES AT A COST NOT
TO EXCEED $240,000 PER FISCAL YEAR THROUGH FISCAL YEAR 2028-2029
WHEREAS, the City has used Microsoft products as its standard for computer
software since 2000 and has been purchasing its Microsoft software licenses under
the County of Riverside's Microsoft Enterprise Agreement since 2004; and
WHEREAS, the County of Riverside's Microsoft Enterprise Agreement is a
cooperative purchasing program and the primary procurement vehicle for Microsoft
licenses by many government agencies in California; and
WHEREAS, the City's current enrollment with Microsoft Corporation as part of the
County of Riverside's Microsoft Enterprise Agreement expires on July 31, 2025, and
the City wishes to renew its Microsoft licenses after that date; and
WHEREAS, City funds in the amount of $220,000 are budgeted and available for
expenditure in the FY 2025-26 Department of Digital Service and Open Government
operating budget, in Technology Fund 601, while the additional $20,000 in
contingency funds would be appropriated separately by any technology projects
requiring additional Microsoft licenses, and all funds needed in future fiscal years
would continue to be appropriated through the normal budget process;
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the City
Manager to negotiate and execute the required forms to renew the City's enrollment with
Microsoft Corporation, subject to approval as to form by the City Attorney, for Microsoft
software licenses at a cost not to exceed $240,000 per fiscal year through fiscal year
2028-2029, subject to funds being appropriated in each fiscal year’s budget.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 21st day of July 2025, by the
following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
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Lindsay Lara, City Clerk