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Home My WebLink AboutMeasure P Subcommittee 2025-07-28 Agenda PacketCity of San Rafael Measure P Subcommittee Monday, July 28, 2025 1:00-2:30 PM 3rd Floor Conference Room 1400 Fifth Avenue, San Rafael, CA To view meeting (non-participation): https://tinyurl.com/cmmp25-07-28 Listen by phone: (669) 444-9171 ID: 897 -3040 -7399# AGENDA 1. Call to Order 2. Open Time for Public Expression The public is welcome to address the Committee at this time on matters not on the agenda that are within its jurisdiction. Comments may be no longer than three minutes and should be respectful to the community. 3. Reports/Action Items a. Presentation from Griffin Structures i. The Subcommittee will receive a presentation from Griffin Structures regarding their proposal to provide Capital Project Management Services for the Albert Park Library and Community Center Project. b. Measure P Implementation Update i. The Subcommittee will receive an update from Staff regarding the implementation of Measure P. This will include a status update and plan for the next six months, as well as preliminary approaches for engaging the community. 4. General Project Questions and Discussion Members of the Subcommittee may ask questions or discuss other topics with staff related to the Subcommittee’s scope but not on the agenda. 5. Adjournment Any records relating to an agenda item, received by a majority or more of the board or commission less than 72 hours before the meeting, shall be available for inspection in the City Manager's Office, 1400 Fifth Avenue, San Rafael, CA 94901. Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3066 (voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, Line 22 or 23. Paratransit is available by calling Whistlestop. Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. CITY OF SAN RAFAEL Albert Park Library & Community Center Capital Project Management Services JULY 9, 2025 BURLINGAME COMMUNITY CENTER & WASHINGTON PARK FOSTER CITY COMMUNITY CENTER HALF MOON BAY LIBRARY YORBA LINDA LIBRARY & CULTURAL ARTS CENTER SALINAS EL GABILAN BRANCH LIBRARYCUPERTINO LIBRARY EXPANSION SANTA CLARITA CANYON COUNTRY COMMUNITY CENTER SANTA CRUZ DOWNTOWN LIBRARY, HOUSING & MIXED-USE PROJECT TABLE OF CONTENTS 1. Introductory Letter 1 2. Background on Firm & Statement of Qualifications 4 3. Project Understanding & Approach 20 4. Scope Of Work 22 5. Project Schedule 27 6. Firm References 29 7. Rate Schedule 33 8. Statements & Supplementary Information 37 CONFIDENTIAL. DO NOT RELEASE WITHOUT GRIFFIN STRUCTURES’ CONSENT & REDACTIONS California Civil Code § 3426.1 (d); California Evidence Code section 1040 and 1060; California Government Code section 6254(k); Freedom of Information Act, 5 U.S.C. § 552(b)(4) Why Griffin Structures? Significant experience with: Libraries Community Centers Concept to Keys Delivery Public Outreach & Communications Large-Scale, High- Profile Projects Sustainable Building Practices, LEED Certification & Net Zero Energy Unparalleled experience with both library and community center facilities.Highlighted Projects: Half Moon Bay Library Burlingame Community Center Salinas El Gabilan Branch Library Yorba Linda Library & Cultural Arts Center Cupertino Library Expansion Santa Clarita Canyon Country Community Center Vast experience with sustainably designed projects, including LEED Platinum and Zero Net Energy. Dedicated pre-development division dedicated to supporting the City's early planning efforts for this project. BURLINGAME COMMUNITY CENTER & WASHINGTON PARK 1 . I N T R O D U C T O R Y L E T T E R GRIFFIN STRUCTURES1. INTROdUCTORy LETTER 1 1850 WARBURTON AVE, SUITE 120 | SANTA CLARA, CA | 408.955.0431 July 9, 2025 City of El San Rafael 1400 Fifth Avenue, Room 203, San Rafael, CA 94901 Attention: John Stefanski, Assistant City Manager RE: Albert Park Library & Community Center, Capital Project Management Services dear Mr. Stefanski & Evaluation Team, We are pleased to submit our proposal to the City of San Rafael for this project. As you will discover, Griffin Structures is highly qualified to deliver this project given our vast portfolio inclusive of nationally recognized libraries, community centers, sustainably designed projects, and our founding as a public sector developer delivering projects from CONCEPT TO KEyS. For this project, we have assembled a seasoned team with the exact experience required to bring your project to successful completion. This includes key leadership comprised of the same individuals who led the delivery of the high-profile Half Moon Bay Library, Burlingame Community Center, Cupertino Library Expansion, Tustin Main Library, community centers for the cities of Lawndale, Fullerton and many additional noteworthy projects. For this project, we have additionally engaged reputable firms with the exact expertise required to fulfill the City's public outreach and engagement goals for this project, as well as ensure the complete commissioning of its new facility. For this effort, we have teamed with long time partners Circlepoint and WSP in order to ensure the complete execution of these services. Griffin Structures also maintains a strong presence within the bay area. This includes the MidPen Shirley Chisholm Educator Housing project in San Francisco, Tiburon Corporate yard, San Leandro Shoreline development, Alameda City Aquatic Center, multiple projects within the City of Oakland and more. Griffin Structures takes great pride in providing both competitive pricing, and highly qualified personnel, going to great measures to ask ourselves, “What is our true value-added proposition to the City?” The answer is our people. Our people offer creative delivery options, solutions-based recommendations, and a true perspective of ownership that our competitors do not possess. This is our differentiator and the meaning behind our pledge to provide Excellence in Project delivery. We have reviewed the City's Professional Services Agreement and are prepared to sign the agreement as- is. However, we have provided the comments on page 37 and humbly ask for the City's consideration and welcome the opportunity to review and discuss the comments with the City and its legal counsel. [ We hereby acknowledge receipt of all addenda ] We look forward to the opportunity of serving you, Jon Hughes, CCM, dBIA | President P: 408.955.0431 x208 E: jhughes@griffinstructures.com COVER LETTER: PART ONE GRIFFIN STRUCTURES1. INTROdUCTORy LETTER 2 How will the City be assured the project Architect understands the scope of work, and will design a facility that is both efficient and adequate to meet the City’s needs? We recognize the City has gone through multiple efforts to establish needs for this project, most recently in the reports developed by Group 4 in 2017 and Noll and Tam in 2019. In reviewing these reports, it is clear the City went to great lengths evaluating the size and location of the facility, and that the final decision was to move forward with a combined Library and Community Center at Albert Park as detailed in the Noll and Tam report. Nevertheless, all of these reports describe a facility of “roughly 45,000 SF" but do not have a formal program associated with this square footage or any formal analysis to arrive at this number. Our team is prepared to dig into these numbers, meet with staff and stakeholders, and develop a detailed project specific program that breaks down exactly how the square footage is developed, and what programming elements are critical to the success of City operations. This will then serve as the primary baseline for developing a design RFP as well as a total project budget and schedule. We believe this level of detail and diversity of services exceed that of any other project management firm. Accordingly, our team will ensure the City receives a well-designed, well-built facility that is the right fit programmatically and also within budget. How will the City be assured the project will not be negatively impacted via delays and cost overruns due to marketplace supply chain issues? There are several ways to mitigate challenges related to supply chain issues. Key to determining the most ideal will lie in an in-depth project delivery analysis. We applaud the City for including project delivery as a key deliverable to the City. At Griffin, we have experience in all forms of delivery, including at-risk alternative delivery options. Some of these options are better suited to mitigate against supply chain issues or material cost overruns, while others are not. The key discussion will rest on how willing the City will be to pursue alternative forms of delivery, or if a more conservative approach is preferred. Such alternative delivery options include design-Build, Progressive design-Build, and CM At-Risk. These innovative approaches allow for the City and the project team to identify key systems and materials that may pose a challenge and to pre-purchase the same when it is financially advantageous. Should the City not wish to move forward with alternative forms of delivery, there are still opportunities to mitigate potential delays and impacts, though more limited in nature. Regardless, our firm is the leading expert in Excellence in Project Delivery, and will be able to provide clear guidance to the City to allow for a well informed and prudent decision. COVER LETTER: PART TWO Strategic Considerations Griffin Structures goes to great lengths to research and understand the challenges and opportunities for every pursuit. As a result of this effort, we have prepared the following strategic considerations to demonstrate our approach and illustrate the value we offer. These considerations are prepared in a question-and-answer format for ease of reading. GRIFFIN STRUCTURES1. INTROdUCTORy LETTER 3 How will the City engage the community on this project to ensure it garners and maintains public support? We believe a project is only as successful as it is perceived successful by the public. Key to engendering public support is quality communication and consistency. It will be challenging to harness the myriad of stakeholder input into a single project approach, but we are confident that by utilizing our tried and tested approach, we can successfully deliver to the City what its constituents require. To achieve this, we will conduct a heavy outreach campaign to generate interest and participation in a myriad of outreach events. This communications strategy will include developing a website, project brand, regular social media updates, focused engagement at community events, and active participation with the community. Equally important will be the incorporation of these comments into the design documents to ensure that people are not only heard, but that their comments are actually incorporated into the design. Working closely with our long-time and highly effective outreach partner, Circlepoint, we are confident our approach will result in the same level of success we have seen on multiple surrounding projects. In what ways will the Project Manager utilize technology to provide enhanced services and transparency to the project? We believe the use of technology is essential to a successful project. For this reason we employ a cloud based document management system to organize and manage the flow of all project documentation. This system will accommodate all RFIs, submittals, substitutions, daily reports, bulletins, permits, change orders, and SWPPP reports. This will in turn allow the City to have access to all documents for the project at any time. In addition to this, we will incorporate the use of Building Information Modeling (BIM) as part of the specifications to be managed by the HVAC trade contractor. This will ensure that the overhead spaces are adequately rendered allowing for maximum efficiency of the overhead space. Additionally, we utilize OpenSpace site photography which allows for daily 360 photography of the whole site, and will overlay these photographs onto the BIM model. This too will ensure that systems being installed are properly coordinated and will mitigate potential delays. HALF MOON BAY LIBRARY 2. B A C K G R O U N D O N F I R M & S T A T E M E N T O F Q U A L I F I C A T I O N S GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 4 Founded in 1981, Griffin Structures is a diversified Owner's Representative / Program, Project and Construction Management firm serving public, private, non-profit, and institutional sectors. A unique aspect of our firm rests not only in our local and unparalleled library and community center portfolio, but also in our vast experience managing successful delivery from Concept to Keys. Griffin Structures maintains four decades of stability in providing public sector, industry leading service to our clients. We offer a wealth of supportive resources pertaining to specialists well-versed in the delivery of public amenities with direct experience local to the City. Firm Background Size of Organization Griffin Structures maintains a qualified roster of over 50 employees. This team includes seasoned Program and Construction Managers whom are certified Construction Managers on behalf of the Construction Management Association of America, former Public Works Inspectors, design-Build Institute of America (dBIA) Associates, and individuals professionally trained in both design and construction. Location of Offices 1850 Warburton Avenue, Suite 120 Santa Clara, CA 95050 1 Technology drive, Building i, Suite 829 Irvine, CA 92618 Years in Business Griffin Structures has been serving the public, private and non-profit sector for 43 years. Owners & Principal Parties Roger Torriero, Chief Executive Officer Jon Hughes, President Mark Hoglund, Chief Financial/Operating Officer Kelly Boyle, Executive Vice President Korin Crawford, Executive Vice President dustin Alamo, Vice President Robert Godfrey, Vice President deryl Robinson, Vice President BURLINGAME COMMUNITY CENTER & WASHINGTON PARK GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 5 Additional Skills & Experience In direct response to the bullets contained within section 2, page 8 of the RFP, we have included the additional highlighted skills and relevant experience below for the City's review and consideration. PUBLIC OUTREACH & COMMUNICATIONS We understand the City wishes to further communicate and engage with the public for this project. For this reason, we have partnered with notable outreach firm, Circlepoint, to leverage participation in City-sponsored events, as well as make ample use of your social media presence, deploy an interactive web platform, e-newsletter, and more. LARGE SCALE PUBLIC FACILITY & CIVIC BUILDINGS At Griffin, we understand and can properly manage high-profile projects, having served in a similar capacity for the >$1B San Leandro Shoreline development, $1.4B Great Park Framework Plan and the recently completed $400M+ County of Orange Civic Center delivered ahead of schedule and with returned savings to the County. LIBRARY & COMMUNITY CENTER DESIGN & CONSTRUCTION Unlike our competitors, Griffin Structures has led the delivery of virtually every project type. This includes leading library facilities and high-volume community centers for cities such as Half Moon Bay, Burlingame, Cupertino, Campbell, Foster City, Walnut Creek and over 70 additional, similar community facilities. BUILDING SYSTEMS At Griffin Structures we are trained as builders, but think like Owners. This extends to the experience of our team whom possess in-depth trade backgrounds including MEP, fire protection and more. We have team members who are licensed A and B Contractors, Professional Engineers, and hold additional noteworthy licensure. SUSTAINABLE BUILDING PRACTICES & LEED CERTIFICATION Within our extensive portfolio, we have completed several sustainably recognized projects, including LEEd Platinum, Net Zero, AIA Top 10 COTE, and additional designations. This includes LEEd Platinum and Net Zero Energy Half Moon Bay Library, Net Zero Energy Burlingame Community Center, and several others. MUNICIPAL CLIENTS Together, our team has delivered over 700 projects for public Clients from inception to completion. A specialty Program and Construction Management firm, we understand the complexities associated with public work and can forecast and mitigate potential causes for concern in real-time, providing trusted advisement from day one. STRENGTH & STABILITY OF FIRM Our firm has been successfully and continuously operating for 44 years, building an impeccable track record and reputation for quality and reliability. While we maintain a solid financial foundation, if necessary, we can provide a confirmation letter from our CPA, verifying our past and present financial standing, as part of the contract negotiation phase. GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 6 Organization In order to offer the highest value to the City of San Rafael, we have included a highly experienced, comprehensive team of individuals and firms to provide specialty services for this project. All of our proposed team members are able to perform the services listed in the RFP. With certifications from the design-Build Institute of America (dBIA), Construction Management Association of America (CCM), and the U.S. Green Building Council (LEEd AP), Griffin Structures employees are trained as Owner’s Representatives, are experienced and highly trained to provide exceptional services to our clients. Hernan Munayco Sr. Program & Construction Manager Jon Hughes CCM, dBIA President Gary Chubb LEEd GA, dBIA Project Executive Robert Godfrey CCM Principal-In-Charge PROJECT SUPPORT HLCM Cost Estimating Circlepoint Public Outreach dustin Alamo CCM, LEEd AP, dRE #01930629 Pre-development Mgr. david Fields CCM Constructability Review Specialist Michael Baker ICC Quality Assurance Inspector WSP Commissioning Tempus Scheduling GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 7 Jon Hughes CCM, dBIA President EDUCATION Bachelor of Science, Westmont College CERTIFICATION Certified Construction Manager (CCM) design Build of America Institute (dBIA) Associate AFFILIATIONS NAVFAC and US Army Corps Construction Quality Management (CQM) Program YEARS OF EXPERIENCE 31 QUALIFICATIONS President, Jon Hughes, offers a wealth of expertise in Program and Construction Management, contributing to the successful completion of many of California’s most prestigious properties. His tenure spans virtually every project type, including libraries, affordable housing projects, administrative headquarters, corporate yards/warehouses, community centers, recreational facilities, public safety and healthcare, as well as maintenance and infrastructure projects. Jon’s extensive background, coupled with his demonstrated early career experience in the field, further enhances his ability to guide our team in order to provide Excellence in Project delivery to each client we serve. REPRESENTATIVE EXPERIENCE Half Moon Bay Library, CA Burlingame Community Center & Washington Park, CA Salinas El Gabilan Branch Library, CA Salinas Hebbron Family Center, CA Yorba Linda Library & Cultural Arts Center, CA Cupertino Library Expansion, CA Campbell Library Renovation, CA Santa Ana Main Library Renovation + 3 Additional Libraries, CA Santa Cruz downtown Library, Housing, Mixed-Use Project, CA Northeast Stockton Library & Community Center, CA San Leandro Shoreline Park Master Plan, Monarch Bay Shoreline development Project, CA Eastvale Civic Center & Library, CA Irvine Great Park Facilities Framework Plan & Library, CA Lillian Court & Bloomington Grove Library, CA (Related CA Project) Quartz Hill Library, CA San Jacinto Civic Center, CA San Jose Parkmoor (HUB) Housing & Community Center, CA San Jose dry Creek Crossing, CA Jordan downs Housing Redevelopment, Los Angeles, CA Triada at Station district, Santa Ana, CA (Related CA Project) Alameda City Aquatic Center, CA GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 8 QUALIFICATIONS Robert Godfrey brings more than 20 years of combined experience in construction management and planning. As a construction manager, he has been involved during all phases of development and construction. His responsibilities as a project/construction manager have entailed pre-construction services, public and stakeholder outreach, managing entitlement and plan check processes, obtaining building permits and coordinating inspections, and generating punch lists and overseeing project closeout. Robert has a proven record of project management involving effective communication with design team members, coordinating consultants, vendors and contractors - all to assure the client’s goals and objectives are achieved. REPRESENTATIVE EXPERIENCE Half Moon Bay Library, CA Burlingame Community Center & Washington Park, CA Salinas Hebbron Family Center, CA Salinas El Gabilan Branch Library, CA Yorba Linda Library & Cultural Arts Center, CA Cupertino Library Expansion, CA Campbell Library Renovation, CA Santa Ana Main Library Renovation, CA Santa Ana Newhope Library Renovation, CA Santa Ana delhi Center Library Branch, CA Santa Ana Outdoor Library at Jerome Park, CA Inglewood Main Library Renovation, CA Escondido Public Library Critical Infrastructure & Modernization Project, CA Irvine Great Park Facilities Framework Plan & Library, CA Foster City Recreation Center Replacement CA San Jacinto Civic Center, CA Midpen Shirley Chilsom Educator Housing, San Francisco, CA Linc Housing, Hifi Collective & SIPA HQ. Los Angeles, CA Linc Housing, Willow Way, El Monte, CA San Jose Parkmoor (HUB) Housing & Community Center, CA San Jose dry Creek Crossing, CA Jordan downs Housing Redevelopment, Los Angeles, CA Walnut Creek Aquatic & Community Center, CA Alameda City Aquatic Center, CA Robert Godfrey CCM Principal-In-Charge EDUCATION Bachelor of Science, Management, The Georgia Institute of Technology, Atlanta CERTIFICATIONS Certified Construction Manager (CCM) AFFILIATIONS Construction Management Association of America, Member YEARS OF EXPERIENCE 23 GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 9 QUALIFICATIONS In his capacity as Project Executive, Gary Chubb has overall responsibility and accountability for all aspects determining project success. He brings his considerable and varied professional experience to each client in providing continued excellence in client service. High-level industry executive with established 33-year career, Gary offers real estate solutions in both private and public sectors with focus on Public-Private Partnerships, Mass Timber, Progressive design-Build, and Integrated Project delivery. Proven exceptional skills in real estate development, strategic project management, education/teaching and extensive public speaking and outreach, general contractor operations, business planning, sales, alternative project delivery methods, pre-construction, entitlements, and project team outcomes. REPRESENTATIVE EXPERIENCE Tustin Library, CA Environmental Nature Center, Newport Beach, CA discovery Cube Science Center, Santa Ana, CA San Jose Parkmoor (HUB) Housing & Community Center, CA San Jose dry Creek Crossing, CA Walnut Creek Aquatic & Community Center, CA Rancho Santa Margarita Community Center, CA Foster City Recreation Center, CA Cypress Community Center Renovation / Expansion, CA Fullerton Multi-Generational Community Center, CA Alameda City Aquatic Center, CA Laguna Beach Susi-Q Senior / Community Center, CA Lawndale Community Center, CA Elleven Condominiums, Los Angeles, CA 524 Belltown Mixed-Use Mass Timber, Seattle, WA West Seattle Apartments, Seattle, WA Redmond Apartments, Seattle, WA Bellevue Apartments, Seattle, WA Maui Apartments, Seattle, WA University Place, Seattle, WA USAA Multi-Family & Senior Living (5+ Projects), Seattle, WA Sustainable Living Innovations (SLI) Apartments, Seattle, WA Gary W. Chubb LEEd GA, dBIA Project Executive EDUCATION Master of Science, Real Estate, University of denver Bachelor of Science, Construction Management, University of Washington CERTIFICATIONS design-Build Institute of America (dBIA) Associate Commercial Real Estate Certificate, University of Washington Leadership in Environmental and Energy design, Green Associate (LEEd GA) AFFILIATIONS Construction Industry Advisory Council, Vice Chairperson, University of Washington design-Build Institute of America (dBIA) U.S. Green Building Council (USGBC) YEARS OF EXPERIENCE 34 GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 10 Hernan Munayco Sr. Program & Construction Manager EDUCATION Bachelor of Architecture, Southern California Institute of Architecture (SCI-Arc) CERTIFICATIONS / LICENSES General Contractor License B YEARS OF EXPERIENCE 24 QUALIFICATIONS Hernan Munayco’s work includes in Building Types I,II,III & V with budgets exceeding $100M in both private and public, high-profile projects, including non-profit, commercial, mixed-use, ground-up buildings, civil work and adaptive re-use / tenant improvement, highlighted by international work experience. With over 20 years’ experience, he has been involved in the overall process through a variety of projects types and sizes, enabling him to provide cost/ schedule/project oversight, formally trained in architecture and as a licensed General Contractor. REPRESENTATIVE EXPERIENCE Cupertino Library Expansion, CA Northeast Stockton Library & Community Center, CA Santa Cruz downtown Library, Housing & Mixed-Use Project, CA San Leandro Shoreline Park Master Plan, Monarch Bay Shoreline development Project, CA Salinas Hebbron Family Center & Recreational Facilities, CA Salinas El Gabilan Branch Library, CA Santa Cruz County Crisis Childhood Center, CA Stockton City Hall Renovations & Relocation, CA Gregory Building Community Center, Hollywood, CA Shonda Rhimes Performing Arts Center, debbie Allen dance Academy, Los Angeles, CA Sunset & Gordon Mixed Use Highrise, Los Angeles, CA LUMA Condominium Highrise, Los Angeles, CA dTLA One Midnight Mission Homelessness Supportive Housing, Los Angeles, CA CSI Housing Remodel, Hollywood, CA 24th Street Residences, Santa Monica, CA Green dot Oscar de La Hoya Charter High School, Los Angeles, CA Green dot Animo Leadership Charter High School, Inglewood, CA Hawthorne High School Upgrades, CA EC Hispanic Media Headquarters, Norwalk, CA MHT Alloy Wheel Refinishing Plant, Rancho dominguez, CA AO Hotel, Mexico City Celebrity Center Hotel Improvement & Remodel, Hollywood, CA Studio B Golden Era dance Centre, Hemet, CA GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 11 dustin Alamo CCM, LEEd AP, dRE BROKER #01930629 Pre-development Manager EDUCATION Bachelor of Architecture, University of Colorado, Boulder CERTIFICATION State of California Licensed Real Estate Broker Certified Construction Manager (CCM) LEEd Accredited Professional AFFILIATIONS U.S. Green Building Council, Member Construction Management Association of America, Member State of California Licensed Real Estate Broker dRE #01930629 YEARS OF EXPERIENCE 20 QUALIFICATIONS dustin serves as the Vice President of Strategic Services for Griffin Structures, Inc. His primary responsibilities include the executive management of all needs assessment and master planning projects ranging by facility type, including library and cultural arts buildings, community and senior centers, public safety facilities, and many others. In addition, dustin is skilled at developing long-term facility plans (ranging from $10M to $400M) which incorporate future space requirements, phasing considerations, and capital funding mechanisms. With a formal background in architecture, dustin is knowledgeable in aspects of design. He understands the process and skill-set required for developing and building architectural programs, site plans, floor plans, elevations, and technical detailing. REPRESENTATIVE EXPERIENCE Inglewood Main Library Renovation, CA Buena Park Library district Renovation, CA Escondido Public Library Critical Infrastructure & Modernization Project, CA Yorba Linda Library & Cultural Arts Center, CA San Jacinto Civic Center & Library, CA Half Moon Bay Library, CA Burlingame Community Center & Washington Park, CA Salinas El Gabilan Branch Library, CA Bloomington Branch Library, CA Cupertino Library Expansion, CA Santa Cruz downtown Library, Housing, Mixed-Use Project, CA San Leandro Shoreline development & Library Project, CA Eastvale Civic Center & Library, CA Irvine Great Park Facilities Framework Plan & Library, CA Hermosa Beach Library Pre-development Tustin Main Library, CA Hermosa Beach Library Pre-development, CA El Centro Library Pre-development, CA Colton Civic Center City Hall & Library Pre-development, CA San Jacinto Civic Center, CA Anaheim Civic Center & Library Pre-development, CA yucaipa Library Pre-development, CA Watsonville Civic Plaza, Library, Santa Cruz Superior Court, CA GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 12 david Fields Constructability Review Specialist EDUCATION Bachelor of Science, Construction Engineering & Management, Purdue University Infantry Squad Leader, Combat Action Veteran, US Marine Corps, Kaneohe Bay, HI CERTIFICATION California Contractor License, Class B AFFILIATIONS American Society of Civil Engineers, Associate Member YEARS OF EXPERIENCE 14 QUALIFICATIONS david Fields brings a proven track record of providing strategic direction in all phases of building construction projects, including over 10 years of project management experience for nationally leading general contractors. david excels in overall project leadership, quality assurance, program management, financial management / forecasting, and scheduling. He has worked on and managed projects throughout California ranging from 1.5 billion to 1.5 million public and privately funded dollars. david’s wealth of expertise includes, but is not limited to, risk management, financial management, constructability reviews, estimating, design management, construction monitoring, project controls, technology, sustainability, pre-construction, international procurement, scheduling and additional skillsets. REPRESENTATIVE EXPERIENCE Santa Ana Main Library Renovation, CA Santa Ana Newhope Library Renovation, CA Santa Ana delhi Center Library Branch, CA Santa Ana Outdoor Library at Jerome Park, CA Escondido Public Library Critical Infrastructure & Modernization Project, CA Eastvale Civic Center (City Hall, Library, Senior & Community Center, Police Station, Fire Station), CA Pico Rivera Smith Park Aquatic Center Renovation, CA Salesforce Transit Center, San Francisco, CA Gate Improvements, Sony Pictures Entertainment, Los Angeles, CA Mosso Apartments, San Francisco, CA AC + Moxy Hotel, Los Angeles, CA Visalia Civic Center Ph2 Project (Public Safety Office Building, Evidence/Storage Building & Council Chambers), CA High-End Office, Confidential Client, Irvine, CA Bay Meadows Station 2, San Mateo, CA Bay Meadows Station 4, San Mateo, CA Fieldwork Brewing Beer Garden, San Mateo, CA So-Fi Stadium Retail Complex, Los Angeles, CA data Center, Confidential Client, Irvine, CA Trainee Barracks Phase 2 Complex 6, US Army Corps of Engineers, Ft. Leonard Wood, MO GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 13 QUALIFICATIONS Michael Baker has nearly 30 years of comprehensive inspection oversight experience as Inspector-of-Record with an emphasis on public works projects, program development, managing inspection operations and daily field inspection. A proven problem solver and team builder, Michael Baker is able to organize and manage multiple projects concurrently while maintaining a solid base of conformance to project specifications and program requirements. Mike Baker additionally holds several local, state, and federal government clearances and will utilize his background serving as an Inspector-of- Record to bring your project to successful completion. REPRESENTATIVE EXPERIENCE East Bay Regional Park district, Improve Peralta Oaks North Project (Public Safety & Administrative Headquarters), Oakland, CA Alameda County Law Library & Training Center, Oakland, CA Google Bay View Campus, Mountain View, CA Alameda County San Leandro Fire Station No.12, CA Alameda County Hayward Fire Station No.23, CA Alameda County San Leandro Fire Station No.6, CA San Francisco International Airport, Courtyard 3 Connector, CA Alameda County Recorders Building, Oakland, CA Santa Clara County Superior Court House Renovation, Santa Clara, CA Alameda County Superior Courthouse, Oakland, CA Alameda County Sheriff’s department New Offices, Oakland, CA Alameda County dNA Laboratory, Oakland, CA Alameda County Juvenile detention Facility, San Leandro, CA Alameda County Santa Rita Jail, dublin, CA Alameda County Regional Training Center, dublin, CA Alameda County Coroners’ Office, Oakland, CA Alameda County Hospital, Fairmount Hospital, CA California State Univ East Bay, Extensive Improvements, Hayward, CA dublin New Two-Story Public Library, CA dublin 100 New Residential / Multi-Family Units, CA Michael Baker ICC Quality Assurance Inspector CERTIFICATION ICC Combination dwelling Inspector - Uniform Codes ICC Building Inspector ICC Residential Combination Inspector ICC Accessibility Inspector/Plans Examiner ICC Spray-Applied Fireproofing Special Inspector ICC Plumbing Inspector ICC Mechanical Inspector ICC Combination Inspector ICC disaster Response Electrical Inspector Combination dwelling Inspector Certified Green Building Professional Safety Assessment Program Coordinator – SAP50073 State of California Registered disaster Service Worker OSHA 30 YEARS OF EXPERIENCE 30 GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 14 Susan Harden FAICP, CNUA, LEEd AP Outreach Specialist EDUCATION Master of Environmental Planning, Arizona State University Bachelor of Arts, Architectural Studies, University of Kansas Bachelor of Arts, Environmental Studies, University of Kansas AFFILIATIONS American Institute of Certified Planners (AICP) Certified Main Street Manager, National Main Street Center Professional Certificate in Neighborhood Revitalization, NeighborWorks America Congress for the New Urbanism, CNU-A Fellow, American Institute of Certified Planners (FAICP) U.S. Green Building Council, Member YEARS OF EXPERIENCE 30 QUALIFICATIONS Susan has a broad background in community development, engagement, and planning. For over 25 years, she has built her career around community-based planning and visioning, striving to create healthier, more livable communities. Susan is able to oversee community design workshops, stakeholder meetings and presentations, pop-up events, social media management, newsletters, e-blasts, fact sheets, website content, press releases, updates for officials, and quarterly updates. REPRESENTATIVE EXPERIENCE Cupertino Library Expansion, CA Santa Cruz downtown Library, Housing & Mixed-Use Project, CA Yorba Linda Library & Cultural Arts Center, CA Laguna Beach Village Entrance, CA Shoreline Park Master Plan - Monarch Bay Shoreline development Project, San Leandro, CA Eastvale Civic Center (City Hall, Library, Senior & Community Center, Police Station, Fire Station) Buena Park Fire Station No.61, CA Communications & Graphic design, Long Beach Water, Long Beach, CA Rancho Cucamonga General Plan Update, CA Channel Islands Harbor Vision Plan, CA Campo Road Corridor Revitalization Plan, CA Wildomar Town Center Master Plan, CA Vista Civic Center Master Plan, CA Poway Town Center Master Plan, CA North downtown Area Neighborhood Vision Plan, Lancaster, CA Imperial downtown Master Plan, CA Riverside Innovation district Vision Plan, CA Pueblo Viejo Revitalization Plan, Coachella, CA Richmond Park Neighborhood Concept Plan, Fullerton, CA Garvey Avenue Corridor Mixed-Use Study, El Monte, CA * Completed with Griffin Structures Ryan Craven CPE, CMIT Cost Estimator EDUCATION Bachelor of Science, Construction Engineering, National University, Costa Mesa CERTIFICATION Certified Public Estimator (CPE) Construction Manager in Training (CMIT) AFFILIATIONS American Society of Plumbing Engineers (ASPE) CoreNet Global (young Leaders Group) YEARS OF EXPERIENCE 17 QUALIFICATIONS Ryan is an expert in value engineering and construction cost estimating, including master planning, conceptual, schematic design development, and construction document phases. He is a skilled mediator, participating in change order preparation, validation, and negotiation. He has reconciliation experience with general contractors and subcontractors, and communicates well with all design team members, promoting open-door dialogue and effective project solutions. REPRESENTATIVE EXPERIENCE Inglewood Main Library Renovation, CA Buena Park Library district Renovation, CA Escondido Public Library Critical Infrastructure & Modernization Project, CA Yorba Linda Library & Cultural Arts Center, CA San Jacinto Civic Center & Library, CA Half Moon Bay Library, CA Burlingame Community Center & Washington Park, CA Salinas El Gabilan Branch Library, CA Bloomington Branch Library, CA Cupertino Library Expansion, CA Santa Cruz downtown Library, Housing, Mixed-Use Project, CA San Leandro Shoreline development & Library Project, CA Eastvale Civic Center & Library, CA Irvine Great Park Facilities Framework Plan & Library, CA Hermosa Beach Library Pre-development Tustin Main Library, CA Hermosa Beach Library Pre-development, CA El Centro Library Pre-development, CA Colton Civic Center City Hall & Library Pre-development, CA San Jacinto Civic Center, CA Anaheim Civic Center & Library Pre-development, CA yucaipa Library Pre-development, CA Watsonville Civic Plaza, Library, Santa Cruz Superior Court, CA Mario Khalil PE, PSP Scheduler EDUCATION Master of Construction Management, Politecnico di Milano Bachelor of Science in Civil Engineering, El- Minya University CERTIFICATION Professional Civil Engineer C87651 Planning & Scheduling Professional (PSP) YEARS OF EXPERIENCE 17 QUALIFICATIONS With over 15 years of public sector scheduling expertise, Mario has provided numerous baselines, updates and Time Impact Analyses, analyzed various claims and disputed issues during and after construction. He has extensive experience in scheduling with variety of delay analysis techniques, including time impact analysis, windows analysis, as-planned vs. as-built, and collapsed as-built using different software tools, including Microsoft Project, Primavera P3 & P6, SureTrak, Claim digger, Schedule Analyzer and Acumen Fuse. He also offers training for public sector clients to better understand all aspects of scheduling methods. REPRESENTATIVE EXPERIENCE Carlsbad Police & Fire Headquarters Renovation, CA Stockton City Hall Renovation & Relocation, CA Rancho Cienega Sports Complex & Aquatic Facilities, Los Angeles, CA Albion Riverside Park, Los Angeles, CA Machado Lake Ecosystem, Wilmington, CA I-5 North Capacity Enhancement Project, LACMTA, Santa Clarita, CA Algin Sutton Pool Replacement, Los Angeles, CA Forest Lawn Memorial Park, Woodlands Phase II, LA, CA City of Los Angeles, Robertson Recreation Center, CA LAUSd, Venice High School, CA LAUSd, Elizabeth Learning Center, CA LAUSd, McKinley Elem. School, CA LAUSd, Shenandoah Elem. School, CA City of Los Angeles, Machado Lake Ecosystem, CA City of Los Angeles, Argo drain Sub-Basin Facility, CA CalTrans district 11, I-5 NCC Segment 2 & 3, CA CalTrans district 11, I-5 North Coast Corridor Segment 1, CA CalTrans district 7, Route 47 Schuyler Heim Replacement, CA CalTrans district 7, I-10 HOV in Baldwin Park, CA CalTrans district 11, Route 76 Mission to I-5, CA CalTrans district 11, Imperial I-8 Pavement Rehabilitation, Segment, 4, CA CalTrans district 11, Imperial I-8 Pavement Rehabilitation, Segment 2, CA GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 17 Charles Hutchinson CXA, CCP, LEEd AP Commissioning Agent Vice President EDUCATION Bachelor of Science, Mechanical Engineering, New Mexico State University CERTIFICATIONS / LICENSES LEEd Accredited Professional ACG Certified Commissioning Authority, 2011 #411-796 Certified Commissioning Professional, 2015 BCA Certified Commissioning Professional AFFILIATIONS Building Commissioning Association, AABC Commissioning Group YEARS OF EXPERIENCE 31 QUALIFICATIONS After more than a decade with WSP, Charles brings over 30 years of design and commissioning experience and is a recognized industry leader in the engineering and construction fields. Charles has a broad range of project experience in Fundamental and Enhanced Commissioning including Civic, Commercial, Educational, Retail, and Healthcare Facilities. He currently leads our Commissioning division. In addition to commissioning, Charles’ background includes Mechanical, Plumbing, and Fire Protection Engineering in a wide range of projects including Commercial, Municipal, Educational, and Retail projects. REPRESENTATIVE EXPERIENCE County of Orange Civic Center, Santa Ana, CA * Yorba Linda Library & Cultural Arts Center, CA * Quartz Hill Library, CA * Inglewood Main Library Renovation, CA * Fullerton Main Library Expansion, CA * Great Park Ice & FivePoint Arena, CA * San Bernardino County High desert Government Ctr, Hesperia, CA * San Bernardino County Public Safety Operations Ctr, Hesperia, CA * Hesperia Civic Center, CA * Lawndale Community Center, CA * Westminster Corporate yard, CA * Riverside County Law Library Building, Indio, CA Orange County Juvenile Hall Multi-Purpose Rehabilitation Center Commissioning, Orange, CA Vanguard Student Center, Costa Mesa, CA Cypress College Science Engineering Math Building, Cypress, CA Cypress College Student Activities and Veterans’ Resource Center Commissioning, Cypress, CA * Completed with Griffin Structures GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 18 Andy Smith CCP, CPMP, LEEd AP O+M Commissioning Agent Assistant Vice President EDUCATION Mechanical Engineering, Santiago Canyon Community College CERTIFICATIONS / LICENSES Certified Commissioning Process Management Professional, Certified Commissioning Professional LEEd Accredited Professional Operations & Maintenance (LEEd AP O+M) YEARS OF EXPERIENCE 17 QUALIFICATIONS Andy is involved with each phase of commissioning from early design development, executing design reviews through the construction phase, making regular site observations, and performing functional testing. Andy is our in-house cloud-based commissioning expert and manages projects with an owners/end user’s perspective to function and operate long after building turnover. With a construction background as a mechanical, electrical, and plumbing superintendent, Andy’s firsthand experience working from the other side of the table enables him to better lead a project from the design and construction phases through commissioning and occupancy. REPRESENTATIVE EXPERIENCE County of Orange Civic Center, Santa Ana, CA * Yorba Linda Library & Cultural Arts Center, CA * Inglewood Main Library Renovation, CA * City of Pasadena Central Library Seismic Retrofit & Renovations, Pasadena, CA Yorba Linda Adventure Playground, CA * Great Park Ice & FivePoint Arena, CA * Westminster Corporate yard, CA * University of California Los Angeles, Neuropsychiatric Replacement Hospital Commissioning, Los Angeles, CA Riverside University Health System, Moreno Valley Medical Office Building Commissioning, Moreno Valley, CA Veterans Affairs Long Beach Health Care Mental Health Inpatient Building, Long Beach, CA Riverside County Law Library Building, Indio, CA Orange County Juvenile Hall Multi-Purpose Rehabilitation Center Commissioning, Orange, CA Foothill Transit Parking Structure, Azusa, CA University of California Riverside Student Success Center Commissioning, Riverside, CA Legacy Magnet School, Tustin, CA Cypress College Commissioning Services, Cypress, CA Cypress College Student Activities & Veterans’ Resource Center Commissioning, Cypress, CA * Completed with Griffin Structures GRIFFIN STRUCTURES2. BACKGROUNd ON FIRM & STATEMENT OF QUALIFICATIONS 19 Subconsultant Team Public Outreach Should the City wish to engaged enhanced Public Outreach services, Circlepoint is ready to provide public outreach advocacy (marketing and communication tools) for the City’s project(s). Located throughout the state of California, Circlepoint can provide services including, but not limited to: Community design workshops Stakeholder presentations Pop-up events Social media mgmt. Newsletters E-blasts Fact sheets Website content Press releases Stakeholder updates Quarterly updates *Women Owned Business Enterprise Commissioning For Commissioning, WSP is ready to perform services required to satisfy commissioning requirements of the Owner, CalGreen/Title-24 and LEEd Fundamental and Enhanced. The WSP Commissioning team is solely dedicated to building commissioning and will advocate for the City, providing assurances for proper installation and operation of the building systems. WSP's summarized approach includes: Understanding building systems design intent Verifying test & balance reports Reviewing operations & maintenance (O&M) Managing processes via the cloud Scheduling Mario Khalil with Tempus Construction Services will serve as our Scheduling consultant for this project. In this role, Mario will review the baseline schedule to ensure its logic and sequencing meets industry standards, review all monthly schedule updates, analyze any Time Impact Analyses (TIAs), and support the team as it relates to any negotiations for additional General Conditions related to schedule delays. Tempus has served alongside Griffin Structures for a number of projects, including many similar to your project. *Small Business Enterprise Estimating HL Construction Management (HLCM) has provided cost estimating services for the planning and development of library and community center facilities similar to your project. HLCM’s diverse team has dedicated cost consultants with a background in a range of project types. HLCM provides cost guidance on scope and budget development, feasibility studies, and milestone estimating. HLCM’s LEEd certified estimators also understand energy and water efficiency goals, bringing enhanced stormwater management techniques and a wealth of additional expertise. *Small Business Enterprise SANTA CLARITA CANYON COUNTRY COMMUNITY CENTER 3. P R O J E C T U N D E R S T A N D I N G & A P P R O A C H GRIFFIN STRUCTURES3. PROJECT UNdERSTANdING & APPROACH 20 Project Understanding The Albert Park Library and Community Center project is one of the largest capital improvement undertakings in the City's history. In passing Measure P, the City has demonstrated it strong commitment to seeing this project through successfully by ensuring the project will have adequate funding to achieve success. In light of that commitment, we understand this project will require a steady and experienced Project Manager to successfully shepherd the project from inception to completion. It is clear that the existing downtown Carnegie Library is far too limited in size and infrastructure to provide the services that a City of this size needs and deserves. In reviewing the Measure P documents, it is evident that this facility is highly valued by the community and is therefore protected from future removal due to its historic value. We are prepared to assist the City is evaluating the current library and make recommendations for future uses. Additionally, it is clear that the existing Community Center at Albert park is also unable to provide the level of service the community needs and deserves. We applaud the City in its wisdom to solve both of these challenges with a vision for a single project. We have found that Community Centers and Libraries often serve very similar purposes, much of which can be cross utilized in a single space, making the delivery of events and services more efficient and better deployed. We feel uniquely suited to support the City with this project given our many years of providing needs assessments and programming for libraries and community centers around the state. Our team of experts are not just project managers, but also specialists in identifying the highest and best use of property, investigating and analyzing programmatic needs, and incorporating this information into a comprehensive program that provides the City with a “road map” on how to successfully plan for and deliver this project. This road map will then allow us to develop a budget and schedule for implementation for the remainder of the project. One key aspect to the success of this project will be in the engagement of the myriad stakeholder groups. We understand the City has multiple constituents and stakeholders invested in this project, and we are deft at managing this collage of interest groups and harnessing their perspectives into a singular vision that is executable. This effort will involve extensive outreach, thoughtful synthesis, and a variety of contingency plans to ensure the overall objectives are achieved. We have performed these services for community centers, libraries, civic centers, public safety facilities, and complex capital improvement plans. Regardless of the product type, successful management of this project, with its complex set of stakeholders, will rely on expertise in the public development space, and deep understanding of public policy, expertise in public procurement, and a collaborative leadership approach that seeks to bring all team participants together to pull the project in the same direction. We will deploy this expertise to your project and deliver success to the community as we have done for decades, providing comprehensive project management oversight to ensure the achievement of the City's goals. GRIFFIN STRUCTURES3. PROJECT UNdERSTANdING & APPROACH 21 Griffin approaches projects with the perspective of an Owner, and the insight of an Architect and Contractor. Like an Owner, we approach each project as if i t is our own money, schedule, and facility that is being developed. Griffin provides Program Management and Construction Management (PMCM) based on our unique blend of experience as both a public agency PMCM and at-risk fee developers - uniquely enhancing our ability to provide unparalleled services to our clients and have included a summary of our available services below. Approach COMMUNICATION / DOCUMENT CONTROL Standardized Communication and document Management Protocols will be utilized for all project document controls. All RFIs, submittals, ASIs, CCds, deltas, daily reports, project photos, SWPPP reports, schedules, and closeout documents will be carefully integrated into the City’s third-party web-based Software-as-a-Service (SaaS). SCHEDULE MANAGEMENT A comprehensive master project schedule will be created to include all aspects of the project, including, but not limited to: design iterations & review times, permitting phases, pre-qualification, bidding, contracts & insurance, construction phasing, city installations, utility connections, IT installations, punchlist, commissioning, & contingency. FINANCIAL CONTROLS Effective financial controls depend on change management, timely invoices, claim mitigation & avoidance, commitment to value, clear documentation and legal comprehension. Our expertise in this category is best-in-class and includes an estimating team to serve as a reference point in developing budgets and change order negotiation. QUALITY CONTROL OBSERVATIONS Inspections, photography/technology such as recordings, photography, Bluebeam Technology to facilitate the communication of challenges in field for quick resolution & documentation, Building Information Modeling (BIM), and Field Observation Reports will be employed for Quality Control and Assurance. At Griffin Structures, we see ourselves as an extension of staff. As such, we will take a leadership role in all project coordination and communication efforts and work closely with the City staff to do so in a consistent manner with your protocols. Nonetheless, some tasks will need to be performed by the City, specifically as it relates to items that only City staff employees can perform. These would include assistance and support from City departments, financial matters that only the City can execute, procurement processes, and staff dependent, decision-making, and final selection. In essence, Griffin Structures will lead the entire process and manage all team efforts, but we will also need the City to coordinate with us as it relates to these and other functions for which we do not have the authority or execute. And of course, the key to this success will be a single point of contact with the City to whom we will report. CITY RESPONSIBILITIES Please visit Section 5 of our proposal to view our proposed Project Schedule. SCHEDULE SANTA CRUZ DOWNTOWN LIBRARY, HOUSING & MIXED-USE PROJECT 4. S C O P E O F W O R K GRIFFIN STRUCTURES4. SCOPE OF WORK 22 TASK 1: PROJECT MANAGEMENT Over the course of our long history providing Project Management in the public sector, our team has delivered nearly 30 libraries and 35 community centers, plus countless other projects of a similar nature. This experience gives us the unique ability to lead this effort from its inception through to completion. Serving the City of San Rafael as Capital Project Manager for this project, we will bring a “concept to keys” leadership approach to the City. This will include everything listed in the scope of work in the RFP, plus additional scope enhancements, particularly in the development of the facility needs assessment and a project program for A/E use once on board. Below is a general description of how we intend to deliver this scope of services. TASK 2: PROJECT PLANNING A. Initial Project Review Griffin Structures will begin this project with an in depth project review. The goal of this effort will be to get an understanding of existing documents, efforts, and conditions in the field and to understand how the project sits presently. Additionally, once this review is completed, we will identity and codify the key project objectives that will help to guide project moving forward. B. Library & Community Center Programming As part of our planning efforts, and based on the objectives discovered during the initial project review, our team will prepare a comprehensive building program for the library facility by first conducting a benchmarking analysis of comparable libraries serving communities of similar size, demographics, and service needs. This will include evaluating industry best practices and current trends in library design and programming. To ensure the building program reflects the specific operational and community needs of the City, we will conduct interviews with key stakeholders, including library staff, members of the Friends of the Library, and up to three targeted focus groups representing priority programmatic uses (e.g., youth services, technology and media, and community meeting space). These efforts will inform the development of a data-driven, forward-looking space program. Should the City desire broader community engagement, our team—supported by Circlepoint—can also facilitate additional outreach efforts (separately scoped), including community workshops, surveys, or pop-up engagements to gather a wider range of perspectives. C. Project Delivery Analysis Excellence in Project delivery is our motto, and we pride ourselves in being regarded as experts in public project delivery throughout the state. As part of our initial planning we will develop and present delivery options that we believe are best suited for the success of the project. These options will include, design Bid Build, design Build, Progressive design Build, CM at Risk and other hybrid forms of Alternative Project delivery. Once an approach is agreed upon, we will then work with the City to develop a procurement strategy that is most suitable for the project. Scope of Work HALF MOON BAY LIBRARY GRIFFIN STRUCTURES4. SCOPE OF WORK 23 D. Design Solicitation Given our experience developing projects at risk, Griffin has a robust design solicitation repository that will select the project's best design Team. Some key features of this effort will be the request and evaluation of past projects of a similar size and character, the experience of the design Team, familiarity with libraries and community centers, and park developments. As described above, we will include a comprehensive program which establishes a baseline of the design effort, and a clear delineation of scope that will ensure the responses which are received are comprehensive. Additionally, we will work with the City to incorporate our RFP development plan into existing City procurement procedures, if applicable. We will work closely with staff to ensure that the efforts employed are consistent with City regulations while also benefiting from our vast experience managing similar efforts for other Clients. TASK 3: PUBLIC INFORMATION & COMMUNICATION E. Community Engagement In coordination with the City, and working alongside our communications partner Circlepoint, Griffin will assist in soliciting direct feedback from the community on programming and design priorities through a series of small group meetings to be determined based on the City's preference. Our experience has included reaching out to groups such as City staff, the internal Technical Advisory Committee, neighbors, local school staff, news media, and grassroots organizations, the business community, religious organizations, and others to obtain a section of the community which can represent and support the development of the project. We will work with the City and assist in the facilitation of collaborative meetings with community members and organizations on a variety of platforms including virtual and physical via Zoom or other conferencing media. F. Regular Project Updates Our team will work closely with the City to establish the best methods for project updates. We are prepared to develop a project specific website, social media updates, flyers, and handouts. These efforts will be closely coordinated with City staff and stakeholders to occur at key milestones of the project. Our team will also function as the representative of the project, providing updates to any and all commissions, community presentations, council updates and technical advisory committee updates. TASK 4: COMMUNITY ENGAGEMENT, DESIGN & PLANNING G. Conceptual Design To initiate Conceptual design it will be critical that the design team understand and the City validate the existing needs assessment performed to date. For this effort, the recently selected design Team will need to validate and incorporate this information into the following key deliverables: These concepts will then be evaluated by all stakeholders and development team to ensure the design meets the City’s needs, is appropriate for the project site, and is within the City’s budget. To facilitate this review process, we typically require the design team produce at least 3 different concepts for the project and hold a council meeting or advisory meeting for the decision making process. This will allow for the City to make an informed decision before going to far into the design process. GRIFFIN STRUCTURES4. SCOPE OF WORK 24 H. Design Management Once Conceptual design is approved, Griffin will use our proven project management approach to then take the project through Schematic design, design development, Construction documents and Permitting. We will carefully review all approved programming and design documents and ensure that the team is aligned on project goals and requirements. We will prepare reports on probable cost, constructability, value analysis, and operability. We will perform periodic checks on the design progress to ensure that the design meets all project goals including program, cost, schedule, features, and quality; and we will issue reports on our findings. Griffin's track record for keeping change orders to a minimum is impressive. To minimize change orders, we will focus extensively on the pre-planning and design stages. Our critiques will help the design team achieve the best possible facility, while adhering to the parameters established by policymakers. I. Design Review Charrettes In close coordination with the City, and as described above, we are prepared to lead stakeholder and community engagement charrettes to review key planning and design concepts and incorporate community feedback into the design process. This will be a highly nuanced approach that will be developed in close coordination with City staff. The goal will be to pull in as much community input as possible while also maintaining a core focus on project objectives, affordability, and timing. J. Consultant Procurement & Management Griffin will oversee the procurement of all necessary consultant services to ensure the project moves forward expeditiously. during the development of the A/E RFP, we will work closely with the City to determine which services should be included within the A/E scope, and which services are best provided as prime contracts directly to the City. This would include, environmental investigations, geotechnical investigations, cultural reviews, low voltage and audio visual considerations, move management, preliminary abatement services. At this stage it is not clear which of these services will be needed, but once our pre-planning efforts are complete, we will incorporate all necessary consultants in our Master Budget and Master Schedule. TASK 5: PRE-CONSTRUCTION SERVICES K. Constructability Reviews Our approach to managing cost and schedule during the construction phase begins with our management of the process during the preconstruction phase. Specifically, we will focus on the quality and clarity of drawings and specifications, perform constructability reviews, and provide cost estimating and reconciliation. during the construction phase, conflicts and surprises are minimized because of our proactive efforts during the preconstruction phase. Griffin’s series of constructability reviews will facilitate plan coordination and clarity, which ultimately minimizes the number of contractors’ questions and change orders during construction. This process results in contractor bids which are not inflated to cover ambiguities. GRIFFIN STRUCTURES4. SCOPE OF WORK 25 L. Albert Park Site Utilization As part of our constructability review, our team will also develop a site utilization and staging plan for contractors to know how the site is to be used during construction. The goal of this plan will be to maintain access and use of as much of Albert Park as possible while also maintaining the most efficient use of the site to maintain progress on the project. This plan will include temporary power, SWPPP access, traffic control requirements, working hours, field office compound, and dust mitigation. TASK 6: CONTRACTOR ADVERTISE & AWARD M. Contractor Bidding Griffin is prepared to assist the City in this process including the advertising process, bidders conference, bid RFI’s and substitution requests, the issuance of addenda, and support the City in the opening and evaluation of the bids. We also recommend that the City employ a Contractor prequalification effort to ensure the bidders all have the necessary experience to deliver a project of this type. TASK 7: CONSTRUCTION MANAGEMENT N. Pre-Construction Conference Griffin will organize and conduct the Pre-Construction meeting and provide agenda and meeting minutes accordingly. Griffin will ensure that all pertinent team members will be present to coordinate with City staff. O. Submittal Procedures Griffin will oversee the distribution of all shop drawings submittal reviews, RFIs, payment requests, change orders, product data, material delivery dates, periodic reports, project logs etc. As described above, Griffin will use of Submittal Exchange for expedient distribution and tracking of these documents. We will tailor this effort to provide the exact level of detail expected from the City. P. Meetings Griffin will prepare the agendas and meeting minutes, discuss the schedule updates and near-term activities; work with the team to clarify or resolve problems; coordinate with other Contractors; update the team on the status of change orders, submittals, and RFI’s; and review safety issues and other topics as they arise. Griffin will assign action items to responsible parties along with the corresponding date the action requires completion. These meetings will be reviewed for concurrence and will be distributed to attendees within five calendar days. Q. Quality Assurance / Quality Control (QA/QC) Griffin Construction Managers are inherently Construction Inspectors. Our Construction Manager/ Project Inspector will perform periodic inspections of the project. We will review material deliveries, material types, installation methods, finished installations in comparison to contract documents, and construction code adherence. Additionally, we will coordinate the timely execution of all specialty inspections including but limited to: geotechnical, building department, special inspections, and materials testing, to ensure the City receives the highest level of quality and consistency with the plans and specifications as well as all standards and practices GRIFFIN STRUCTURES4. SCOPE OF WORK 26 R. Maintain On-Site Records Griffin will manage all project documentation via our cloud-based document management system. As such, we will maintain all shop drawings, product data, samples, submittals, purchases, materials, equipment, and applicable handbooks. All documents will be maintained and turned over to the City at the completion of the project. S. Schedule of Values & Processing of Payments Griffin will establish, or cause to be established by the Contractor, a comprehensive Schedule of Values for the entirety of the project for approval by the City. Once approved, this will serve as the basis for all progress payments, which Griffin will review for consistency with progress in the field and make recommendations to the Contractor for correction. Once corrected, Griffin will make recommendations to the City for processing. T. Evaluate Change Order Proposal Costs Griffin will review all change orders and provide supplemental information as needed to justify their approval or rejection. Griffin will negotiate with the Contractor on the City’s behalf and serve as the point of contact for resolving issues and mitigating against potential claims. Specifically, Griffin will seek to avoid claims as detailed above. TASK 8: POST CONSTRUCTION SERVICES U. As-Built Documents Griffin Structures will maintain a complete and up to date set of drawings for the duration of the project. As such, we will use the CM set as the As-Built set and require that all trade contractors mark up the CM set which will allow for a complete set of As- Built documents be turned over to the City for record purposes. V. Initial Start-Up & Testing As part of the commissioning process, all installations will go through both a pre-functional testing protocol and a functioning test protocol. These tests will be managed and documented by the Commissioning Agent and overseen by the Construction Manager/Project Inspector. W. Punch Lists Griffin will coordinate the final punch walk to ensure all improvements are per the plans and specifications. Specifically, Griffin will employ a Field Observation Log that will seek to identify quality issues observed by the project team on an ongoing basis. This will serve to function as an ongoing pre-punch list, and therefore help to minimize the issues discovered at the final punch walk. Griffin will also oversee the follow up punch walks to confirm corrective action is resolved. Once completed, Griffin will issue a comprehensive punch list for completion by the Contractor. Griffin will oversee the completion of these items and ensure that all deficiencies and corrections are completed to the satisfaction of the City. X. Conclusion Griffin Structures takes pride in providing unparalleled construction management services. As described above, Griffin will serve as the eyes and ears of the City. Our motto is “no surprises”. We achieve that by proper management (avoiding the issues in the first place) and clear and concise documentation (for defense and resolution of unavoidable issues). Accordingly, Griffin will provide comprehensive construction management and inspection services as detailed in the RFP. SALINAS EL GABILAN BRANCH LIBRARY 5. P R O J E C T S C H E D U L E GRIFFIN STRUCTURES5. PROJECT SCHEdULE 27 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Concept Design Review Schematic Design Design Development Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 45 45 45 45 45 45 45 50 50 50 50 50 50 50 50 Needs Assessment / Programming - Dustin Alamo 45 45 45 45 10 5 Sr. Construction Manager - Hernan Munayco 10 Constructability Review Specialist - David Fields 10 Quality Assurance Inspector - Mike Baker President - Jon Hughes -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,140$ 1,140$ 1,140$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ Principal In Charge - Robert Godfrey -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,200$ 2,200$ 2,200$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ Project Executive - Gary Chubb -$ -$ -$ -$ -$ -$ -$ -$ -$ 11,925$ 11,925$ 11,925$ 12,375$ 12,375$ 12,375$ 12,375$ 13,750$ 13,750$ 13,750$ 13,750$ 13,750$ 13,750$ 13,750$ 13,750$ Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ 11,925$ 11,925$ 11,925$ 12,375$ -$ -$ -$ -$ -$ -$ 2,750$ 1,375$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,600$ -$ -$ -$ -$ Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,600$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total -$ -$ -$ -$ -$ -$ -$ -$ -$ 26,050$ 26,050$ 26,050$ 27,030$ 14,655$ 14,655$ 14,655$ 16,030$ 16,030$ 16,030$ 23,980$ 17,405$ 16,030$ 16,030$ 16,030$ WEEKS PROJECT PHASE 20262025 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 50 50 50 50 50 50 50 50 50 50 50 50 50 50 90 90 90 90 90 50 25 25 25 25 Needs Assessment / Programming - Dustin Alamo 10 5 Sr. Construction Manager - Hernan Munayco 20 10 40 10 90 172 172 172 172 172 172 Constructability Review Specialist - David Fields 20 10 40 10 Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 President - Jon Hughes 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ Principal In Charge - Robert Godfrey 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ Project Executive - Gary Chubb 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,750$ 14,750$ 26,550$ 26,550$ 26,550$ 26,550$ 26,550$ 14,750$ 7,375$ 7,375$ 7,375$ 7,375$ Needs Assessment / Programming - Dustin Alamo 2,850$ 1,425$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25,200$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ Constructability Review Specialist - David Fields 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 30,260$ 23,435$ 16,610$ 16,610$ 16,610$ 16,610$ 38,210$ 22,010$ 16,610$ 16,610$ 16,610$ 16,610$ 17,190$ 17,190$ 28,990$ 28,990$ 28,990$ 54,190$ 123,590$ 111,790$ 104,415$ 104,415$ 104,415$ 104,415$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 Needs Assessment / Programming - Dustin Alamo Sr. Construction Manager - Hernan Munayco 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 Constructability Review Specialist - David Fields Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 President - Jon Hughes 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ Principal In Charge - Robert Godfrey 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ Project Executive - Gary Chubb 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming 2031PROJECT PHASE PROJECT PHASE 2029 2030 PROJECT PHASE 2027 2028 Project Schedule Please find our proposed schedule below. For more in-depth information, please visit Section 7 of our proposal. GRIFFIN STRUCTURES5. PROJECT SCHEdULE 28 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECPRECONSTRUCTIONInitial Project InvestigationNeeds Assessment and ProgrammingDesign SolicitationConceptual DesignConceptual Design ReviewSchematic DesignSchematic Design ReviewDesign DevelopmentDesign Development ReviewConstruction DocumentsPermittingBidding and Award.CONSTRUCTIONMobilizationConstruction Punch List & Closeout WEEKSPresident - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 50 50 50 50 50 50 50 50 50 50 50 50 50 50 90 90 90 90 90 50 25 25 25 25 Needs Assessment / Programming - Dustin Alamo 10 5 Sr. Construction Manager - Hernan Munayco 20 10 40 10 90 172 172 172 172 172 172 Constructability Review Specialist - David Fields 20 10 40 10 Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 President - Jon Hughes 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ Principal In Charge - Robert Godfrey 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ Project Executive - Gary Chubb 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,750$ 14,750$ 26,550$ 26,550$ 26,550$ 26,550$ 26,550$ 14,750$ 7,375$ 7,375$ 7,375$ 7,375$ Needs Assessment / Programming - Dustin Alamo 2,850$ 1,425$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25,200$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ Constructability Review Specialist - David Fields 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 30,260$ 23,435$ 16,610$ 16,610$ 16,610$ 16,610$ 38,210$ 22,010$ 16,610$ 16,610$ 16,610$ 16,610$ 17,190$ 17,190$ 28,990$ 28,990$ 28,990$ 54,190$ 123,590$ 111,790$ 104,415$ 104,415$ 104,415$ 104,415$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 Needs Assessment / Programming - Dustin Alamo Sr. Construction Manager - Hernan Munayco 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 Constructability Review Specialist - David Fields Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 President - Jon Hughes 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ Principal In Charge - Robert Godfrey 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ Project Executive - Gary Chubb 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming 2031PROJECT PHASE PROJECT PHASE 2029 2030 PROJECT PHASE 2027 2028 Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS Totals President - Jon Hughes 4 4 4 264 Principal In Charge - Robert Godfrey 8 8 8 528 Project Executive - Gary Chubb 25 25 10 2,675 Needs Assessment / Programming - Dustin Alamo 210 Sr. Construction Manager - Hernan Munayco 172 172 50 5,734 Constructability Review Specialist - David Fields 90 Quality Assurance Inspector - Mike Baker 5,160 President - Jon Hughes 1,380$ 1,380$ 1,380$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 83,160 Principal In Charge - Robert Godfrey 2,680$ 2,680$ 2,680$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 161,040 Project Executive - Gary Chubb 8,125$ 8,125$ 3,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 635,275 Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 6,875 Sr. Construction Manager - Hernan Munayco 53,320$ 53,320$ 15,500$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,678,260 Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 24,200 Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,455,120 64,125$ 64,125$ 21,430$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4,153,445 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECPRECONSTRUCTIONInitial Project InvestigationNeeds Assessment and ProgrammingDesign SolicitationConceptual DesignConceptual Design ReviewSchematic DesignSchematic Design ReviewDesign DevelopmentDesign Development ReviewConstruction DocumentsPermittingBidding and Award.CONSTRUCTIONMobilizationConstruction Punch List & Closeout WEEKSPresident - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8Project Executive - Gary Chubb 50 50 50 50 50 50 50 50 50 50 50 50 50 50 90 90 90 90 90 50 25 25 25 25Needs Assessment / Programming - Dustin Alamo 10 5Sr. Construction Manager - Hernan Munayco 20 10 40 10 90 172 172 172 172 172 172Constructability Review Specialist - David Fields 20 10 40 10Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172President - Jon Hughes 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ Principal In Charge - Robert Godfrey 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ Project Executive - Gary Chubb 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,750$ 14,750$ 26,550$ 26,550$ 26,550$ 26,550$ 26,550$ 14,750$ 7,375$ 7,375$ 7,375$ 7,375$ Needs Assessment / Programming - Dustin Alamo 2,850$ 1,425$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25,200$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ Constructability Review Specialist - David Fields 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 30,260$ 23,435$ 16,610$ 16,610$ 16,610$ 16,610$ 38,210$ 22,010$ 16,610$ 16,610$ 16,610$ 16,610$ 17,190$ 17,190$ 28,990$ 28,990$ 28,990$ 54,190$ 123,590$ 111,790$ 104,415$ 104,415$ 104,415$ 104,415$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 Needs Assessment / Programming - Dustin Alamo Sr. Construction Manager - Hernan Munayco 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 Constructability Review Specialist - David Fields Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 President - Jon Hughes 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ Principal In Charge - Robert Godfrey 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ Project Executive - Gary Chubb 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming 2031PROJECT PHASE PROJECT PHASE 2029 2030 PROJECT PHASE 2027 2028 NEWPORT BEACH MARINA PARK COMMUNITY & SAILING CENTER 6. F I R M R E F E R E N C E S GRIFFIN STRUCTURES6. FIRM REFERENCES 29 PROJECT dESCRIPTION & OUTCOME Griffin Structures provided Construction Management and Value Engineering services for the new, 35,700 SF, two- story community center which is built over the footprint of the existing facility, expanding the existing space by nearly 11,000 SF. The Center features an active lounge, community room, classroom, music studio, tech shop, ceramics and fine arts workshops, teen center, fitness studio, and more. Other components include the addition of new 35-stall above-ground and underground parking structure adjacent to the new building, a newly relocated playground, basketball court, and picnic area, and site improvements to the area surrounding the new Center. VALUE + SIZE $55,000,000 | 37,000 SF dATE OF CONTRACT + COMPLETION 2020 - 2022 CONTRACTING AGENCy + CONTACT City of Burlingame; Margaret Glomstad; Parks and Recreation director; (650) 558-7307; mglomstad@burlingame.org CONSULTING PM + CONTACT Griffin Structures; Jon Hughes; President; (949) 444-1615; jhughes@griffinstructures.com AWARd S Peninsula Clean Energy Award Net Zero Energy TESTIMONIAL “The Griffin team’s knowledge, professionalism, and communication skills helped resolve some very difficult situations and kept the project on schedule and budget, which was no easy feat.” - City of Burlingame Burlingame Community Center & Washington Park BURLINGAME, CA GRIFFIN STRUCTURES6. FIRM REFERENCES 30 PROJECT dESCRIPTION & OUTCOME Griffin provided Program and Construction Management services for a new library in the City of Half Moon Bay. The project included demolition of an existing 7,825 SF library and construction of a new 22,000 SF library. Planning for the new $24 million library involved extensive community engagement and outreach. The contemporary design includes a lobby; children’s and teen areas; study, literacy areas; as well as a roof deck, courtyard and atrium. The project, which opened in August 2018, is a net-zero energy building (NZEB)–the first in San Mateo County. The library includes a large rooftop photovoltaic array that provides nearly all the electricity for the building. Site features include EV charging stations, drought-tolerant plantings, bioswales, and permeable pavers that allow rainwater to be captured and filtered before it percolates into the ground, rather than flowing into storm drains. VALUE + SIZE $24,000,000 | 22,000 SF dATE OF CONTRACT + COMPLETION 2017 - 2019 CONTRACTING AGENCy + CONTACT John doughty; Current Public Works director, Gilroy; Former Public Works director, Half Moon Bay; (831) 247-1088; john.doughty@cityofgilroy.org CONSULTING PM + CONTACT Griffin Structures; Jon Hughes; President; (949) 444-1615; jhughes@griffinstructures.com Griffin Structures; Robert Godfrey; Vice President; (626) 840-8795; rgodfrey@griffinstructures.com AWARd S LEEd Platinum; Zero Net Energy; APWA Project of the year; APWA National Project Award; San Mateo County Green Building Award TESTIMONIAL “The CM services provided by Griffin throughout the design and construction process have been outstanding” - City of Half Moon Bay Half Moon Bay Library HALF MOON BAy, CA GRIFFIN STRUCTURES6. FIRM REFERENCES 31 NORTHEAST STOCKTON LIBRARY & COMMUNITY CENTER STOCKTON, CA PROJECT DESCRIPTION & OUTCOME This new Library and Community Center will feature library and reading areas, cafe and meeting rooms, makers space with sewing machines, and an educational culinary kitchen. Athletic facilities include a full-size gymnasium, rock- climbing wall, and sports courts. Outdoor gathering event space and multi-use rooms will also be housed within the facility. All design elements will achieve LEEd silver-level certification with low-impact design. CONTRACTING AGENCY + CONTACT City of Stockton; Mohammad Sadiq; Project Manager; (209) 937-8299; mohammad.sadiq@stocktonca.gov CONSULTANT PM + CONTACT Griffin Structures; Hernan Munayco; Sr. Program & Construction Manager; (949) 375-0946; hmunayco@griffinstructures.com VALUE + SIZE $15,000,000 | 20,000 SF DATE OF CONTRACT + COMPLETION 2021 - Ongoing CUPERTINO LIBRARY EXPANSION CUPERTINO, CA PROJECT DESCRIPTION & OUTCOME This project was envisioned to be a two-story addition at the southern end of the building. The existing 1,175 SF single story Children’s Book area was demolished and replaced with a new 5,626 SF two-story addition that connects to the existing structure. In addition, this project expanded the size of the existing Story Room and created a multi-purpose Program Room. The new Program Room can be partitioned into smaller rooms allowing for simultaneous use. CONTRACTING AGENCY + CONTACT City of Cupertino; Roger Lee; Public Works director (Ret.); (408) 234-8494; roger.lee5@yahoo.com CONSULTANT PM + CONTACT Griffin Structures; Hernan Munayco; Sr. Program & Construction Manager; (949) 375-0946; hmunayco@griffinstructures.com VALUE + SIZE $8,000,000 | 10,000 SF DATE OF CONTRACT + COMPLETION 2020 - 2022 Hernan Munayco RECENT + RELEVANT LIBRARY / COMMUNITY CENTER EXPERIENCE GRIFFIN STRUCTURES6. FIRM REFERENCES 32 PROJECT NAME 01. Bloomington Branch Library 02. Campbell Library Renovation 03. Cupertino Library Expansion 04. Eastvale Civic Center & Library 05. Escondido Public Library Modernization 06. Fullerton Main Library 07. Half Moon Bay Library 08. Hesperia City Library 09. Inglewood Main Library Renovation 10. Irvine Great Park Framework Plan & Library 11. Newport Beach donna & John Crean Mariners Library 12. Newport Beach Library, Witte Hall 13. Northeast Stockton Library & Community Center 14. Quartz Hill Library, County of Los Angeles 15. Salinas El Gabilan Branch Library 16. San Bernardino County Law Library Renovation 17. San Jacinto Civic Center & Library 18. San Leandro Shoreline development & Library 19. Santa Ana Main Library Renovation 20. Santa Ana Newhope Library Renovation 21. Santa Ana delhi Center Library Branch 22. Santa Ana Outdoor Library at Jerome Park 23. Santa Ana Zoo, Crean Family Farm 24. Santa Cruz downtown Library, Housing & Mixed-Use Project 25. Tustin Main Library 26. Watsonville Civic Plaza & Library 27. Yorba Linda Library & Cultural Arts Center 28. Anaheim Civic Center & Library Pre-development 29. Buena Park Library district Library Renovation Pre-development PRE-DEVELOPMENT + PRE-CONSTRUCTION Colton Civic Center & Library Pre-development El Centro Library Pre-development Hermosa Beach Library Pre-development Laguna Beach Facilities Master Plan & Library Pre-development Willowbrook Library Pre-development 07 27 15 03 Libraries PROJECT NAME 01. Bakersfield MLK Jr Community Center & Park Revitalization 02. Buena Park Community Center 03. Burlingame Community Center & Washington Park 04. Carlsbad Pine Avenue Community Center & Gardens 05. Corona City Park Revitalization & Community Facilities 06. Cypress Community Center 07. Eastvale Civic Center & Community Facilities 08. Foster City Community Center 09. Fullerton Maple Community Center 10. Fullerton Multigenerational Community Center 11. Gardena Community Aquatics & Senior Center 12. Huntington Beach Community Senior Center 13. Irvine Great Park Framework Plan & Community Facilities 14. Jurupa Area Rec Park district, Skyview Event Center 15. Laguna Beach Community & Susi-Q Senior Center 16. Lake Forest Sports Park & Recreation Center 17. Lawndale Community Center 18. Newport Beach Marina Park Community & Sailing Center 19. Northeast Stockton Library & Community Center 20. Parkmoor Apartments & HUB Community Center 21. Quail Hill Community Center, Irvine 22. Rancho Cordova Mills Crossing 23. Rancho Palos Verdes Civic Center & Community Center 24. Rancho Palos Verdes, Ladera Linda Community Center & Park 25. Rancho Santa Margarita Civic Plaza & Community Center 26. Rancho Santa Margarita Community Center 27. Salinas Hebbron Family Center 28. San Bernardino County, On-Call Projects 2023 29. San dimas Community Center 30. San Marino Community Center 31. Santa Ana delhi Community Center & Community Park 32. Santa Clarita Canyon Country Community Center 33. Terra Lago Community Recreation Center 34. Walnut Creek Aquatic & Community Center 35. West Hollywood Plummer Park Community Center 03 18 08 32 Community Centers YORBA LINDA LIBRARY & CULTURAL ARTS CENTER 7. R A T E S C H E D U L E GRIFFIN STRUCTURES7. RATE SCHEdULE 33 POSITION 2025 2026 2027 2028 2029 2030 2031 Chief Executive Officer $320 $330 $340 $350 $360 $370 $370 Chief Financial Officer $295 $305 $315 $325 $335 $345 $355 President $285 $295 $305 $315 $325 $335 $345 Principal-In-Charge $275 $285 $295 $305 $315 $325 $335 Project Executive $265 $275 $285 $295 $305 $315 $325 Pre-development Manager $265 $275 $285 $295 $305 $315 $325 Sr. Program & Construction Manager $250 $260 $270 $280 $290 $300 $310 Constructability Review Specialist $250 $260 $270 $280 $290 $300 $310 Program & Construction Manager $240 $250 $260 $270 $280 $290 $310 Inspector $240 $250 $260 $270 $280 $290 $310 Sr. Program Analyst $240 $250 $260 $270 $280 $290 $310 Estimator $240 $250 $260 $270 $280 $290 $310 Scheduler $240 $250 $260 $270 $280 $290 $310 Program Analyst $235 $245 $255 $265 $275 $285 $295 Accounting $230 $240 $255 $265 $275 $285 $295 Rate Sheet & Cost Proposal GRIFFIN STRUCTURES7. RATE SCHEdULE 34 PRESIDENT PRINCIPAL IN CHARGE PROJECT EXECUTIVE PREDEVELOPMENT MANAGER EXECUTIVE SR. PROGRAM & CONST. MANAGER CONSTRUCTABILITY REVIEW SPECIALIST Jon Hughes Robert Godfrey Gary Chubb Dustin Alamo Hernan Munayco David Fields 1 PROJECT MANAGEMENT Incl Incl Incl Incl Incl Incl 1A Lead role as Project Manager representing the City Incl Incl Incl Incl Incl Incl 2 PROJECT PLANNING 28 56 315 180 0 0 2A Review existing documents Incl Incl Incl Incl -- 2B Develop planning, design and project management plan Incl Incl Incl Incl -- 2C Define and maintain master schedule Incl Incl Incl Incl -- 2D Establish project controls and procedures Incl Incl Incl Incl -- 2E Assist in managing project budget Incl Incl Incl Incl -- 2F Provide monthly updates to schedule and budget Incl Incl Incl Incl -- 2G Assist in preparing staff reports and council presentations Incl Incl Incl Incl - 3 PUBLIC INFORMATION AND COMMUNICATION Incl Incl Incl Incl -- 3A Serve as primary point of contact for the project Incl Incl Incl Incl -- 3B Assist City with regular updates for public distribution Incl Incl Incl Incl -- 4 COMMUNITY ENGAGEMENT, DESIGN, AND PLANNING 88 176 1100 30 90 90 2H Constructability input to programming and budgeting efforts Incl Incl Incl Incl Incl Incl 4A Assist in developing project delivery method Incl Incl Incl Incl Incl - 4B Assist in selection of design team Incl Incl Incl Incl Incl - 4C Manage work of design team Incl Incl Incl Incl Incl - 4D Assist in public outreach of design team Incl Incl Incl Incl Incl - 4E Coordinate communication with relevant City departments Incl Incl Incl Incl Incl - 4F Assist in selection of consultants Incl Incl Incl Incl Incl - 4G Facilitate obtaining permits Incl Incl Incl Incl Incl - 4H Assist in developing strategies for Albert Park use Incl Incl Incl Incl Incl - 4I Coordinate plan check comments with Design Team Incl Incl Incl Incl Incl - 4J Provide input to ensure a functional and viable project Incl Incl Incl Incl Incl - 5 PRE-CONSTRUCTION SERVICES Incl Incl Incl Incl Incl - 5A Constructability review of plans and specifications Incl Incl Incl Incl Incl - 5B Manage project schedule on timelines and milestones Incl Incl Incl Incl Incl - 5C Assist in planning temporary facilities Incl Incl Incl Incl Incl - 5D Provide technical and report writing services as needed.Incl Incl Incl Incl Incl - 6 ADVERTISE AND AWARD 16 32 360 0 90 0 6A Advertise project in accordance with regulations Incl Incl Incl Incl Incl - 6B Utilize City's Bidexpress software system Incl Incl Incl Incl Incl - 6C Respond to bidder questions Incl Incl Incl Incl Incl - 6D Coordinate responses to bidder questions Incl Incl Incl Incl Incl - 6E Prepare addenda as needed Incl Incl Incl Incl Incl - 6F Arrange and attend pre-bid meeting Incl Incl Incl Incl Incl - 6G Review and evaluate bids and confer with the City Incl Incl Incl Incl Incl - 6H Assist in preparing recommendation for award to Council Incl Incl Incl Incl Incl - 7 CONSTRUCTION MANAGEMENT SERVICES 120 240 840 0 5160 0 7A Administer construction contracts Incl incl Incl Incl Incl - 7B Monitory quality control and costs Incl Incl Incl Incl Incl - 7C Prepare and coordinate project updates to City staff Incl Incl Incl Incl Incl - 7D Prepare and administer Commissioning Plan (WSP)Incl Incl Incl Incl Incl - 7E Conduct construction contract closeout activities Incl Incl Incl Incl Incl - 7F Formulate action plans to resolve issues and conflicts Incl Incl Incl Incl Incl - 7G Manage contract warranty period.Incl Incl Incl Incl Incl - 8 CONSTRUCTION MANAGEMENT SERVICES 12 24 60 0 394 0 8A Project closeout and issuane of substantial completion Incl incl Incl Incl Incl - 8B Assist with preparation of O&M plan Incl Incl Incl Incl Incl - 8C Facilitate transition to City maintenance staff Total Hours 264 528 2675 210 5734 90 Subtotals $83,160 $161,040 $635,275 $6,875 $1,678,260 $24,200 PROJECT / CONSTRUCTION MANAGEMENT TOTAL No Charge $2,505,650 9 REIMBURSABLE COSTS $394,350 9A Insurance $24,350 9B Estimating (HLCM) ALLOWANCE $60,000 9C Scheduling Services (Tempus) ALLOWANCE $75,000 9D Cloud Based Document Management System (Autodesk)$40,000 9E Public Outreach (Circlepoint) ALLOWANCE $115,000 9F Misc. office supplies and printing $5,000 9G Commissioning (WSP)$75,000 GRAND TOTAL $2,900,000 ADD ALTERNATE - FULL TIME INSPECTOR DURING CONSTRUCTION $1,500,000 Item No.PROJECT PHASE Griffin Structures acknowledges and accepts the scope as described in the RFP and further refined below PRESIDENT PRINCIPAL IN CHARGE PROJECT EXECUTIVE PREDEVELOPMENT MANAGER EXECUTIVE SR. PROGRAM & CONST. MANAGER CONSTRUCTABILITY REVIEW SPECIALIST Jon Hughes Robert Godfrey Gary Chubb Dustin Alamo Hernan Munayco David Fields 1 PROJECT MANAGEMENT Incl Incl Incl Incl Incl Incl 1A Lead role as Project Manager representing the City Incl Incl Incl Incl Incl Incl 2 PROJECT PLANNING 28 56 315 180 0 0 2A Review existing documents Incl Incl Incl Incl -- 2B Develop planning, design and project management plan Incl Incl Incl Incl -- 2C Define and maintain master schedule Incl Incl Incl Incl -- 2D Establish project controls and procedures Incl Incl Incl Incl -- 2E Assist in managing project budget Incl Incl Incl Incl -- 2F Provide monthly updates to schedule and budget Incl Incl Incl Incl -- 2G Assist in preparing staff reports and council presentations Incl Incl Incl Incl - 3 PUBLIC INFORMATION AND COMMUNICATION Incl Incl Incl Incl -- 3A Serve as primary point of contact for the project Incl Incl Incl Incl -- 3B Assist City with regular updates for public distribution Incl Incl Incl Incl -- 4 COMMUNITY ENGAGEMENT, DESIGN, AND PLANNING 88 176 1100 30 90 90 2H Constructability input to programming and budgeting efforts Incl Incl Incl Incl Incl Incl 4A Assist in developing project delivery method Incl Incl Incl Incl Incl - 4B Assist in selection of design team Incl Incl Incl Incl Incl - 4C Manage work of design team Incl Incl Incl Incl Incl - 4D Assist in public outreach of design team Incl Incl Incl Incl Incl - 4E Coordinate communication with relevant City departments Incl Incl Incl Incl Incl - 4F Assist in selection of consultants Incl Incl Incl Incl Incl - 4G Facilitate obtaining permits Incl Incl Incl Incl Incl - 4H Assist in developing strategies for Albert Park use Incl Incl Incl Incl Incl - 4I Coordinate plan check comments with Design Team Incl Incl Incl Incl Incl - 4J Provide input to ensure a functional and viable project Incl Incl Incl Incl Incl - 5 PRE-CONSTRUCTION SERVICES Incl Incl Incl Incl Incl - 5A Constructability review of plans and specifications Incl Incl Incl Incl Incl - 5B Manage project schedule on timelines and milestones Incl Incl Incl Incl Incl - 5C Assist in planning temporary facilities Incl Incl Incl Incl Incl - 5D Provide technical and report writing services as needed.Incl Incl Incl Incl Incl - 6 ADVERTISE AND AWARD 16 32 360 0 90 0 6A Advertise project in accordance with regulations Incl Incl Incl Incl Incl - 6B Utilize City's Bidexpress software system Incl Incl Incl Incl Incl - 6C Respond to bidder questions Incl Incl Incl Incl Incl - 6D Coordinate responses to bidder questions Incl Incl Incl Incl Incl - 6E Prepare addenda as needed Incl Incl Incl Incl Incl - 6F Arrange and attend pre-bid meeting Incl Incl Incl Incl Incl - 6G Review and evaluate bids and confer with the City Incl Incl Incl Incl Incl - 6H Assist in preparing recommendation for award to Council Incl Incl Incl Incl Incl - 7 CONSTRUCTION MANAGEMENT SERVICES 120 240 840 0 5160 0 7A Administer construction contracts Incl incl Incl Incl Incl - 7B Monitory quality control and costs Incl Incl Incl Incl Incl - 7C Prepare and coordinate project updates to City staff Incl Incl Incl Incl Incl - 7D Prepare and administer Commissioning Plan (WSP)Incl Incl Incl Incl Incl - 7E Conduct construction contract closeout activities Incl Incl Incl Incl Incl - 7F Formulate action plans to resolve issues and conflicts Incl Incl Incl Incl Incl - 7G Manage contract warranty period.Incl Incl Incl Incl Incl - 8 CONSTRUCTION MANAGEMENT SERVICES 12 24 60 0 394 0 8A Project closeout and issuane of substantial completion Incl incl Incl Incl Incl - 8B Assist with preparation of O&M plan Incl Incl Incl Incl Incl - 8C Facilitate transition to City maintenance staff Total Hours 264 528 2675 210 5734 90 Subtotals $83,160 $161,040 $635,275 $6,875 $1,678,260 $24,200 PROJECT / CONSTRUCTION MANAGEMENT TOTAL No Charge $2,505,650 9 REIMBURSABLE COSTS $394,350 9A Insurance $24,350 9B Estimating (HLCM) ALLOWANCE $60,000 9C Scheduling Services (Tempus) ALLOWANCE $75,000 9D Cloud Based Document Management System (Autodesk)$40,000 9E Public Outreach (Circlepoint) ALLOWANCE $115,000 9F Misc. office supplies and printing $5,000 9G Commissioning (WSP)$75,000 GRAND TOTAL $2,900,000 ADD ALTERNATE - FULL TIME INSPECTOR DURING CONSTRUCTION $1,500,000 Item No.PROJECT PHASE Griffin Structures acknowledges and accepts the scope as described in the RFP and further refined below GRIFFIN STRUCTURES7. RATE SCHEdULE 35 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Concept Design Review Schematic Design Design Development Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 45 45 45 45 45 45 45 50 50 50 50 50 50 50 50 Needs Assessment / Programming - Dustin Alamo 45 45 45 45 10 5 Sr. Construction Manager - Hernan Munayco 10 Constructability Review Specialist - David Fields 10 Quality Assurance Inspector - Mike Baker President - Jon Hughes -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,140$ 1,140$ 1,140$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ Principal In Charge - Robert Godfrey -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,200$ 2,200$ 2,200$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ Project Executive - Gary Chubb -$ -$ -$ -$ -$ -$ -$ -$ -$ 11,925$ 11,925$ 11,925$ 12,375$ 12,375$ 12,375$ 12,375$ 13,750$ 13,750$ 13,750$ 13,750$ 13,750$ 13,750$ 13,750$ 13,750$ Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ 11,925$ 11,925$ 11,925$ 12,375$ -$ -$ -$ -$ -$ -$ 2,750$ 1,375$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,600$ -$ -$ -$ -$ Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,600$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total -$ -$ -$ -$ -$ -$ -$ -$ -$ 26,050$ 26,050$ 26,050$ 27,030$ 14,655$ 14,655$ 14,655$ 16,030$ 16,030$ 16,030$ 23,980$ 17,405$ 16,030$ 16,030$ 16,030$ WEEKS PROJECT PHASE 20262025 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 50 50 50 50 50 50 50 50 50 50 50 50 50 50 90 90 90 90 90 50 25 25 25 25 Needs Assessment / Programming - Dustin Alamo 10 5 Sr. Construction Manager - Hernan Munayco 20 10 40 10 90 172 172 172 172 172 172 Constructability Review Specialist - David Fields 20 10 40 10 Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 President - Jon Hughes 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ Principal In Charge - Robert Godfrey 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ Project Executive - Gary Chubb 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,750$ 14,750$ 26,550$ 26,550$ 26,550$ 26,550$ 26,550$ 14,750$ 7,375$ 7,375$ 7,375$ 7,375$ Needs Assessment / Programming - Dustin Alamo 2,850$ 1,425$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25,200$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ Constructability Review Specialist - David Fields 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 30,260$ 23,435$ 16,610$ 16,610$ 16,610$ 16,610$ 38,210$ 22,010$ 16,610$ 16,610$ 16,610$ 16,610$ 17,190$ 17,190$ 28,990$ 28,990$ 28,990$ 54,190$ 123,590$ 111,790$ 104,415$ 104,415$ 104,415$ 104,415$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 Needs Assessment / Programming - Dustin Alamo Sr. Construction Manager - Hernan Munayco 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 Constructability Review Specialist - David Fields Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 President - Jon Hughes 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ Principal In Charge - Robert Godfrey 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ Project Executive - Gary Chubb 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming 2031PROJECT PHASE PROJECT PHASE 2029 2030 PROJECT PHASE 2027 2028 GRIFFIN STRUCTURES7. RATE SCHEdULE 36 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECPRECONSTRUCTIONInitial Project InvestigationNeeds Assessment and ProgrammingDesign SolicitationConceptual DesignConceptual Design ReviewSchematic DesignSchematic Design ReviewDesign DevelopmentDesign Development ReviewConstruction DocumentsPermittingBidding and Award.CONSTRUCTIONMobilizationConstruction Punch List & Closeout WEEKSPresident - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8Project Executive - Gary Chubb 50 50 50 50 50 50 50 50 50 50 50 50 50 50 90 90 90 90 90 50 25 25 25 25Needs Assessment / Programming - Dustin Alamo 10 5Sr. Construction Manager - Hernan Munayco 20 10 40 10 90 172 172 172 172 172 172Constructability Review Specialist - David Fields 20 10 40 10Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172President - Jon Hughes 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ Principal In Charge - Robert Godfrey 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ Project Executive - Gary Chubb 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,750$ 14,750$ 26,550$ 26,550$ 26,550$ 26,550$ 26,550$ 14,750$ 7,375$ 7,375$ 7,375$ 7,375$ Needs Assessment / Programming - Dustin Alamo 2,850$ 1,425$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25,200$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ Constructability Review Specialist - David Fields 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 30,260$ 23,435$ 16,610$ 16,610$ 16,610$ 16,610$ 38,210$ 22,010$ 16,610$ 16,610$ 16,610$ 16,610$ 17,190$ 17,190$ 28,990$ 28,990$ 28,990$ 54,190$ 123,590$ 111,790$ 104,415$ 104,415$ 104,415$ 104,415$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 Needs Assessment / Programming - Dustin Alamo Sr. Construction Manager - Hernan Munayco 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 Constructability Review Specialist - David Fields Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 President - Jon Hughes 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ Principal In Charge - Robert Godfrey 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ Project Executive - Gary Chubb 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming 2031PROJECT PHASE PROJECT PHASE 2029 2030 PROJECT PHASE 2027 2028 Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS Totals President - Jon Hughes 4 4 4 264 Principal In Charge - Robert Godfrey 8 8 8 528 Project Executive - Gary Chubb 25 25 10 2,675 Needs Assessment / Programming - Dustin Alamo 210 Sr. Construction Manager - Hernan Munayco 172 172 50 5,734 Constructability Review Specialist - David Fields 90 Quality Assurance Inspector - Mike Baker 5,160 President - Jon Hughes 1,380$ 1,380$ 1,380$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 83,160 Principal In Charge - Robert Godfrey 2,680$ 2,680$ 2,680$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 161,040 Project Executive - Gary Chubb 8,125$ 8,125$ 3,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 635,275 Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 6,875 Sr. Construction Manager - Hernan Munayco 53,320$ 53,320$ 15,500$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,678,260 Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 24,200 Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,455,120 64,125$ 64,125$ 21,430$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4,153,445 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECPRECONSTRUCTIONInitial Project InvestigationNeeds Assessment and ProgrammingDesign SolicitationConceptual DesignConceptual Design ReviewSchematic DesignSchematic Design ReviewDesign DevelopmentDesign Development ReviewConstruction DocumentsPermittingBidding and Award.CONSTRUCTIONMobilizationConstruction Punch List & Closeout WEEKSPresident - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8Project Executive - Gary Chubb 50 50 50 50 50 50 50 50 50 50 50 50 50 50 90 90 90 90 90 50 25 25 25 25Needs Assessment / Programming - Dustin Alamo 10 5Sr. Construction Manager - Hernan Munayco 20 10 40 10 90 172 172 172 172 172 172Constructability Review Specialist - David Fields 20 10 40 10 Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 President - Jon Hughes 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ 1,260$ Principal In Charge - Robert Godfrey 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,360$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ 2,440$ Project Executive - Gary Chubb 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,250$ 14,750$ 14,750$ 26,550$ 26,550$ 26,550$ 26,550$ 26,550$ 14,750$ 7,375$ 7,375$ 7,375$ 7,375$ Needs Assessment / Programming - Dustin Alamo 2,850$ 1,425$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25,200$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ Constructability Review Specialist - David Fields 5,400$ 2,700$ -$ -$ -$ -$ 10,800$ 2,700$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 46,440$ 30,260$ 23,435$ 16,610$ 16,610$ 16,610$ 16,610$ 38,210$ 22,010$ 16,610$ 16,610$ 16,610$ 16,610$ 17,190$ 17,190$ 28,990$ 28,990$ 28,990$ 54,190$ 123,590$ 111,790$ 104,415$ 104,415$ 104,415$ 104,415$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming Design Solicitation Conceptual Design Conceptual Design Review Schematic Design Schematic Design Review Design Development Design Development Review Construction Documents Permitting Bidding and Award. CONSTRUCTION Mobilization Construction Punch List & Closeout WEEKS President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Project Executive - Gary Chubb 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 Needs Assessment / Programming - Dustin Alamo Sr. Construction Manager - Hernan Munayco 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 Constructability Review Specialist - David Fields Quality Assurance Inspector - Mike Baker 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 172 President - Jon Hughes 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,300$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ 1,340$ Principal In Charge - Robert Godfrey 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,520$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ 2,600$ Project Executive - Gary Chubb 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,625$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ 7,875$ Needs Assessment / Programming - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sr. Construction Manager - Hernan Munayco 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ 51,600$ Constructability Review Specialist - David Fields -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Qualify Assurance Inspector - Mike Baker 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 48,160$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 49,880$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 108,185$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ 111,955$ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PRECONSTRUCTION Initial Project Investigation Needs Assessment and Programming 2031PROJECT PHASE PROJECT PHASE 2029 2030 PROJECT PHASE 2027 2028 BURLINGAME COMMUNITY CENTER & WASHINGTON PARK 8. S T A T E M E N T S & S U P P L E M E N T A R Y I N F O R M A T I O N GRIFFIN STRUCTURES8. STATEMENTS & SUPPLEMENTARy INFORMATION 37 CONFLICT OF INTEREST STATEMENT Griffin Structures has no financial, business or other relationship with the City of San Rafael that may have an impact upon the outcome of the contract or the construction project. REGULATORY ACTIONS OR LITIGATION Griffin Structures hereby confirms we have no regulatory actions or legal issues to disclose. SUPPLEMENTARY INFORMATION: PROPOSED COMMENTS We have reviewed the City's Professional Services Agreement and are prepared to sign the agreement as is. However, we have provided the comments below and humbly ask for the City's consideration and welcome the opportunity to review and discuss the comments with the City and its legal counsel. Thank you. • Section 1 Work to Be Performed, 4th line between the words “City” and “at” insert “as expressly set forth in this Agreement”. • Section 4 Reliance on Professional Skill of Contractor, 4th line, strike the word “export” and replace with “professional.” • Section 6 Termination, Paragraph C, 4th line, between the words “case” and “Contractor” insert “Contractor shall be entitled to recover its costs expended up to the termination, subject to offsets as…” • Section 8 Indemnification, Paragraph A, 2nd and 3rd lines, strike “defend with counsel approved by City” and “agents.” Also strike final sentence of paragraph A beginning with “In the even the City Indemnities are made a party to any action….” • Section 9 Prevailing Wage, at the end of section, add the sentence “The obligations set forth in this Section 9 only apply to the extent applicable to Contractor and/or the Services.” • Section 11, Liability of City, 2nd paragraph, first line, between words “shall” and “City” insert the words “either Contractor or..” • Section 11, Liability of City, 4th paragraph, 3rd line, at the end of sentence after the word “law” add “except as expressly stated in this Agreement.” • Exhibit B, Scope of Coverage A, Professional Liability, 3rd line, strike “occurrence” and replace with “claim.” Also, 4th line of same paragraph, add “professional negligence” between the words “any” and “claims.” • General Terms and Conditions, 1. Compliance with Laws, 4th line, after the word “regulations” insert “in accordance with Contractors standard of care.” Also, same paragraph, at the end of the last sentence add “in violation of Contractor’s standard of care.” • General Terms and Conditions, 4. Ownership of documents, add the following “If Contractors Services include preparation of any design documents, then the design professionals will be deemed the authors and owner of their work product, and the city will be granted non-exclusive, fully paid license to use such work product only on this project. Additionally, notwithstanding anything in this section, any intellectual property owned, created, made, conceived, reduced to practice, or developed prior to, or independent of, performance of Services under this contract (“Prior Intellectual Property”) will remain the property of Contractor, and Contractor grants city a non-exclusive, fully-paid license to use such work product only on this project.” [ Please note we have consolidated tabs 8-10 within this page in order to satisfy the page count. Thank you. ] SOUTHERN CA OFFICE 1 TECHNOLOGy dRIVE BUILdING I SUITE 829 IRVINE, CA 92618 949 497 9000 NORTHERN CA OFFICE 1850 WARBURTON AVE SUITE 120 SANTA CLARA, CA 95050 408 955 0431 BURLINGAME COMMUNITY CENTER & WASHINGTON PARK FOSTER CITY COMMUNITY CENTER HALF MOON BAY LIBRARY YORBA LINDA LIBRARY & CULTURAL ARTS CENTER SALINAS EL GABILAN BRANCH LIBRARYCUPERTINO LIBRARY EXPANSION SANTA CLARITA CANYON COUNTRY COMMUNITY CENTER SANTA CRUZ DOWNTOWN LIBRARY, HOUSING & MIXED-USE PROJECT Request for Proposals Albert Park Library & Community Center Capital Project Management Services Issued: Monday, June 2, 2025 Proposals Due: Wednesday, July 9, 2025 Submit proposal electronically via Bid Express: https://www.bidexpress.com/businesses/39341/home Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 2 of 12 1. INTRODUCTION Summary This Request for Proposals (RFP) is intended to solicit proposals for Capital Project Management Services for the pre-construction planning phase, which includes community engagement, design, and permitting, and oversight of the construction phase of the new Albert Park Library & Community Center in the City of San Rafael. The City intends to award this contract to qualified firms based upon expertise, qualifications, and experience with like projects. Background Located in Marin County, the City of San Rafael is the oldest and largest city in Marin County, with a rich cultural heritage and a diverse population of over 60,000 residents. San Rafael serves as the county seat and is a hub for commerce, culture, and community services. The city is characterized by its distinctive neighborhoods, historic downtown, and beautiful natural surroundings. In November 2024, San Rafael voters passed Measure P, an initiative to fund a new main library and community center at Albert Park. Measure P established a non -ad valorem parcel tax for the purpose of building these facilities, representing a significant investment in the city's cultural and civic institutions. This project will be one of the largest capital projects that San Rafael has undertaken in recent years. The existing Downtown Carnegie Library, while a beloved historic building, has significant size and infrastructure limitations that restrict its ability to meet the modern library service needs of San Rafael's growing population. Similarly, the current San Rafael Community Center at Albert Park, built in the 1970s, has substantial deferred maintenance needs and structural deficiencies. The new Library & Community Center (Project) will be located at Albert Park and is intended to serve as a vibrant community resource and hub for civic, cultural, and social enrichment. The new facility aims to address the limitations of the existing buildings while providing expanded services to the community. The Project will include the demolition of the existing community center at Albert Park and the construction of a new integrated library and community center facility. Measure P provides funding through a parcel tax of $0.145 per square foot of improved building area per year and $75 per vacant parcel per year on taxable real property within the City. The tax will commence on July 1, 2025, and will continue for thirty ye ars or as long as bonds for the planning and construction of the facilities remain outstanding, whichever is longer. A highly visible project, the City anticipates an overall project completion date of early 2031. Contact Information John Stefanski, Assistant City Manager 1400 Fifth Avenue, Room 203 San Rafael, CA 94901 Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 3 of 12 Email: John.Stefanski@cityofsanrafael.org Phone: 415-485-3475 Timeline Milestone Date Release of RFP June 2, 2025 Deadline to Submit Written Questions June 18, 2025 by 2:00pm City Deadline to Respond to Questions June 24, 2025 Proposal Submittal Deadline July 9, 2025 by 2:00pm Notification to Interview July 16, 2025 In-person consultant presentation/interview July 22, 2025 Final Round In-person presentation with City Council Subcommittee July 28, 2025 Consultant Selection/Contract Formation August City Council Contract Consideration October 6, 2025 Estimated Project Start Date Week of October 20, 2025 Submission Guidelines The City is accepting electronic bid submissions. Proposals must be received no later than 2:00 PM, local time, on July 9, 2025 Submit proposal electronically via Bid Express: https://www.bidexpress.com/businesses/39341/home It is the Consultant’s responsibility to ensure that the Proposal is received on time. BidExpress prevents proposals from being submitted after the deadline. The City will only respond to questions in writing from Consultants. All questions regarding this RFP must be made in writing by June 24, 2025 at 2:00PM via Bid Express. The City cannot respond to verbal questions submitted by telephone or in person. All addenda will be posted on Bid Express. By submitting a Proposal, the proposer affirms that they are aware of any addenda and have prepared their Proposal accordingly. No a llowances will be made for a proposer’s failure to inform themselves of addenda content. A link to the addenda may be accessed at the following web address: https://www.bidexpress.com/businesses/39341/home 2. DESCRIPTION OF WORK The City of San Rafael is soliciting proposals from various consultants to assist the City with the pre-construction planning phase, which includes community engagement, design, and permitting, and oversight of the construction phase of the new Albert Park Library & Community Center in the City of San Rafael. Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 4 of 12 The City of San Rafael is seeking an experienced firm with unique experience in managing multiple efforts related to a complex city facility project where a new integrated Library and Community Center will be constructed at Albert Park. The Library and Community Center each have specific space and facility needs and the desire of City leadership is to create a modern, integrated facility that serves the community effectively. The anticipated duration of the Project Manager's responsibilities spans approximately five years from design to construction, with specific tasks expected to be completed within defined timelines. This scope of work outlines the key responsibilities and deliverables expected from the Project Manager, focusing on effective project management, stakeholder engagement, and financial oversight. Separate from this Request for Proposals, the City will be releasing a Request for Proposals for Conceptual and Schematic Design services to lead the site planning and design of the new facility. The selected Project Manager will be expected to assist in the drafting of this RFP, and oversee this contract and scope of work. The selected consultant agrees to complete the following tasks: 1. Project Management The successful proposer will be charged with the lead role of "Project Manager", providing overall leadership and coordination of efforts throughout the life of the project. They’ll work closely with the City Manager and Assistant City Manager to coordinate the overall project by providing planning oversight and management of key activities and resources . Reporting to the Assistant City Manager, they’ll provide day-today management of the project, including chairing the internal Technical Advisory Committee for the project, as well as serving as a member of the project’s Steering Committee. The Project Manager will provide advice to the City, will formulate a detailed plan, and will act on behalf of the City to implement that plan and deliver a successful project. The Project Manager will represent and promote the City of San Rafael's interest throughout all phases of the work. The City expects that the Project Manager and their supporting staff will develop and maintain a cooperative team approach with all other parties involved from the design and throughout the construction process. Project management scope of service includes administering the selection process(es) for additional contracted resources needed to deliver the project. 2. Project Planning A. Review existing documents and meet with City staff to understand Project history and intent. B. Develop an overall planning, design, and construction project management plan to include an overall program-level schedule, cash flow projection, contracting strategy, and other program needs. C. Define and maintain a master schedule and report deviations to the City and resolve schedule issues. D. Establish Project controls and procedures for planning and implementation. Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 5 of 12 E. Assist with managing the Project budget that includes all construction and non - construction costs. F. Provide monthly updates to the Project budget and delivery schedule. G. Assist in the preparation of staff reports and presentations for City Council and other relevant City Boards and Commissions. H. Throughout the planning process, consider the constructability of the facility and provide input into the process as the programs and budgets are being assembled for recommendation. 3. Public Information and Communication A. Serve as the primary point of contact for the project B. Assist the City with regular Project updates for public distribution , including website, email, mailers, and signage. 4. Community Engagement, Design, and Planning A. Assist the City with establishing the delivery method, including evaluating the pros and cons of design-build or design-bid-build for the project. B. Assist in the selection of the project design team. C. Manage work of the design team. D. Assist the design team with public outreach and community engagement during the design process. The City expects significant community engagement throughout the Project. E. Coordinate communication with other relevant City departments (emergency response, sustainability, digital, economic development, etc.) and ensure different City priorities are considered in Project design. F. Assist with the selection of consultants to prepare necessary surveys (topographic, boundary, utilities, etc.) and studies (geotechnical, environmental, cultural/historic, etc.). G. Facilitate the City in obtaining any necessary permits for the implementation of the Project, including environmental, cultural resource, planning, and building. H. Assist with developing strategies for continuing to offer recreation services and minimize impact to Albert Park users during construction. I. Provide and coordinate written plan check comments to the design consultant team at set plan check intervals. J. Provide input to ensure a functional and financially viable project. 5. Pre-Construction Services A. Review Project plans, specifications, reports, agreements, and permits and provide recommendations to the City on potential conflicts, constructability issues, value- engineering opportunities and consistency between the plans, specifications and estimates. Consultant must have familiarity with the CSI technical specification format. B. Manage Project schedule which includes all notification timelines noted on all permits, agreements, and contract documents. Upon receipt of contractor's schedule, evaluate and confer with the City regarding workability of the schedule or suggest changes that may improve the schedule. C. Assist in planning for any necessary temporary facilities or service relocations during construction. Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 6 of 12 D. Provide technical and report writing services, including, but not limited to, conducting research, and completing studies in specific areas. 6. Advertise and Award A. Advertise the Project in accordance with all applicable regulations. B. Utilize the bidexpress software to assist the City in advertising the project . C. Respond to questions concerning the plans, specifications, and estimates prior to bid opening. D. Coordinate responses with the City and the City's design consultant. E. Prepare addendum as needed. F. Arrange and attend pre-bid meeting. G. Review and evaluate construction bids received and confer with the City. H. Assist the City in preparing a presentation and recommendation to City Council to award the construction of the project. 7. Construction Management Services A. Administer the construction contracts, quality assurance, and special inspection requirements. Prepare construction procedures, conduct periodic site progress meetings, and coordinate inspecting and testing. Maintain a construction schedule and monitor outcomes. B. Monitor quality control, and costs throughout the construction period; evaluate change orders; review contractor's progress payments, monitor and administer construction contract for compliance. C. Prepare and coordinate preparation of periodic progress and financial information required by the City; periodically brief the City staff on progress. D. Prepare and administer a commissioning plan, as well as an operation and maintenance (O&M) plan for the facility. E. Conduct construction contract close-out activities and advise the City on occupancy. F. Formulate action plans for resolution of construction problems or conflicts. G. Manage all contracts through their respective warranty periods. 8. Post Construction Services (Close Out/Claims) A. Project Management services for Project closeout after issuance of substantial completion for the construction Contractor. B. Assist with preparation of operations and maintenance manuals, training, and warranty documentation. C. Facilitate the transition to City maintenance staff. Additional Scope Considerations Public Engagement The Project Manager will work with the City's internal Communications and Community Engagement team and will provide support to that team as needed related to public communications on the project, including, but not limited to website, email, and other print or digital collateral. In tandem with these efforts, the Project Manager provides indispensable support to the City’s communication and community engagement personnel, ensuring that timely and accurate Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 7 of 12 updates are disseminated to the public through press releases and other social media platforms. By seamlessly integrating these responsibilities, the contractor acts as a conduit of information and collaboration, nurturing a climate of trust and inclusivity throughout the project lifecycle. Additionally, the Project Manager's commitment to transparency is further underscored by their provision of succinct updates during periodic work sessions with the City Council, Measure P Council Subcommittee, Community Advisory Panel, Library Board of Directors, and Park and Recreation Commission, thereby ensuring that elected officials and key stakeholders remain apprised of the project's feasibility and progress. Internal Team Communication A pivotal aspect of the Albert Park Library and Community Center project lies in the seamless collaboration among internal staff, ensuring a smooth transition post -project completion and alignment with sustainability objectives. To ensure strong project governance, the City has drafted a Project Charter which addresses project governance, tentative project phasing and timelines, and project risks. The Project Manager, entrusted with this crucial responsibility, brings to the table a wealth of experience and expertise in fostering synergy within city staff. Moreover, the director provides invaluable guidance and support to the project team, steering them towards the at tainment of sustainability goals and the integration of green building practices where feasible. By cultivating a collaborative work environment that values knowledge sharing and continuous improvement, the director not only enhances project outcomes but also fosters a culture of innovation and excellence within the city's workforce. 3. VENDOR SUBMISSIONS Proposal Forms to Submit with RFP Response These guidelines are provided for standardizing the preparation and submission of Proposals by all Consultants. The intent of these guidelines is to assist Consultants in preparation of their proposals, to simplify the review process, and to help assure co nsistency in format and content. Proposals submitted for review should not exceed twenty (20) pages for all materials excluding introductory letter, resumes and cost proposal. Proposals shall contain the following information in the order listed: 1. Introductory Letter The letter shall be on Consultant letterhead and include the Consultant's contact name, mailing address, telephone number, and email address. The letter will address the Consultant's understanding of the services being requested and any other pertinent information the Consultant believes should be included. A legal representative of the Proposer authorized to bind Proposer in contractual matters must sign the Transmittal Page. The cover letter must state that the sample Professional Services Agreement (PSA) is acceptable as-is. Please do not submit a Proposal and subsequently request changes to the PSA. By Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 8 of 12 submitting a proposal, the Proposer is accepting all the terms and conditions included in the PSA , including stated insurance coverage and limitations. 2. Background on Firm and Statement of Qualifications A brief description of the firm and a summary of the firm’s qualifications for this project. Include the size of the organization, location of offices, years in business, name of owners and principal parties, and position titles of staff. Provide an organizational chart showing staff to be assigned to work on the project and their roles on this project. Provide a resume for each proposed key staff member. Include your firm’s experience providing similar services to municipa l clients. The project requires consultant staffing with skills and experience including but not limited to: • Public outreach and communications • Large scale public facility and civic buildings • Library and community center design and construction • Building systems including HVAC, electrical, plumbing, and fire protection • Sustainable building practices and LEED certification 3. Project Understanding and Approach Provide a thorough description of your firm’s approach to the project and a proposed project timeline, including key milestones and deliverables. Describe how the firm will complete the Scope of Work as detailed in this RFP. Include a statement of the serv ices your firm feels differentiates your firm from others. As a part of the approach, identify the responsibilities of the CITY and the responsibilities of the firm. 4. Scope of Work The Scope of Work will ultimately become part of the contract as Exhibit A to the contract. A template for the Scope of Work is included as Exhibit A to the Professional Services Agreement referenced below. The Scope of Work should describe in a specific and straightforward manner both the consultant's understanding of the project and the proposed approach to achieving the objectives and accomplishing the tasks described in this Request for Proposal. It should be concise yet include sufficient detail to completely describe the planned approach. Description of how the objectives will be achieved shall be presented in a logical, innovative, and rational plan. The plan should include the responsibilities of various team members for the various tasks. The results should be presented in terms of the language and working tools of the practicing engineer or administrator so as to be immediately useful. Any deviations or additions to the proposed scope should be presented here. 5. Project Schedule Provide a project schedule with significant milestone events/deadlines. 6. Firm References The City will only consider submittals from Consultants that demonstrate they have successfully completed comparable projects. These projects must illustrate the quality, type, and past performance of the project team. Include sub-consultants and a description of their proposed Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 9 of 12 services where applicable. Submittals shall include a detailed description of a three (3) projects within the past six (6) years which include the following information: • Contracting agency • Contracting agency Project Manager and contact information • Contract amount • Date of contract and completion • Consultant Project Manager and contact information • Project Description and Outcome Additional points will be given for consultants with experience managing library and community center projects. 7. Rate Schedule Provide your firm’s schedule of hourly rates (and for any proposed subconsultant firms) and an estimate of hours/month which would be allocated to this project. Identify: • Hourly rates, and billing practices for all personnel who may be providing services to the CITY. Identify any reimbursable costs. • Fees, if any, are on a not-to-exceed basis and which fees, if any, that you recommend be charged on a fixed fee basis. • An estimate of hours/month necessary for project. • Strategies used to keep projects within budget, including 1-2 examples of how your firm has implemented this in practice. 8. Conflict of Interest Statement The proposing Consultant shall disclose any financial, business or other relationship with the City of San Rafael that may have an impact upon the outcome of the contract or the construction project. The Consultant shall also list current clients who may h ave a financial interest in the outcome of this contract or the construction project that will follow. The proposing Consultant shall disclose any financial interest or relationship with any construction company that might submit a bid on the construction project. 9. Regulatory Actions or Litigation Describe any regulatory actions or legal issues taken against your firm within the past five years in any State, and the current status or outcome. Please include any contract termination or default whether litigated or not. If a firm has no regulatory act ions or legal issues, a statement to that effect shall be included in the Proposal. 10. Supplementary Information The CITY has outlined the requirements of this project in as much detail as is currently known. Please provide any exceptions, additional information, or suggestions that will aid in the CITY’s selection process. Please keep these as brief as possible. Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 10 of 12 4. EVALUATION CRITERIA The City reserves the sole right to judge the contents of each Consultant's proposal. The selection process will be governed by the following criteria: 1. The proposal must adhere to the instructions and format as specified in this Request for Proposal. 2. The evaluation will include a review of all documents and information relating to the Consultant's services, organizational structure, capabilities, qualifications and past performance. 3. The City may evaluate any information from any source it deems relevant to the evaluation. 4. False, incomplete, or unresponsive statements in a proposal may be sufficient cause for its rejection. The desired result of the selection process will be the selection of a consultant and execution of an agreement. While rates are a consideration, the CITY reserves the right to choose the best proposal, which may not be based on rates. After evaluating the proposals and discussing them further with the finalist(s), the CITY will further negotiate the proposed work and/or method and amount of compensation. The consultant selected for this project must comply with all provisions of the CITY’s professional services contract. The CITY reserves the right to reject any and all proposals at any phase of the proposal or negotiation. Review for General Responsiveness City of San Rafael staff will conduct an initial review of the proposals for general responsiveness and compliance with requirements of this RFP. Responses to this RFP must be complete. Responses that do not include the proposal content requirements identi fied within this RFP and subsequent addenda and do not address each of the items required to be included in the proposal will be considered incomplete and will receive no further consideration. Proposal Evaluation A selection review panel, which will be comprised of staff from City of San Rafael, will evaluate responsive proposals. The selection review panel will rank proposals based on the following Proposal Criteria. No. Evaluation Criteria Scoring Method Weight (Points) 1. Completeness of Proposal: Inclusion of all required items. Points Based 5 (5% of Total) 2. Knowledge and Understanding: Demonstrated understanding of the Project scope of work and requirements, including identification of key issues and quality of proposed work plan. Points Based 30 (30% of Total) 3. Qualifications of the Proposer Firm: Relevant experience and success in similar projects, particularly with library and community center projects, including record of completing work on budget and schedule; strength and stability of the firm; Points Based 30 (30% of Total) Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 11 of 12 and demonstrated success managing projects with diverse stakeholder groups. 4. Management Approach, Staffing Plan, and Rate Structure: Qualifications of project staff (particularly key personnel such as the project manager), key personnel's level of involvement in performing related work, and the team's experience in maintaining schedule and budget. Points Based 20 (20% of Total) 5. References: Three references by former clients on similar projects. Points Based 15 (15% of Total) 5. SPECIAL CONDITIONS • Professional Services Agreement The consultant selected shall use the City of San Rafael’s standard Professional Services Agreement. Submitting a Proposal is acceptance of the Professional Services Agreement as-is. Contractually required insurance coverage and endorsement information is shown in the body of the document. • Reservations The issuance of this RFP constitutes only an invitation to present responses. This RFP does not commit the City to award a contract, to defray any costs incurred in the preparation of a Proposal pursuant to this RFP, or to procure or contract for work. The City reserves the right, at its sole discretion, to determine whether or not any aspect of the response satisfactorily meets the criteria established in the RFP. • RFP as a Public Record All Proposals submitted in response to this RFP become the property of the City and thus become public records and, as such, may be subject to public review. • Right to Cancel The City reserves the right to cancel or change, for any or no reason, in part or in its entirety, this RFP, including but not limited to: selection schedule, submittal date, and submittal requirements. • Business License Prior to the selected consultant engaging in any operation or activity as a result of an award of a purchase contract, it must obtain a business license from the City of San Rafael. The business license must be kept in full force and effect during the term of the contract. • Additional Information The City reserves the right to request additional information and/or clarification from any or all respondents to this RFP, the right to confer with any respondent submitting a response and the right to reject any or all responses with or without cause. Th e City reserves the right, at its sole discretion, to waive any irregularities or informality. The City may conduct interviews with any respondent it deems necessary. Request for Proposals - Capital Project Management Services Albert Park Library and Community Center Page 12 of 12 • Reasonable Inquiry The City may conduct any reasonable inquiry to determine the responsibility of the proposer. The submission of a proposal constitutes permission by the proposer for the City to verify all information contained therein. If the City deems it necessary, additional information may be requested from any proposer. Failure to comply with any such request may disqualify a proposer from consideration. • Public Information Consultants who wish to release information regarding the consultant selection process, contract award, or data provided by the City at any public hearing/meeting, must receive prior written approval from the City before disclosing such information to the public. ATTACHMENTS A. Albert Park Library & Community Center Muni Code Section 3.42 B. City of San Rafael Professional Services Agreement Template A. B. C. D. E. F. Chapter 3.42 - PARCEL TAX FOR PLANNING AND CONSTRUCTION OF A NEW ALBERT PARK MAIN LIBRARY AND COMMUNITY CENTER 3.42.010 - Title. This Chapter shall be known and may be cited as "Parcel Tax for Planning and Construction of a New Albert Park Main Library and Community Center." (Ord. No. 2044, § 3, 12-16-2024) 3.42.020 - Imposition. A special non-ad valorem parcel tax (hereinafter the "Parcel Tax") is hereby established and shall be levied annually on the owner of each parcel of taxable real property located within the City of San Rafael (the "City"), unless the owner is by law exempt from taxation, in which case, the Parcel Tax shall be assessed to the holder of the possessory interest in such parcel, unless such holder is also by law exempt from taxation. The Parcel Tax is an excise tax on the use of property within the City. The Parcel Tax shall hereby be established and levied each year, commencing July 1 after the Effective Date, on each parcel of taxable real property, improved or unimproved, within the boundaries of the City at the rate of fourteen and one-half cents ($0.145) per square foot of improved building area and seventy-five dollars ($75.00) per vacant parcel. The collection of the Parcel Tax shall commence on July 1 after the Effective Date and continue for thirty (30) years thereafter or so long as bonds for the planning and construction of a new library and community center remain outstanding requiring debt service payments, whichever is longer. The Parcel Tax shall be collected by the Marin County Tax Collector (the "Tax Collector") at the same time and in the same manner and shall be subject to the same penalties as ad valorem property taxes collected by the Tax Collector. The collection of the Parcel Tax hereunder shall not decrease the funds available from other sources of the City in any period from the Effective Date hereof. For the purposes of this Chapter, a "parcel of taxable real property" shall be defined as any unit of real property located in the City which receives a separate tax bill for ad valorem property taxes from the Tax Collector. "Building" is defined as any structure having a roof supported by columns or walls and designed for the shelter or housing of any person or property of any kind. The word "building" includes the word "structure" and encompasses, without limitation, all residential, commercial and industrial structures. "Improved parcel" is defined as a parcel on which there exists any building. "Vacant parcel" is defined as a parcel on which no building exists. The City shall be authorized to incur bonded indebtedness for eligible capital costs related to the planning and construction of a new library and community center as well as upgrades to San Rafael's branch libraries, utilizing the proceeds from the Parcel Tax to make principal and interest payments to service such debt. st st G. H. A. B. 1. 2. All property that the Tax Collector has determined to be otherwise exempt from property taxes, or on which no ad valorem property taxes have been levied, in any year shall also be exempt from the Parcel Tax in such year. The Tax Collector's determination of exemption or relief for any reason of any parcel from taxation, other than the Senior Citizen Exemption (defined below), shall be final on the taxpayer for purposes of this Chapter. Taxpayers desiring to challenge the Tax Collector's determination should do so under the procedures established by the Tax Collector's Office, applicable provisions of the California Revenue and Taxation Code or other applicable law. Taxpayers seeking any refund of taxes paid pursuant to this Chapter shall follow the procedures applicable to tax refunds pursuant to the California Revenue and Taxation Code and any other generally applicable law. An optional exemption (heretofore the "Senior Citizen Exemption") from the Parcel Tax will be made available annually to each individual in the City who attains 65 years of age prior to July 1 of the tax year, and who owns a beneficial interest in the parcel, and who uses that parcel as his or her principal place of residence, and who applies for such exemption to the City on or before June 1st of each tax year, or during the first year of the tax at a date to be determined by the Tax Collector. Any application for such exemption must be submitted to the Tax Collector, pursuant to any rules and regulations of the Tax Collector. (Ord. No. 2044, § 3, 12-16-2024) 3.42.030 - Levy, collection, purpose. The proceeds of the Parcel Tax shall be deposited into a special fund, maintained by the City, which proceeds, together with any interest and any penalties thereon, collected each fiscal year shall be used solely for the purposes set forth in this Section. The proceeds from the Parcel Tax shall be expended only for these purposes. The proceeds collected by the levy of the Parcel Tax shall be used as follows: The City shall be authorized to fund the planning, construction, equipping and furnishing of a new main library and community center, with associated parking lots, on City-owned property at Albert Park, located near 1 Street and B Street in Downtown San Rafael (the "Albert Park Main Library and Community Center"), and issue and sell bonds to provide financing for the specific capital projects listed below, subject to all of the accountability safeguards specified herein (hereinafter referred to as "Project" or "Projects"). The Albert Park Main Library and Community Center Project shall be sized to meet total citywide library square footage requirements appropriate for a city the size of San Rafael (~0.70 - 0.75 square feet per capita) not including associated parking, outdoor spaces, and landscaping. The majority of the building square footage needed to achieve the total required citywide square footage of library space shall be provided by the Albert Park Main Library and Community Center Project, but this Initiative shall not preclude adding additional library square footage to the branch libraries as part of the effort to achieve the aforementioned total citywide library square footage requirements of ~0.70 - 0.75 SF per capita. The community center Project component at Albert Park should be sized, at minimum, to meet the current community center uses in that location at the time the Project is planned for construction. st 3. 4. 5. 6. 7. 8. C. All designs and planning for the Albert Park Main Library and Community Center shall include the preservation or relocation of the existing Lonatese Gardens at Albert Park. Provided that sufficient funding is available from the proceeds of the Parcel Tax to fund the planning and construction of a new Albert Park Main Library and Community Center, additional funding from the Parcel Tax may also be used to fund upgrades, renovations, remodeling, technology improvements, and furnishing/equipment improvements at Pickleweed Branch Library and Terra Linda Branch Library. Each Project described herein is assumed to include its share of costs of bond issuance, architectural, engineering, legal and similar planning costs; litigation costs; construction management; Project bond consultants; staff development and training expenses associated with learning construction techniques and approaches and new equipment and systems; the furnishing and equipping of all Projects, including equipment to maintain facilities in a safe and clean condition; and a customary contingency for unforeseen design and construction costs. Payment of the costs of preparation of facilities planning and Project implementation studies, feasibility and assessment reviews, master planning, environmental studies, permit and inspection fees, studies and assessments, including ADA and seismic, and temporary housing and relocation costs for dislocated programs or activities caused or necessitated by Projects are permissible expenditures. The final cost of each Project will be determined as plans are finalized and Projects are completed. Based on the final costs of each Project, certain of the Projects described above may be delayed or may not be completed. Necessary site preparation, grading or restoration may occur in connection with new construction, including ingress and egress, removing, replacing or installing irrigation, utility lines, trees and landscaping, relocating fire access roads and acquiring any necessary easements, leases, licenses or rights of way to the property. Proceeds from the Parcel Tax shall be used only for the planning, construction, equipping and furnishing of the facilities and grounds identified in this section, and not for any other purpose, including administrator salaries and other operating expenses, in accordance with applicable law. Where feasible, Projects may be completed in partnership with other public or private agencies on a joint use basis using Parcel Tax proceeds or related bonded indebtedness, subject to federal tax rules and regulations. The purposes set forth in this Section shall constitute the specific purposes of this Chapter, which are specific and legally binding limitations on how the proceeds of the Parcel Tax may be spent. The proceeds of the Parcel Tax shall be used only for such purposes and shall not fund any purpose other than those set forth herein. (Ord. No. 2044, § 3, 12-16-2024) 3.42.040 - City annual report. The City shall prepare a report on at least an annual basis which shows the amount of funds collected and expended, and the status of any Project required or authorized to be funded, by the Parcel Tax. The City shall file each report with the Mayor, City Council and the oversight committee referenced in this Chapter. A. B. (Ord. No. 2044, § 3, 12-16-2024) 3.42.050 - Parcel tax funds shall not replace existing funding. The People of the City of San Rafael find and declare that, absent the Parcel Tax funds, the City would require more resources than are currently provided to plan, construct, equip and furnish a new library and community center. In adopting this Parcel Tax, the People of the City are providing new, additional City resources to complement, but not to replace or supplant, any or all pre-existing City, State, Federal or other funding for the planning, construction, equipping and furnishing of a new library. Consistent with subsection (A), the People of the City of San Rafael specifically find and declare that their contributions to and disbursements from the special Parcel Tax fund authorized by this Chapter are discretionary expenditures by the City for the direct benefit of the residents of the City. In the event that the State attempts, directly or indirectly, to redistribute these expenditures to other jurisdictions or to offset or reduce State or Federal funding to the City because of the contributions to and disbursements from the special Parcel Tax fund authorized by this Chapter, the City shall transfer said monies that would otherwise be distributed each year from the special Parcel Tax fund to such other fund as the City Council may designate, to be spent for purposes which are substantially equivalent to the purposes set forth in this Chapter. (Ord. No. 2044, § 3, 12-16-2024) 3.42.060 - Increase in appropriations limit. To the extent that the revenue from the Parcel Tax is in excess of the spending limit for the City, as provided for in applicable provisions of the California Constitution and State law, the approval of the Parcel Tax by the voters shall constitute approval to increase the City's spending limit in an amount equal to the revenue derived from the Parcel Tax for the maximum period of time as allowed by law. (Ord. No. 2044, § 3, 12-16-2024) 3.42.070 - Fiscal accountability protections and oversight. Starting with the first operative year of this Chapter, the City shall establish an oversight committee comprised of San Rafael residents to submit a report on at least an annual basis to the Mayor and City Council evaluating whether the proceeds from the Parcel Tax are being properly expended for the purposes set forth in this Chapter. Proceeds from the Parcel Tax shall be subject to the City's generally applicable independent annual audit procedures and requirements. (Ord. No. 2044, § 3, 12-16-2024) 3.42.080 - Preservation of Historic Carnegie Library. The People of the City of San Rafael specifically find and declare that the historic Carnegie Library building constructed in 1909 in Downtown San Rafael is an essential element of the City's history, architecture and character and shall be preserved for future use. Within two (2) years of the Effective Date of this Measure, the San Rafael City Council shall initiate a public planning process related to the preservation of the historic San Rafael Carnegie Library building for ongoing civic, community or community-serving commercial uses. The planning process shall guide the development of a proposal, to be presented to the community, for the preservation and reuse of the historic Carnegie Library in Downtown San Rafael after the library vacates the building. (Ord. No. 2044, § 3, 12-16-2024) v. Feb 2025 Page 1 CITY OF SAN RAFAEL PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Contract”) is entered into by and between the City of San Rafael (“City”) and __________________________________________ (“Contractor”), a __________________________________________________ for __________________________________________________________, and is effective on _____________________ (“Effective Date”). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Contract.” RECITALS A. City desires to secure professional services more fully described in this Contract, at Exhibit A, entitled “SCOPE OF WORK”; and B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, and necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and C. Contractor acknowledges that the execution of this Contract by the City is predicated upon the representations made in Contractor’s proposal dated _________________ submitted to the City; and D. The Parties have specified herein the terms and conditions under which such services will be provided and paid for. NOW, THEREFORE, the parties hereby agree as follows: CONTRACT 1. WORK TO BE PERFORMED. Except as otherwise may be expressly specified in this Contract, Contractor shall furnish all technical and professional services, including labor, material, equipment, transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily complete the work required by City at its sole risk and expense. Services to be provided to City are more fully described in Exhibit A entitled “SCOPE OF WORK.”. v. Feb 2025 Page 2 2. COMPENSATION. In consideration for Contractor’s complete performance of the Scope of Work, City will pay Contractor in accordance with the rates and/or prices set forth in Exhibit A, up to the not-to-exceed amount of $_____________. Contractor shall not increase its rates throughout the Term of this Contract, except that upon 60 day written notice, Contractor may adjust its rates no more than once annually at a maximum amount equal to the percentage change through December in the prior calendar year to the consumer price index (“CPI”) for California, All Urban Consumers, San Francisco-Oakland-San Jose areas, not to exceed five percent (5%). Contractor will bill City on a monthly basis for work performed by Contractor during the preceding month, subject to verification by City. City will pay Contractor within thirty (30) days of City’s receipt of invoice. 3. TERM OF CONTRACT. This Contract becomes effective upon the date listed as "Effective Date" and shall remain in effect until the completion of all obligations of both Parties hereto, or ___________________________ from the Effective Date, whichever comes first, unless terminated or amended as provided herein. 4. RELIANCE ON PROFESSIONAL SKILL OF CONTRACTOR. Contractor represents that it has the necessary professional skills to perform the work required and the City shall rely on such skills of the Contractor to do and perform the work. In performing the work hereunder Contractor shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by Contractor hereunder. Contractor represents that it has reviewed Exhibit A and that in its professional judgment the work to be performed under this Contract can be performed for a fee within the maximum amount set forth herein and within the times specified. Contractor represents that it possesses all necessary training, licenses and permits to perform the Scope of Work and that its performance of the Scope of Work will conform to the standards of practice of a professional having experience and expertise in performing professional services of like nature and complexity of the Scope of Work working on similar, successfully completed projects. The granting of any progress payment by City, or the receipt thereof by Contractor, or any inspection, review, approval or oral statement by any representative of City or any other governmental entity, shall in no way waive or limit the obligations in this Paragraph 4 or lessen the liability of Contractor for unsatisfactory work, including but not limited to cases where the defective or below standard work may not have been v. Feb 2025 Page 3 apparent or detected at the time of such payment, inspection, review or approval. 5. PROJECT COORDINATION. A. City’s Project Manager. ________________________________ is hereby designated the Project Manager for the City and said Project Manager shall supervise all aspects of the progress and execution of this Contract. B. Contractor’s Project Director. Contractor shall assign a single Project Director to have overall responsibility for the progress and execution of this Contract for Contractor. ___________________________________ is hereby designated as the Project Director for Contractor. Should circumstances or conditions subsequent to the execution of this Contract require a substitute Project Director, for any reason, the Contractor shall notify the City within ten (10) business days of the substitution. 6. TERMINATION. A. The term of this Contract shall commence upon the date hereinabove written and shall expire upon completion of performance of work hereunder by Contractor. B. Notwithstanding the provisions of (A) above, City may with or without cause, direct Contractor to suspend, delay or interrupt the work, in whole or in part, for such periods of time as City may determine in its sole discretion. C. City may terminate this Contract in whole, or from time to time in part, for default, should Contractor commit a material breach of this Contract, or part thereof, and not cure such breach within ten (10) calendar days of the date of City’s written notice to Contractor demanding such cure, in which case Contractor shall be liable to City for all loss, cost, expense, damage and liability resulting from such breach and termination. D. City may terminate this Contract in whole, or from time to time in part, for convenience, whenever City determines that such termination is in City’s best interests, in which case Contractor shall be entitled to recover its costs expended up to the termination date plus reasonable profit thereon to the termination date as this Contract would otherwise provide, but may recover no other cost, damage or expense. Contractor shall continue its work throughout the course of any dispute, and Contractor’s failure to continue work during a dispute shall be a material breach of this Contract. E. Lack of Appropriation: If this Contract is a multi-year contract, subject to appropriation each fiscal year, the City may terminate this Contract immediately for lack of appropriation of funds. F. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Contract without the prior written consent of the other. v. Feb 2025 Page 4 G. Return of Documents. Upon termination, any and all City documents or materials provided to Contractor and any and all of Contractor's documents and materials prepared for or relating to the performance of its duties under this Contract, shall be delivered to City as soon as possible, but not later than thirty (30) days after termination. 7. INSURANCE REQUIREMENTS. During the term of this Contract, and for any time period set forth in Exhibit B, Contractor shall procure and maintain in full force and effect, at no cost to City insurance policies with respect to employees and vehicles assigned to the performance of work under this Contract with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in Exhibit B. 8. INDEMNIFICATION. A. Except as otherwise provided in subparagraph B of this section, Contractor shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by City, and hold harmless City, its officers, agents, employees and volunteers (collectively, the “City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively “CLAIMS”), arising out of Contractor’s performance of its obligations or conduct of its operations under this Contract. The Contractor's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the Contractor's indemnification obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the Contractor’s work or work product by the City or any of its directors, officers or employees shall not relieve or reduce the Contractor’s indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Contractor’s performance of or operations under this Contract, Contractor shall provide a defense to the City Indemnitees or at City’s option reimburse the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in defense of such claims. B. Where the work to be performed by Contractor under this Contract are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, Contractor shall indemnify and hold harmless the City and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, v. Feb 2025 Page 5 recklessness, or willful misconduct of Contractor, or any sub Contractors, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract and shall survive the termination or completion of this Contract for the full period of time allowed by law. 9. PREVAILING WAGE. If the work to be performed under this Contract is for services where prevailing wages are required by State law, Contractor shall pay prevailing wages to its employees on any contract in excess of $1,000.00, Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City’s Public Works Department upon request and may be obtained from the California Department of Industrial Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm]. Contractor shall comply with the 8-hours per day/40 hours per week/overtime/working hours restrictions for all employees, pursuant to the California Labor Code. Contractor and all subcontractors shall keep and maintain accurate employee payroll records for Work performed under the Contract. The payroll records shall be certified and submitted as required by law, including Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor Commissioner no less frequently than monthly. Contractor shall comply fully with Labor Code Section 1777.5 in the hiring of apprentices for work relating to the Contract. 10. NOTICES. All notices and other communications required or permitted to be given under this Contract, including any notice of change of address, shall be in writing and given by email, personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of email, personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: To City’s Project Manager: [As identified in item 5.A] ___________________________ San Rafael, CA 94901 Email: ______________________ To Contractor’s Project Director: [As identified in item 5.B] ___________________________ ___________________________ Email: ______________________ v. Feb 2025 Page 6 11. LIABILITY OF CITY. Except as provided in Exhibit A, Scope of Work to be Provided by Contractor and Exhibit B, Insurance, City's obligations under this Contract shall be limited to the payment of the compensation provided for in Paragraphs 1 and 2 of this Contract, Notwithstanding any other provision of this Contract, in no event shall City be liable, regardless of whether any claim is based on contract, tort or otherwise, for any special, consequential, indirect or incidental damages, lost profits or revenue, arising out of or in connection with this Contract, the Scope of Work, or the Project. City shall not be responsible for any damage to persons or property as a result of the use, misuse or failure of any equipment used by Contractor, or by any of its employees, even though such equipment be furnished, rented or loaned to Contractor by City. The acceptance or use of such equipment by Contractor or any of its employees shall be construed to mean that Contractor accepts full responsibility for and shall exonerate, indemnify, defend and save harmless City from and against any and all claims for any damage or injury of any type, including attorneys' fees, arising from the use, misuse or failure of such equipment, whether such damage be to the Contractor, its employees, City employees or third parties, or to property belonging to any of the above. Nothing in this Contract shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which City or Contractor may have under this Contract or any applicable law. All rights and remedies of City or Contractor, whether under this Contract or other applicable law, shall be cumulative. 12. MEDIATION. Unless waived by the City, should any dispute arise out of this Contract, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Unless the City waives this requirement, Contractor shall not be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs. 13. GENERAL TERMS AND CONDITIONS. This Contract includes, and the Contractor agrees to comply with the City’s General Terms and Conditions, which are set forth in Exhibit C, attached hereto and incorporated by reference. [Signatures are on the following page.] v. Feb 2025 Page 7 IN WITNESS WHEREOF, the parties have executed this Contract as of the day, month and year first above written. CITY OF SAN RAFAEL: _________________________________ ________________________________, _________________________________ Executed on:_______________________ APPROVED AS TO FORM: Office of the City Attorney _________________________________ ________________________________, _________________________________ ATTEST: City Clerk _________________________________ ________________________________, _________________________________ CONTRACTOR: __________________________________ By: ____________________________ Name: ____________________________ Title: ____________________________ [If Contractor is a corporation, second corporate officer signature required] __________________________________ By: ____________________________ Name: ____________________________ Title: _____________________________ v. Feb 2025 Exhibit A EXHIBIT A SCOPE OF WORK v. Feb 2025 Exhibit B-1 EXHIBIT B INSURANCE REQUIREMENTS During the term of this Contract, and for any time period set forth below, Contractor shall procure and maintain in full force and effect, at no cost to City insurance policies with respect to employees and vehicles assigned to the performance of work under this Contract with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in this Exhibit B. A. Scope of Coverage. During the term of this Contract, Contractor shall maintain, at no expense to City, the following insurance: 1. Commercial general liability. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. Automobile liability. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence. 3. Professional liability. If any licensed professional performs any of the work required to be performed under this Contract, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the Contractor's performance under this Contract. Where Contractor is a professional not required to have a professional license, City reserves the right to require Contractor to provide professional liability insurance pursuant to this section. 4. Workers’ compensation. If it employs any person, Contractor shall maintain workers’ compensation insurance, as required by the State of California, with statutory limits, and employer’s liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. Contractor’s workers’ compensation insurance shall be specifically endorsed to waive any right of subrogation against City. B. Other Insurance Requirements. The insurance coverage required of the Contractor in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall be specifically endorsed to include the City, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under Contractor’s insurance v. Feb 2025 Exhibit B-2 policies shall be “primary and noncontributory” with respect to any insurance or coverage maintained by City and shall not call upon City's insurance or self-insurance coverage for any contribution. The “primary and noncontributory” coverage in Contractor’s policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Contract, Contractor hereby grants to City a waiver of any right to subrogation which any insurer of Contractor may acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Contract, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the Effective Date of this Contract. 7. The limits of insurance required in this Contract may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract or agreement) before City’s own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Contract that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to City or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements of this Contract are sufficient to cover the obligations of the Contractor under this Contract. 9. Contractor agrees to ensure that subcontractors, and any other party involved with the performance of work under this Contract, who is brought onto or involved in the performance of the work by Contractor under this Contract, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Contract. CONSUTLANT agrees that upon request by City, all v. Feb 2025 Exhibit B-3 agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the work under this Contract will be submitted to City for review. 10. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the Scope of Work reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Contract. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. C. Deductibles and SIR’s. Any deductibles or self-insured retentions in Contractor's insurance policies must be declared to and approved by the City and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City or other additional insured party. At City's option, the deductibles or self- insured retentions with respect to City shall be reduced or eliminated to City's satisfaction, or Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney’s fees and defense expenses. D. Proof of Insurance. Contractor shall provide to the Project Manager all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Contract; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Contract. City reserves the right to obtain a full certified copy of any insurance policy and endorsements from Contractor. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by the City. Failure to comply with these requirements shall be considered a material breach of contract. v. Feb 2025 Exhibit C-1 EXHIBIT C GENERAL TERMS AND CONDITIONS 1. COMPLIANCE WITH ALL LAWS. Contractor shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Contract. Contractor shall perform all work under this Contract in accordance with these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify and hold harmless City, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 2. PROVISIONS DEEMED INSERTED. Every provision of law required to be inserted in the Contract is deemed to be inserted, and the Contract will be construed and enforced as though such provision has been included. If it is discovered that through mistake or otherwise that any required provision was not inserted, or not correctly inserted, the Contract will be deemed amended accordingly. 3. SEVERABILITY. If any provision of the Contract documents, or portion of a provision, is determined to be illegal, invalid, or unenforceable, the remaining provisions of the Contract documents will remain in full force and effect. 4. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the Contractor in connection with the performance of its duties under this Contract, shall be the sole property of City. City may use said property for any purpose, including projects not contemplated by this Contract. 5. INSPECTION AND AUDIT. Upon reasonable notice, Contractor shall make available to City, or its agent, for inspection and audit, all documents and materials maintained by Contractor in connection with its performance of its duties under this Contract. Contractor shall fully cooperate with City or its agent in any such audit or inspection. Contractor shall maintain all Project- related records for a period of three (3) years from completion of the work. 6. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Contract nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Contract or any rights, duties v. Feb 2025 Exhibit C-2 or obligations arising hereunder shall be void and of no effect. 7. WORKERS' COMPENSATION. Contractor certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor certifies that it will comply with such provisions before commencing the performance of the work of this contract. 8. NONDISCRIMINATION. Contractor shall not discriminate, in any way, against any person on the basis of sex, race, color, religion, ancestry, national origin, ethnic group identification, age, mental disability, physical disability, medical condition, genetic information, marital status, or sexual orientation in connection with or related to the performance of its duties and obligations under this Contract. 9. NO THIRD PARTY BENEFICIARIES. City and Contractor do not intend, by any provision of this Contract, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Contract, to the other party. 10. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Contract, Contractor, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the City. Contractor and City expressly intend and agree that the status of Contractor, its officers, agents and employees be that of an Independent Contractor and not that of an employee of City. 11. ENTIRE CONTRACT -- AMENDMENTS. A. The terms and conditions of this Contract, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Contract of the parties with respect to the subject matter of this Contract. B. This written Contract shall supersede any and all prior contracts, oral or written, regarding the subject matter between the Contractor and the City. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Contract, shall be valid or binding, except by way of a written amendment to this Contract. D. The terms and conditions of this Contract shall not be altered or modified v. Feb 2025 Exhibit C-3 except by a written amendment to this Contract signed by the Contractor and the City. E. If any conflicts arise between the terms and conditions of this Contract, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Contract shall control. 12. SET-OFF AGAINST DEBTS. Contractor agrees that City may deduct from any payment due to Contractor under this Contract, any monies which Contractor owes City under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 13. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Contract, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Contract, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Contract or any applicable law, ordinance or regulation. 14. CITY BUSINESS LICENSE / OTHER TAXES. Contractor shall obtain and maintain during the duration of this Contract, a City business license as required by the San Rafael Municipal Code, and Contractor shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required to pay for any work performed under this Contract, until Contractor has provided City with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 15. SURVIVAL OF TERMS. Any terms of this Contract that by their nature extend beyond the term (or termination) of this Contract shall remain in effect until fulfilled and shall apply to both Parties’ respective successors and assigns. 16. GOVERNING LAW. This Contract shall be deemed to have been executed in the County of Marin, California. The formation, interpretation and performance of this Contract shall be governed by the laws of the State of California, excluding its conflict of laws rules. Any suit or action initiated by either party shall be brought in the County of Marin, California unless the parties agree otherwise in a written amendment to this Contract. v. Feb 2025 Exhibit C-4 17. CONFLICT OF INTEREST. Contractor, its employees, subcontractors and agents, may not have, maintain or acquire a conflict of interest in relation to this Contract in violation of any City ordinance or policy or in violation of any California law, including under Government Code section 1090 et seq. and under the Political Reform Act as set forth in Government Code section 81000 et seq. and its accompanying regulations. Any violation of this Section constitutes a material breach of the Contract. 18. AUTHORIZATION. Each individual signing above warrants that they are authorized to do so by the party that they represent, and that this Contract is legally binding on that party. If Contractor is a corporation, signatures from two officers of the corporation are required pursuant to California Corporation Code section 313. 19. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Contract may be executed by electronic signature and in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission.