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Home My WebLink AboutCC Minutes 2025-07-21 MINUTES SAN RAFAEL CITY COUNCIL - MONDAY, JULY 21, 2025 REGULAR MEETING AT 6:00 P.M. San Rafael City Hall, Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch Online: Watch on Webinar: https://tinyurl.com/city-council-2 Watch on YouTube: www.youtube.com/cityofsanrafael Listen by phone: (669) 444-9171 ID: 860-6190-5675# This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael. How to participate in the meeting: • You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to city.clerk@cityofsanrafael.org by 4:00 p.m. the day of the meeting. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. OPEN SESSION – THIRD FLOOR CONFERENCE ROOM – 4:00 PM 1. Mayor Kate announced Closed Session items. CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 4:00 PM 2. Closed Session: a. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION, pursuant to Government Code Section 94956.9(d)(1) Bekey v. City of San Rafael et al. Marin County Superior Court Case No. CV 0001705 b. LIABILITY CLAIMS, pursuant to Government Code Section 54956.95 Claimant: Raul Aguilar Agency claimed against: City of San Rafael c. Personnel Matters – Government Code Section 54957 Public Employee Performance Evaluation - City Manager d. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 350 Merrydale Road / 3833 Redwood Highway, San Rafael APNs 179-041-27 & 179-041-28 Agency negotiator: Cristine Alilovich, City Manager; John Stefanski, Assistant City Manager; Daniel Cooperman, Community Services Division Director Negotiating parties: Ridgewood Properties, a California General Partnership, as to an undivided ½ interest; and Francine M. Clayton, Trustee of The Francine M. Clayton 1996 Trust, as to an undivided ½ interest Under negotiation: Price and Terms of Payment 2 Present: Vice Mayor Bushey Councilmember Hill Councilmember Kertz Mayor Kate Absent: Councilmember Llorens Gulati Also Present: City Manager Cristine Alilovich City Attorney Robert Epstein City Clerk Lindsay Lara Mayor Kate called the meeting to order at 6:04 p.m. and invited City Clerk Lindsay Lara to call the roll. All members of the City Council were present. City Attorney Robert Epstein announced that no reportable action was taken in Closed Session for items 2.a, 2.b, and 2.c, and the City Council would adjourn to Closed Session to complete item 2.d. following the closure of this meeting. Mayor Kate offered gratitude to City staff, announced Employee and Team of the First Quarter James Aretta and Digital Service and Open Government GIS team, and delivered a land acknowledgment. City Clerk Lindsay Lara informed the community that the in-person meeting would also be recorded and streamed live to YouTube and through Zoom. She noted the two-minute timer for public comment and closed captioning on Zoom. CITY MANAGER AND COUNCILMEMBER REPORTS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 3. City Manager and Councilmember Reports: City Manager Cristine Alilovich provided the following announcements and updates: • Applications opened for five public art installations scheduled for spring 2026. Applications are due July 25, 2025, and may be submitted online. • The Downtown Library relocated on August 4, 2025. The library will be closed for the week of relocation. • The Transportation Authority of Marin (TAM) is conducting a transportation survey. Responses are due July 25, 2025. • A rapid response hotline is available for immigration support at 415-991-4545. • Certificate of Excellence in Financial Reporting for Fiscal Year 2023–2024. • San Rafael Police Department secured a grant providing critical funding for the SAFE Team, extending funding for an additional two years. • The San Rafael Festival of the Arts is scheduled for July 26, 2025, from 11:00 a.m. to 6:00 p.m. at Falkirk Cultural Center. • Dancing Under the Lights will take place on Friday, August 1, 2025. • National Night Out on August 5, 2025, from 6:00 p.m. to 8:30 p.m. • City Council summer meeting schedule: o August 5, 2025 – Meeting cancelled o August 18, 2025 – Meeting scheduled • The eBikes ordinance is scheduled for August 18, 2025. City Councilmember Reports: • Vice Mayor Bushey reported on San Rafael Library Foundation, San Rafael Sanitation Board, and Marin Transit 3 • Councilmember Kertz reported on Marin Builders Association Member meeting, and Supervisor Sackett for the fair • Councilmember Hill reported on Marin County Council of Mayors and Councilmembers (MCCMC), and Touch-a-Truck event. • Mayor Kate reported on Sonoma Marin Area Rail Transit, Transportation Authority of Marin, and Artificial Intelligence Conference. Mayor Kate invited public comment Speakers: Al Vetere CONSENT CALENDAR: Mayor Kate invited public comment; however, there was none. Councilmember Kertz moved and Vice Mayor Bushey seconded to approve the Consent Calendar. 4. Consent Calendar Items: a. Approval of Minutes Approve Minutes of the Regular City Council Meeting of June 23, 2025 (CC) Approved minutes as submitted b. Priority Conservation Area Nomination Resolution Authorizing the City Manager to Amend the City of San Rafael’s Priority Conservation Area, Changing the Designation from Natural Lands to Recreation and Climate Adaptation (CM) Adopted Resolution 15439 c. Sea Level Rise Adaptation Planning Services Agreement Amendment Resolution Authorizing the City Manager to Amend the Contract for Sea Level Rise Adaptation Planning Services with Moffatt & Nichol to Revise the Scope of Work, Extend the Term and Increase the Not to Exceed Amount By $26,000 for a Total Amount Not-to- Exceed $546,000 (CM) Adopted Resolution 15440 d. 2025 West End Block Party Temporary Street Closure Resolution Authorizing the Temporary Closure of Fourth Street (Between F and G Streets) in San Rafael for the 2025 West End Block Party on Select Friday Evenings from August 15 Through October 10, 2025 (8/15, 8/22, 9/5, 9/12, 9/19, 9/26, 10/3, 10/10) (CED/PD) Adopted Resolution 15441 e. Three-Year Renewal of Software ONE Agreement for Microsoft Licensing Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Software ONE, Inc., for Microsoft Software Licenses at a Cost Not to Exceed $240,000 Per Fiscal Year Through Fiscal Year 2028-2029 (DS) Adopted Resolution 15442 f. Council Chambers Audio Video Equipment Upgrade Resolution Authorizing the City Manager to Execute a Professional Service Agreement in An Amount Not to Exceed $221,131 with AVI-SPL Inc. for Replacing Audio-Video 4 Equipment in the Council Chambers and Authorizing the Carry-forward of Fiscal Year 2024-25 Budget Appropriations Provided for this Purpose (DS) Adopted Resolution 15443 g. Human Resources Information System Software Services Agreement Resolution Authorizing the City Manager to Enter into a Software Services Agreement with Ultimate Kronos Group (UKG) for a New Human Resources Information System (HRIS) in An Amount Not to Exceed $425,600 for a Five-Year Term Through Fiscal Year 2029-30, Subject to Future Budget Appropriations, and Authorizing the Carry-Forward of $66,500 in Fy2024-25 Budget Appropriations (HR) Adopted Resolution 15444 AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Llorens Gulati PUBLIC HEARINGS 5. Public Hearings a. Major Environmental and Design Review Permit, Variance and Exception to Specified Hillside Development Standards for 38 Miraflores Avenue Resolution to Approve a Major Environmental and Design Review Permit with an Exception to Specified Hillside Development Standards and Variance for a New Attached Elevated Deck and Detached Parking Deck with Associated Paths Located at 38 Miraflores Avenue; APN 015-073-10; CEQA Determination: Exempt Pursuant to CEQA Guideline 15303 (CED) Community & Economic Development Associate Planner Renee Nickenig presented the Staff Report. Mayor Kate invited public comment; however, there was none. City Councilmembers provided comments. Councilmember Hill moved and Vice Mayor Bushey seconded to adopt the Resolution to Approve a Major Environmental and Design Review Permit with an Exception to Specified Hillside Development Standards and Variance for a New Attached Elevated Deck and Detached Parking Deck with Associated Paths Located at 38 Miraflores Avenue; APN 015- 073-10; CEQA Determination: Exempt Pursuant to CEQA Guideline 15303 AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Llorens Gulati Adopted Resolution 15445 b. Council and Mayor Compensation Introduction of An Ordinance Repealing and Replacing Ordinance No. 2038 to Add Language Under Division 2, Paragraph 3, Related to Payment Method for Council Compensation (CM) 5 Human Resources Director Marissa Sanchez presented the Staff Report. Mayor Kate invited public comment; however, there was none. City Councilmembers provided comments. Vice Mayor Bushey moved and Councilmember Kertz seconded to introduce the Ordinance, waive further reading, and refer to it by title only. AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Llorens Gulati The City Clerk read the title of the Ordinance: An Ordinance Repealing and Replacing Ordinance No. 2038 to Add Language Under Division 2, Paragraph 3, Related to Payment Method for Council Compensation. OTHER AGENDA ITEMS 6. Other Agenda Items a. Reemployment of Retiree Within 180 Days of Retirement Resolution Authorizing the Temporary Appointment of Anndora Lee, Former Communications Dispatcher, to Provide Critically Needed Services of a Communications Dispatcher for the San Rafael Police Department, in Accordance with California Government Code Section 7522.56(f)(1) (PD) Chief of Police David Spiller presented the Staff Report. Mayor Kate invited public comment; however, there were none. City Councilmembers provided comments. Councilmember Kertz moved and Vice Mayor Bushey seconded to adopt the Resolution Authorizing the Temporary Appointment of Anndora Lee, Former Communications Dispatcher, to Provide Critically Needed Services of a Communications Dispatcher for the San Rafael Police Department, in Accordance with California Government Code Section 7522.56(f)(1) AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Llorens Gulati Adopted Resolution 15446 OPEN TIME FOR PUBLIC EXPRESSION Mayor Kate and City Attorney Rob Epstein provided comments • The following members of the public addressed the City Council regarding bike safety and the tragic loss of Chris Brignetti: o Joe Mulligan, Charlie, John Cheatum, Alice Strisphsky, William Bacon, Dave Rhoads, Steve Lock, David Selzer, Delores, Sarah, Ken Rice, Sam King, Lincoln Gray, Owen Wenzel, Zackary Rice, Sarah Venarska, Name Withheld, Name withheld, Hugo Massiff, Ana Andrade 6 City Attorney Robert Epstein provided comments related to the Brown Act. ADJOURNMENT: Mayor Kate adjourned the meeting at 7:16 pm. __________________________ LINDSAY LARA, City Clerk APPROVED THIS _____DAY OF____________, 2025 _____________________________________ KATE COLIN, Mayor