HomeMy WebLinkAboutFinance Committee 2025-09-02 Agenda Packet
SAN RAFAEL CITY COUNCIL
FINANCE SUBCOMMITTEE
Tuesday, September 2, 2025 4:00-5:00 PM
Third Floor Conference Room
San Rafael City Hall
1400 Fifth Avenue, San Rafael, CA 94901
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SPECIAL MEETING AGENDA
1. Call to Order
2. Approval of Minutes
a. Approve the minutes of the August 6, 2025 meeting
Recommended Action – Approve minutes as submitted.
3. Open Time for Public Expression
a. The public is welcome to address the Committee at this time on matters not on the
agenda that are within its jurisdiction. Comments may be no longer than two
minutes and should be respectful to the community
4. Reports/Action Items
a. Park Impact Fee Program
i. The Subcommittee will receive a presentation on the study commissioned to
update the City’s Park and Recreation Facilities Fee and Park Dedication and
In-Lieu Fee Programs. The presentation will include a review of the current
fee structure, methodology, and receive feedback from the Subcommittee.
Recommended Action – Receive the report.
5. Future Agenda Items
a. Agenda planning for the upcoming regular meeting of the Finance Subcommittee,
scheduled for November 4, 2025.
6. Adjournment
Any records relating to an agenda item, received by a majority or more of the board or commission less than 72 hours
before the meeting, shall be available for inspection in the City Clerk’s OƯice, room 209, 1400 Fifth Avenue, Sign Language
interpreters and assistive listening devices may be requested by calling (415) 485-3066 (voice), emailing
Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72
hours in advance of the meeting. Copies of documents are available in accessible formats upon request. Public
transportation is available through Golden Gate Transit, Line 22 or 23. Paratransit is available by calling Whistlestop.
Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the
meeting/hearing, individuals are requested to refrain from wearing scented products.
SAN RAFAEL CITY COUNCIL
FINANCE SUBCOMMITTEE MEETING
Wednesday, August 6, 2025 | 1:30 PM – 3:00 PM
THIRD FLOOR CONFERENCE ROOM
SAN RAFAEL CITY HALL
1400 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA
MEETING MINUTES
1. Call to Order
Time called to order: 1:30pm
Present: Mayor Kate Collins, Councilmember Eli Hill
Staff Present: Paul Navazio (staff liaison), CrisƟne Alilovich, Andrea Visveshwara, Micah
Hinkle
2. Open Time for Public Expression
The public is welcome to address the SubcommiƩee at this Ɵme on maƩers not on
the agenda that are within its jurisdicƟon. Comments may be no longer than two
minutes and should be respecƞul to the community.
None.
3. Approval of Minutes
Approval of Minutes of the Regular Finance Subcommiee meeࢼng of May 13, 2025
Acࢼon – Approved 2-0 (Mayor Kate, Councilmember Hill)
4. Park Impact Fee Program Update (Community and Economic Development, Library
& RecreaƟon)
This item was removed from the agenda by City Manager Alilovich and will be placed
on a future Finance Sub-CommiƩee meeƟng agenda.
5. Preliminary FY2024/25 Unaudited Financial Results (Finance)
The SubcommiƩee received a preview of unaudited budget-to-actual revenue and
expenditure results for the fiscal year ended June 30, 2025. Update focused on
General Fund revenue and expenditure results relaƟve to projecƟons used in
development of the FY2025/26 budget, as well as selected year-end budget
adjustments requiring City Council approval. Staff provided a summary of
preliminary recommendaƟons for carry-over of unencumbered FY2024/25 budget
appropriaƟons to FY2025/26. This item is scheduled for the City Council meeƟng of
September 2, 2025.
General Fund Year-end Results –
o Highlights:
Preliminary General Fund operaƟng results combined to yield a
modest increase in General Fund fund balances as of June 30,
2025, with revenues generally on target with budget
projecƟons and expenditures slightly under budget.
Fourth Quarter Sales Tax receipts are sƟll outstanding;
however, projecƟons have been downgraded as a results
through the third quarter
Personnel expenditures ended the year consistent with budget
projecƟons; however, this result is in contrast to recent
historical results wherein personnel expenditures have ended
the year significantly under budget.
These results reflect an overall Ɵghtening of budget vs actual
results, and suggest that the General Fund will have limited
ability to support one-Ɵme supplemental funding needs on a
going forward basis.
o CommiƩee members commented on the General Fund operaƟng
results reflecƟng more accurate budget projecƟons.
o Mayor Kate noted that this result is consistent with the personnel cost
esƟmates developed in the context of the labor negoƟaƟons as well as
incorporaƟng a “salary savings” esƟmate in the FY2024/25 approved
budget.
Preliminary FY2024-25 unencumbered carry-over appropriaƟons
o Staff presented preliminary recommendaƟons for FY2024-25
unencumbered carry-over appropriaƟons, represenƟng one-Ɵme
funding provided in the FY2024-25 budget that were not encumbered
(through Purchase Orders or Contracts) prior to year-end, and for
which funding is required to support specific projects and iniƟaƟves.
General Fund FY2024-25 carry-over esƟmates = $1.4 million
Capital Improvement Budget FY2024-25 carry-over esƟmates in
the range of $10-12 million
o CommiƩee members discussed the criteria being used to idenƟfy
carry-over recommendaƟons; Councilmember Hill inquired as to the
disƟncƟon between encumbered and unencumbered appropriaƟons.
o The CommiƩee discussed how the preliminary Capital Budget carry-
over appropriaƟons are largely consistent with discussions held with
the City Council at Ɵme of adopƟon of the FY2025-26 budget, in that
the FY2025-26 capital Budget of $15 million was significantly lower
than the $33 million included in the FY2024-25 capital budget; staff
noted that a significant component of the CIP workplan for the current
fiscal year will entail work on capital projects funded in FY2024-25.
o Mayor Kate asked that staff highlight the ongoing vulnerability of
Federal Grant funding; noƟng the recent defunding of a US Dept. of
TransportaƟon grant ($1.9 million) related to South Merrydale Road-
Civic Center Pathway Connector project.
6. Financial Enterprise Resource Planning (ERP) Conversion Project Update (Finance)
Staff provided the SubcommiƩee with an update on the project that migrated the
City’s enterprise-wide financial system to the new Tyler/ERP plaƞorm, concurrent
with the start of the new fiscal year on July 1, 2025
Councilmember Hill inquired as to the extent to which staff is now
needing to work in both the old and new financial systems, of if the City
has fully migrated. (FY2024-25 year-end processing is sƟll occurring in
the EDEN system, but all FY2025-26 acƟvity (other than payroll) is being
processed in the new ERP.
Mayor Kate suggested that, at the appropriate Ɵme, staff provide the full
City Council with a presentaƟon on the new Financial System.
7. Future Agenda Planning
The next regular meeƟng of the Finance Sub-CommiƩee is scheduled for
September 2nd.
o Staff intends to agendize discussion of the Park Impact Fee Program.
o The Sub-commiƩee idenƟfied the need to agendize a discussion of
revenue enhancement strategies to guide decisions related to future
ballot measures, noƟng the scheduled expiraƟon of the Library Parcel
Tax in June of 2026.
8. Adjournment
• The meeting was adjourned at 2:33pm