HomeMy WebLinkAboutCC Resolution 15452 (Pickleweed Library Renovation Project)RESOLUTION NO. 15452
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING THE PLANS AND
SPECIFICATIONS FOR THE PICKLEWEED LIBRARY RENOVATION PROJECT, CITY PROJECT
NO. 11428 (“PROJECT”), AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONSTRUCTION AGREEMENT WITH ARNTZ BUILDERS, INC. FOR THE PROJECT IN THE
AMOUNT OF $1,984,974, AND AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT
AMOUNT USING CONTINGENCY FUNDS OF $295,026, FOR A TOTAL NOT TO EXCEED AMOUNT
OF $2,280,000; AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH UNICO ENGINEERING FOR CONSTRUCTION MANAGEMENT IN
THE AMOUNT NOT TO EXCEED $211,500; APPROPRIATING $48,070 FROM THE LIBRARY
MEMORIAL FUND (213); CEQA DETERMINATION EXEMPT PURSUANT TO CEQA GUIDELINE
15301
WHEREAS, on the 7th day of July 2025, pursuant to due and legal notice published in the manner
provided by law, inviting sealed bids or proposals for the work hereinafter mentioned, as more fully
appears from the Affidavit of Publication thereof on file in the office of the City Clerk of the City of San
Rafael, California, the City Clerk of said City did publicly open, examine, and declare all sealed bids or
proposals for doing the following work in said City, to wit:
“Pickleweed Library Renovation Project”
City Project No. 11428
(hereinafter referred to as the “Project”) in accordance with the plans and specifications, therefore, on file
in the office of the Department of Public Works; and
WHEREAS, the bid of $1,984,974 from Arntz Builders, Inc., at the unit prices stated in its bid, was
and is the lowest bid for said work and said bidder is the lowest responsible bidder; and
WHEREAS, staff has recommended an additional 15% of the bid price for a contingency in the
amount of $295,026, resulting in a total not-to-exceed contract amount of $2,280,000; and
WHEREAS, funding in the amount of $1,848,790 has previously been approved for this Project
through the fiscal year (FY) 2024-25 and FY 2025-26 budget; and
WHEREAS, staff has determined that construction management services from qualified
consultants will be required for the Project; and
WHEREAS, staff has found the proposal from UNICO Engineering to be complete and within
industry standards; and
WHEREAS, an additional $51,930 shall be reallocated to City Project No. 11428 from the
Downtown Library Modernization project (Project No. 11439), which was previously appropriated from
the Library Special Assessment Fund (formerly Measure C - Fund 215) and is no longer needed to
complete that Downtown Library project; and
WHEREAS, an additional $48,070 in Library Memorial Funds (Fund 712), which were donated to
the City for the purpose of improved library facilities and services that are accessible to all , are available
to support City Project No. 11428; and
WHEREAS, an additional $542,740 shall be reallocated to City Project No. 11428 from
appropriated Measure P funds for the purposes of this Project, given that such expenditure will not impact
the funding needed for the Albert Park Library and Community Center Project , and in accordance with
San Rafael Municipal Code Section 3.42.030.B.4;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as
follows:
1.The foregoing recitals are true and correct.
2.The City Council finds that the Project is exempt from review under the California
Environmental Quality Act (CEQA), pursuant to CEQA Guideline 15301 for existing facilities;
and
3.The plans and specifications for the Project, which are on file in the Department of Public
Works, are hereby approved.
4.The bid of Arntz Builders, Inc. is hereby accepted at the unit prices stated in its bid.
5.The City Manager is authorized and directed to execute the contract for the Project, in a form
approved by the City Attorney, with Arntz Builders, Inc., for the bid amount stated in its bid,
and is authorized to execute any amendment(s) up to the construction contingency amount
of $295,026 (approximately 15% of the contract value, for a total not to exceed contract
amount of $2,280,000.
6.The proposal of UNICO Engineering is hereby accepted at the unit prices stated in its
proposal.
7.The City Manager is authorized and directed to execute a Professional Services Agreement
for the Project, in a form approved by the City Attorney, with UNICO Engineering, Inc., for
construction management and inspection services, for a total not to exceed contract amount
of $211,500.
8.To supplement funding previously authorized for this Project, the City Council further
authorizes the allocation of $542,710 in Measure P funds appropriated within the FY 2025-
26 capital budget and further authorizes the appropriations of $48,070 from available Library
Memorial Funds (Fund 213) to support the project.
9.The Director of Public Works is hereby authorized to take any and all such actions and make
changes as may be necessary to accomplish the purpose of this resolution.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly
and regularly introduced and adopted at a regular meeting of the City Council of said City on Tuesday,
the 2nd day of September 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
Councilmembers: None
Councilmembers: None
_____________________
Lindsay Lara, City Clerk
File No.: 06.01.257