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HomeMy WebLinkAboutCED Planning Staff Support Services1 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH WAGNER ENTERPRISES LLC FOR PLANNING STAFF SUPPORT SERVICES THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter “CITY”), and WAGNER ENTERPRISES LLC (hereinafter “CONSULTANT”), is made and entered into as of ______________________. RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated June 26, 2023 to perform professional services in connection with CITY’S Planning Staff Support Services, for an amount not to exceed $74,000 (the “Agreement”); and WHEREAS, under the terms of the Agreement, the Term of the Agreement was to expire on December 31, 2024; however CITY and CONSULTANT, agreed informally that the Term of the Agreement would be extended, and now wish to ratify and memorialize that extension; and WHEREAS, CITY requires additional professional services from the CONSULTANT, and the CONSULTANT is willing to provide such services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article I of the Agreement, entitled “SERVICES TO BE PROVIDED” is hereby amended to include the additional services set forth in CONSULTANT’s proposal dated May 28, 2025, attached to this First Amendment as Exhibit A and incorporated herein by reference. 2. Article II of the Agreement, entitled “COMPENSATION” is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit A to this First Amendment, on a Time and Material basis in accordance with the Exhibit A, in a not-to-exceed amount of $21,000, and to change the total not-to-exceed amount under the Agreement to $95,000. Docusign Envelope ID: 5F5862A7-C096-424A-A9CC-07F7C432754E September 13, 2025 2 3. Article III of the Agreement, entitled “TERM OF AGREEMENT” is hereby amended, effective as of December 31, 2024, to extend the Agreement term through June 30, 2027. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL CONSULTANT ______________________________ By:______________________________ CRISTINE ALILOVICH, City Manager Name:____________________________ Title:_____________________________ APPROVED AS TO FORM: ______________________________ ANDREA VISVESHWARA, Chief Assistant City Attorney ATTEST: ______________________________ LINDSAY LARA, City Clerk Charity Wagner President Docusign Envelope ID: 5F5862A7-C096-424A-A9CC-07F7C432754E Wagner Enterprises, LLC 148 Madison Avenue San Rafael, CA 94903 415.730.6718 May 28, 2025 Micah Hinkle Community Development Director City of San Rafael 1400 Fifth Avenue San Rafael, CA 94901Aven Via email: micah.hinkle@cityofsanrafael.org RE: Planning Staff Support Dear Micah, Thank you for contacting me regarding support for the pending BioMarin applications for campus improvements and their annual DA update. As requested, I have prepared an updated scope of services to replace the existing scope in the City contract (which expired last December). In addition to the updated scope, I’d also propose an increase in the budget not-to-exceed $95,000 (from 74,000) and to extend the term to December 2027 (from December 2024). I look forward to supporting San Rafael on Bio Marin development review. Sincerely, Charity Wagner President Exhibit A Docusign Envelope ID: 5F5862A7-C096-424A-A9CC-07F7C432754E City of San Rafael, Planning Staff Support The City of San Rafael Planning Division is consistently managing a high level of policy and development projects. Management of projects is met by City staff; however, from time-to-time, the need for additional planning consultant support is warranted to keep up with the demand of development applications. The following series of tasks are proposed by Wagner Enterprises LLC (WE) to provide on- call planning support. Scope of Services Following is a menu of tasks offered by WE to support the planning division. All work will be directed by Micah Hinkle, Community Development Director, or his designee. All services are rendered on a time- and-material basis, billed at a rate of $200/hour. Prior to commencing work on any specific task, WE will provide an anticipated budget and schedule for each task to the City for review and approval. • Bio Marin Project Reviews. Bio Marin currently has two items filed with the City for processing: 1) a set of plans for campus beautification efforts; and 2) their annual Development Agreement update. WE will review the campus improvements for conformance with existing approvals to ensure plans are consistent with the prior approvals, thereby allowing for approval by the Director. WE will also work with the Planning Manager, Margaret Kavanaugh-Lynch, to process the Development Agreement annual update for City Council. In addition to these two items, it is anticipated that additional requests and plan reviews may be submitted by BioMarin in the next two years, and WE is available to provide support for upcoming submittals as well. • On-call project support. WE can also provide as-needed support to staff including development application review, CEQA strategy, meeting attendance, collaborating with City officials and other departments, and other items as determined by the Director. Budget Total contract budget shall not exceed $95,000 Term The term of this on-call contract shall expire December 2027. Docusign Envelope ID: 5F5862A7-C096-424A-A9CC-07F7C432754E Certificate Of Completion Envelope Id: 5F5862A7-C096-424A-A9CC-07F7C432754E Status: Completed Subject: DocuSign: 1st Amendment - Wagner Enterprises PSA - Planning Staff Support Services Source Envelope: Document Pages: 4 Signatures: 3 Envelope Originator: Certificate Pages: 4 Initials: 0 Nataly Torres AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 111 Morphew St San Rafael, CA 94901 Nataly.Torres@cityofsanrafael.org IP Address: 199.88.113.8 Record Tracking Status: Original 9/11/2025 9:23:03 AM Holder: Nataly Torres Nataly.Torres@cityofsanrafael.org Location: DocuSign Signer Events Signature Timestamp Andrea Visveshwara Andrea.Visveshwara@cityofsanrafael.org Chief Assistant City Attorney City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 9/11/2025 9:29:29 AM Viewed: 9/11/2025 9:54:18 AM Signed: 9/11/2025 9:54:45 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Cristine Alilovich cristine.alilovich@cityofsanrafael.org City Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:645:e82:6d80:403d:cdea:1f3e:781e Sent: 9/11/2025 9:54:46 AM Viewed: 9/13/2025 10:18:28 AM Signed: 9/13/2025 10:18:36 AM Electronic Record and Signature Disclosure: Accepted: 8/8/2025 5:50:59 PM ID: 92734b64-c5dc-4308-af7f-b0f4b9ffd306 Lindsay Lara Lindsay.Lara@cityofsanrafael.org City Clerk City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 9/13/2025 10:18:37 AM Viewed: 9/15/2025 1:40:07 PM Signed: 9/15/2025 1:40:33 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Ariel Gutierrez Ariel.Gutierrez@cityofsanrafael.org City of San Rafael Security Level: Email, Account Authentication (None) Sent: 9/15/2025 1:40:34 PM Viewed: 9/15/2025 1:42:29 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/11/2025 9:29:29 AM Certified Delivered Security Checked 9/15/2025 1:40:07 PM Signing Complete Security Checked 9/15/2025 1:40:33 PM Completed Security Checked 9/15/2025 1:40:34 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of San Rafael (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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