HomeMy WebLinkAboutPW Embarcadero Way One-Way Conversion Pilot Project
v. Feb 2025 Page 1
City of San Rafael
SERVICE LEVEL AGREEMENT
DATED _______________________
WITH ______________________________________
TASK ORDER NO. ____
Subject title: __________________________________________________
Task Order Amount: $_____________
THIS TASK ORDER is entered into by and between the City of San Rafael, a
municipal corporation ("City"), and ______________________________ ("Contractor"),
and is effective on ____________________.
RECITALS
A. The City and Contractor have entered into a Service Level Agreement
("Contract") under which Contractor has agreed to perform certain contract services for
the City; and
B. Pursuant to the terms of the Contract, the City wishes Contractor to
perform certain tasks as set forth in this Task Order, which constitute the Work;
NOW, THEREFORE, City and Contractor agree as follows:
CONTRACT
1. Scope of Work. Contractor shall provide any and all of the work set forth in
Exhibit A of this Task Order, as directed by the City.
_______________________ shall be the Project Manager for Contractor for this Task
Order. Additional contract services may be performed by other Contractor staff with
prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of work, as set forth in Exhibit A.
(2) Make available work plans and specifications and other City data related
to the Work, including full information as to the City's requirements.
(3) Designate _____________________________ as the person at the City
responsible for monitoring performance under this Task Order.
Parametrix, Inc.
94,215
Kelly Abey
PARAMETRIX, INC.
NOVEMBER 3, 2023
152
Embarcadero Way One-Way Conversion Pilot Project
Jimmy Jessup
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
August 31, 2025
L8.0041.T152
City of San Rafael Service Level Agreement
Task Order
v. Feb 2025 Page 2
b. Contractor duties. The Contractor will:
(1) Provide and perform tasks identified in Exhibit A, Scope of Work.
(2) Provide miscellaneous services related to the Work and not stipulated
elsewhere in this Task Order, when requested by the City in writing. A
Task Order Amendment is required if these additional services cannot be
performed within the Task Order budget.
2. Date of completion; Work hours estimate; Cost estimate and budget; Fee
schedule:
Costs are not-to-exceed $_________ for this Task Order. See Exhibit A, Scope of Work.
3. Authorization to proceed.
The City will give Contractor authorization to proceed with the Work specified in this Task
Order only after Contractor submits updated insurance certificates and endorsements, in
accordance with the Contract.
4. Service Level Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Contract shall apply to
Contractor in the performance of work pursuant to this Task Order. If there is a conflict
between this Task Order and the Contract, this Task Order shall control.
4. Amendment of Task Order; Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified
except by an Amended Task Order executed and approved in the same manner as the
Task Order.
5. Signatures.
The parties have executed this Task Order, as of the date first written above.
94,215
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City of San Rafael Service Level Agreement
Task Order
v. Feb 2025 Page 3
CITY OF SAN RAFAEL:
_________________________________
________________________________,
_________________________________
Executed on:_______________________
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
________________________________,
_________________________________
ATTEST:
City Clerk
_________________________________
________________________________,
_________________________________
CONTRACTOR:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If Contractor is a corporation, second
corporate officer signature required]
__________________________________
By: ____________________________
Name: ____________________________
Title: _____________________________
Exhibits:
A Scope of work, time of completion, work hours estimate, cost estimate and
budget, and fee schedule (Contractor's current hourly rate) as approved in
Service Level Agreement and subsequent yearly updates.
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David Parisi
Principal Consultant
Parametrix, Inc.
Nathan Johnson
Parametrix, Inc.
Senior Vice PresidentChief Assistant City Attorney
Andrea Visveshwara
August 31, 2025
City Manager
Cristine Alilovich
City Clerk
Lindsay Lara
EXHIBIT A
SCOPE OF WORK
This is an Exhibit attached to, and made a part of the Contract by and between
Contractor and the City providing for the referenced services. The Scope of Work
includes:
1. Description of the Work:
1.1 Description: Embarcadero Way is a narrow street in San Rafael with a
steep drop-off on one side. The City seeks to improve roadway user conditions on
Embarcadero Way and minimize conflicts due to insufficient space for two -way
traffic along the street. Parametrix offers this scope of work to provide support for
planning and evaluating a pilot one-way conversion. The City will implement the
pilot; the target timing for the pilot implementation is the fall 2025 school semester,
and the pilot will have a duration of 3 weeks or more dependent on City
preferences.
2. Specific Tasks:
As part of the Scope of Work, the Contractor shall perform the following tasks:
2.1 Task 1 – Project Management: The objective of this task is to provide
overall project management of the consultant contract with the City of San Rafael.
This task includes general management functions that include the following:
Project Planning – Document and communicate the scope of work, budget, and
schedule as a road map for the project team. Coordinate project team and issues
throughout the project.
Budget and Schedule Tracking – Track the project budget using Parametrix in-
house tools to verify that progress is keeping pace with spending and with
schedule bar chart.
Up to 10 bi-weekly design team meetings with an issues list to document project
design decisions.
Up to four coordination meetings with the City and County before and after the
pilot.
Monthly Progress Reports – Prepare a monthly invoice for services performed by
Parametrix.
Correspondence – Prepare written correspondence as needed to document
project management issues and/or concerns.
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2.2 Task 2 – Define pilot project direction and goals: Parametrix will
conduct a crash analysis for the years between 2016-2024 of crashes on
Embarcadero Way between 3rd Street and Mission Avenue/Marina Court Drive
(north). Crash trends related to primary collision factors, types of collision, weather,
and lighting conditions will be investigated. The California Crash Reporting System
(CCRS), which has replaced SWITRS as of January 2025, will be utilized for raw
crash data.
Parametrix will evaluate roadway, land use, resident input gathered in 2021, and
collected traffic data to identify pros and cons of converting Embarcadero Way to
one-way vehicle traffic in both eastbound and westbound directions. Parametrix will
coordinate with the City to gather input from the San Rafael Police and Fire
Departments, and will recommend the preferred direction of the oneway pilot
based on all gathered input.
Parametrix will conduct a desk review of similar projects in the Bay Area and will
hold one meeting with the City and County to align on develop draft pilot project
goals. These will be finalized following one round of comments from the City.
2.3 Task 3 – Provide pilot engineering support and implementation
support Parametrix will develop conceptual plans (not to scale) including
temporary features including, but not limited to, traffic control signs, barriers, edge
line striping, and signage to temporarily convert Embarcadero Way to one-way in
the eastbound or westbound direction. The concepts will be designed in
accordance with the California Manual on Uniform Traffic Control Devices (CA
MUTCD) standards and guidance. Some features, such as edge line striping and
signage, may be retained after the pilot.
Parametrix will support the City through responses to City questions and site visits
to adjust traffic control as needed.
2.4 Task 4 – Provide outreach support Parametrix will develop a mailer to
be sent to residents in advance of the pilot to explain the project’s background,
goals, schedule, and how residents can provide feedback. The mailer will present
information in both English and Spanish. The City will provide one round of
comments on the draft mailer before it is finalized. Parametrix will also develop an
online survey to gauge residents’ responses to the pilot. The survey will be
available in both English and Spanish. The City will provide one round of
comments on the draft survey before it is finalized. Following the survey closure,
Parametrix will analyze and summarize results.
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2.5 Task 5 – Collect pilot project data, observe and analyze pilot project:
As an optional task, Parametrix can arrange for collection of data once before and
twice during the pilot. See Figure 1 for a map of approximate data collection
locations. Data collection will include the following:
1. Tube counts (volume plus speed) on eight road segments during one weekday
and one weekend day at the locations indicated on Figure 1.
2. Intersection turning counts during one weekday AM and PM peak period to
evaluate vehicle movements at three intersections: Embarcadero Way/Third Street,
Embarcadero Way/Marina Court Drive (west), and Embarcadero Way/Marina Court
Drive (east)/East Mission Avenue/Sea View Avenue/Mission Avenue.
3. Intersection turning counts on one weekend day midday peak period to evaluate
vehicle movements at the same three intersections: Embarcadero Way/Third
Street, Embarcadero Way/Marina Court Drive (west), and Embarcadero
Way/Marina Court Drive (east)/East Mission Avenue/Sea View Avenue/Mission
Avenue.
4. Video monitoring at the two intersections of Embarcadero Way/Marina Court
Drive (west) and Embarcadero Way/Marina Court Drive (east) during one weekday
and one weekend day to evaluate driver behavior.
Task 5B: Parametrix will conduct observations at the three intersections in Figure 1
during weekday AM and PM peak period to assess driver behaviors and verify tube
measured speeds with several spot radar gun speed measurements, if needed.
(Presented as Task 5B in the estimate table)
Task 5C: Parametrix will verify appropriateness of the provided data and will
summarize the data from before and after the pilot to evaluate the project’s
effectiveness against the determined pilot project goals.
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2.6 Task 6 – Communicate pilot results: Parametrix will summarize findings
from tasks 2-5 into a PowerPoint presentation and memorandum. Parametrix will
also draw conclusion based on gathered data on if full roadway closure may be
feasible farther in the future and if this treatment should be recommended for
evaluation as part of a subsequent project. The City will provide one round of
comments on the draft presentation and memo before they are finalized.
Parametrix will present at City meetings such as the Traffic Committee Meeting
and City Council to present the pilot project presentation and/or provide support for
City staff presenters. Parametrix will assist the City by preparing a draft staff report
for the City Council meeting, and will review suggested edits to the staff report for
accuracy.
DELIVERABLES
Contractor’s deliverables under the Contract are enunciated throughout the Contract and
include but are not limited to the following:
1. Project Deliverables:
1. Miscellaneous correspondence to document project management issues.
2. Monthly reports enclosed with progress updates, latest bar chart
schedule, and invoice.
3. Draft and final memorandum addressing pilot project eastbound or
westbound direction recommendation and project goals.
4. Draft and final conceptual signage and striping plan.
5. Email responses to City questions and site visits to adjust traffic control
as needed.
6. Draft and final Informational mailer informing residents of pilot
implementation.
7. Draft and final online survey.
8. Charts and table summarizing survey results.
9. Tables, charts, and written summary of data collection findings, as
appropriate.
10. Draft and final one-way pilot presentation.
11. Draft and final one-way pilot results memorandum.
METHOD OF PAYMENT
Subject to the terms and conditions of this Contract, Contractor shall be paid on a basis
set forth herein by the checked boxes below:
☐ A fixed fee for the work performed
☒ An hourly rate for the work performed based on the following hourly rate s:
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SCHEDULE
Pre-pilot data collection will be performed at the beginning of the 2025-
2026 school year, and the pilot would commence during mid -November
2025, with both pilot data collection times to take place during
November and December 2025.
– END OF EXHIBIT A –
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown
below.
All following documents are attached as reference material.
RESPONSIBLE PARTY DESCRIPTION COMPLETED
Project Manager Email PINS insurance request to Contractor ☐
City Attorney’s Office Review, revise as needed, and approve agreement as to
form
Department Director Review and approve agreement
Risk Management Confirm insurance documentation is complete
Finance Review and sign off on funding availability
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department:
Project Manager:
Contractor Name:
Contractor’s Contact: Contact’s Email:
City Council Date: ☐ ___________________ or ☐ Not applicable
☐ FPPC: Check if Contractor must file Form 700
Jimmy Jessup
Parametrix, Inc.
Public Works
X
X
Shannon Mackle (for Kelly Abey)
JJessup@parametrix.com
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City of San Rafael Master Consultant Services Agreement
Rev. Jan. 2023 Page 1 of 8
MASTER CONSULTANT SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF SAN RAFAEL
AND
PARAMETRIX, INC.
For Professional Services
THIS AGREEMENT is entered into as of ______________ (“Effective Date”) between the City
of San Rafael, a California municipal corporation (“City”), and Parametrix, Inc. (“Consultant”). The City
and Consultant may be referred to individually as a “party” or collectively as the “parties”.
RECITALS
A. The City wishes to contract for the provision of professional services, as described in
individual “Task Orders” to be issued by the City during the Term of this Agreement.
B. Consultant represents that it, and its subcontractors, if any, have the professional
qualifications, expertise, and necessary licenses and desire to provide professional services of the quality
and type which meet objectives and requirements of the City and that are within the scope of services to
be performed under this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions contained in this Agreement,
the City and Consultant agree as follows:
AGREEMENT
1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall
provide the professional services, to include transportation design engineering, plan and permit review,
land development permit review, and electrical design services, as requested and described in a Task
Order issued for such services by the City, and shall coordinate activities so the project that is the subject
of each Task Order is completed according to the City’s requirements.
a. Task Orders. It is understood and agreed that each Task Order shall list the scope
of services to be performed, the schedule for performance, any special conditions, and the form,
amount, and conditions of compensation for services. A Task Order is effective only when
signed by authorized representatives of Consultant and the City. The City shall designate a
Project Manager who shall be fully acquainted with the project and have authority within the
limits of City policy to render decisions promptly. Each Task Order, when issued, shall become a
part of and incorporated into this Agreement.
The City will cooperate with Consultant and provide reasonable access to the site. Upon
written request, the City shall provide all reasonably available information including reports,
preliminary plans, maps, surveys, and other related information regarding its requirements for a
project that is the subject of a Task Order. Consultant may reasonably rely on the accuracy and
completeness of the information provided.
Nov 3, 2023
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b. Performance. Consultant shall perform the services described in the Task Order.
The time of performance of the services under this Agreement is important to the City, and all
time deadlines identified in the Task Order shall be strictly construed.
2. Compensation and Payment.
a. Compensation. As consideration for services, City agrees to pay Consultant, and
Consultant agrees to accept from City as full compensation for the services, a fee that does not
exceed the total budgeted amount detailed in each Task Order. Each Task Order may reflect
either a fixed fee amount or an hourly rate. The rates shall include all direct and indirect charges
to each Task Order, except as noted in the Task Order. Consultant may not adjust their hourly rate
schedule more than once annually, such adjustment to be approved by the City in Task Order(s).
b. Payment. Consultant shall bill City monthly, and City agrees to pay the invoice
within 30 days of receipt. Each payment shall be for the invoiced amount, with no retention.
3. Term; Termination.
a. Term. The term of this Agreement shall be three (3) years beginning on the
Effective Date of this Agreement.
b. Termination. Either party may terminate the Agreement by giving seven days
written notice to the other party. If City sends a termination notice, Consultant shall stop work at
the stage directed by the City, and shall deliver all drawings, specifications, and documentation
developed as of that time. Consultant shall accept as full payment either: (i) if the Task Order
indicated an hourly rate, payment based on the hours worked up to the time of termination; or (ii)
if the Task Order indicated a fixed fee, a pro-rata share of the total Agreement based on the
portion of work actually performed.
4. Professional Efforts; Responsible Personnel. Consultant shall perform all services
required under this Agreement in the manner and according to the standards observed by a competent Bay
Area practitioner of the profession in which Consultant is engaged. All products that Consultant delivers
to City shall conform to the standards of quality normally observed by a person practicing in Consultant’s
profession. The City shall be the sole judge as to whether the product of the Consultant is satisfactory.
Consultant shall be liable and, upon demand, shall reimburse City for additional costs incurred by the
City as a result of Consultant’s errors or omissions. Consultant makes no other warranty, express or
implied.
Consultant represents that it and its employees are fully qualified to perform the services under
this Agreement. Consultant represents and warrants to the City that Consultant has, and at all times during
the performance of this Agreement shall maintain, all licenses, permits, qualifications, and approvals that
are required for Consultant to practice Consultant’s profession. Consultant shall assign only competent
personnel to perform services under this Agreement. If the City, in its sole discretion, at any time, desires
the removal of any person or persons assigned by Consultant to perform services under this Agreement,
Consultant shall remove any such person immediately upon receiving notice from the City.
Consultant shall, at its sole cost, expense, and liability, furnish all facilities and equipment that
may be required for furnishing services under this Agreement.
5. Independent Contractor. Consultant, its agents, employees and independent contractors are
and shall at all times remain, as to the City, wholly independent contractors. Neither the City nor any of
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City of San Rafael Master Consultant Services Agreement
Rev. Jan. 2023 Page 3 of 8
its officers or employees shall have any control over the manner by which the Consultant performs this
Agreement and shall only dictate the results of the performance. Consultant shall not represent that
Consultant, or its agents, employees or independent contractors, are agents or employees of the City.
Consultant is responsible for the payment of all taxes, workers’ compensation insurance and
unemployment insurance. Consultant shall obtain no rights to retirement benefits or other benefits that
accrue to City’s employees, and Consultant hereby waives any claim it may have to any such rights.
Except as the City may specify in writing, Consultant shall have no authority, express or implied,
to act on behalf of the City or to bind the City to any obligation.
6. Interest of Consultant. Consultant (including principals, associates and professional
employees) covenants and represents that it does not now have any investment or interest in real property
and shall not acquire any interest, direct or indirect, in the geographical areas likely to be covered by this
Agreement, or any other source of income, interest in real property or investment that would be affected
in any manner or degree by the performance of Consultant’s services under this Agreement. Consultant
further covenants and represents that, in the performance of its duties, no person having any such interest
shall perform any services under this Agreement.
If Consultant is determined to be a “Consultant” or a “designated employee” within the meaning
of the Political Reform Act, Consultant will comply with the requirements of that Act by submitting a
Statement of Economic Interest Form 700. (2 Cal. Code of Regs.§18701(a)(2).)
7. Accounting Records. The Consultant agrees to maintain all records and other evidence
pertaining to costs incurred and work performed under this Agreement and shall make them available at
the Consultant’s office during the Agreement period and thereafter for a period of three years from the
date of receipt of final payment.
8. Ownership of Documents and Data. All data, maps, photographs, and other material
collected or prepared under this Agreement, and all documents of any type developed or obtained by
Consultant in the performance of this Agreement, shall become the property of the City. Any re-use of
designs without Consultant's written authorization will be at the City's risk.
9. Indemnification.
a. Except as otherwise provided in subparagraph b., Consultant shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by City, and hold
harmless City, its officers, agents, employees and volunteers (collectively, the “City
Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation (collectively “Liabilities”), arising out of Consultant’s performance of its obligations or
conduct of its operations under this Agreement. The Consultant’s obligations apply regardless of
whether or not a liability is caused or contributed to by the active or passive negligence of the
City Indemnitees. However, to the extent that liability is caused by the active negligence or
willful misconduct of the City Indemnitees, the Consultant’s indemnification obligation shall be
reduced in proportion to the City Indemnitees’ share of liability for the active negligence or
willful misconduct. In addition, the acceptance or approval of the Consultant’s work or work
product by the City or any of its directors, officers or employees shall not relieve or reduce the
Consultant’s indemnification obligations. In the event the City Indemnitees are made a party to
any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of or
operations under this Agreement, Consultant shall provide a defense to the City Indemnitees or at
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Rev. Jan. 2023 Page 4 of 8
City’s option reimburse the City Indemnitees their costs of defense, including reasonable
attorneys’ fees, incurred in defense of such claims.
b. Where the services to be provided by Consultant under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil
Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, Consultant shall indemnify and hold harmless the City
Indemnitees from and against any Liabilities, to the extent they are caused by the negligence,
recklessness, or willful misconduct of Consultant, or any subconsultants, or subcontractor or
anyone directly or indirectly employed by them, or anyone for whom they are legally liable.
Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that
such Liabilities are caused in part by the negligence or willful misconduct of such City
Indemnitee.
c. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
10. Insurance. Consultant shall procure and maintain at its sole cost for the duration of this
Agreement the following insurance:
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability coverage
(“occurrence” form CG 0001).
(2) Insurance Services Office form number CA 0001 covering Automobile
Liability, code 1 (any auto).
(3) Workers’ Compensation insurance as required by the Labor Code of the
State of California and Employers Liability insurance.
(4) Errors and omissions/Professional liability insurance for all design
professionals such as architects, landscape architects or engineers.
b. Minimum Limits of Insurance. Consultant shall maintain policy limits of no less
than:
(1) Commercial General Liability: $1,000,000 per occurrence/$2,000,000
aggregate, for death, bodily injury, personal injury, or property damage.
(2) Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
(3) Workers’ Compensation and Employers Liability: If it employs any
person, Consultant shall maintain workers’ compensation insurance, as required
by the State of California, with statutory limits, and employer’s liability
insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. Consultant’s workers’ compensation
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insurance shall be specifically endorsed to waive any right of subrogation against
the City.
(4) Errors and Omissions/Professional Liability: $1,000,000 per
occurrence/$2,000,000 aggregate.
c. Deductibles and Self-Insured Retention. Any deductibles or self-insured
retention must be declared to and approved by the City. At the option of the City, either: the
insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its
officers, officials, employees and volunteers; or Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
d. Other Insurance Requirements. The insurance coverage required of Consultant
shall also meet the following requirements:
(1) Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall be specifically endorsed to include the City,
its officers, agents, employees, and volunteers, as additional insureds (for both
ongoing and completed operations) under the policies.
(2) The additional insured coverage under Consultant’s insurance policies shall
be “primary and noncontributory” with respect to any insurance or coverage
maintained by City and shall not call upon City’s insurance or self-insurance
coverage for any contribution. The “primary and noncontributory” coverage in
Consultant’s policies shall be at least as broad as ISO form CG20 01 04 13.
(3) Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall include, in their text or by endorsement,
coverage for contractual liability and personal injury.
(4) By execution of this Agreement, Consultant hereby grants to City a
waiver of any right to subrogation which any insurer of Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to effect this
waiver of subrogation, but this provision applies regardless of whether or not
City has received a waiver of subrogation endorsement from the insurer.
(5) If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of
not less than five years.
(6) The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
(7) The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess
insurance shall contain or be endorsed to contain a provision that such coverage
shall also apply on a primary and noncontributory basis for the benefit of City (if
agreed to in a written contract or agreement) before City’s own insurance or self-
insurance shall be called upon to protect it as a named insured.
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(8) It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage
requirements and/or limits shall be available to City or any other additional insured
party. Furthermore, the requirements for coverage and limits shall be: (1) the
minimum coverage and limits specified in this Agreement; or (2) the broader
coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured, whichever is greater. No representation is made that
the minimum insurance requirements of this agreement are sufficient to cover the
obligations of the Consultant under this agreement.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a Best’s
rating of no less than A: VII.
f. Verification of Coverage. Consultant shall furnish the City with certificates of
insurance and with original endorsements effecting coverage required by this clause. The
certificates and endorsements for each insurance policy are to be signed by a person authorized
by that insurer to bind coverage on its behalf. All certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right to
require complete certified copies of all required insurance policies, at any time.
11. Miscellaneous provisions.
a. Notice. Any notice to be given under this Agreement shall be given by enclosing
it in a sealed envelope, first-class postage prepaid, and depositing it in the United States mail,
addressed to the party at the following address. Notice shall be deemed received three business
days after mailing, or upon personal delivery.
CITY: City of San Rafael
Attn: Joanna Kwok, Senior Civil Engineer
111 Morphew Street
San Rafael, CA 94901
CONSULTANT: Parametrix, Inc.
Attn: David Parisi
58A Alta Vista Avenue
Mill Valley, CA 94941
b. Assignment. This Agreement contemplates the personal services of Consultant
and its employees and it is understood by both parties that a substantial inducement to City for
entering into this Agreement was, and is, the professional reputation and competence of
Consultant. Consultant shall not assign or otherwise transfer any rights or obligations under this
Agreement without the prior written consent of the City.
c. Business License. Consultant shall obtain a City business license before
beginning work under this Agreement.
d. Prohibited Interests. No officer or employee of the City shall have any direct
financial interest in this Agreement. This Agreement shall be voidable at the option of the City if
this provision is violated.
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
City of San Rafael Master Consultant Services Agreement
Rev. Jan. 2023 Page 7 of 8
e. Governing Law; Litigation Expenses. California law shall govern this
Agreement. Any action to enforce or interpret this Agreement shall be brought in a court of
competent jurisdiction in the County of Marin, California.
f. Incorporation. The Preamble, the Recitals, Exhibits, and Task Orders issued
hereunder are incorporated into this Agreement by this reference. If there is a conflict between
the body of this Agreement and an exhibit prepared by Consultant, the body of the Agreement
shall control.
g. Severability. Should any part of this Agreement be declared unconstitutional,
invalid, or beyond the authority of either party to enter into or carry out, such decision shall not
affect the validity of the remainder of this Agreement, which shall continue in full force and
effect; provided that, the remainder of this Agreement can, absent the excised portion, be
reasonably interpreted to give effect to the intentions of the parties.
h. Authority. All parties executing this Agreement represent and warrant that they
are authorized to do so.
i. Entire Agreement; Amendments. This Agreement is the entire Agreement
between the parties and supersedes all prior negotiations, representations, or agreements, whether
written or oral. This Agreement may be amended only by written agreement signed by both
parties.
j. Non-waiver. A party's waiver of any term shall not be deemed a continuing
waiver or a waiver of any other term.
k. Counterparts. This Agreement may be executed in counterparts.
[Signatures are on the following page.]
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
City of San Rafael Master Consultant Services Agreement
Rev. Jan. 2023 Page 8 of 8
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL:
_________________________________
CRISTINE ALILOVICH, City Manager
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
By: GENEVIEVE COYLE,
Assistant City Attorney
ATTEST:
City Clerk
_________________________________
LINDSAY LARA, City Clerk
CONSULTANT:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If CONSULTANT is a corporation, add signature
of second corporate officer]
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
Parametrix
Nathan Johnson
Senior Vice President
Parametrix
a1id Pennin"ton
Vice President
ristine 'i'o1ich җNo1 тѶ спст рцѷуп PҘ
Cristine Alilovich
renna N0rmi җ!orҘ җNo1 хѶ спст пцѷфр PSҘ
(rennD 4XrPi Ior
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
Step RESPONSIBLE
DEPARTMENT
DESCRIPTION COMPLETED
DATE
REVIEWER
Check/Initial
1 Project Manager
a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
Click here to
enter a date.
8/2/2023
☐
☒NT
2 City Attorney
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
8/2/2023
8/2/2023
☒ NT
☒ NT
3 Department Director Approval of final agreement form to send to
contractor
8/3/2023 ☒ AM
4 Project Manager
Forward three (3) originals of final agreement to
contractor for their signature
8/3/2023 ☒
5 Project Manager When necessary, contractor-signed agreement
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
☒ N/A
Or
Click here to
enter a date.
☒
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
6 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
7 City Attorney Review and approve hard copy of signed
agreement
8 City Attorney Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
9 City Manager / Mayor Agreement executed by City Council authorized
official
10 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Nataly Torres (for Joanna Kwok) Extension: 3353
Contractor Name: Parametrix, Inc.
Contractor’s Contact: David Parisi Contact’s Email: DParisi@parametrix.com
☐ FPPC: Check if Contractor/Consultant must file Form 700
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Parametrix, Inc. - 2023 Master Services
Agreement - Transportation, Land Development,
Electrical
Final Audit Report 2023-11-06
Created:2023-10-13
By:Nataly Torres (nataly.torres@cityofsanrafael.org)
Status:Signed
Transaction ID:CBJCHBCAABAAthmctGFIA5Mw9eD7bRTAz-cNBRCL3LVm
"Parametrix, Inc. - 2023 Master Services Agreement - Transport
ation, Land Development, Electrical" History
Document created by Nataly Torres (nataly.torres@cityofsanrafael.org)
2023-10-13 - 5:22:31 PM GMT
Document emailed to Nathan Johnson (njohnson@parametrix.com) for signature
2023-10-13 - 5:25:52 PM GMT
Document shared with Jonathan.Schellin@cityofsanrafael.org by Nataly Torres
(nataly.torres@cityofsanrafael.org)
2023-10-13 - 5:28:44 PM GMT
Email viewed by Nathan Johnson (njohnson@parametrix.com)
2023-10-13 - 9:50:16 PM GMT
Document e-signed by Nathan Johnson (njohnson@parametrix.com)
Signature Date: 2023-10-13 - 9:51:35 PM GMT - Time Source: server
Document emailed to David Pennington (dpennington@parametrix.com) for signature
2023-10-13 - 9:51:36 PM GMT
Email viewed by David Pennington (dpennington@parametrix.com)
2023-10-13 - 10:39:54 PM GMT
Email viewed by David Pennington (dpennington@parametrix.com)
2023-10-30 - 1:54:07 PM GMT
Document e-signed by David Pennington (dpennington@parametrix.com)
Signature Date: 2023-10-30 - 4:08:52 PM GMT - Time Source: server
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval
2023-10-30 - 4:08:54 PM GMT
Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
2023-10-30 - 4:09:42 PM GMT
Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
Approval Date: 2023-10-30 - 4:16:22 PM GMT - Time Source: server
Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature
2023-10-30 - 4:16:24 PM GMT
Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org)
2023-10-30 - 4:16:52 PM GMT
Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org)
2023-11-03 - 10:04:54 PM GMT
Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org)
Signature Date: 2023-11-03 - 10:06:32 PM GMT - Time Source: server
Document emailed to city.clerk@cityofsanrafael.org for approval
2023-11-03 - 10:06:33 PM GMT
Email viewed by city.clerk@cityofsanrafael.org
2023-11-03 - 10:16:19 PM GMT
Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi
2023-11-03 - 10:16:35 PM GMT
Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org)
Approval Date: 2023-11-03 - 10:16:37 PM GMT - Time Source: server
Document emailed to cristine.alilovich@cityofsanrafael.org for signature
2023-11-03 - 10:16:38 PM GMT
Email viewed by cristine.alilovich@cityofsanrafael.org
2023-11-04 - 0:39:34 AM GMT
Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich
2023-11-04 - 0:40:09 AM GMT
Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org)
Signature Date: 2023-11-04 - 0:40:11 AM GMT - Time Source: server
Document emailed to city.clerk@cityofsanrafael.org for signature
2023-11-04 - 0:40:13 AM GMT
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Email viewed by city.clerk@cityofsanrafael.org
2023-11-06 - 3:50:53 PM GMT
Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for)
2023-11-06 - 3:51:10 PM GMT
Document e-signed by Brenna Nurmi (for) (city.clerk@cityofsanrafael.org)
Signature Date: 2023-11-06 - 3:51:12 PM GMT - Time Source: server
Agreement completed.
2023-11-06 - 3:51:12 PM GMT
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Scope of Work
City of San Rafael
Scope of Work 1 May 2025
Embarcadero Way One-Way Conversion Support
City of San Rafael
Scope of Work
Embarcadero Way One-Way Conversion Support
Introduction
Embarcadero Way is a narrow street in San Rafael with a steep drop-off on one side. The City seeks
to improve roadway user conditions on Embarcadero Way and minimize conflicts due to insufficient
space for two-way traffic along the street. Parametrix offers this scope of work to provide support for
planning and evaluating a pilot one-way conversion. The City will implement the pilot; the target
timing for the pilot implementation is the fall 2025 school semester, and the pilot will have a
duration of 3 weeks or more dependent on City preferences.
Task 01 – Project Management
Objectives
The objective of this task is to provide overall project management of the consultant contract with
the City of San Rafael.
This task includes general management functions that include the following:
Project Planning – Document and communicate the scope of work, budget, and schedule as
a road map for the project team. Coordinate project team and issues throughout the project.
Budget and Schedule Tracking – Track the project budget using Parametrix in-house tools to
verify that progress is keeping pace with spending and with schedule bar chart.
Bi-weekly design team meetings with an issues list to document project design decisions.
Up to four coordination meetings with the City and County before and after the pilot.
Monthly Progress Reports – Prepare a monthly invoice for services performed by Parametrix.
Correspondence – Prepare written correspondence as needed to document project
management issues and/or concerns.
Deliverables
Deliverables for this task include:
Miscellaneous correspondence to document project management issues.
Monthly reports enclosed with progress updates, latest bar chart schedule, and invoice.
Assumptions
Assumptions for this task include:
Project duration is five months.
Budget assumes 10 bi-weekly meetings.
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Scope of Work
City of San Rafael
Scope of Work 2 May 2025
Embarcadero Way One-Way Conversion Support
Task 02 – Define pilot project direction and goals
This task will first evaluate if a one-way conversion is more suited to eastbound or westbound vehicle
direction. define what constitutes a successful pilot project for the City. Goals may incorporate
safety, vehicle volumes, resident satisfaction, or other elements as appropriate.
Approach
Parametrix will conduct a crash analysis for the years between 2016-2024 of crashes on
Embarcadero Way between 3rd Street and Mission Avenue/Marina Court Drive (north). Crash trends
related to primary collision factors, types of collision, weather, and lighting conditions will be
investigated. The California Crash Reporting System (CCRS), which has replaced SWITRS as of
January 2025, will be utilized for raw crash data.
Parametrix will evaluate roadway, land use, resident input gathered in 2021, and collected traffic
data to identify pros and cons of converting Embarcadero Way to one-way vehicle traffic in both
eastbound and westbound directions. Parametrix will coordinate with the City to gather input from
the San Rafael Police and Fire Departments, and will recommend the preferred direction of the one-
way pilot based on all gathered input.
Parametrix will conduct a desk review of similar projects in the Bay Area and will hold one meeting
with the City and County to align on develop draft pilot project goals. These will be finalized following
one round of comments from the City.
Deliverables
• Draft and final memorandum addressing pilot project eastbound or westbound direction
recommendation and project goals.
Assumptions
• Parametrix to facilitate one meeting with the Police and Fire Departments, and one meeting
with the City and County to discuss one-way pilot direction recommendation and project
goals
Task 03 – Provide pilot engineering support
Task 03A – Develop conceptual plans
The objective of this task is to provide concept-level plans for the pilot configuration that will be used
as the basis for implementation.
Approach
Parametrix will develop conceptual plans (not to scale) including temporary features including, but
not limited to, traffic control signs, barriers, edge line striping, and signage to temporarily convert
Embarcadero Way to one-way in the eastbound or westbound direction. The concepts will be
designed in accordance with the California Manual on Uniform Traffic Control Devices (CA MUTCD)
standards and guidance. Some features, such as edge line striping and signage, may be retained
after the pilot.
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Scope of Work
City of San Rafael
Scope of Work 3 May 2025
Embarcadero Way One-Way Conversion Support
Deliverables
• Draft and final conceptual signage and striping plan.
Assumptions
• The concept will be finalized following one round of comments from the City.
• The City will arrange for implementation of the pilot project, including provision of any
necessary materials.
Task 03B – Provide implementation support
The objective of this optional task is to provide direct support to the City during implementation of
the pilot project on an as-needed basis.
Approach
Parametrix will support the City through responses to City questions and site visits to adjust traffic
control as needed.
Deliverables
• Email responses to City questions.
• Site visit summaries, if necessary.
Task 04 – Provide outreach support
Parametrix will support the City in outreach in two ways: through communications alerting residents
about the upcoming change, and through a survey to gauge residents’ feedback about the pilot.
Approach
Parametrix will develop a mailer to be sent to residents in advance of the pilot to explain the
project’s background, goals, schedule, and how residents can provide feedback. The mailer will
present information in both English and Spanish. The City will provide one round of comments on the
draft mailer before it is finalized.
Parametrix will also develop an online survey to gauge residents’ responses to the pilot. The survey
will be available in both English and Spanish. The City will provide one round of comments on the
draft survey before it is finalized. Following the survey closure, Parametrix will analyze and
summarize results.
Deliverables
• Draft and final Informational mailer informing residents of pilot implementation.
• Draft and final online survey.
• Charts and table summarizing survey results.
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Scope of Work
City of San Rafael
Scope of Work 4 May 2025
Embarcadero Way One-Way Conversion Support
Assumptions
• The City will be responsible for printing and mailing the mailers.
• Parametrix will provide materials translation into Spanish.
• The City will be responsible for publicizing the survey; Parametrix will host the survey using a
free platform (e.g. Google Forms).
• The survey will be live starting one week after the pilot’s start and continuing for one week
following the pilot’s completion.
Task 05A – Optional Task: Collect pilot project data
Approach
As an optional task, Parametrix can arrange for collection of data once before and twice during the
pilot. See Figure 1 for a map of approximate data collection locations. Data collection will include the
following:
1. Tube counts (volume plus speed) on eight road segments during one weekday and one
weekend day at the locations indicated on Figure 1.
2. Intersection turning counts during one weekday AM and PM peak period to evaluate vehicle
movements at three intersections: Embarcadero Way/Third Street, Embarcadero
Way/Marina Court Drive (west), and Embarcadero Way/Marina Court Drive (east)/East
Mission Avenue/Sea View Avenue/Mission Avenue.
3. Intersection turning counts on one weekend day midday peak period to evaluate vehicle
movements at the same three intersections: Embarcadero Way/Third Street, Embarcadero
Way/Marina Court Drive (west), and Embarcadero Way/Marina Court Drive (east)/East
Mission Avenue/Sea View Avenue/Mission Avenue.
4. Video monitoring at the two intersections of Embarcadero Way/Marina Court Drive (west)
and Embarcadero Way/Marina Court Drive (east) during one weekday and one weekend day
to evaluate driver behavior.
Task 05B – Observe pilot project
Approach
Parametrix will conduct observations at the three intersections in Figure 1 during weekday AM and
PM peak period to assess driver behaviors and verify tube measured speeds with several spot radar
gun speed measurements, if needed. (Presented as Task 5B in the estimate table)
Assumptions
• Observations will not be undertaken during the first week of the pilot in order for residents
and users to adjust to the new configuration.
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Scope of Work
City of San Rafael
Scope of Work 5 May 2025
Embarcadero Way One-Way Conversion Support
• The proposed scope and budget assume that observations would be conducted by
Parametrix staff, included as Task 5B in the estimate table, which includes 2-hour AM + 2-
hour PM Peak observations on 3 days at 3 locations + travel time.
Task 05C – Analyze pilot project
Approach
Parametrix will verify appropriateness of the provided data and will summarize the data from before
and after the pilot to evaluate the project’s effectiveness against the determined pilot project goals.
Deliverables
• Tables, charts, and written summary of data collection findings, as appropriate.
Assumptions
• Data collection will not be undertaken during the first week of the pilot in order for residents
and users to adjust to the new configuration.
• The proposed scope and budget assume that data collection is conducted as listed in
Optional Task 05A, regardless of if this is executed within the scope of work or separately.
Figure 1. Approximate data collection locations
2
1
3
4
5
6
7
8
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Scope of Work
City of San Rafael
Scope of Work 6 May 2025
Embarcadero Way One-Way Conversion Support
Task 06 – Communicate pilot results
Task 06A – Develop final memo and presentation
Parametrix will summarize results and lessons learned from the pilot program.
Approach
Parametrix will summarize findings from tasks 2-5 into a PowerPoint presentation and
memorandum. Parametrix will also draw conclusion based on gathered data on if full roadway
closure may be feasible farther in the future and if this treatment should be recommended for
evaluation as part of a subsequent project. The City will provide one round of comments on the draft
presentation and memo before they are finalized.
Deliverables
• Draft and final one-way pilot presentation.
• Draft and final one-way pilot results memorandum.
Assumptions
• The City will provide a PowerPoint template, if desired.
Task 06B – Present findings
Parametrix will prepare for and attend City meetings to present the pilot project results.
Approach
Parametrix will present at City meetings such as the Traffic Committee Meeting and City Council to
present the pilot project presentation and/or provide support for City staff presenters. Parametrix will
assist the City by preparing a draft staff report for the City Council meeting, and will review suggested
edits to the staff report for accuracy.
Assumptions
• The budget for this task assumes two meetings; additional meetings may be added for an
additional fee.
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Scope of Work
City of San Rafael
Scope of Work 7 May 2025
Embarcadero Way One-Way Conversion Support
Project Budget and Schedule
Estimated Fee
The estimated base fee for this project is $70,390, and including optional data collection tasks is
$94,215 in accordance with the table below. The project will be billed on a time and materials basis.
Schedule
Parametrix will deliver this work according to the following schedule, which assumes that an
agreement is in place by July 1, 2025. It is assumed that pre-pilot data collection would be
performed at the beginning of the 2025-2026 school year, and the pilot would commence during
mid-November 2025, with both pilot data collection times to take place during November and
December 2025.
Senior
Consultant
(QA/QC)
Project
Manager
Planner
IV/II/I*
Engineer
IV
Engineer
I
Graphic
Designer
Senior
Project
Controls
Project
Accountant
Andrew Lee Jimmy
Jessup Multiple Andres
Gonzalez Multiple Jeremy
Thornton
Shannon
Ihlen
Carolina
Booth
Rate $310 $170 $160 $210 $150 $170 $165 $135
1 Project Management 2 28 6 6 $7,180
2 Define pilot project direction and goals 2 8 24 $5,820
3
3A Develop pilot implementation plans 2 2 20 40 $11,160
3B Provide pilot implementation support 4 16 4 16 $7,200
4 Provide outreach support 2 8 24 4 $6,500
5 Collect and analyze pilot project data
5B Staff 2-hr peak traffic observations 20 40 $9,400
5C Analyze pilot project data 2 12 32 $7,780
6
6A Develop final memo and presentation 2 24 40 $11,100
6B Present findings 2 20 $4,020
Labor Total 18 138 120 24 96 4 6 6 $70,160
Reimbursable costs: travel $230
Base Scope Proposal Total $70,390
Optional Data Collection Costs
5A.1 48-hr Bi-directional speed count at $255 x 8 locations x 6 times + expenses $12,440
5A.2 1-person/2-Hr AM + PM peak turning count at $360 x 3 locations x 3 weekdays + expenses $3,440
5A.3 1-person/2-Hr Midday peak turning count at $255 x 3 locations x 3 weekends + expenses $2,225
5A.4 Video - 24-Hr Bi-Directional Observation at $460 x 2 locations x 6 days + expenses $5,720
Optional Data Collection Cost Total $23,825
Total Cost Base Scope + Optional Data Collection Cost $94,215
*Blended rate applied; to be staffed by Jen
Shriber, David Hoffman, and Sharanya Varna
Embarcadero Way One-Way Conversion
Support Labor Cost
Provide pilot engineering support
Communicate pilot results
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26
1 Project Management
2 Define pilot project direction and goals
3A Develop conceptual plans
3B Provide implementation support
4 Provide outreach support
5 Collect and analyze pilot project data
5A Collect and analyze pilot project data
5B Staff 2-hr peak traffic observations
6A Develop final memo and presentation
6B Present findings
Docusign Envelope ID: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D
Certificate Of Completion
Envelope Id: FC098CA7-4171-4DCB-B99D-1DFF44EDAC7D Status: Completed
Subject: DocuSign: Task Order with Parametrix, Inc for Embarcadero Way One-Way Conversion Pilot Project
Source Envelope:
Document Pages: 28 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 4 Shannon Mackle
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
111 Morphew St
San Rafael, CA 94901
shannonm@cityofsanrafael.org
IP Address: 69.181.69.46
Record Tracking
Status: Original
6/27/2025 5:24:48 PM
Holder: Shannon Mackle
shannonm@cityofsanrafael.org
Location: DocuSign
Signer Events Signature Timestamp
April Miller
aprilm@cityofsanrafael.org
Public Works Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Uploaded Signature Image
Using IP Address: 199.88.89.34
Sent: 7/14/2025 3:43:49 PM
Viewed: 7/14/2025 3:46:09 PM
Signed: 7/14/2025 3:48:11 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Nataly Torres
natalyt@cityofsanrafael.org
Administrative Analyst
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 7/14/2025 3:48:14 PM
Viewed: 7/14/2025 3:49:11 PM
Signed: 7/14/2025 3:49:16 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Van Bach
Van.Bach@cityofsanrafael.org
Accounting Manager
City of San Rafael
Signing Group: Finance
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 7/14/2025 3:48:15 PM
Viewed: 8/7/2025 4:32:08 PM
Signed: 8/27/2025 9:21:06 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
David Parisi
dparisi@parametrix.com
Principal Consultant
Parametrix, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2600:1700:a700:e0f0:98fd:4344:127c:c2b7
Sent: 8/27/2025 9:21:08 AM
Viewed: 8/27/2025 9:48:52 AM
Signed: 8/27/2025 9:49:06 AM
Electronic Record and Signature Disclosure:
Accepted: 8/27/2025 9:48:52 AM
ID: 4f33699a-1bf3-4928-a6ce-f9e3b455a485
Signer Events Signature Timestamp
Nathan Johnson
njohnson@parametrix.com
Senior Vice President
Parametrix, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 2a09:bac2:cb0f:183c::26a:d2
Signed using mobile
Sent: 8/27/2025 9:49:08 AM
Viewed: 8/29/2025 4:54:18 AM
Signed: 8/29/2025 4:55:22 AM
Electronic Record and Signature Disclosure:
Accepted: 8/29/2025 4:54:18 AM
ID: f027b5de-60e8-4acd-b7ff-d1431e6e26ae
Andrea Visveshwara
Andrea.Visveshwara@cityofsanrafael.org
Chief Assistant City Attorney
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 8/29/2025 4:55:24 AM
Viewed: 8/29/2025 9:47:31 AM
Signed: 8/29/2025 9:47:43 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Nataly Torres
Nataly.Torres@cityofsanrafael.org
Legal Assistant
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 8/29/2025 4:55:25 AM
Viewed: 8/29/2025 2:13:52 PM
Signed: 8/29/2025 2:13:58 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cristine Alilovich
Cristine.Alilovich@cityofsanrafael.org
City Manager
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2601:645:e82:6d80:a1ea:22b0:5207:750b
Sent: 8/29/2025 2:14:01 PM
Viewed: 8/31/2025 9:58:31 AM
Signed: 8/31/2025 9:58:38 AM
Electronic Record and Signature Disclosure:
Accepted: 8/8/2025 5:50:59 PM
ID: 92734b64-c5dc-4308-af7f-b0f4b9ffd306
Lindsay Lara
Lindsay.Lara@cityofsanrafael.org
City Clerk
City of San Rafael
Signing Group: City Clerk
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 8/31/2025 9:58:41 AM
Viewed: 9/2/2025 10:22:08 AM
Signed: 9/2/2025 10:22:38 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Editor Delivery Events Status Timestamp
Nataly Torres
natalyt@cityofsanrafael.org
Administrative Analyst
City of San Rafael
Security Level: Email, Account Authentication
(None)
Using IP Address: 199.88.113.8
Sent: 7/9/2025 2:57:05 PM
Viewed: 7/14/2025 2:42:24 PM
Completed: 7/14/2025 3:43:48 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Kelly Abey
kelly.abey@cityofsanrafael.org
Security Level: Email, Account Authentication
(None)
Sent: 9/2/2025 10:22:41 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/9/2025 2:57:05 PM
Envelope Updated Security Checked 7/11/2025 12:00:50 PM
Envelope Updated Security Checked 7/11/2025 12:00:50 PM
Envelope Updated Security Checked 7/11/2025 12:00:50 PM
Envelope Updated Security Checked 7/11/2025 12:00:50 PM
Envelope Updated Security Checked 7/11/2025 12:00:50 PM
Envelope Updated Security Checked 7/22/2025 2:59:13 PM
Envelope Updated Security Checked 7/23/2025 1:48:46 PM
Envelope Updated Security Checked 7/23/2025 1:48:46 PM
Envelope Updated Security Checked 8/28/2025 2:51:16 PM
Certified Delivered Security Checked 9/2/2025 10:22:08 AM
Signing Complete Security Checked 9/2/2025 10:22:38 AM
Completed Security Checked 9/2/2025 10:22:41 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of San Rafael (we, us or Company) may be required by law to provide to you certain written
notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures
electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure
(ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and
signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us.
You will have the ability to download and print documents we send to you through the DocuSign system during and
immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a
limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us
that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your
decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and
disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can
complete certain steps in transactions with you and delivering services to you because we will need first to send the
required notices or disclosures to you in paper format, and then wait until we receive back from you your
acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the
DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from
us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you
through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents
that are required to be provided or made available to you during the course of our relationship with you. To reduce the
chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and
disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the
disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with
this process, please let us know as described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact City of San Rafael:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies
of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as
follows: To contact us by email send messages to: city.clerk@cityofsanrafael.org
To advise City of San Rafael of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you
must send an email message to us at city.clerk@cityofsanrafael.org and in the body of such request you must state: your
Electronic Record and Signature Disclosure created on: 5/22/2025 12:46:43 PM
Parties agreed to: David Parisi, Nathan Johnson, Cristine Alilovich
previous email address, your new email address. We do not require any other information from you to change your email
address.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from City of San Rafael
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically,
you must send us an email to city.clerk@cityofsanrafael.org and in the body of such request you must state your email
address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of San Rafael
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box
indicating you wish to withdraw your consent, or you may;
ii. send us an email to city.clerk@cityofsanrafael.org and in the body of such request you must state your email, full name,
mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions may take a longer time to
process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system
requirements are found here: https://support.docusign.com/guides/signer-guide-signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to other electronic notices and
disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on
paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to
an email address where you will be able to print on paper or save it for your future reference and access. Further, if you
consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-
box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and
Disclosure to a location where you can print it, for future reference and access; and
Until or unless you notify City of San Rafael as described above, you consent to receive exclusively through
electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required
to be provided or made available to you by City of San Rafael during the course of your relationship with City of
San Rafael.