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HomeMy WebLinkAboutPW Fiscal Year 2025-26 Local Measure AA Allocation____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 09/15/2025 Disposition: Resolution 15458 Agenda Item No: 4.d Meeting Date: September 15, 2025 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Grey Melgard, Senior Civil Engineer April Miller, Director of Public Works City Manager Approval: __________ TOPIC: FISCAL YEAR 2025-26 LOCAL MEASURE AA ALLOCATION SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE FUNDING AGREEMENT A-FY26-11 WITH THE TRANSPORTATION AUTHORITY OF MARIN IN THE AMOUNT OF $1,312,825 IN MEASURE AA FUNDING FOR FY 2025-26 RECOMMENDATION: Staff recommends that the City Council adopt the attached Resolution, authorizing the City Manager to execute a Funding Agreement with the Transportation Authority of Marin (TAM) in the amount of $1,312,825. BACKGROUND: Marin County voters approved the authorization of Measure AA at the General Elections held on November 6, 2018, thereby authorizing that the Transportation Authority of Marin (TAM) be given the responsibility to administer the proceeds from a one-half cent transaction and use tax (Measure AA). These measures authorize TAM to administer Measure AA funds for public right-of-way, multi-modal transportation projects identified by local agency public works directors and approved by their governing bodies. As in past years, the City must approve a TAM funding agreement, in this case Agreement A -FY26-11, to release the Measure AA funds described above in the total amount of $1,312,825 for fiscal year (FY) 2025-26. ANALYSIS: The Department of Public Works has utilized past Local Measure AA allocations for various public right-of-way capital projects. With the City Council’s approval, the current funding agreement will utilize the $1,312,825 allocation for the following projects: 1.Citywide Bicycle and Pedestrian Plan a.Update to the City of San Rafael’s 2018 Citywide Bicycle and Pedestrian Plan to account for changing conditions and community desires, including a section on trails throughout the City and future trail projects. b.Total Cost: $306,700; Measure AA Funds: $40,000 2.FY 2025-26 City-Led Sidewalk Repair Program SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 a.Maintenance and new construction on sidewalks to ensure pedestrian safety as well as compliance with Americans with Disabilities Act (ADA) requirements. b.Total Cost: $300,000; Measure AA Funds: $70,000 3.FY 2025-26 Bridge Maintenance and Support Program a.Maintaining and repairing bridges within the City of San Rafael that fall into the Caltrans National Bridge Inventory (NBI) list and the non-NBI bridges. The program seeks funding for bridge rehabilitation and repairs, including the Caltrans Highway Bridge Program (HBP). b.Total Cost: $75,000; Measure AA Funds: $75,000 4.FY 2025-26 Public Hillside & Roadway Stability Monitoring Program a.Protecting public infrastructure and maintaining access to the City’s rights -of-way by addressing aged and/or damaged hillside roadways and walls, and critical slopes. The program also supports the City’s response to unanticipated events, such as heavy rainstorms causing obstructions to roadways. b.Total Cost: $300,000; Measure AA Funds: $300,000 5.FY 2025-26 Road Safety Implementation Program a.This program focuses on feasibility assessments, grant procurement assistance, and implementation of small and/or low-cost improvement projects identified in the 2024 Marin County Local Road Safety Plan (adopted by San Rafael’s City Council in April 2024), in the 2018 San Rafael Bicycle and Pedestrian Master Plan Update, and by the TAM Safe Routes to School (SR2S) Program. This program will also include small-scale multi-modal projects and traffic studies, and implementation of relevant policies (Vision Zer o, traffic calming, AB 43, AB 413, etc.). b.Total Cost: $650,000; Measure AA Funds: $196,000 6.Third Street Rehab Post Construction PGE Meter Upgrades a.Following the completion of the Third Street Rehabilitation Project, this project will complete the remaining traffic signal upgrades by relocating the existing PG&E meter from the utility pole into the newly installed service pedestal at three intersections: (1) 3rd Street and Shaver Street, (2) 2nd Street and Shaver Street, and (3) 2nd Street and G Street. b.Total Cost: $50,000; Measure AA Funds: $50,000 7.Second Street Utility Undergrounding Phase 2 a.Following the utility underground work performed with the Third Street Rehabilitation Project, this project will underground the remaining three utility poles located on the south side of Second Street between Marquard Avenue and West Street. b.Total Cost: $300,000; Measure AA Funds: $34,853 8.Lincoln Avenue Multi-Modal Rehabilitation – Paloma Avenue to Los Ranchitos Road a.The project includes pavement resurfacing and updates to curb ramps with bulbouts along Lincoln Avenue in San Rafael. In addition, additional streetlights, curb extensions, and rectangular rapid flashing beacons will likely be placed at non-signalized pedestrian crossings across Lincoln Avenue. b.Total Cost: $546,972; Measure AA Funds: $546,972 FISCAL IMPACT: This agreement provides $1,312,825 in Measure AA funds to be used for the projects described above. This funding is included in the City’s FY 2025-26 approved budget. The receipt of Measure AA funds SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 enables the City to utilize Gas Tax Fund (#206) resources for other equally important right-of-way projects. OPTIONS: The City Council has the following options to consider relating to this matter: 1.Adopt a resolution as presented. 2.Do not adopt the resolution and provide further direction to staff. RECOMMENDED ACTION: Staff recommends that the City Council adopt the attached Resolution, authorizing the City Manager to execute a Funding Agreement with the Transportation Authority of Marin (TAM) in the amount of $1,312,825. ATTACHMENT: 1.Resolution 2.A-FY26-11 Funding Agreement RESOLUTION NO. 15458 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE FUNDING AGREEMENT A-FY26-11 WITH THE TRANSPORTATION AUTHORITY OF MARIN IN THE AMOUNT OF $1,312,825 IN MEASURE AA FUNDING FOR FY 2025-26 WHEREAS, the voters of Marin County approved the authorizations of Measure AA at the General Elections held on November 6, 2018, thereby authorizing that TAM be given the responsibility to administer the proceeds from a one-half cent transaction and use tax (Measure AA); and WHEREAS, Measures AA proceeds will be used to pay for the following projects as outlined in the City of San Rafael’s FY 2025-2026 Expenditure Plans: •Citywide Bicycle and Pedestrian Plan •FY 2025-26 City-Led Sidewalk Repair Program •FY 2025-26 Bridge Maintenance and Support Program •FY 2025-26 Public Hillside & Roadway Stability Monitoring Program •FY 2025-26 Road Safety Implementation Program •Third Street Rehab Post Construction PGE Meter Upgrades •Second Street Utility Undergrounding Phase 2 •Lincoln Avenue Multi-Modal Rehabilitation – Paloma Avenue to Los Ranchitos Road; and WHEREAS, TAM has requested that the City approve Funding Agreement A- FY26-11 to release the City of San Rafael’s FY 2025-2026 allocation of $1,312,825 in Measure AA funds NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael that the City Manager is hereby authorized to execute Funding Agreement A-FY26- 11 with TAM in the amount of $1,312,825 in Measure AA funds, to be allocated to various projects as described in the accompanying staff report. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 15th day of September 2025, by the following vote, to wit: AYES: NOES: ABSENT: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate Councilmembers: None Councilmembers: None _________________ Lindsay Lara, City Clerk Page 1 of 7 TAM AGREEMENT A-FY26-11 FUNDING AGREEMENT BETWEEN TRANSPORTATION AUTHORITY OF MARIN AND CITY OF SAN RAFAEL This AGREEMENT is made on date referenced on page 7, by and between the Transportation Authority of Marin, hereinafter referred to as “TAM”, a local public agency, and the City of San Rafael, hereinafter referred to as “RECIPIENT”, a local public agency. SECTION 1. RECITALS 1. The voters of Marin County approved the authorization of Measure AA, thereby authorizing that TAM be given the responsibility to administer the proceeds from a transportation sales tax to fund transportation-related projects and programs in Marin County. 2. The proceeds will be used to pay for the programs and projects outlined in the Measure AA Expenditure Plan and further guided by the Measure AA Strategic Plan. 3. According to the Measure AA Expenditure Plan, local streets and roads funds are provided for local cities, towns, and Marin County (local agencies) under Category 2.1 to be used for any local transportation needs, including streets and roads projects, local transit projects, bicycle pedestrian projects and other transportation uses. 4. Each project will be required to consider the needs of all roadway users and, where feasible, locally defined bicycle and pedestrian projects will be implemented at the time a roadway is improved. 5. Local priorities would be determined by each local agency's Public Works Director with approval of their governing board in a public meeting. 6. On July 24, 2025, the TAM Board authorized the allocations of FY 25/26 Measure AA funds under Category 2.1 to local cities, towns, and Marin County. SECTION 2. PURPOSE OF FUNDING AGREEMENT This AGREEMENT is entered into by and between TAM and RECIPIENT to document the funding conditions necessary for the RECIPIENT to comply with applicable law and TAM policies and conditions (EXHIBIT A). This AGREEMENT consists of additional documents stated in these sections as being attached hereto and incorporated in the AGREEMENT by reference. SECTION 3. PROJECT DEFINITION AND SCOPE This AGREEMENT, approved through Resolution 2025-05 of TAM, in accordance with the requirements of TAM’s Measure AA Expenditure Plan and Strategic Plan is made for “Local Roads and Related Infrastructures” purposes identified in the RECIPIENT’s Measure AA Allocation Request Form (EXHIBIT B). Additional information on project scope is included in the Measure AA Allocation Request Form. Page 2 of 7 SECTION 4. GRANT TAM hereby grants to the RECIPIENT the sum of $1,312,825.00 as designated in Resolution No. 2025-05 (EXHIBIT D), approved July 24, 2025, which is included in this AGREEMENT by reference. SECTION 5. COST ELIGIBILITY Cost eligibility shall be determined by TAM’s Expenditure Plan and Strategic Plan policies. Funds may be used for any local transportation need identified by the RECIPIENT’s Public Works Director, including streets and roads projects, local transit projects, bicycle pedestrian projects and other transportation uses, as approved by the RECIPIENT’s governing board. Where feasible, locally defined bicycle and pedestrian projects will be implemented in conjunction with a related roadway improvement. This could include safety improvements, pedestrian facilities including disabled access, or bicycle facilities such as bike lanes or signage. SECTION 6. BUDGET AND SCOPE RECIPIENT shall maintain a project or program budget. RECIPIENT shall carry out the project and shall incur obligations against and make disbursements of the grant in conformity with TAM’s requirements and the budget. SECTION 7. PROJECT MANAGEMENT RECIPIENT shall be responsible for the project and provide management of consultant and contractor activities for which RECIPIENT contracts, including responsibility for schedule, scope, and budget, consistent with TAM’s resolution allocating the grant unless otherwise agreed upon in writing. SECTION 8. PROJECT OVERSIGHT RECIPIENT shall cooperate with TAM’s project management team and shall provide any requested project information. SECTION 9. ATTRIBUTION AND SIGNAGE If any portion of grant funds is used for production of reports, acknowledgment of the TAM’s role shall be included in the documents. If any portion of grant funds is used for construction, RECIPIENT shall, upon initiation of field work or at the earliest feasible time thereafter, install and maintain a sign at the construction site identifying TAM Funds (e.g., TAM and RECIPIENT’s logos – “Your Measure AA Dollars at Work”). For non-construction capital purchases funded by any portion of grant funds, RECIPIENT shall affix permanent signage identifying TAM and TAM Funds as a funding source. RECIPIENT shall demonstrate compliance with attribution and signage requirements as an indispensable condition for authorization of Measure AA disbursement for project expenses. SECTION 10. PRESS RELEASES RECIPIENT shall notify TAM in advance of any press releases about project and program activities, particularly groundbreakings and ribbon cuttings, in connection with grant funds expended from this AGREEMENT. Page 3 of 7 SECTION 11. COMPLIANCE WITH LAW In the performance of its obligations pursuant to this AGREEMENT, RECIPIENT shall keep itself fully informed of the federal, state, and local laws, ordinances and regulations in any manner affecting the performance of this Agreement, and must at all times comply with such laws, ordinances, and regulations as they may be amended from time to time. SECTION 12. ENVIRONMENTAL COMPLIANCE RECIPIENT shall undertake all environmental mitigation measures that may be identified as commitments in applicable documents (such as environmental assessments, environmental impact statements and reports, and memoranda of agreement) and comply with any conditions imposed as a part of a finding of no significant impact or a record of decision; all such mitigation measures are incorporated in this AGREEMENT by reference. Recipient shall be responsible for obtaining all necessary environmental permits for performance of work. SECTION 13. FINANCES All costs charged to the project shall be supported by properly prepared and documented time records, invoices, or vouchers evidencing in detail the nature and propriety of the charges and the basis for the percentage charged to TAM. SECTION 14. RECORDS All checks, payrolls, invoices, contracts, vouchers, journal entries, work orders, or other accounting documents pertaining in whole or in part to the project shall be maintained by RECIPIENT for a period of five (5) years after the later of project closeout or termination of grant. Such project documents shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other similar documents not pertaining to the project. SECTION 15. PAYMENT TAM shall remit payment to RECIPIENT upon written request by the RECIPIENT after the execution of this AGREEMENT. SECTION 16. ELIGIBLE EXPENSES RECIPIENT shall expend funds only on eligible expenses as follows: operating costs, direct staff time (salary and benefits), consultants; right of way engineering and acquisition costs (including permitting), and competitively bid construction contracts. Indirect costs (as defined by OMB Circular A-87) and overhead costs will not be considered eligible expenses. Funds shall also be expended according to the applicable provisions of the Expenditure Plan and of the Public Utilities Code Section 180000 et seq. TAM shall provide notice to RECIPIENT of any and all expenditures made by RECIPIENT which are not in compliance with this AGREEMENT or the Expenditure Plan promptly after TAM becomes aware of any such expenditures. Page 4 of 7 SECTION 17. AUDITS TAM reserves the right at any time to conduct or require a financial or performance audit of the RECIPIENT'S compliance with this AGREEMENT. TAM will give advance notice of the requirement. RECIPIENT shall permit TAM, or any of its duly authorized representatives, to inspect all work, materials, payrolls, and other data and records with regard to the project, and to audit the books, records, and accounts of the RECIPIENT and its contractors with regard to the project. SECTION 18. THIRD PARTY CONTRACT AUDITS TAM reserves the right to request an audit of other third-party contracts for any reason. If RECIPIENT is subject to third party financial audit requirements imposed by another funding source, copies of audits performed in fulfillment of such requirements shall be provided to the TAM. SECTION 19. CLOSEOUT PROCEDURES AND PROJECT REPORT RECIPIENT shall provide TAM with a Project Report as shown in EXHIBIT C. This report shall include the total expenditures for the approved scope, revenues from all funding sources applied for the approved scope of work. RECIPIENT shall provide supporting documentation for expenditures and revenues from its accounting and financial management system. RECIPIENT shall certify that the amounts sought are only for project elements included in the Allocation Request Form SECTION 20. REPAYMENT OF INELIGIBLE COSTS TAM reserves the right to offset RECIPIENT payback of ineligible costs against future grant approvals for this project or other projects in the Expenditure Plan for which RECIPIENT is the sponsoring agency. SECTION 21. RIGHT TO WITHHOLD If the above items are not provided to TAM by the annual due date and/or such items are found not to be in compliance with this AGREEMENT, Public Utilities Code Section 180000 et seq., the ballot measure or the Strategic Plan, TAM may withhold funds for future allocations from RECIPIENT until RECIPIENT has corrected any noted deficiencies to TAM’s satisfaction. While funds are being withheld, all interest on withheld funds shall be retained by TAM as an administrative fee. SECTION 22. RESCISSION OF AUTHORIZATION OF FUNDS TAM reserves the right to rescind its authorization of unneeded grant funds prior to, or at the time of, PROJECT closeout. Funds are determined to be unneeded if they are uncommitted at time of project closeout. SECTION 23. TERMINATION FOR CAUSE RECIPIENT agrees that, upon ten (10) working days written notice, TAM may suspend or terminate all or part of the financial assistance provided herein for failure to correct a breach of this AGREEMENT. Any failure to make reasonable progress, inconsistency with the Expenditure Page 5 of 7 Plan or Allocation Request Form, unauthorized use of grant funds as specified in this AGREEMENT, or other violation of the AGREEMENT that significantly endangers substantial performance of the project shall be deemed to be a breach of this AGREEMENT and cause for termination. Upon mutual consent, RECIPIENT will repay TAM any unexpended funds originally provided under this Agreement. SECTION 24. CORRECTION OF BREACH With respect to any breach which is reasonably capable of being cured, RECIPIENT shall have thirty (30) days from the date of notice of breach to initiate steps to cure. If RECIPIENT diligently pursues cure, such RECIPIENT shall be allowed a reasonable time to cure or by a time established in writing by TAM. SECTION 25. LIABILITY Neither TAM nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with any work, authority, or jurisdiction delegated to RECIPIENT under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, RECIPIENT shall fully defend, indemnify, and hold TAM harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with any work, or jurisdiction delegated to RECIPIENT under this AGREEMENT. Neither RECIPIENT nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by TAM under or in connection with any work, authority, or jurisdiction delegated to TAM under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, TAM shall fully defend, indemnify, and hold RECIPIENT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring in by reason of anything done or omitted to be done by TAM under or in connection with any work, authority, or jurisdiction delegated to TAM under this AGREEMENT. In the event of concurrent negligence of RECIPIENT and TAM, the liability for any and all claims for injuries or damages to persons and/or property shall be apportioned under the California theory of comparative negligence as presently established or as may hereafter be modified. SECTION 26. OBLIGATIONS In general, termination of financial assistance under this AGREEMENT will not invalidate obligations properly incurred by RECIPIENT before the termination date; to the extent those obligations cannot be canceled. SECTION 27. INTEGRATION This AGREEMENT represents the entire AGREEMENT of the parties with respect to the subject matter thereof. No representations, warranties, inducements, or oral agreements have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements. Page 6 of 7 SECTION 28. AMENDMENT Except as otherwise provided herein, this AGREEMENT may not be changed, modified, or rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of this AGREEMENT shall be void and of no effect. SECTION 29. INDEPENDENT AGENCY RECIPIENT performs the terms and conditions of this AGREEMENT as an entity independent of TAM. None of RECIPIENT'S agents or employees shall be agents or employees of TAM. SECTION 30. ASSIGNMENT The AGREEMENT may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party. SECTION 31. BINDING ON SUCCESSORS, ASSIGNEES OR TRANSFEREES This AGREEMENT shall be binding upon the successor(s), assignee(s) or transferee(s) of TAM or RECIPIENT as may be the case. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this AGREEMENT other than as provided above. SECTION 32. EXPENSES Each party shall be solely responsible for and shall bear all of its own respective legal expenses in connection with any dispute arising out of this AGREEMENT and the transactions hereby contemplated. RECIPIENT may not use GRANT funds, or other TAM programmed funds, for the aforementioned purpose. SECTION 33. SEVERABILITY Should any part of this AGREEMENT be declared unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decisions shall not affect the validity of the remainder of this AGREEMENT, which shall continue in full force and effect; provided that the remainder of this AGREEMENT can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties. SECTION 34. EXHIBITS The following Exhibits are hereby made part of this AGREEMENT: EXHIBIT A: Conditions on Local Infrastructure for All Modes EXHIBIT B: Allocation Request Form EXHIBIT C: Project Report (Sample Format) EXHIBIT D: TAM Board Resolution 2025-05 Page 7 of 7 SECTION 35. ACCEPTANCE OF GRANT RECIPIENT does hereby declare that all written statements, representations, covenants, and materials submitted as a condition of this AGREEMENT are true and correct and does hereby accept TAM’s grant and agrees to all of the terms and conditions of this AGREEMENT. The parties have executed this AGREEMENT as of the date first written above. City of San Rafael: Transportation Authority of Marin (TAM): By: _______________________________ Cristine Alilovich _ Print Name City Manager _ Print Title By: _______________________________ Anne Richman, Executive Director ______________________________ Date Approved as to form (optional): By: _______________________________ City of San Rafael, Attorney _______________________________ Print Name T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Exhbit A Conditions.doc Page 1 of 2 Exhibit A Conditions on Local Infrastructure for All Modes Recipient agrees that it shall: 1. Agree to the formula used in the allocation of the funds as reflected in the respective Expenditure Plans and agree to the use of the State Department of Finance Estimates of Population figures (Report E-1, updated each May) for California cities and counties for the biennial update of the allocation formula. 2. Set up an appropriate system of interest-bearing accounts and reporting for funds received. The accounting system shall provide adequate internal controls and audit trails to facilitate a periodic compliance audit for the funds which shall be maintained for the duration of the Agreement plus five years after discharge. 3. Provide TAM with the number of maintained road miles within Recipient’s jurisdiction which shall be consistent with the miles reported to state and federal agencies and that contained in the Recipient’s pavement management system. Recipient shall provide TAM with the number of maintained road miles biennially, even if there were no changes in the number of miles. 4. In the event Recipient’s expenditures in a fiscal year are less than the amount the Recipient has received, provide an explanation of why the revenues exceeded expenditures and how the Recipient plans to allocate the funds to future projects. 5. Within 60 working days of the end of each fiscal year, provide a Project Report for projects upon which funds were expended. The Project Report shall show the amount spent in that reporting year, including the total estimated project costs, the total expenditures to date, a brief description (including digital photographs) and location of the projects, and the benefits to be realized from said project (see Project Report, Exhibit C). The Report must also include a description and photograph of TAM signage and the number of signs posted. 6. As part of the Project Report, include a statement signed by the Recipient’s Public Works Director, certifying the Report’s compliance with the provisions of this AGREEMENT. A resolution by the Recipient’s governing board approving the project in a public meeting should be attached to the Report. 7. Provide updated and accurate information (including digital photographs of the projects before, during and after construction) for TAM’s website, highlighting projects or programs in which funds received by Recipient have been used. 8. Provide updated and accurate information on the Recipient’s website, in order to inform the public, on how funds are being used in the Recipient’s jurisdiction. Also provide a link on the Recipient’s website to TAM’s website. 9. Make available, upon request from TAM, Recipient’s administrative officer or designated staff to render a report or answer any and all inquiries in regard to its receipt, usage, and compliance audit findings of funds before the TAM Board. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Exhbit A Conditions.doc Page 2 of 2 10. If after the close of the third fiscal year, minimal or no funds have been expended on projects, TAM reserves the right to withhold the fifth year’s funds allocation until the Recipient’s allocation is drawn down. 11. Provide parcel land use information for the annual TAM transportation modeling update. 12. Provide evidence of Pavement Management System certification in accordance with section 2108.1 of the Streets and Highway Code. MTC requires cities and counties to submit pavement maintenance and rehabilitation projects for funding to utilize a Pavement Management Program. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 1 of 9 Exhibit B Measure AA Allocation Request Form Summary Project or Program Funding Requested Citywide Bicycle and Pedestrian Plan $40,000 FY2025-26 City-Led Sidewalk Repair Program $70,000 FY2025-26 Bridge Maintenance and Support Program $75,000 FY2025-26 Public Hillside & Roadway Stability Monitoring Program $300,000 FY2025-26 Road Safety Implementation Program $196,000 Third St Rehab Post Construction PGE Meter Upgrades $50,000 2nd Street Utility Undergrounding Phase 2 $34,853 Lincoln Avenue Multi-Modal Rehabilitation - Paloma Ave to Los Ranchitos Rd $546,972 Total Funds Requested $1,312,825 Measure AA Amount Available $1,312,825 Carryover $0 T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 2 of 9 Exhibit B Measure AA Allocation Request Form Project 1 of 8 Implementing Agency: City of San Rafael Fiscal Year of Allocation: FY 25/26 Project Name: Citywide Bicycle and Pedestrian Plan (CBPP) Update Scope of Work: Update to the City of San Rafael’s 2018 Citywide Bicycle and Pedestrian Plan to account for changing conditions and community desires, including a section on trails throughout the City and future trail projects. Cost of Scope: $40,000 Measure AA Category 2.1 Funds Available Amount: $1,312,825 Total Requested Amount: $40,000 Other Funding: Project Delivery Schedule (include start & completion milestones): Project started in Winter 2025 and tentative completion in Spring 2027. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 3 of 9 Exhibit B Measure AA Allocation Request Form Project 2 of 8 Implementing Agency: City of San Rafael Fiscal Year of Allocation: FY 25/26 Project Name: City-Led Sidewalk Repair Program Scope of Work: Maintenance and new construction on sidewalks to ensure pedestrian safety, as well as compliance with Americans with Disabilities Act (ADA) requirements. Cost of Scope: $70,000 Measure AA Category 2.1 Funds Available Amount: $1,312,825 Total Requested Amount: $70,000 Other Funding: Project Delivery Schedule (include start & completion milestones): Project will start design in Fall 2025 and construction is tentatively scheduled for Spring 2026. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 4 of 9 Exhibit B Measure AA Allocation Request Form Project 3 of 8 Implementing Agency: City of San Rafael Fiscal Year of Allocation: FY 25/26 Project Name: Bridge Maintenance and Support Program Scope of Work: Maintaining and repairing bridges within City of San Rafael that fall into the Caltrans National Bridge Inventory (NBI) list and the non-NBI bridges. The program seeks funding for bridge rehabilitation and repairs, including the Caltrans Highway Bridge Program (HBP). Cost of Scope: $75,000 Measure AA Category 2.1 Funds Available Amount: $1,312,825 Total Requested Amount: $75,000 Other Funding: Project Delivery Schedule (include start & completion milestones): Program to be started in Fall 2025 and completion in Summer 2026. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 5 of 9 Exhibit B Measure AA Allocation Request Form Project 4 of 8 Implementing Agency: City of San Rafael Fiscal Year of Allocation: FY 25/26 Project Name: Public Hillside and Roadway Stability Monitoring Program Scope of Work: Protecting public infrastructure and maintaining access to the City’s rights-of-way by addressing aged and/or damaged hillside roadways and walls, and critical slopes. The program also supports the City’s response to unanticipated events, such as heavy rainstorms causing obstructions to roadways. Cost of Scope: $300,000 Measure AA Category 2.1 Funds Available Amount: $1,312,825 Total Requested Amount: $300,000 Other Funding: Project Delivery Schedule (include start & completion milestones): Program to be started in Fall 2025 and expected to be complete in Summer 2026. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 6 of 9 Exhibit B Measure AA Allocation Request Form Project 5 of 8 Implementing Agency: City of San Rafael Fiscal Year of Allocation: FY 25/26 Project Name: Road Safety Implementation Program Scope of Work: This program focuses on feasibility assessments, grant procurement assistance, and implementation of small and/or low-cost improvement projects identified in the 2024 Marin County Local Road Safety Plan (adopted by San Rafael’s City Council in April 2024), in the 2018 San Rafael Bicycle and Pedestrian Master Plan Update, and by the Transportation Authority of Marin (TAM) Safe Routes to School (SR2S) Program. This program will also include small-scale multi-modal projects and traffic studies, and implementation of relevant policies (Vision Zero, traffic calming, AB 43, AB 413, etc.) Cost of Scope: $196,000 Measure AA Category 2.1 Funds Available Amount: $1,312,825 Total Requested Amount: $196,000 Other Funding: Project Delivery Schedule (include start & completion milestones): Program to be started in Fall 2025 and expected to be complete in Summer 2026. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 7 of 9 Exhibit B Measure AA Allocation Request Form Project 6 of 8 Implementing Agency: City of San Rafael Fiscal Year of Allocation: FY 25/26 Project Name: Third Street Rehabilitation Post Construction PG&E Meter Upgrades Project Location(s): Street Name Start Location End Location 3rd St and Shaver St At intersection At intersection 2nd St and Shaver St At intersection At intersection 2nd St and G St At intersection At intersection Scope of Work: Following the completion of the Third Street Rehabilitation Project, this project will complete the remaining traffic signal upgrades by relocating the existing PG&E meter from the utility pole into the newly installed service pedestal at three intersections: (1) 3rd St and Shaver St, (2) 2nd St and Shaver St, and (3) 2nd St and G St. Cost of Scope: $50,000 Measure AA Category 2.1 Funds Available Amount: $1,312,825 Total Requested Amount: $50,000 Other Funding: Project Delivery Schedule (include start & completion milestones): The project is in progress. Expected completion is Spring 2027. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 8 of 9 Exhibit B Measure AA Allocation Request Form Project 7 of 8 Implementing Agency: City of San Rafael Fiscal Year of Allocation: FY 25/26 Project Name: Second St Utility Undergrounding Phase 2 Scope of Work: Following the utility underground work performed with the Third St Rehabilitation Project, this project will underground the remaining three utility poles located on the south side of Second Street between Marquard Ave and West St. Cost of Scope: $300,000 Measure AA Category 2.1 Funds Available Amount: $1,312,825 Total Requested Amount: $34,853 Other Funding: Local funds Project Delivery Schedule (include start & completion milestones): The project is in progress. Expected completion is Summer 2026. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Applications Received\San Rafael\Exhibit B ARF.docx Page 9 of 9 Exhibit B Measure AA Allocation Request Form Project 8 of 8 Implementing Agency: City of San Rafael Fiscal Year of Allocation: FY 25/26 Project Name: Lincoln Ave Multi-Modal Rehabilitation – Paloma Ave to Los Ranchitos Rd Scope of Work: The project includes pavement resurfacing and updates to curb ramps with bulbouts along Lincoln Avenue in San Rafael. In addition, additional streetlights, curb extensions and rectangular rapid flashing beacons will look to be placed at non-signalized pedestrian crossings across Lincoln Ave. Cost of Scope: $546,972 Measure AA Category 2.1 Funds Available Amount: $1,312,825 Total Requested Amount: $546,972 Other Funding: Local funds Project Delivery Schedule (include start & completion milestones): The project is anticipated to begin in Fiscal Year 2026/2027. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Exhibit C Project Report for FY26 Funds CTP Questions v2.docx Page 1 of 3 Exhibit C Project Report (sample format) (due within 60 days of the end of each fiscal year) Amount spent in this reporting year - Total estimated project costs Total expenditures to date Project locations and descriptions (please provide digital photographs for each project) Benefits realized from project(s) TAM signage: Number of signs posted: Attach a statement, signed by the City Public Works Director, certifying the reports compliance with the provisions of the funding Agreement Attach a resolution by the Governing Board approving the project(s) Attach the project worksheet template (sample follows) for each project included in the Project Report. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Exhibit C Project Report for FY26 Funds CTP Questions v2.docx Page 2 of 3 Local Roadway Project Report, Part I Name of roadway: Project limits: Jurisdiction: Description of maintenance project: Roadway’s Pavement Condition Index: Date of last PCI Evaluation: Multi-Modal and Safety-Related Considerations According to the Measure AA Expenditure Plan, each local road project will be required to consider the needs of all roadway users. Where feasible, locally defined bicycle and pedestrian projects will be implemented at the time a roadway is improved. Improvements could include striping, and signing for bicycle lanes and bikeways, sidewalk improvements, curb ramps, and other accessibility and safety improvements. Please discuss, in the following three sections, considerations for multi-modal and safety-related improvements as a part of the local road maintenance project. 1. Safety Improvements: Describe safety-related improvements considered as a part of the project (refer to collision statistics, traffic volumes, roadway functional classification and other information, as appropriate). Discuss whether these improvements are feasible and indicate if they could or could not be included as a part of the project. If not, state why. 2. Pedestrian and Disabled Persons Facilities: Describe pedestrian and ADA-related improvements considered as a part of the project (refer to pedestrian master plans, ADA transition plans, school and transit access considerations, and other information, as appropriate). Discuss whether these improvements are feasible and indicate if they could or could not be included as a part of the project. If not, state way. 3. Bicycle Facilities: Describe bicycle-related improvements considered as a part of the project (refer to bicycle master plans and other information, as appropriate). Discuss whether these improvements are feasible and indicate if they could or could not be included as a part of the project. If not, state why. T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.1\FY 2526\Exhibit C Project Report for FY26 Funds CTP Questions v2.docx Page 3 of 3 Countywide Transportation Plan (CTP) Questionnaire Please answer the below questions for every street and road improvement that were funded with Measure AA funds. Does the project overlap the High Collision Network (CTP 2050 Fig. 11)? ☐ Yes ☐ No Is the project located on a Local Bike/Ped Plan network? ☐ Yes ☐ No Is the project located in a CTP Activity Hub (CTP 2050 Fig. 12) ☐ Yes ☐ No Is the project located on the CTP Active Transportation Network (CTP 2050 Fig. 14) ☐ Yes ☐ No Page 1 of 3 TAM RESOLUTION NO. 2025-05 RESOLUTION OF THE TRANSPORTATION AUTHORITY OF MARIN FOR THE ALLOCATION OF $6,622,797 IN MEASURE AA TRANSPORTATION SALES TAX FUNDS TO BELVEDERE, CORTE MADERA, FAIRFAX, LARKSPUR, MILL VALLEY, NOVATO, ROSS, SAN ANSELMO, SAN RAFAEL, SAUSALITO, TIBURON, AND MARIN COUNTY WHEREAS, The voters of Marin County approved the authorization of Measure AA at the General Election held on November 6, 2018, thereby authorizing that TAM be given the responsibility to administer the proceeds from a one-half cent transaction and use tax (Measure AA funds); and WHEREAS, Measure AA proceeds are used to pay for the programs and projects outlined in the Measure AA Expenditure Plans; and WHEREAS, TAM has developed the Measure AA Strategic Plan to provide guidance on implementing the Measure AA Expenditure Plan; and WHEREAS, The Measure AA Strategic Plan programs Measure AA funds to the four categories listed in the Expenditure Plan, including Category 2.1, Maintain and Manage Local Roads; and WHEREAS, Measure AA funds for Category 2.1 are programmed under the Measure AA Strategic Plan to Marin County and the cities or towns of Belvedere, Corte Madera, Fairfax, Larkspur, Mill Valley, Novato, Ross, San Anselmo, San Rafael, Sausalito, and Tiburon for local infrastructure improvement projects that are prioritized by the respective Public Works Directors; and WHEREAS, Measure AA funds for Category 2.1 can be used for street and road projects, local transit projects, and bicycle and pedestrian projects; and WHEREAS, Infrastructure improvement projects funded with Measure AA for Category 2.1 will be approved by the County’s and Cities’ governing boards at public meetings, and WHEREAS, The project sponsors are requesting funds that have been accumulated for FY2025-26; and WHEREAS, These allocations are consistent with the Measure AA Strategic Plans; and WHEREAS, There are sufficient funds in the Category 2.1 line-items of the TAM’s approved FY2025-26 Annual Budget to cover the proposed actions; and WHEREAS, After reviewing the requests in coordination with project sponsors, TAM staff recommends allocating $6,622,797 in Measure AA funds as requested; now, therefore, be it RESOLVED, That the Transportation Authority of Marin hereby allocates a total of $6,622,797 in Measure AA funds for eligible projects under Category 2.1 for FY2025-26 as shown in the following table; and be it further Exhibit D Page 2 of 3 FY2025-26 Available Funds for Local Infrastructure Measure AA Category 2.1 Funds Belvedere $64,405 Corte Madera $244,087 Fairfax $183,467 Larkspur $270,261 Mill Valley $364,846 Novato $1,187,690 Ross $65,000 San Anselmo $293,865 San Rafael $1,312,825 Sausalito $181,744 Tiburon $223,851 Marin County $2,230,756 Total Available $6,622,797 RESOLVED, That the Transportation Authority of Marin finds the allocations of these funds to be in conformance with the priorities and funding levels established in the Measure AA Expenditure Plan and the Measure AA Strategic Plan Update; and be it further RESOLVED, That the Transportation Authority of Marin hereby authorizes the actual expenditure (cash reimbursement) of funds for these activities to take place subject to the Fiscal Year Cash Flow Distribution Schedule; and be it further RESOLVED, That as a condition of this authorization for expenditure, the Executive Director shall impose such terms and conditions as are necessary for the project sponsors to comply with applicable law and adopted Authority policies and execute Funding Agreements with the respective project sponsors to that effect; and be it further RESOLVED, That as a condition of this authorization for expenditure, the referenced project sponsors shall provide the Authority with any other information it may request regarding the use of the funds hereby authorized. Page 3 of 3 PASSED AND ADOPTED at a regular meeting of the Transportation Authority of Marin held on the 24th day of July 2025, by the following vote: AYES: Blaustein, Burdo, Bushey, Carapiet, Carmel, Dowling, Fredericks, Lucan, Milberg, Moulton-Peters, Sackett NOES: ABSENT: Andrews, Blash, Colbert, Paulson, Rodoni ABSTAIN: __________________________ Eric Lucan, Chair Transportation Authority of Marin ATTEST: ________________________________ Jennifer Doucette Clerk of the Board