HomeMy WebLinkAboutPW Transportation Authority of Marin Safe Pathways to Schools Funding Agreement____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 09/15/2025
Disposition: Resolution 15459
Agenda Item No: 4.e
Meeting Date: September 15, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Grey Melgard, Senior Civil Engineer
April Miller,
Director of Public Works
City Manager Approval: __________
TOPIC: TRANSPORTATION AUTHORITY OF MARIN SAFE PATHWAYS TO SCHOOLS
FUNDING AGREEMENT
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE FUNDING
AGREEMENT A-FY25-28 WITH THE TRANSPORTATION AUTHORITY OF MARIN
AND THE CITY OF SAN RAFAEL, THEREBY AUTHORIZING THE RECEIPT OF AN
ALLOCATION OF $1,100,000 IN MEASURE AA FUNDING
RECOMMENDATION:
Staff recommends that the City Council adopt the attached Resolution, authorizing the City Manager to
execute a Funding Agreement with the Transportation Authority of Marin (TAM) in the amount of
$1,100,000 to be utilized for the applied projects.
BACKGROUND:
Marin County voters approved the authorization of Measure AA at the General Elections held on
November 6, 2018, thereby authorizing that the Transportation Authority of Marin (TAM) be given the
responsibility to administer the proceeds from a one-half cent transaction and use tax (Measure AA).
These measures authorize TAM to administer Measure AA for public right-of-way, multi-modal
transportation projects identified by local agency public works directors and approved by their governing
bodies.
In September 2024, TAM issued the fifth cycle of grant funding for the Safe Pathways to Schools
Program, which supports capital projects aimed at making physical improvements to enhance the safety
of school trips utilizing Measure AA funding. The City of San Rafael submitted a total of four applications
for projects in alignment with the grant requirements.
In April 2025, the City was notified that all four project applications were selected for funding. The City
must approve a TAM funding agreement, specifically Agreement A-FY25-28, to release the Measure AA
funds described above in the total amount of $1,100,000.
ANALYSIS:
With Council’s approval, the current funding agreement will utilize the $1,100,000 allocation for the
following projects:
1.Rafael Meadows Pathway/South Merrydale Road Civic Center Connector Project
a.The project will connect the physically isolated Rafael Meadows neighborhood on the west
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
side of the US-101 freeway to key destinations, including schools, the Marin Civic Center,
SMART train station, retail, employment, and open spaces. By installing a new multi-use
pathway along a freeway rail underpass, the project fills a critical gap in the existing
network and will provide the only facility accessible to people of all ages and abilities who
walk, bike, and use other non-motorized modes traveling between Rafael Meadows
across US-101.
b.Total Project Cost: $3,376,000, Total Measure AA Received: $450,000
2.Woodland Avenue Safe Routes Project
a.The project will address a gap in the sidewalk west of the Woodland Avenue and Irwin
Street intersection, improve the existing bike path, and refine the striping and intersections
along Woodland Avenue.
b.Total Project Cost: $591,000, Total Measure AA Received: $450,000
3.Nova Albion Bikeway and Pathway Gap Closure
a.Improvements include the installation of a two-way buffered bikeway (“cycle track”)
consisting of two bike lanes and a striped buffer on the west side of Nova Albion Way.
Additional upgrades include adding high-visibility ladder crosswalk markings and
realigning roadway striping and removing parking spaces along the west side of Nova
Albion Way to support the addition of the new cycle track and create a more secure travel
path for both bicyclists and pedestrians.
b.Total Project Cost: $109,000, Total Measure AA Received: $100,000
4.Fifth Avenue and California Avenue Intersection Improvements
a.Improvements include closing a sidewalk gap, adding curb extensions, installing green-
backed sharrows, and placing a speed hump at the intersection of Fifth Avenue and
California Avenue, a key route to Sun Valley Elementary School.
b.Total Project Cost: $154,000, Total Measure AA Received: $100,000
FISCAL IMPACT:
This agreement provides $1,100,000 in Measure AA funds to be used for the projects described above.
This funding was included in the fiscal year (FY) 2025-2026 budget approved by the City Council on June
2, 2025, as part of the Capital Improvement Program (CIP) budget for Projects #1, #3, and #4. Project
#2 was projected to be included in the FY 2026-2027 Budget as part of the CIP budget and will be
appropriated with the acceptance of next year’s budget.
OPTIONS:
The City Council has the following options to consider relating to this item:
1.Adopt a resolution as presented.
2.Do not adopt the resolution. This option would result in the City of San Rafael being unable to
receive the funds from TAM for project use.
RECOMMENDED ACTION:
Staff recommends that the City Council adopt the attached Resolution, authorizing the City Manager to
execute a Funding Agreement with the Transportation Authority of Marin (TAM) in the amount of
$1,100,000 to be utilized for the applied projects.
ATTACHMENTS:
1.Resolution
2.A-FY25-28 Funding Agreement
RESOLUTION NO. 15459
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE FUNDING
AGREEMENT A-FY25-28 WITH THE TRANSPORTATION AUTHORITY OF MARIN
AND THE CITY OF SAN RAFAEL, THEREBY AUTHORIZING THE RECEIPT OF AN
ALLOCATION OF $1,100,000 IN MEASURE AA FUNDING
WHEREAS, Marin County voters approved the authorization of Measure AA at the
General Elections held on November 6, 2018, thereby authorizing that the Transportation
Authority of Marin (TAM) be given the responsibility to administer the proceeds from a
one-half cent transaction and use tax (Measure AA); and
WHEREAS, in September 2024, TAM issued a Fifth Cycle of grant funding for the
Safe Pathways to Schools Program, which supports capital projects aimed at making
physical improvements to enhance the safety of school trips utilizing Measure AA funding;
and
WHEREAS, the City of San Rafael has been proactive and applied for the Safe
Pathways to Schools Program grant funding; and
WHEREAS, in April 2025, the Transportation Authority of Marin (TAM) approved
four grant applications by the City of San Rafael under the Fifth Cycle Safe Pathways to
Schools Call for Projects funded by Measure AA; and
WHEREAS, Measures AA proceeds will be used to pay for the Rafael Meadows
Pathway/South Merrydale Road Civic Center Connector Project, the Woodland Avenue
Safe Routes Project, the Nova Albion Bikeway and Pathway Gap Closure Project, and the
Fifth Avenue and California Avenue Intersection Improvements Project; and
WHEREAS, TAM has requested that the City approve Funding Agreement A-
FY25-28 to release the City of San Rafael’s allocation of $1,100,000 in Measure AA funds;
and
WHEREAS, appropriations of funding for the Rafael Meadows Pathway/South
Merrydale Road Civic Center Connector Project, the Nova Albion Bikeway and Pathway
Gap Closure Project, and the Fifth Avenue and California Avenue Intersection
Improvements Project were included in the fiscal year (FY) 2025-2026 Budget approved
by the City Council on June 2, 2025, as part of the Capital improvement Program budget;
and
WHEREAS, appropriations of funding for the Woodland Avenue Safe Routes
Project were projected to be included in the FY 2026-2027 Budget as part of the Capital
Improvement Program budget and will be appropriated with the acceptance of next year’s
budget.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San
Rafael, that the City Manager is hereby authorized to execute a funding agreement with
the Transportation Authority of Marin for the Fifth Cycle Safe Pathways to Schools Projects
included as Attachment 2 to the Staff Report.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 15th day of September 2025, by
the following vote, to wit:
AYES:
NOES:
ABSENT:
Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
Councilmembers: None
Councilmembers: None
Lindsay Lara, City Clerk
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TAM AGREEMENT A-FY25-28
FUNDING AGREEMENT
BETWEEN
TRANSPORTATION AUTHORITY OF MARIN
AND
CITY OF SAN RAFAEL
This AGREEMENT is made on date referenced on page 7, by and between the Transportation
Authority of Marin, hereinafter referred to as “TAM,” a local public agency, and the City of San
Rafael, hereinafter referred to as “RECIPIENT,” a local public agency.
SECTION 1. RECITALS
1. The voters of Marin County approved the authorization of Measure AA at General
Elections held on November 6, 2018 thereby authorizing that TAM be given the responsibility to
administer the proceeds from a one-half cent transaction and use tax.
2. The Measure AA Strategic Plan was developed to provide guidance on implementing the
Measure AA Expenditure Plan.
3. The Measure AA Strategic Plan programs Measure AA funds over a 30-year period to
the four categories listed in the Expenditure Plan, including Category 2.2 for large safe pathway
projects and Category 3.3 for small safe pathway projects.
4. Safe Pathways to Schools Projects are capital projects aimed at making physical
improvements to enhance the safety of school trips.
5. Four cycles of Safe Pathway funding were allocated in 2007, 2010, 2015, and 2020.
6. TAM issued a Fifth Cycle Safe Pathway Call for Projects and received small and large
applications for funding.
7. The applications were evaluated in accordance to the Measure AA Expenditure Plan
with the assistance of an Evaluation Committee and the Marin Public Works Association
(MPWA).
8. The recommended small and large projects were approved for funding by the TAM
Board on March 27, 2025.
SECTION 2. PURPOSE OF FUNDING AGREEMENT
This AGREEMENT is entered into by and between TAM and RECIPIENT to document the
funding conditions necessary for the RECIPIENT to comply with applicable law and TAM
policies. This AGREEMENT consists of additional documents stated in these sections as being
attached hereto and incorporated in the AGREEMENT by reference.
SECTION 3. PROJECT DEFINITION AND SCOPE
This AGREEMENT, approved by TAM Board Action on March 27, 2025, in accordance with the
requirements of TAM’s Measure AA Expenditure Plan and Strategic Plan, is made for the
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funding of the following projects (“PROJECTS”) identified in the RECIPIENT’s Safe Pathway
Project Information Sheets (Attached):
Rafael Meadows Pathway/South Merrydale Road Civic Center Connector Project
Woodland Avenue Safe Routes Project
Nova Albion Bikeway and Pathway Gap Closure
Fifth Avenue and California Avenue Intersection Improvements
Additional information on project scopes are included in the Safe Pathway Project Information
Sheets, referenced as Exhibit A.
SECTION 4. GRANT
TAM hereby grants to the RECIPIENT the sum of $1,100,000.00 in Measure AA funds
(“FUNDS”) as designated in Resolution No. 2025-01, approved March 27, 2025, which is
included in this AGREEMENT by reference as Exhibit B.
FUNDS allocated to one project scope cannot be used on another project scope in this
AGREEMENT.
SECTION 5. COST ELIGIBILITY
Cost eligibility shall be determined by TAM’s Strategic Plan policies. All costs incurred by
RECIPIENT prior to the date of March 27, 2025 shall be ineligible for reimbursement by TAM.
While the costs of PROJECTS shall be eligible for reimbursement in accordance with the terms
of this AGREEMENT, the timing and amount of reimbursement will be subject to a
reimbursement schedule identified in Exhibit A, based on available revenues, other anticipated
project requests, and project category and subcategory limits established in the Strategic Plan
and Expenditure Plan. Any waiver of cost eligibility policies must be included in RECIPIENT’s
Safe Pathway Project Information Sheets approved by TAM.
SECTION 6. BUDGET AND SCOPE
RECIPIENT shall maintain a project or program budget. RECIPIENT shall carry out the project
and shall incur obligations against and make disbursements of the grant in conformity with
TAM’s requirements and the budget. The project or program budget may be revised from time
to time through the submission of a revised budget to TAM.
RECIPIENT may not make any changes to the scope of the PROJECTS without prior written
approval of TAM. Approval by TAM of a change of scope shall not constitute an increase in the
grant amount unless additional funds are specifically provided.
SECTION 7. PROJECT MANAGEMENT
RECIPIENT shall be responsible for the project and provide management of consultant and
contractor activities for which RECIPIENT contracts, including responsibility for schedule,
scope, and budget, consistent with TAM’s resolution allocating the grant unless otherwise
agreed upon in writing.
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SECTION 8. PROJECT OVERSIGHT
RECIPIENT shall cooperate with TAM’s project management team and shall provide any
requested PROJECTS information.
SECTION 9. ATTRIBUTION AND SIGNAGE
If any portion of grant FUNDS is used for production of reports, acknowledgment of the TAM’s
role in funding PROJECTS shall be included in the documents. If any portion of grant FUNDS is
used for construction, RECIPIENT shall, upon initiation of field work or at the earliest feasible
time thereafter, install and maintain a sign at the construction site identifying Measure AA Local
Transportation Sales Tax Funds and TAM (e.g., TAM and RECIPIENT’s logos – “Your Measure
AA Sales Tax Dollars at Work”).
For non-construction capital purchases funded by any portion of grant FUNDS, RECIPIENT
shall affix permanent signage identifying TAM and the Sales Tax Funds as a funding source.
RECIPIENT shall demonstrate compliance with attribution and signage requirements as an
indispensable condition for authorization of reimbursement for project expenses.
SECTION 10. PRESS RELEASES
RECIPIENT shall notify TAM in advance of any press releases about project activities,
particularly groundbreakings and ribbon cuttings, in connection with grant FUNDS expended
pursuant to this AGREEMENT.
SECTION 11. COMPLIANCE WITH LAW
In the performance of its obligations pursuant to this AGREEMENT, RECIPIENT shall keep
itself fully informed of the federal, state and local laws, ordinances and regulations in any
manner affecting the performance of this AGREEMENT, and must at all times comply with such
laws, ordinances, and regulations as they may be amended from time to time.
SECTION 12. ENVIRONMENTAL COMPLIANCE
RECIPIENT shall undertake all environmental mitigation measures that may be identified as
commitments in applicable documents (such as environmental assessments, environmental
impact statements and reports, and memoranda of agreement) and comply with any conditions
imposed as a part of a finding of no significant impact or a record of decision; all such mitigation
measures are incorporated in this AGREEMENT by reference. Recipient shall be responsible
for obtaining all necessary environmental permits for performance of work.
SECTION 13. FINANCES
All costs charged to PROJECTS shall be supported by properly prepared and documented time
records, invoices, or vouchers evidencing in detail the nature and propriety of the charges and
the basis for the percentage charged to TAM.
SECTION 14. RECORDS
All checks, payrolls, invoices, contracts, vouchers, journal entries, work orders, or other
accounting documents pertaining in whole or in part to PROJECTS shall be maintained by
RECIPIENT for a period of three (3) years after the later of project closeout or termination of
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grant. Such project documents shall be clearly identified, readily accessible, and, to the extent
feasible, kept separate and apart from all other similar documents not pertaining to the
PROJECTS.
SECTION 15. REIMBURSEMENTS
Payment shall be made by TAM for costs reimbursable under the terms of this AGREEMENT
and incurred prior to the termination date of this AGREEMENT. Payment to RECIPIENT of the
grant shall be upon written approval by TAM, upon submittal by RECIPIENT of appropriate
support documentation and identification of expenses incurred.
Reimbursements shall not exceed the schedule shown in the Reimbursement Schedule
identified in Exhibit A. RECIPIENT may make a request for exceptions in writing. Exceptions
may be made at the sole discretion of TAM.
Each reimbursement request shall include RECIPIENT’S certification that the amounts sought
are only for project elements included in Exhibit A, and that RECIPIENT is in compliance with
TAM’s requirements mentioned in this AGREEMENT.
SECTION 16. ELIGIBLE EXPENSES
RECIPIENT shall expend FUNDS only on eligible expenses as follows: operating costs, direct
staff time (salary and benefits), consultants; right of way engineering and acquisition costs
(including permitting) and competitively bid construction contracts. Indirect costs (as defined by
OMB Circular A-87) will not be considered an eligible expense. FUNDS shall also be expended
according to the applicable provisions of the Expenditure Plan and of the Public Utilities Code
Section 180000 et seq.
SECTION 17. AUDITS
TAM reserves the right at any time to conduct or require a financial or performance audit of the
RECIPIENT'S compliance with this AGREEMENT. TAM will give advance notice of the
requirement. RECIPIENT shall permit TAM, or any of its duly authorized representatives, to
inspect all work, materials, payrolls, and other data and records with regard to the PROJECTS,
and to audit the books, records, and accounts of the RECIPIENT and its contractors with regard
to the PROJECTS.
SECTION 18. THIRD PARTY CONTRACT AUDITS
TAM reserves the right to request an audit of other third-party contracts for any reason. If
RECIPIENT is subject to third party financial audit requirements imposed by another funding
source, copies of audits performed in fulfillment of such requirements shall be provided to the
TAM.
SECTION 19. CLOSEOUT PROCEDURES AND PROJECT CLOSEOUT REPORT
Project closeout occurs either when TAM notifies RECIPIENT of the project closeout or
forwards to RECIPIENT the final grant payment. RECIPIENT shall provide to TAM with a
Project Closeout Report as shown in Exhibit C with the final reimbursement request.
Upon request by TAM or discovery by RECIPIENT, after the project completion date or
termination by TAM, RECIPIENT shall submit a certified financial statement identifying all
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ineligible expenditures, which the RECIPIENT shall be required to refund, as well as third
party audit reports, as applicable. Project closeout shall not terminate any continuing
obligations imposed on the RECIPIENT by this AGREEMENT. Final reimbursement will be in
accordance with TAM policies and procedures. RECIPIENT shall provide supporting
documentation for expenditures and revenues from its accounting and financial management
system.
SECTION 20. REPAYMENT OF INELIGIBLE COSTS
TAM reserves the right to offset RECIPIENT payback of ineligible costs against future grant
approvals for these PROJECTS or other projects in the Expenditure Plan for which RECIPIENT
is the sponsoring agency.
SECTION 21. RIGHT TO WITHHOLD
If a Project Closeout Report is not provided to TAM by the project closeout date and/or such
items are found not to be in compliance with this AGREEMENT, Public Utilities Code Section
180000 et seq., the ballot measure or the Strategic Plan, TAM may withhold FUNDS from
RECIPIENT until RECIPIENT has corrected any noted deficiencies to TAM’s satisfaction. While
FUNDS are being so withheld all interest on withheld FUNDS shall be retained by TAM as an
administrative fee.
SECTION 22. RESCISSION OF AUTHORIZATION OF FUNDS
TAM reserves the right to rescind its authorization of that portion of the grant FUNDS that are
unneeded prior to, or at the time of, project closeout. FUNDS are determined to be unneeded if
they are uncommitted at time of project closeout. Uncommitted funds are FUNDS that have
been authorized but are in excess of that total eligible costs incurred by RECIPIENT.
SECTION 23. TERMINATION FOR CAUSE
Except as provided by Section 24 below, RECIPIENT agrees that, upon ten (10) working days
written notice, TAM may suspend or terminate all or part of the financial assistance provided
herein for failure to correct a breach of this AGREEMENT. Any failure to make reasonable
progress, inconsistency with the Expenditure Plan or Measure AA Sales Tax Program Safe
Pathway Project Information Sheets, unauthorized use of grant FUNDS as specified in this
AGREEMENT, or other violation of the AGREEMENT that significantly endangers substantial
performance of the PROJECTS shall be deemed to be a breach of this AGREEMENT and
cause for termination. Upon mutual consent, RECIPIENT will repay TAM any unexpended
FUNDS already distributed.
SECTION 24. CORRECTION OF BREACH
Notwithstanding the provision of Section 23 above, with respect to any breach, which is
reasonably capable of being cured, RECIPIENT shall have thirty (30) days from the date of
notice of breach to initiate steps to cure. If RECIPIENT diligently pursues cure, such
RECIPIENT shall be allowed a reasonable time to cure or by a time established in writing by
TAM.
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SECTION 25. LIABILITY
Neither TAM nor any officer or employee thereof, shall be responsible for any damage or liability
occurring by reason of anything done or omitted to be done by RECIPIENT under or in
connection with any work, authority, or jurisdiction delegated to RECIPIENT under this
AGREEMENT. It is also understood and agreed that pursuant to Government Code Section
895.4, RECIPIENT shall fully defend, indemnify and hold TAM harmless from any liability
imposed for injury (as defined by Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by RECIPIENT under or in connection with any work, or
jurisdiction delegated to RECIPIENT under this AGREEMENT.
Neither RECIPIENT nor any officer or employee thereof, shall be responsible for any damage
or liability occurring by reason of anything done or omitted to be done by TAM under or in
connection with any work, authority, or jurisdiction delegated to TAM under this
AGREEMENT. It is also understood and agreed that pursuant to Government Code Section
895.4, TAM shall fully defend, indemnify and hold RECIPIENT harmless from any liability
imposed for injury (as defined by Government Code Section 810.8) occurring in by reason of
anything done or omitted to be done by TAM under or in connection with any work, authority,
or jurisdiction delegated to TAM under this AGREEMENT.
In the event of concurrent negligence of RECIPIENT and TAM, the liability for any and all claims
for injuries or damages to persons and/or property shall be apportioned under the California
theory of comparative negligence as presently established or as may hereafter be modified.
SECTION 26. OBLIGATIONS
TAM agrees that any eligible cost incurred by RECIPIENT prior to the termination of this
AGREEMENT shall be reimbursed to the extent that such costs could not be avoided by
RECIPIENT upon receipt of notice of termination.
SECTION 27. INTEGRATION
This AGREEMENT represents the entire AGREEMENT of the parties with respect to the subject
matter thereof. No representations, warranties, inducements or oral agreements have been
made by any of the parties except as expressly set forth herein, or in other contemporaneous
written agreements.
SECTION 28. AMENDMENT
Except as otherwise provided herein, this AGREEMENT may not be changed, modified or
rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of
this AGREEMENT shall be void and of no effect.
SECTION 29. INDEPENDENT AGENCY
RECIPIENT performs the terms and conditions of this AGREEMENT as an entity independent
of TAM. None of RECIPIENT'S agents or employees shall be agents or employees of TAM.
SECTION 30. ASSIGNMENT
The AGREEMENT may not be assigned, transferred, hypothecated, or pledged by any party
without the express written consent of the other party.
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SECTION 31. BINDING ON SUCCESSORS, ASSIGNEES OR TRANSFEREES
This AGREEMENT shall be binding upon the successor(s), assignee(s) or transferee(s) of TAM
or RECIPIENT as may be the case. This provision shall not be construed as an authorization to
assign, transfer, hypothecate or pledge this AGREEMENT other than as provided above.
SECTION 32. EXPENSES
Each party shall be solely responsible for and shall bear all of its own respective legal expenses
in connection with any dispute arising out of this AGREEMENT and the transactions hereby
contemplated. RECIPIENT may not use grant FUNDS, or other TAM programmed funds, for
the aforementioned purpose.
SECTION 33. SEVERABILITY
Should any part of this AGREEMENT be declared unconstitutional, invalid, or beyond the
authority of either party to enter into or carry out, such decisions shall not affect the validity of
the remainder of this AGREEMENT, which shall continue in full force and effect; provided that
the remainder of this AGREEMENT can, absent the excised portion, be reasonably interpreted
to give effect to the intentions of the parties.
SECTION 34. EXHIBIT
The following Exhibits are hereby made part of this AGREEMENT:
1. EXHIBIT A: Safe Pathway Project Information Sheets
2. EXHIBIT B: TAM Resolution 2025-01
3. EXHIBIT C: Project Closeout Report
35. ACCEPTANCE OF GRANT
RECIPIENT does hereby declare that all written statements, representations, covenants, and
materials submitted as a condition of this AGREEMENT are true and correct and does hereby
accept TAM’s grant and agrees to all of the terms and conditions of this AGREEMENT. The
parties have executed this AGREEMENT as of the date first written above.
City of San Rafael: Transportation Authority of Marin (TAM):
By: _______________________________
Cristine Alilovich__________________
Print Name
City Manager____________________
Print Title
By: _______________________________
Anne Richman, Executive Director
______________________________
Date
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Approved as to form (optional):
By: _______________________________
City of San Rafael, Attorney
_______________________________
Print Name
Page 1 of 2
Exhibit A
Safe Pathway Project Information Sheet
Project 1 of 4
1. Application Information
Responsible Agency: City of San Rafael
Contact Person: April Miller
Phone: 415-485-3355
E-Mail: april.miller@cityofsanrafael.org
2. Project Information
Project Name: Rafael Meadows Safe Crossing Pathway Project/ South Merrydale Road Civic Center
Connector Project
Brief Project Description: This Project will connect the physically isolated Rafael Meadows neighborhood
on the west side of the US-101 freeway to key destinations, including schools, the Marin Civic Center,
SMART train station, retail, employment, and open spaces. By installing a new multi-use pathway along a
freeway rail underpass, the Project fills a critical gap in the existing network and will provide the only facility
accessible to all ages and abilities of people walking, biking, and using other non-motorized modes traveling
between Rafael Meadows across US-101.
Brief Description of Project Location: The Project is located in northern San Rafael, a city in California’s
Marin County. The Rafael Meadows neighborhood is bordered by SMART train tracks to the northwest,
west, and south; North San Pedro Road to the southeast; and US Highway 101 to the east.
Targeted School(s):
School Name (add line(s) if needed) School District Does this project
serve a Title 1
school? (yes/no) *
Approximate
Enrollment
Venetia Valley K-8 San Rafael City Yes 771
* reference to Title 1 Schools - https://www.ed-data.org/
3. Cost Estimate Breakdown and Schedule
Project Phase
Cost Schedule Status
Phase Total
(nearest 1000’s)
Begin
(Mo/Yr)
End
(Mo/Yr)
% of
complete
Environmental Studies and Permits (ENV) $189,000 7/2025 3/2026 0%
Final Design (PS&E) $472,000 3/2026 3/2027 0%
Right of Way Acquisition (ROW) $283,000 10/2026 3/2027 0%
Construction (CON) $1,954,000 4/2027 4/2028 0%
Contingency (no more than 10% of the total
construction cost) $195,000 4/2027 4/2028 0%
Construction Management $283,000 4/2027 4/2028 0%
Total Project Cost $3,376,000
Page 2 of 2
4. Measure AA Large Safe Pathway Funds Requested
Phase(s)
Requested Amount
(nearest 1000’s)
Measure AA Funds ENV and PS&E $450,000
Total Measure AA Requested $450,000
5. Other Programmed Funding
Source (list specific names
of other funding) Phase Fiscal Year
Status of
funds (pending
or secured)
Programmed
Amount
TAM Measure B
ENV and
PS&E 2024/2025 Secured $742,228
Total Funds Programmed $742,228
6. Measure AA Reimbursement Schedule
Agency may proceed with project and incur costs any time after March 27, 2025, but maximum
payments on reimbursement requests will be remitted by TAM in accordance to the below table.
Funds not requested for reimbursement in an assigned fiscal year will be made available for
reimbursement the following fiscal year and thereafter. Agency may request reimbursement earlier
than scheduled and may be approved by TAM on a case-by-case basis.
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/28
$450,000
Page 1 of 2
Exhibit A
Safe Pathway Project Information Sheet
Project 2 of 4
1. Application Information
Responsible Agency: City of San Rafael
Contact Person: April Miller
Phone: 415-485-3355
E-Mail: april.miller@cityofsanrafael.org
2. Project Information
Project Name: Woodland Ave Safe Routes Project
Brief Project Description: This Project aims to enhance a key route for pedestrians and bicyclists traveling
to Laurel Dell Elementary and James B. Davidson Middle School. The Project will address a gap in the
sidewalk west of the Woodland Avenue and Irwin Street intersection, improve the existing bike path, and
refine the striping and intersections along Woodland Avenue. The sidewalk upgrade includes the installation
of a new sidewalk, curb, and gutter, providing a continuous pedestrian pathway. To close the bike path gap,
sharrows will be added and refreshed along Woodland Avenue. Intersection improvements will include the
installation of new ADA-compliant curb ramps at the Woodland Avenue and Irwin Street corners.
Additionally, high-visibility crosswalks, stop bars, and stencils will be added or refreshed, and new yield
lines will be installed. The project will also introduce custom "No Parking" signs, school crosswalk warning
signs (SW24-2), and a new speed limit sign. Lastly, the project will add and refresh red curb paint in
accordance with Assembly Bill 413, signed by the Governor on October 10, 2023. This bill prohibits parking,
standing, or stopping within 20 feet of any marked or unmarked crosswalk’s approach side.
Brief Description of Project Location: The Project is located in San Rafael, a city in California’s Marin
County. The Project extends are along the intersection of Woodland Avenue and Lindaro Street to the
intersection of Woodland Avenue and Irwin Street. Laurel Dell Elementary School and James B Davidson
Middle School are located along Woodland Avenue within the Project limits.
Targeted School(s):
School Name (add line(s) if needed) School District Does this project
serve a Title 1
school? (yes/no) *
Approximate
Enrollment
Laurel Dell Elementary School (K-5) San Rafael City
Schools
Yes 280
James B Davidson Middle School San Rafael City
Schools
Yes 1,040
* reference to Title 1 Schools - https://www.ed-data.org/
Page 2 of 2
3. Cost Estimate Breakdown and Schedule
Project Phase
Cost Schedule Status
Phase Total
(nearest 1000’s)
Begin
(Mo/Yr)
End
(Mo/Yr)
% of
phase
complete
Environmental Studies and Permits (ENV)
$44,000 July 2025
August
2025 0%
Final Design (PS&E) $66,000
August
2025
Nov
2025 0%
Right of Way Acquisition (ROW) $25,000 Oct 2025 Jan 2026 0%
Construction (CON) $374,000 Jan 2026
May
2026 0%
Contingency (no more than 10% of the total
construction cost) $37,000 Jan 2026
May
2026 0%
Construction Engineering (CE) $44,000 Jan 2026
May
2026 0%
Total Project Cost $591,000
4. Measure AA Large Safe Pathway Funds Requested
Phase(s)
Requested Amount
(nearest 1000’s)
Measure AA Funds Construction $411,000
Measure AA Funds PS&E $39,000
Total Measure AA Requested $450,000
5. Other Programmed Funding
Source (list specific names of
other funding) Phase
Fiscal
Year
Status of funds
(pending or
secured)
Programmed
Amount
City Local Funds
ENV,
PS&E,
CON, CE 2025/2026 Pending $141,000
Total Funds Programmed $141,000
6. Measure AA Reimbursement Schedule
Agency may proceed with project and incur costs any time after March 27, 2025, but maximum
payments on reimbursement requests will be remitted by TAM in accordance to the below table.
Funds not requested for reimbursement in an assigned fiscal year will be made available for
reimbursement the following fiscal year and thereafter. Agency may request reimbursement earlier
than scheduled and may be approved by TAM on a case-by-case basis.
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/28
$39,0000 $411,000
Page 1 of 2
Exhibit A
Safe Pathway Project Information Sheet
Project 3 of 4
1. Application Information
Responsible Agency: City of San Rafael
Contact Person: April Miller
Phone: 415-485-3355
E-Mail: april.miller@cityofsanrafel.org
2. Project Information
Project Name: Nova Albion Bikeway and Pathway Gap Closure
Brief Project Description: The Project improvements include the installation of a two-way buffered bikeway
(“cycle track”) consisting of two bike lanes and a striped buffer on the west side of Nova Albion Way. This
new cycle track will complete the gap to the existing pathway and cycle track at Terra Linda High School.
Additional upgrades include adding high visibility ladder crosswalk markings and realigning roadway
striping and removing parking spaces along the west side Nova Albion Way to support the addition of the
new cycle track and create a more secure travel path for both bicyclists and pedestrians.
Brief Description of Project Location: The Project is located in San Rafael, a city in California’s Marin County.
The Project extents are along Nova Albion Way between the intersection of Nova Albion Way and
Montecillo Road and the intersection of Nova Albion Way and Esmeyer Road.
Targeted School(s):
School Name (add line(s) if needed) School District Does this project
serve a Title 1
school? (yes/no) *
Approximate
Enrollment
Terra Linda High School San Rafael City
High
No 1,205
Vallecito Elementary School Miller Creek
Elementary
Yes 412
Mark Day School Private No 380
* reference to Title 1 Schools - https://www.ed-data.org/
3. Cost Estimate Breakdown and Schedule
Project Phase
Cost Schedule Status
Phase Total
(nearest 1000’s)
Begin
(Mo/Yr)
End
(Mo/Yr)
% of
phase
complete
Environmental Studies and Permits (ENV) $4,000 4/2025 6/2025 0%
Final Design (PS&E) $16,000 5/2025 7/2025
0%
Right of Way Acquisition (ROW) $4,000 4/2025 7/2025 0%
Page 2 of 2
Construction (CON) $70,000 8/2025 10/2025
0%
Contingency (no more than 10% of the total
construction cost) $7,000 8/2025 10/2025
0%
Construction Engineering (CE) $8,000 8/2025 10/2025
0%
Total Project Cost $109,000
0%
4. Measure AA Small Safe Pathway Funds Requested
Phase(s)
Requested Amount
(nearest 1000’s)
Measure AA Funds CON/CE $85,000
Measure AA Funds PS&E $15,000
Total Measure AA Requested $100,000
5. Other Programmed Funding
Source (list specific names of
other funding) Phase
Fiscal
Year
Status of funds
(pending or
secured)
Programmed
Amount
City Local Funds
ENV,
PS&E,
CON, CE 2025/2026 Pending $9,000
Total Funds Programmed $9,000
6. Measure AA Reimbursement Schedule
Agency may proceed with project and incur costs any time after March 27, 2025, but maximum
payments on reimbursement requests will be remitted by TAM in accordance to the below table.
Funds not requested for reimbursement in an assigned fiscal year will be made available for
reimbursement the following fiscal year and thereafter. Agency may request reimbursement earlier
than scheduled and may be approved by TAM on a case-by-case basis.
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/28
$100,000
Page 1 of 2
Exhibit A
Safe Pathway Project Information Sheet
Project 4 of 4
1. Application Information
Responsible Agency: City of San Rafael
Contact Person: April Miller
Phone: 415-485-3355
E-Mail: april.miller@cityofsanrafel.org
2. Project Information
Project Name: Fifth Avenue and California Avenue Intersection Improvements
Brief Project Description: The Project improvements include closing a sidewalk gap, adding curb
extensions, installing green-backed sharrows, and placing a speed hump at the intersection of Fifth Avenue
and California Avenue, a key route to Sun Valley Elementary School. These enhancements will create a
safer intersection for both bicyclists and pedestrians traveling to Sun Valley Elementary School.
Brief Description of Project Location: The Project is located in San Rafael, a city in Marin County, California.
The intersection of Fifth Avenue and California Avenue is a key connection for those traveling to and from
Sun Valley Elementary School, which is located a quarter mile down Fifth Avenue from the intersection.
Targeted School(s):
School Name (add line(s) if needed) School District Does this project
serve a Title 1
school? (yes/no) *
Approximate
Enrollment
Sun Valley Elementary School San Rafael City
Elementary
No 509
* reference to Title 1 Schools - https://www.ed-data.org/
3. Cost Estimate Breakdown and Schedule
Project Phase
Cost Schedule Status
Phase Total
(nearest 1000’s)
Begin
(Mo/Yr)
End
(Mo/Yr)
% of
phase
complete
Environmental Studies and Permits (ENV) <$1,000 3/2025 3/2025 0%
Final Design (PS&E) $22,000 3/2025 6/2025 0%
Right of Way Acquisition (ROW) $2,000 3/2025 4/2025 0%
Construction (CON) $113,000 7/2025 2/2026 0%
Contingency (no more than 10% of the total
construction cost) $11,000 7/2025 2/2026 0%
Construction Engineering (CE) $5,000 7/2025 2/2026 0%
Total Project Cost $154,000
Page 2 of 2
4. Measure AA Small Safe Pathway Funds Requested
Phase(s)
Requested Amount
(nearest 1000’s)
Measure AA Funds PS&E $20,000
Measure AA Funds CON $80,000
Total Measure AA Requested $100,000
5. Other Programmed Funding
Source (list specific names of
other funding) Phase
Fiscal
Year
Status of funds
(pending or
secured)
Programmed
Amount
City Local Funds CON 2025/2026 Pending $54,000
Total Funds Programmed
6. Measure AA Reimbursement Schedule
Agency may proceed with project and incur costs any time after March 27, 2025, but maximum
payments on reimbursement requests will be remitted by TAM in accordance to the below table.
Funds not requested for reimbursement in an assigned fiscal year will be made available for
reimbursement the following fiscal year and thereafter. Agency may request reimbursement earlier
than scheduled and may be approved by TAM on a case-by-case basis.
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/28
$100,000
Page 1 of 4
RESOLUTION OF THE TRANSPORTATION AUTHORITY OF MARIN FOR THE
ALLOCATIONS OF $5,997,999 IN MEASURE AA, CATERGORY 2.2, FUNDS TO 11
AGENCIES AND $1,565,000 IN MEASURE AA, CATEGORY 3.3, FUNDS TO EIGHT
AGENCIES FOR THE FIFTH CYCLE OF SAFE PATHWAYS TO SCHOOL PROJECTS
WHEREAS, The voters of Marin County approved the authorization of Measure AA at
General Elections held on November 6, 2018 thereby authorizing that TAM be given the
responsibility to administer the proceeds from a one-half cent transaction and use tax; and
WHEREAS, TAM has developed a Measure AA Strategic Plan to provide guidance on
implementing the Measure AA Expenditure Plan; and
WHEREAS, The Measure AA Strategic Plan programs Measure AA funds over a 30-year
period to the four categories listed in the Expenditure Plan, including Categories 2.2 and 3.3 for
large and small projects, respectively, under the Safe Pathways to School Program; and
WHEREAS, Safe Pathways to School Projects are capital projects aimed at making
physical improvements to enhance the safety of non-motorized school trips; and
WHEREAS, Public Works Directors and school officials have been encouraged to submit
applications for projects identified in Safe Routes Plans when funding are available; and
WHEREAS, In four previous cycles of funding, TAM programmed $13.254 million to 80
Safe Pathway projects; and
WHEREAS, The Fifth Cycle Safe Pathway Call for Projects with projected funds from
FY24/25 to FY28/29 was issued in September 2024; and
WHEREAS, TAM received a total of 33 applications (19 small project applications and 14
large applications) from 12 agencies for more than $7.5 million in total requests by the December
2024 deadline; and
WHEREAS, An Evaluation Committee was formed to evaluate the applications based on
the criteria that include safety, gap closure, impacts on schools and communities, equity, usage
and enrollment at targeted schools, local match funds, local bicycle and pedestrian plan, Local
Road Safety Plan, transit concurrence, and prior uncompleted Safe Pathway projects; and
WHEREAS, The Evaluation Committee recommended funding all 19 small project
applications and moving the excess funds of $381,000 to help fund a large project application;
and
Exhibit B
TAM RESOLUTION NO. 2025-01
Page 2 of 4
WHEREAS, Staff concurred with the Evaluation Committee on the recommendation to
fund all 19 small project applications and moving the excess funds of $381,000 to help fund a
large project application; and
WHEREAS, The Evaluation Committee further recommended funding the first priority
project application of each applicant for a total of 11 large project applications, leaving three large
project applications unfunded; and
WHEREAS, Staff instead recommended funding all 14 large project applications by using
$716,000 from FY29/30 Category 2.2 revenue to defray the difference needed; and
WHEREAS, Staff presented its recommendations to the Marin Public Works Association
(MPWA) and members of the Evaluation Committee; and
WHEREAS, MPWA and members of the Evaluation Committee supported staff’s
recommendations; and
WHEREAS, Staff presented the following recommended projects and funding amounts to
the TAM Funding, Programs & Legislation (FPL) Executive Committee for approval; and
Approved Small Projects
Agency Project Name
Approved
Amount
Fairfax Refresh Bike Spine Green Backed Bicycle Route Sharrow Street Markings $45,000
Fairfax Marinda Drive/Sir Francis Drake Blvd School Crossing Improvements $100,000
Larkspur Doherty Drive Bike Lane Buffer Enhancements $86,000
Marin County Unincorporated Marin County School Zones (District 1) $65,000
Marin County Unincorporated Marin County School Zones (Districts 2-5) $76,000
Mill Valley Nelson – Matilda Pedestrian Crossing $100,000
Mill Valley Kipling/Roque Moraes Pedestrian Crossing $100,000
Mill Valley Elm Avenue Sidewalk Gap $100,000
Ross Allen Avenue Pedestrian Pathway Project $100,000
Ross Laurel Grove Safe Pathways Project Phase IIIA $100,000
Ross Laurel Grove Safe Pathways Project Phase IIIB $100,000
Ross Shady Lane Pedestrian Pathway Gap Closure Project $100,000
San Anselmo Santa Cruz Ave Sidewalk Gap Closure $50,000
San Anselmo Woodland Ave Sidewalk Gap Closure $38,000
San Anselmo Brookmead Place Sidewalk Gap Closure $45,000
San Anselmo Sycamore Ave Sidewalk Gap Closure $60,000
San Rafael Nova Albion Bikeway and Pathway Gap Closure $100,000
San Rafael Fifth Avenue and California Avenue Intersection Improvements $100,000
Sausalito Safe Pathways to School Tomales Street $100,000
$1,565,000
Page 3 of 4
Approved Large Projects
Agency Project
Approved
Amount
Corte Madera Lucky Drive Multimodal Improvements $450,000
Fairfax Glen/Sir Francis Drake Traffic Signal Supporting White Hill Middle School $450,000
Larkspur Magnolia Avenue/ Post Street Central Pathway Gap Closure $415,000
Marin County Ricardo Lane Sidewalk and Intersection Improvements (Strawberry) $450,000
Mill Valley Hamilton Drive/Shelter Bay Avenue Safe Routes $450,000
Miller Creek
School District Vallecito-Mark Day School Pathway $450,000
Novato Sutro Avenue Sidewalk Gap Closure $450,000
Novato Quick-Build Improvements at Various Intersections $182,000
San Anselmo Brookside Elementary School Sidewalk Gap Closure Project – Phase 2 $450,000
San Anselmo Brookside Elementary School Sidewalk Gap Closure Project – Phase 3 $450,000
San Rafael
Rafael Meadows Pathway Project/South Merrydale Road Civic Center
Connector Project $450,000
San Rafael Woodland Ave Safe Routes Project $450,000
Sausalito Safe Pathways to School Coloma Street and Ebbtide Avenue Project $450,000
Tiburon Pedestrian Pathway Improvements for Kleinert Way Corridor $450,000
Total $5,997,000
WHEREAS, On March 10, 2025, the FPL Executive Committee voted unanimously to
support staff’s recommendation, as shown in the above tables, allow excess funds from the small
project pool be moved to help fund a project in the large project pool, and use additional $716,000
from FY29/30 Category 2.2 revenue to fully fund all large project applications; now therefore be it
RESOLVED, That the Transportation Authority of Marin hereby allocates Measure AA
funds under Categories 2.2 and 33 to projects and amounts as shown in the above table, allow
excess funds from the small project pool to fund a large project, and use additional $716,000 from
FY29/30 Category 2.2 to fully fund all large project applications; and be it further
RESOLVED, That the Transportation Authority of Marin finds the allocations of these
funds to be in conformance with the priorities and funding levels established in the Measure AA
Expenditure Plan and the Measure AA Strategic Plan; and be it further
RESOLVED, That the Transportation Authority of Marin hereby authorizes the actual
expenditure (cash reimbursement) of funds for these activities to take place subject to the Fiscal
Year Cash Flow Distribution Schedule detailed in the attached Allocation Request Forms; and be
it further
RESOLVED, That as a condition of this authorization for expenditure, the Executive
Director shall impose such terms and conditions as are necessary for the project sponsors to
comply with applicable law and adopted Authority policies and execute Funding Agreements with
the respective project sponsors to that effect; and be it further
RESOLVED, That as a condition of this authorization for expenditure, the referenced
project sponsors shall provide the Authority with any other information it may request regarding
the use of the funds hereby authorized.
Page 4 of 4
PASSED AND ADOPTED at a regular meeting of the Transportation Authority of Marin held on
the 27th day of March 2025, by the following vote:
AYES: Blash, Blaustein, Burdo, Carmel, Colbert, Colin, Dowling, Fredericks,
Lucan, Milberg, Moulton-Peters, Paulson, Rodoni, Sackett
NOES:
ABSENT: Andrews, Mark
ABSTAIN:
__________________________
Eric Lucan, Chair
Transportation Authority of Marin
ATTEST:
___________________________
Jennifer Doucette
Clerk of the Board
Exhibit C
T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.2 and 3.3\2025 Cycle 5\Exhibit C Project Closeout Report CTP Revised.docx Page 1 of 2
Project Closeout Report (sample format)
(Due with final reimbursement request)
Final amount spent on this project, including non-Measure AA funds:
Describe any significant scope changes from the project application, if any:
Date that the project was opened for public use:
Was there any ground-breaking and/or ribbon-cutting ceremony? If so, list dates:
Provide copies of any press releases issued:
Provide digital photographs of completed project (email digital photos to dchan@tam.ca.gov)
Measure AA signage, if applicable - Number of signs posted:
Exhibit C
T:\FUNDING\Sales Tax\Measure AA\Funding Agreements\Category 2\Category 2.2 and 3.3\2025 Cycle 5\Exhibit C Project Closeout Report CTP Revised.docx Page 2 of 2
Countywide Transportation Plan (CTP) Questionnaire
Does the project overlap the High Collision Network (CTP 2050 Fig. 11)? ☐ Yes ☐ No
If so, describe safety-related improvements implemented as a part of the project (refer to CTP
2050 or Local Road Safety Plan, or other relevant Local Safety Plan Document)
Is the project located on a Local Bike/Ped Plan network? ☐ Yes ☐ No
If yes, describe how the project implemented local bike/ped improvements.
Is the project located in a CTP Activity Hub (CTP 2050 Fig. 12) ☐ Yes ☐ No
Is the project located on the CTP Active Transportation Network (CTP 2050 Fig. 14) ☐ Yes ☐ No