HomeMy WebLinkAboutCC Resolution 15457 (On-Call Planning and Environmental Consultant Services)Page 1 of 2
RESOLUTION NO. 15457
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE PROFESSIONAL
SERVICES AGREEMENTS WITH M-GROUP CONSULTING SERVICES, RATCLIFFE
CONSULTING, AND ALLSEP CONSULTING FOR ON-CALL PLANNING AND
ENVIRONMENTAL CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $200,000
FOR EACH AGREEMENT AND AUTHORIZING SUPPLEMENTAL FY 2025-26 BUDGET
APPROPRIATIONS TOTALLING $500,000
WHEREAS, the City of San Rafael’s Community and Economic Development (CED) Department
is processing a significant level of development-related applications, which require analyzing projects for
compliance with planning and environmental laws; and
WHEREAS, to address the increased amount of development applications, in 2024 and 2025,
the CED Department entered into professional services agreements to provide on-call planning and
environmental consulting services with M-Group for a total amount not to exceed $250,000, Ratcliffe
Consulting for a total amount not to exceed $75,000, and Allsep Planning for a total amount not to
exceed $75,000; and
WHEREAS, San Rafael Municipal Code Section 2.55.100.D exempts professional services from
competitive bidding requirements; and
WHEREAS, these consultants have consistently demonstrated that they have staff with the
ability and flexibility to deliver high-quality services; and
WHEREAS, these consultants have been instrumental in moving development applications
through the City’s entitlement phase; and
WHEREAS, the CED Department anticipates exhausting the contract amount of all three current
contracts quickly; and
WHEREAS, the CED Department has major development projects in need of planning and
environmental review; and
WHEREAS, all three consultants are currently engaged in planning support on developer-
deposit projects; and
WHEREAS, all three consultants are prepared to continue offering professional services for the
processing of general planning and environmental consulting for major developments; and
WHEREAS, project applicants are responsible for reimbursing the City for the costs incurred by
the City in processing their development applications; and
WHEREAS, the CED Department will fund the costs of a new professional services agreement
with all three consultants through reimbursement agreements with project applicants.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael finds
the foregoing recitals are true and correct, and authorizes the City Manager or their designee to execute
a professional services agreement with M-Group for an amount not to exceed $200,000 for a one-year
time period; and
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FURTHER RESOLVED, that the City Council of the City of San Rafael authorizes the City
Manager or their designee to execute a professional services agreement with Ratcliffe Consulting for
an amount not to exceed $200,000 for a one-year time period; and
FURTHER RESOLVED, that the City Council of the City of San Rafael authorizes the City
Manager or their designee to execute a professional services agreement with Allsep Planning for an
amount not to exceed $200,000 for a one-year time period; and
FURTHER RESOLVED, that the City Council authorizes supplemental budget appropriations of
$500,000 within the Development Services Fund (207) to support these agreements, via increased
planning fee revenues expected to be received from development project applicants.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a special meeting of the City Council of said City held
on Monday, the 15th day of September 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
Councilmembers: None
Councilmembers: None
_______________________
LINDSAY LARA, City Clerk