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HomeMy WebLinkAbout2025-09-19 Fin Various RecordsDate: 05/13/2019 Department: City Clerk (for Finance) RECORDS DESTRUCTION AUTHORIZATION FORM The records listed below are scheduled to be destroyed, as indicated on the Records Retention Schedule. The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list) File # Records Description Start Date End Date Bek # Retention # Retention Period NA Payroll 2010 2010 2010 NA FN -025 5 years NA Payroll 2008 2008 2008 NA FN -025 5 years NA Payroll 2010 - Timesheets 2010 2010 NA FN -026 5 years NA Payroll 2004-2005 2004 2005 NA FN -025 5 years NA Payroll PARS 1999-2009 Void Checks 2001 1999 2009 NA FN -025 5 years NA Quadrant Receipts 07-2013 02-2014 NA FN -020 When no longer reauired NA SB90,.FY1999, FY2000 2000 NA FN -022 5 years NA Payroll - Inactive Employees (A -L) 2009 2010 NA FN -025 5 years NA Payroll - Temp Seasonal 2009 2009 NA FN -025 5 years NA Payroll - Time Sheets 2009 2009 NA FN -026 5 years NA Accounts Payable Posting List 01/05/2004 06/30/2004 NA FN -009 5 years NA Payroll Processing Reports 11/2002 06/2003 NA FN -025 5 years NA Payroll Misc. 2000 2000 NA FN -025 5 years NA Payroll Ben-Ded 07/2002 04/2003 NA FN -025 5 years NA Payroll Misc: Memos, PARS, Agency, Aflac, Computer Loan, EDD, ICMA 06/2008 NA FN -025 5 years NA Payroll - Inactive Employees (M -Z) 2009 2010 NA FN -025 5 years NA SR Cash & Investment Portfolio FY02-03 FY09-10 NA FN -010 5 years NA Payroll - GL Accounts Posting FY2008 NA FN -009 5 years {4R ��LMisc��8�T{�9 Inactive Employees 1983 —FN --025— -7--ye-ars triefrnpto 1 NA Small Claims Judgments 2007 2010 2 FN -032 J+5 years NA Small Claims Judgments 2009 2012 3 FN -032 J+5 years NA Small Claims Judgments 2002 2013 4 FN -032 J+5 years NA Business License Files 2011 2011 NA FN -028 5 years NA Business License Files 2012 2012 NA FN -028 5 years NA Business License Files 2013 2013 NA FN -028 5 years NA Business License Files 2014 2014 NA FN -028 5 years "I� Shredding is Required (Records contain private information) DOCUMENTS HAVE BEEPJ REVIEWED AND APPROVED FOR DESTRUCTION SI�� c4 Departm Hea / Division Manager Date ---- City Clerk Date ---- - City Attorney Date ©1998-2008 Gladwell Governmental Services, Inc. Date: 05/13/2019 Department: City Clerk (for Finance) (Complete after destruction has been performed, if done by City Employees if destruction is performed by a commercial vendor, have them provide you with a certificate.) HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures: )rX• Employee Performing Destruction ©1998-2008 Gladwell Governmental Services, Inc. ---q 20 L s Date