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HomeMy WebLinkAboutCM Capital Project Management Services Contract for Albert Park Library & Community Center and Measure P Project Update PPTCapital Project Management Services and Measure P Update October 6, 2025 | City Council Meeting Background & Approach •November 2024, voters passed Measure P to fund a new main library and community center at Albert Park. •This is a generational, community-enhancing project that will be one of the largest capital projects undertaken in recent years. •The new facility is intended to serve as a vibrant community resource and hub for civic, cultural, and social enrichment. •Given the high level of project complexity, staff recommend utilizing professional project management services. •This approach mirrors that of the City’s prior Essential Facilities Project, which included the construction of the Public Safety Center and the construction and rehabilitation of several fire stations. Request for Proposals Process •June 2, 2025 –Issued Request for Proposals •July 9, 2025 –Proposals Due; Received & Evaluated 8 total •July 22, 2025-Interviewed top three proposals •July 28, 2025 –Measure P Subcommittee Finalist Interview •Following this process, the staff evaluation committee selected Griffin Structures as the finalist for this contract. Project Management Services •General Project Management •Project Planning Support •Public Information and Communication Lead •Oversee Community Engagement, Design, and Planning Process •Pre-Construction Services •Contractor Advertise and Award •Construction Management •Post-Construction Services Griffin Structures •Public sector developer specializing in "concept to keys" project delivery for municipal and educational clients •Offices in Santa Clara, with a dedicated team of over 50 professionals •Led the delivery of over 70 library facilities and high-volume community centers •Half Moon Bay Library •Burlingame Community Center & Washington Park •Cupertino Library Expansion •Deep understanding of municipal processes, procurement requirements, and public engagement needs •Project Executive: Gary Chubb Tentative Project Timeline •Project Planning: October 2025 -April 2026, 6 months •Community Engagement, Design, and Planning: May 2026 -February 2028, 22 months •Contractor Bidding:March -June 2028, 4 months •Construction:July 2028 -December 2030, 30 months •Post Construction:January -March 2031, 3 months Project Governance •City Council Subcommittee •Vice Mayor Bushey and Councilmember Hill •Project Steering Committee •Led by City Manager’s Office with representatives from Library & Recreation and Public Works •Technical Advisory Committee •Cross-departmental team to provide technical and programmatic guidance throughout the project phases •Community Stakeholder Committee Community Stakeholder Committee •Provide input on programming, use, and design of the facility •Seven-member committee will include representatives from relevant City boards and commissions as well as organizations representing key community stakeholders •Committee will meet a minimum of four times during the design phase to review the initial program plan, community engagement results, and conceptual and schematic design concepts Griffin Structures Introduction Staff Recommendation •Adopt the Resolution authorizing the City Manager to execute a Professional Services Agreement with Griffin Structures for capital project management services for the Albert Park Library & Community Center project in an amount not to exceed $350,000 in FY 2025-26; and subsequent amendments based on each fiscal year’s appropriation for a total contract amount not to exceed $4,440,606 through Project Completion. Capital Project Management Services and Measure P Update October 6, 2025 City Council Meeting