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HomeMy WebLinkAboutPW Fleet GPS Hardware Services v. Feb 2025 Page 1 AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF SAN RAFAEL AND ________________________________ FOR ________________________________________________________ Original Contract Execution Date: ________________, Contract No._______________________ Amendment No. ___ THE ABOVE-NAMED CONTRACT is hereby amended by the parties as set forth herein by the checked boxes below and is effective on _____________________. ☐ SCOPE OF WORK: The Scope of Work is hereby amended in Exhibit A-__, attached hereto and incorporated by reference. ☐ COMPENSATION: The parties agree to increase the not-to-exceed amount by $____________, and to increase the total not-to-exceed amount under the Contract to $_________________. ☐ TERM OF CONTRACT: For Contractor to perform the additional or amended work described herein, the term of this Contract shall be extended to ______________________. Except as specifically amended herein, all other provisions, terms and obligations of the Contract between the parties shall remain valid and shall be in full force. 1 X X In the event of a conflict or inconsistency between the terms of the Contract and the terms of this Amendment, the terms of this Amendment shall control solely with respect to the subject matter hereof. Contractor Contract No. Q-1222119 N/A Fleet GPS Hardware Services 5/17/2024 For City Clerk use only: Exp: 5/17/2028 29,988.49 City 1 $98,744.74 Samsara, Inc. Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 October 29, 2025 L8.0074.A1 v. Feb 2025 Page 2 IN WITNESS WHEREOF, the parties have executed this Amendment on the day, month, and year first specified below. CITY OF SAN RAFAEL: _________________________________ ________________________________, _________________________________ Executed on:_______________________ APPROVED AS TO FORM: Office of the City Attorney _________________________________ ________________________________, _________________________________ ATTEST: City Clerk _________________________________ ________________________________, _________________________________ CONTRACTOR: __________________________________ By: ____________________________ Name: ____________________________ Title: ____________________________ [If Contractor is a corporation, second corporate officer signature required] __________________________________ By: ____________________________ Name: ____________________________ Title: _____________________________ Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Samsara Inc. EVP, Chief Legal Officer Adam Eltoukhy Andrea Visveshwara Chief Assistant City Attorney Cristine Alilovich October 29, 2025 City Manager City Clerk Lindsay Lara EXHIBIT A - 1 SCOPE OF WORK AMENDED The Parties hereby agree to amend the Scope of Work to add the following work: 1. Additional or Amended Services: Based on the Contractor’s proposal submitted on October 21, 2025, Contractor shall perform the following: 1.1 Task 1 – Provide additional hardware and accessories in the following quantities: Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 1.2 Task 2 – Provide additional licenses as follows, for a term of 19 months beginning on the day the hardware is delivered: DELIVERABLES The Scope of Work is amended to add the following: 2. Project Deliverables: 2.1 Provide additional hardware, and software licenses as detailed in Tasks 1 and 2. – END OF EXHIBIT A-1 – Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. All following documents are attached as reference material. RESPONSIBLE PARTY DESCRIPTION COMPLETED Project Manager Email PINS insurance request to Contractor ☐ City Attorney’s Office Review, revise as needed, and approve agreement as to form Department Director Review and approve agreement Risk Management Confirm insurance documentation is complete Finance Review and sign off on funding availability TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Project Manager: Contractor Name: Contractor’s Contact: Contact’s Email: City Council Date: ☐ ___________________ or ☐ Not applicable ☐ FPPC: Check if Contractor must file Form 700 Richard Geck Samsara Inc X richard.geck@samsara.com Shannon Mackle (for Gerardo Paredes) Public Works X Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Cost Overview License Term: 19 Months Total License Cost over 19 Months USD $31,875.98 Hardware and Accessories Included Non Recurring Discount(s) (First Invoice Only) ($5,033.05) Shipping and Handling* USD $662.59 Total Sales Tax* USD $2,482.97 Total Contract Value1 $29,988.49 First Invoice1 $17,158.41 Recurring Invoice2 $12,830.09 Quote #: Q-2320937 Issued Date: 10-21-2025 Expires 10-29-2025 Order Number: S-2212801 Prepared For: City of San Rafael 111 Morphew St San Rafael, California 94901 San Rafael, California 94901 Prepared By: Richard Geck richard.geck@samsara.com Sourcewell Contract #: 102924- SAM Payment Information: Payment Method: Credit Card/ACH Debit Payment Terms: Net 30 Payment Frequency: Direct Annual Estimated Ship Date: 10-23-2025 1Estimated value, actual invoice amount may change based on product fulfilment date, Includes estimated sales tax 2Amount displayed is for products purchased in this order only, Includes estimated sales tax *If shipping is “Pending” - Amount is pending due to size of order; Shipping and Handling subject to change *Sales tax subject to change: If Sales tax is “Pending” – Final amount will be provided prior to payment 3% fee only applies to US - (CAD, MX, EMEA are exempt) Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Product Overview SHIP TO Gerardo Paredes 111 Morphew St San Rafael, California, 94901-5508 United States Hardware & Accessories List Price Discount %Net Unit Price Total Price Vehicle IoT Gateway, model VG55 HW-VG55-NA• QTY: 85 $0.00 0%Included Included VG5x Aux Cable CBL-VG-CAUX• QTY: 85 $0.00 0%Included Included Enhanced VG Series OBDII J1962 L- mount cable CBL-VG-COBDII-Y1• QTY: 74 $0.00 0%Included Included Enhanced VG Series J1939 or J1708 (9-pin) CBL-VG-CJ1939• QTY: 11 $0.00 0%Included Included VG54/55 kill switch bypass accessory ACC-VG-CPWRBY• QTY: 11 $14.00 100%Included Included Mounting Bracket for AG51, AG52, and AG53 ACC-AG-BMNT• QTY: 6 $0.00 0%Included Included AG53 Powered Asset Gateway HW-AG53• QTY: 6 $0.00 0%Included Included Cable for HW-AG53 CBL-AG-BPWR• QTY: 6 $0.00 0%Included Included AG51 Unpowered Asset Gateway HW-AG51• QTY: 1 $0.00 0%Included Included Mounting Bracket for AG51, AG52, and AG53 ACC-AG-BMNT• QTY: 1 $0.00 0%Included Included Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 SHIP TO Gerardo Paredes 111 Morphew St San Rafael, California, 94901-5508 United States Hardware & Accessories List Price Discount %Net Unit Price Total Price Total Price:0 Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Licenses List Price Discount %Annual Unit Price Total Annual Price License for Vehicle Gateways - Public Sector Only, No WiFi, No ELD LIC-VG-PS• QTY: 85 $312.00 26.923%$228.00 $19,380.00 License for Basic Powered Asset Tracker LIC-AG-PWR-BASIC• QTY: 6 $204.00 46.337%$109.47 $656.83 License for Unpowered Asset Tracker LIC-AG-UNPWR• QTY: 1 $144.00 33.772%$95.37 $95.37 Total Price:$20,132.20 Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Non Recurring Discount(s)Total Price Free Months Rebate DC-FUTURE-FREE-MONTHS ($5,033.05) Total Price: USD ($5,033.05) Billing Details: Bill To:Billing Contact:: City of San Rafael 111 Morphew St San Rafael, California, 94901 Name: Gerardo Paredes Title:Shop and Equipment Supervisor Billing Email: gerardo.paredes@cityofsanrafael.org Phone Number: 4157259239 Does your organization require a purchase order (PO) in order to process payment to vendors? \Picklist_1\ If yes, please provide the PO Number: /PO_number_1/ If your organization requires invoice submission via an electronic invoice portal, please email any e-invoicing requirements to billingsupport@samsara.com. Please email any tax documentation to billingsupport@samsara.com. Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Thank you for considering Samsara Samsara provides real-time visibility, business-relevant tools, and powerful analytics that enable customers to increase the productivity of their fleets and reduce operating costs. A solution for your fleet is proposed below. What is included? Samsara’s fleet tracking solution includes hardware accessories and a per-gateway license. Gateway licenses provide all ongoing elements of the service, including: - Real-time location and vehicle telematics - Dashboard access with unlimited administrator accounts - Driver App for iOS and Android devices with unlimited driver accounts - Over-the-air software feature upgrades - API access as it relates to features for integration with 3rd party systems - Maintenance and phone support Samsara does not include hidden costs in its licenses. If you want access to Samsara’s full set of fleet features--including but not limited to WiFi hotspot and ELD capabilities--you will need to upgrade your license. Samsara reserves the right to audit usage of features unrelated to the solution as well as remove them from the Samsara Dashboard. Payment Terms This order form includes a license fee for the Samsara Software associated with the Hardware to be paid annually beginning on the License Start Date and, if applicable, a one-time Hardware cost to be paid upfront as of the license start date. The annual fees are payable by recurring wire transfer. All transfers made by credit card are subject to a processing fee up to 3%, subject to applicable law. Late payments are subject to a 1.5% per month late fee. If license payments are delinquent by 30 days, Samsara may suspend the Service until late payments are remitted. License Term The license term for the Samsara Software licenses purchased under this Order Form begins on the day Samsara activates the applicable Samsara Software license by providing you a claim number and access to the Hosted Software (“License Start Date”). If Hardware associated with a then-unactivated Samsara Software license will be shipped to you under this Order Form, such Samsara Software license will be activated on the day the Samsara Hardware ships. Notwithstanding the foregoing, if you are renewing the license term for a previously-activated Samsara Software license under this Order Form, the License Start Date for the renewal license term shall be the day that Samsara extends your access to the Hosted Software for the renewal license term. Samsara Hardware requires a valid license to function. Samsara may ship Hardware under this Order Form subject to a schedule as mutually agreed between the Parties or as determined by Samsara. By signing this Order Form, you confirm that each “Ship To” delivery address set forth herein is accurate and that any individual accepting delivery at that address is authorized to do so on your behalf. To the extent such Hardware is associated with then-unactivated Samsara Software licenses, the Samsara Software license Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 term for each such Hardware device will start on the day that device ships regardless of the shipment schedule for the other such Hardware devices. If all such Hardware is shipped in one shipment, the license term for all such Hardware will be the full license term under this Order Form. If such Hardware is shipped in multiple shipments, only the license term of such Hardware in the initial shipment will be such full license term. The license term of the remaining such Hardware shipped after the initial shipment will be set to match the then-remaining license term of the initial shipment, so that the license term for all such Hardware under this Order Form expires on the same date. The total cost of the licenses for such Hardware shipped after the initial shipment will be pro-rated based on their actual license term, rounded up to the nearest month, as compared to the full license term under this Order Form. Certain payment amounts under this Order Form assume that the entire order is fulfilled at the same time and are subject to potential reduction based on the actual schedule of order fulfillment. You agree that you will only use the features included with the Samsara Software licenses purchased under this Order Form (“Licensed Scope”). Samsara reserves the right to audit usage of Samsara Software and to remove your access to such features beyond the Licensed Scope (for example, the licensed feature scope or licensed user count, as applicable) at any time. If you would like to use features beyond the Licensed Scope, you are required to purchase the applicable Samsara Software licenses and if applicable install the applicable Hardware that include such scope. If Samsara becomes aware that you are using features beyond the Licensed Scope, Samsara reserves the right to charge you for the applicable Samsara Software licenses that include such Licensed Scope at list price, and you agree to immediately pay such amounts. Samsara further reserves the right to change, discontinue, or remove features included in a Samsara Software license at any time. You acknowledge and agree that, during your license term, you may not downgrade your Samsara Software license plan to a lower Samsara Software license plan (e.g., downgrading your “Enterprise” license to a “Premier” license). Support And Warranty Samsara stands behind its Products. During the applicable warranty period, defective Hardware will be remedied pursuant to our Hardware Warranty Policy at www.samsara.com/support/hardware-warranty. Additional support information can be found at www.samsara.com/support. Terms Unless otherwise set forth herein, your use and access of the Hardware, Products, and Services specified herein are governed by Samsara’s standard terms of service found at https://www.samsara.com/legal/public-sector-customers-platform-terms-of-service/, unless the Parties have entered into a separate terms of service agreement and/or a separate terms of service agreement is attached to the Order Form, in which case such separate terms of service agreement shall govern (the 'Terms of Service') provided that notwithstanding anything stated in the Terms of Service to the contrary, Customer agrees the following sections from Samsara’s standard terms of service found at https://www.samsara.com/legal/public-sector-customers- platform-terms-of-service/ shall apply: License (Section 4), Product Updates (Section 7), Data Protection Addendum (Section 10.3), Non-Samsara Products (Section 14), and Hardware Warranty (Section 17). You agree to be bound by the Terms of Service, and any capitalized terms not defined herein shall have the meaning set forth in the Terms of Service. The terms and conditions of the Terms of Service and this Order Form are the exclusive agreement of the parties with respect to the subject matter hereof and no other terms or conditions, including those associated with any Customer payment portal or onboarding of Samsara as a Customer Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 vendor, shall be binding upon Samsara or otherwise have any force or effect. To the extent Samsara allows you to make subsequent purchases of Products via Purchase Order without a corresponding Quote, you agree that (i) such Purchase Order shall be subject to the terms and conditions of this Order Form, including with respect to payment and license terms, as well as the applicable Terms of Service; and (ii) to the extent there is a conflict between such Purchase Order and this Order Form, including with respect to payment and license terms, as well as the applicable Terms of Service, the terms of this Order Form shall prevail, and no additional terms included in such Purchase Order that are not included in this Order Form shall apply. You acknowledge and agree that any reference to a Purchase Order in this Order Form is solely for your convenience in record keeping, and the existence of a Purchase Order or any delivery of Products to you following receipt of any Purchase Order shall not be deemed an acknowledgement of or agreement to any terms or conditions associated with any such Purchase Order or in any way be deemed to modify, alter, supersede or supplement the Terms of Service or this Order Form. Samsara is providing a one-time service credit in the amount of $5,033.05 ('Free Service Credit') to be applied against the fees due for the licensed devices purchased during the Initial Term under this Order Form. This Free Service Credit is non-recurring and applies only to the licensed devices purchased herein. It will not be applied to any Renewal Term or for any add-on purchases made by Customer, and the pricing and payment terms under this Order Form shall not apply to any such other Order Forms. Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Notification of Confidentiality You agree that the pricing and payment terms specified in this Order Form shall (i) be held in strict confidence; (ii) not be disclosed to any Samsara competitor or other entity, except as pre- approved in writing by Samsara; and (iii) not be used except to evaluate the suitability of the Samsara Products for your business. You will immediately notify Samsara in the event of any unauthorized use or disclosure under these terms. Violation of these obligations will cause irreparable harm to Samsara for which Samsara may obtain compensatory and timely injunctive relief from a court, as well as any other remedies that may be available, including recovery of all reasonable attorney’s fees and costs incurred in seeking such remedies. Your obligations specified herein shall last until the pricing and payment terms herein are, through no fault or action by you, public. This Order Form is a legally binding agreement between you (“Customer”) and Samsara Inc. (“Samsara”). IN WITNESS WHEREOF, Customer has caused this Order Form to be executed by its duly authorized representative. Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 I confirm acceptance of this Order Form on behalf of the Customer identified herein and represent and warrant that I have full and complete authority to bind the Customer to this Order Form, including all terms and conditions herein." "Please confirm acceptance of this Order Form by signing below: Signature \s1\ Print Name:\n1\ Date:\d1\ Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 samsara.com 1 Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com Quote Summary Subtotal Hardware and Accessories $0.00 Licenses License Term – 36 Months Shipping and Handling $90.00 Total Savings: $21,711.60 Upfront Hardware Sales Tax $0.00 If shipping is "Pending" - Amount is pending due to size of order; Shipping and Handling subject to change. If Sales tax is “Pending” – Final amount will be provided prior to payment *3% fee charged on non-ACH charges (Canada Exempt) *Sales tax subject to change Annual License Sales Tax $1,937.95 First Year Payment $22,978.75 Payments Beginning Year Two $22,888.75 Prepared For: City of San Rafael 111 Morphew St San Rafael, California 94901 Prepared By: Richard Geck richard.geck@samsara.com Issued 04-23-2024 Expires 04-30-2024 Sourcewell Contract #: 020221-SAM QUOTE #Q-1222119 Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 samsara.com 2 Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com SHIP TO Gerardo Paredes 111 Morphew St San Rafael, California, 94901-5508 United States Hardware and Accessories Quantity List Price Discount %Net Unit Price Total Price Vehicle IoT Gateway, model VG54 HW-VG54-NA 76 $0.00 0%$0.00 $0.00 Enhanced VG Series OBDII J1962 L-mount cable CBL-VG-COBDII-Y1 73 $0.00 0%$0.00 $0.00 AG52 Powered Asset Gateway HW-AG52 14 $0.00 0%$0.00 $0.00 CBL-AG-BPWR CBL-AG-BPWR 14 $0.00 0%$0.00 $0.00 Vehicle IoT Gateway, model VG54, for Heavy Duty Vehicles HW-VG54-NAH 6 $0.00 0%$0.00 $0.00 Enhanced VG Series J1939 or J1708 (9- pin) CBL-VG-CJ1939 5 $0.00 0%$0.00 $0.00 VG54 Aux Cable CBL-VG-CAUX 3 $0.00 0%$0.00 $0.00 Enhanced VG Series direct-wire non- diagnostic power cable CBL-VG-CPC 3 $0.00 0%$0.00 $0.00 Enhanced VG Series J1708 (6-pin) CBL-VG-CJ1708 1 $0.00 0%$0.00 $0.00 Hardware Due $0.00 Licenses Quantity List Price Discount %Annual Unit Price Total Annual Price License for Basic Powered Asset Tracker LIC-AG-PWR-BASIC 14 $186.00 34.194%$122.40 $1,713.60 Annual License Due $1,713.60 Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 samsara.com 3 Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com Bundles Quantity List Price Discount %Annual Unit Price Total Annual Price License for Vehicle Gateways - Public Sector Only, No WiFi, No ELD LIC-VG-PS 82 $312.00 24.808%$234.60 $19,237.20 Annual License Due $19,237.20 Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 samsara.com 4 Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com Thank you for considering Samsara for your fleet. Samsara provides real-time visibility, business-relevant tools, and powerful analytics that enable customers to increase the productivity of their fleets and reduce operating costs. A solution for your fleet is proposed below. What is included? Samsara’s fleet tracking solution includes hardware accessories and a per- gateway license. Gateway licenses provide all ongoing elements of the service, including: -Real-time location and vehicle telematics -Dashboard access with unlimited administrator accounts -Driver App for iOS and Android devices with unlimited driver accounts -Over-the-air software feature upgrades -API access as it relates to features for integration with 3rd party systems -Maintenance and phone support Samsara does not include hidden costs in its licenses. If you want access to Samsara’s full set of fleet features--including but not limited to WiFi hotspot and ELD capabilities--you will need to upgrade your license. Samsara reserves the right to audit usage of features unrelated to the solution as well as remove them from the Samsara Dashboard. Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 samsara.com 5 Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com Payment Terms This order form includes a license fee for the Samsara Software associated with the Hardware to be paid annually and, if applicable, a one-time Hardware cost to be paid upfront (Net-30). The annual fees are payable by check or recurring wire transfer. All transfers are subject to a 3% processing fee unless the wire transfer is initiated by Samsara via ACH, in which case the 3% processing fee will be waived. Late payments are subject to a 1.5% per month late fee. If license payments are delinquent by 60 days, Samsara may suspend the Service until late payments are remitted. License Term The license term for the Samsara Software licenses purchased under this Order Form begins on the day Samsara activates the applicable Samsara Software license by providing you a claim number and access to the Hosted Software (“License Start Date”). If Hardware associated with a then-unactivated Samsara Software license will be shipped to you under this Order Form, such Samsara Software license will be activated on the day the Samsara Hardware ships. Notwithstanding the foregoing, if you are renewing the license term for a previously-activated Samsara Software license under this Order Form, the License Start Date for the renewal license term shall be the day that Samsara extends your access to the Hosted Software for the renewal license term. Samsara Hardware requires a valid license to function. Samsara may ship Hardware under this Order Form subject to a schedule as mutually agreed between the Parties or as determined by Samsara. To the extent such Hardware is associated with then-unactivated Samsara Software licenses, the Samsara Software license term for each such Hardware device will start on the day that device ships regardless of the shipment schedule for the other such Hardware devices. If all such Hardware is shipped in one shipment, the license term for all such Hardware will be the full license term under this Order Form. If such Hardware is shipped in multiple shipments, only the license term of such Hardware in the initial shipment will be such full license term. The license term of the remaining such Hardware shipped after the initial shipment will be set to match the then-remaining license term of the initial shipment, so that the license term for all such Hardware under this Order Form expires on the same date. The total cost of the licenses for such Hardware shipped after the initial shipment will be pro-rated based on their actual license term, rounded up to the nearest month, as compared to the full license term under this Order Form. Certain payment amounts under this Order Form assume that the entire order is fulfilled at the same time and are subject to potential reduction based on the actual schedule of order fulfillment. Support and Warranty Samsara stands behind its Products. Hardware Products that require a valid license to function come with a warranty that lasts as long as you maintain a valid license for such Hardware. All other Hardware Products, such as accessories, come with a one-year warranty, unless otherwise specified on the relevant Samsara data sheet. During the warranty period, Hardware exhibiting material defects will be replaced pursuant to our Hardware Warranty & RMA policy at www.samsara.com/support/hardware-warranty. Additional support information can be found at www.samsara.com/support. Terms Unless otherwise set forth herein, your use and access of the Hardware, Products, and Services specified herein are governed by Samsara’s terms of service found at https://www.samsara.com/legal/public-sector-customers-platform-terms-of-service, unless the Parties have entered into a separate terms of service agreement and/or a separate terms of service agreement is attached to this Order Form, in which case such separate terms of service agreement shall govern (the “Terms of Service”). You agree to be bound by the Terms of Service, Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 samsara.com 6 Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com and any capitalized terms not defined herein shall have the meaning set forth in the Terms of Service. You further agree that any other Order Forms you enter into for the purchase of Products shall also be governed by the Terms of Service unless otherwise set forth in the applicable Order Form. For clarity, unless otherwise agreed by the Parties or approved by Samsara, the pricing and payment terms under this Order Form shall not apply to any such other Order Forms. The continuation of this Order Form one (1) year after the license start date and annually thereafter is contingent upon the appropriation of sufficient funds by Customer. If sufficient funds fail to be appropriated by Customer to provide for the continuation of the Order Form for Customer’s then-subsequent fiscal year, Customer may terminate this Order Form with prior written notice effective as of the later of the date of the beginning of such subsequent fiscal year and the end of the then-current annual license period. If Customer so terminates this Order Form, Samsara shall be entitled to payment of and for: all amounts due as of the date of termination; deliverables in progress; liabilities, fees, or costs caused by such termination including for obligations that extend beyond the date of termination; and reasonable Order Form close-out costs. Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 samsara.com 7 Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com Notification of Confidentiality This Order Form is a legally binding agreement between you (“Customer”) and Samsara Inc. (“Samsara”). IN WITNESS WHEREOF, Customer has caused this Order Form to be executed by its duly authorized representative. I confirm acceptance of this Order Form on behalf of the Customer identified herein and represent and warrant that I have full and complete authority to bind the Customer to this Order Form, including all terms and conditions herein." "Please confirm acceptance of this Order Form by signing below: Signature \s1\ Print Name:\n1\ Date:\d1\ Cristine Alilovich (May 17, 2024 11:48 PDT) Cristine Alilovich Cristine Alilovich 05/17/2024 Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 4/29/2024 ☐ ☒SM 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 5/14/2024 5/14/2024 ☒ NT ☒ NT 3 Department Director Approval of final agreement form to send to contractor 5/14/2024 ☒ AM 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature Click here to enter a date. ☐ 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval ☒ N/A Or Click here to enter a date. ☐ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Gerardo Paredes) Extension: 3353 Contractor Name: Samsara Inc Contractor’s Contact: Richard Geck Contact’s Email: Richard.geck@samsara.com ☐ FPPC: Check if Contractor/Consultant must file Form 700 Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Samsara Inc - Fleet GPS Hardware agreement Final Audit Report 2024-05-17 Created:2024-05-14 By:Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAA9t5BIxWGrEYDDjRS_RrHhENTGNuq2cyx "Samsara Inc - Fleet GPS Hardware agreement" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-05-14 - 11:03:52 PM GMT Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-05-14 - 11:05:00 PM GMT Document shared with Jonathan Schellin (jonathans@cityofsanrafael.org) by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-05-14 - 11:05:28 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-05-14 - 11:40:28 PM GMT Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-05-14 - 11:51:06 PM GMT - Time Source: server Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for approval 2024-05-14 - 11:51:07 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-15 - 3:51:47 PM GMT Document approved by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Approval Date: 2024-05-15 - 3:52:35 PM GMT - Time Source: server Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-15 - 3:52:38 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-15 - 4:15:37 PM GMT Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2024-05-15 - 4:15:46 PM GMT Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org) Approval Date: 2024-05-15 - 4:15:48 PM GMT - Time Source: server Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-05-15 - 4:15:49 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-05-17 - 6:48:24 PM GMT Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-05-17 - 6:48:43 PM GMT Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-05-17 - 6:48:45 PM GMT - Time Source: server Agreement completed. 2024-05-17 - 6:48:45 PM GMT Docusign Envelope ID: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Certificate Of Completion Envelope Id: 0C8B0449-A454-462B-9F1C-291928BA3AF0 Status: Completed Subject: DocuSign: Amendment with Samsara for Fleet GPS Hardware Services Source Envelope: Document Pages: 26 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 4 Shannon Mackle AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 111 Morphew St San Rafael, CA 94901 Shannon.Mackle@cityofsanrafael.org IP Address: 199.88.113.8 Record Tracking Status: Original 8/11/2025 1:14:57 PM Holder: Shannon Mackle Shannon.Mackle@cityofsanrafael.org Location: DocuSign Signer Events Signature Timestamp April Miller April.Miller@cityofsanrafael.org Public Works Director Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 199.88.89.34 Sent: 10/21/2025 12:50:52 PM Resent: 10/22/2025 10:05:34 AM Viewed: 10/22/2025 2:14:45 PM Signed: 10/22/2025 2:14:52 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Nataly Torres Nataly.Torres@cityofsanrafael.org Legal Assistant City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2600:1700:9750:3df0:44ff:d3c8:7d4d:1e73 Sent: 10/22/2025 2:14:54 PM Viewed: 10/22/2025 3:33:53 PM Signed: 10/22/2025 3:33:57 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Van Bach vanb@cityofsanrafael.org Signing Group: Finance Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 10/22/2025 2:14:55 PM Resent: 10/23/2025 9:48:24 AM Viewed: 10/23/2025 9:48:57 AM Signed: 10/23/2025 9:49:41 AM Electronic Record and Signature Disclosure: Accepted: 10/23/2025 9:48:57 AM ID: 99edab8d-fe94-4a37-8524-1918fcd23ca2 Adam Eltoukhy legalnotices@samsara.com EVP, Chief Legal Officer Samsara Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 104.129.205.31 Sent: 10/23/2025 9:49:44 AM Viewed: 10/23/2025 12:53:15 PM Signed: 10/23/2025 1:00:43 PM Electronic Record and Signature Disclosure: Accepted: 10/23/2025 12:53:15 PM ID: 5d5e07ac-acdb-4cc0-840b-9fd99fd5c8de Signer Events Signature Timestamp Andrea Visveshwara Andrea.Visveshwara@cityofsanrafael.org Chief Assistant City Attorney City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 10/23/2025 1:00:46 PM Resent: 10/27/2025 1:26:40 PM Viewed: 10/27/2025 4:21:33 PM Signed: 10/27/2025 4:21:57 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Heather Davis Heather.Davis@cityofsanrafael.org Risk Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 10/23/2025 1:00:46 PM Resent: 10/23/2025 1:44:53 PM Resent: 10/27/2025 1:26:40 PM Viewed: 10/28/2025 1:57:28 PM Signed: 10/28/2025 1:57:59 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Cristine Alilovich Cristine.Alilovich@cityofsanrafael.org City Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2600:100c:b240:c1ae:f9ff:78a:75b2:719b Signed using mobile Sent: 10/28/2025 1:58:02 PM Resent: 10/29/2025 1:09:52 PM Viewed: 10/29/2025 1:53:00 PM Signed: 10/29/2025 1:53:07 PM Electronic Record and Signature Disclosure: Accepted: 8/8/2025 5:50:59 PM ID: 92734b64-c5dc-4308-af7f-b0f4b9ffd306 Lindsay Lara Lindsay.Lara@cityofsanrafael.org City Clerk City of San Rafael Signing Group: City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 10/29/2025 1:53:11 PM Viewed: 10/29/2025 2:59:24 PM Signed: 10/29/2025 3:00:19 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Nataly Torres Nataly.Torres@cityofsanrafael.org Legal Assistant City of San Rafael Security Level: Email, Account Authentication (None) Using IP Address: 2600:1700:9750:3df0:4d4a:95db:8d61:a624 Sent: 8/11/2025 3:50:09 PM Viewed: 8/19/2025 6:57:26 PM Completed: 10/21/2025 12:50:51 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Richard Geck richard.geck@samsara.com Security Level: Email, Account Authentication (None) Sent: 10/29/2025 3:00:21 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/11/2025 3:50:09 PM Envelope Updated Security Checked 8/11/2025 3:51:49 PM Envelope Updated Security Checked 8/21/2025 3:18:51 PM Envelope Updated Security Checked 9/12/2025 11:57:30 AM Envelope Updated Security Checked 9/12/2025 12:00:43 PM Envelope Updated Security Checked 9/12/2025 12:00:43 PM Envelope Updated Security Checked 9/12/2025 12:00:43 PM Envelope Updated Security Checked 9/12/2025 12:38:19 PM Envelope Updated Security Checked 9/12/2025 12:41:37 PM Envelope Updated Security Checked 10/9/2025 2:50:57 PM Envelope Updated Security Checked 10/16/2025 3:21:01 PM Envelope Updated Security Checked 10/21/2025 10:42:32 AM Envelope Updated Security Checked 10/21/2025 12:50:51 PM Envelope Updated Security Checked 10/23/2025 1:44:52 PM Envelope Updated Security Checked 10/23/2025 1:44:52 PM Certified Delivered Security Checked 10/29/2025 2:59:24 PM Signing Complete Security Checked 10/29/2025 3:00:19 PM Completed Security Checked 10/29/2025 3:00:21 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of San Rafael (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of San Rafael: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: city.clerk@cityofsanrafael.org To advise City of San Rafael of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at city.clerk@cityofsanrafael.org and in the body of such request you must state: your Electronic Record and Signature Disclosure created on: 5/22/2025 12:46:43 PM Parties agreed to: Van Bach, Adam Eltoukhy, Cristine Alilovich previous email address, your new email address. We do not require any other information from you to change your email address. 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