HomeMy WebLinkAboutCED Broadband Network Evaluation and Planning; L8.0053.A1
v. Feb 2025 Page 1
AMENDMENT TO CONTRACT
BY AND BETWEEN
THE CITY OF SAN RAFAEL AND ________________________________
FOR ________________________________________________________
Original Contract Execution Date: ________________,
Contract No._______________________
Amendment No. ___
THE ABOVE-NAMED CONTRACT is hereby amended by the parties as set
forth herein by the checked boxes below and is effective on _____________________.
☐ SCOPE OF WORK: The Scope of Work is hereby amended in Exhibit A-__,
attached hereto and incorporated by reference.
☐ COMPENSATION: The parties agree to increase the not-to-exceed amount by
$____________, and to increase the total not-to-exceed amount under the Contract to
$_________________.
☐ TERM OF CONTRACT: For Contractor to perform the additional or amended
work described herein, the term of this Contract shall be extended to
______________________.
Except as specifically amended herein, all other provisions, terms and obligations
of the Contract between the parties shall remain valid and shall be in full force.
For City Clerk use only: Exp. 12/31/2025
March 30, 2025
CSWST2
1
December 31, 2025
X
Broadband Network Evaluation And Planning
L8.0053
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
November 13, 2025
L8.0053.A1
v. Feb 2025 Page 2
IN WITNESS WHEREOF, the parties have executed this Amendment on the day,
month, and year first specified below.
CITY OF SAN RAFAEL:
_________________________________
________________________________,
_________________________________
Executed on:_______________________
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
________________________________,
_________________________________
ATTEST:
City Clerk
_________________________________
________________________________,
_________________________________
CONTRACTOR:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If Contractor is a corporation, second
corporate officer signature required]
__________________________________
By: ____________________________
Name: ____________________________
Title: _____________________________
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Robert Stevens
President/CEO
CSW Stuber Stroeh Engineering Group, Inc.
Linda Schmid
Linda Schmid
CFOChief Assistant City Attorney
Andrea Visveshwara
City Manager
Cristine Alilovich
November 13, 2025
Lindsay Lara
City Clerk
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown
below.
All following documents are attached as reference material.
RESPONSIBLE PARTY DESCRIPTION COMPLETED
Project Manager Email PINS insurance request to Contractor ☐
City Attorney’s Office Review, revise as needed, and approve agreement as to
form
Department Director Review and approve agreement
Risk Management Confirm insurance documentation is complete
Finance Review and sign off on funding availability
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department:
Project Manager:
Contractor Name:
Contractor’s Contact: Contact’s Email:
City Council Date: ☐ ___________________ or ☐ Not applicable
☐ FPPC: Check if Contractor must file Form 700
Vinh Pham
X
Robert Stevens
Digital Service And Open Government
rstevens@cswst2.com
X
CSWST2
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Rev. 08.22 1
AGREEMENT FOR PROFESSIONAL SERVICES
BY AND BETWEEN
THE CITY OF SAN RAFAEL
AND
CSWST2
FOR BROADBAND NETWORK EVALUATION AND PLANNING
This Agreement is made and entered into as of ________________________ (the “Effective
Date”), by and between the CITY OF SAN RAFAEL, a chartered California municipal corporation
(hereinafter "CITY"), and CSWST2, a California corporation (hereinafter "CONSULTANT").
CITY and CONSULTANT may be referred to individually as a “Party” or collectively as the
“Parties” or the “Parties to this Agreement.”
RECITALS
A. CITY desires to secure professional services more fully described in this
Agreement, at Exhibit A, entitled “SCOPE OF SERVICES”; and
B. CONSULTANT represents that it, and its subcontractors, if any, have the
professional qualifications, expertise, and necessary licenses and desire to provide certain goods
and/or required services of the quality and type which meet objectives and requirements of CITY;
and
C. The Parties have specified herein the terms and conditions under which such
services will be provided and paid for.
NOW, THEREFORE, the parties hereby agree as follows:
AGREEMENT
1. SERVICES TO BE PROVIDED.
Except as otherwise may be expressly specified in this Agreement, CONSULTANT shall
furnish all technical and professional services, including labor, material, equipment,
transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily
complete the work required by CITY at its sole risk and expense. Services to be provided to CITY
are more fully described in Exhibit A entitled “SCOPE OF SERVICES.” CONSULTANT
acknowledges that the execution of this Agreement by CITY is predicated upon representations
made by CONSULTANT in that certain proposal, dated January 28, 2025 (“Proposal”) set forth
in Exhibit A, which constitutes the basis for this Agreement.
2. COMPENSATION.
In consideration for CONSULTANT’s complete performance of Services, CITY shall pay
CONSULTANT for all materials provided and services rendered by CONSULTANT at the unit
rates and rates per hour for labor, as set forth in Exhibit A, for a total amount not to exceed
Mar 30, 2025
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$27,049.
CONSULTANT will bill City on a monthly basis for Services provided by
CONSULTANT during the preceding month, subject to verification by CITY. CITY will pay
CONSULTANT within thirty (30) days of City’s receipt of invoice.
3. TERM OF AGREEMENT.
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently
modified by a written amendment to this Agreement, the term of this Agreement shall begin on
January 28, 2025 and terminate on June 30, 2025.
4. PROJECT COORDINATION.
A. CITY’S Project Manager. Digital Infrastructure Manager is hereby designated the
PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of
the progress and execution of this Agreement.
B. CONSULTANT’S Project Director. CONSULTANT shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. Robert Stevens is hereby designated as the PROJECT DIRECTOR
for CONSULTANT. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall
notify the CITY within ten (10) business days of the substitution.
5. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
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6. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
7. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONSULTANT in connection with
its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY
or its agent in any such audit or inspection.
8. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
9. INSURANCE REQUIREMENTS.
During the term of this Agreement, and for any time period set forth in Exhibit B,
CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance
policies with respect to employees and vehicles assigned to the performance of Services under this
Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage
verifications as defined in Exhibit B.
10. INDEMNIFICATION.
A. Except as otherwise provided in subparagraph B of this section, CONSULTANT
shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by
CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the
“City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or
expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and
fees of litigation, (collectively “CLAIMS”), arising out of CONSULTANT’S performance of its
obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification
obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active
negligence or willful misconduct. In addition, the acceptance or approval of the
CONSULTANT’s work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT’s indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONSULTANT’S performance of or operations under this Agreement,
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CONSULTANT shall provide a defense to the City Indemnitees or at CITY’S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in
defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
11. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
12. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONSULTANT shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and
hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
13. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
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14. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
To CITY’s Project Manager:
Vinh Pham
Digital Infrastructure Manager
1400 Fifth Avenue
San Rafael, CA 94901
To CONSULTANT’s Project Director:
Robert Stevens
504 Redwood Boulevard #303
Novato, CA 94947
15. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONSULTANT and CITY expressly intend and agree that the status of
CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
16. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
17. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT
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under this Agreement, any monies which CONSULTANT owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
18. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
19. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
20. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code, and CONSULTANT shall pay any
and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for
any work performed under this Agreement, until CONSULTANT has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
21. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties’ respective
successors and assigns.
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
23. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document.
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
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[Signatures are on the following page.]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL:
_________________________________
CRISTINE ALILOVICH, City Manager
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
By: ANDREA VISVESHWARA,
Chief Assistant City Attorney
ATTEST:
City Clerk
_________________________________
LINDSAY LARA, City Clerk
CONSULTANT:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If CONSULTANT is a corporation, add
signature of second corporate officer]
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
Andrea Visveshwara (Mar 19, 2025 14:40 PDT)
Andrea Visveshwara
ris/ine A'i'*vi h (Mar т0, 2025 15:5т PDT)
)risWine AOiORviFh
indsa4
ara (A+r 1, 2025 10:11 PDT)
2indsa\ 2ara
Linda Schmid
CFO
CSWST2
Robert Stevens
CEO/President
CSWST2
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Rev. 08.22 A-1
EXHIBIT A
SCOPE OF SERVICES
The Services to be performed for CITY by CONSULTANT under this Agreement are more fully
described in CONSULTANT’s proposal, which is attached to this Exhibit A.
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Adaptive Solutions for Resilient Designs
504 Redwood Boulevard #303 Novato, CA 94947
Berkeley | Novato | Petaluma
Pleasanton | Redwood City | Richmond | San Jose
CSWST2 Reference: 2400252
January 28, 2025
Vinh Van Pham
Digital Infrastructure Manager
City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94901
Subject: City of San Rafael – Broadband Network Evaluation and Planning
Dear Mr. Pham:
Thank you for the opportunity to support the City of San Rafael in documenting and planning its broadband
network. During planning of the Third Street project, we prepared the attached fiber optic cable plan that
documented our understanding of the existing network as well as the new system installed as part of the
project. To plan for the future, the City would like to compile a plan that documents all of its broadband
assets including fiber optic strand routing, strand assignment, splice details, conduit size and number as
well as conduit depth.
We have the information from the contractor’s as-built documents from the Third Street project to update
these records. In addition, we will work with your team to create an inventory of the remainder of the
existing system. Using this information, the City can plan for future expansion to provide municipal
broadband services, improve internal communications, and expand its intelligent transportation systems.
We present our scope of work as follows:
SCOPE OF SERVICES
TASK 1: EXISTING NETWORK DOCUMENTATION
1.1 Kickoff Meeting. We will attend a coordination meeting with City of San Rafeal Staff to
understand all assets that exist within the City. This will include a discussion of those assets, which
must be field verified. During this meeting, we will discuss, which format will be most useful to
the City to present the existing network elements.
1.2 Document Review. We will collect all information provided by the City and the contractor from
the Third Street project to understand current assets and potential data gaps. During this task,
we will review potential additional field work necessary to complete the asset inventory.
1.3 Field Evaluation. For those areas where records do not exist, we will complete a field review to
evaluate the following:
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Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Page 2
A. Location of pull boxes based upon California Coordinates use a global position system
device. This will include opening the boxes to determine the size, number, and occupancy
of conduits entering and leaving the boxes.
B. Location and terminations of strands
C. Locations of splices
D. Size and type of fiber optic cables including numbering at pull boxes and other access
points.
1.4 Documentation. Based upon our discussion with the City during the kickoff meeting and results
of the data collection, we will finalize the method to present the data with City staff. Currently,
our plan would be to summarize the information collected as follows:
A. Fiber optic network plan documenting routing, strand count, splice location, and locations
of terminations in a plan format (AutoCAD Civil3D 2024)
B. Splice details where necessary (AutoCAD Civil3D 2024)
C. Conduit size and number as well as depth when available (AutoCAD Civil3D 2024)
D. ArcGIS shape file illustrating pull box locations and fiber routing
E. Photographs of key network features to support field technicians with identifying assets.
1.5 Contract Management. We will perform all internal contract management duties including
providing updates to schedule and budget as well as performing quality control of all work
products. Our team will coordinate and attend up to four (4) meetings during this phase of the
project.
SCHEDULE
CSWST2 anticipates commencing the effort in January with completion by early April 2025.
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COMPENSATION
CSWST2 will provide our services on time and materials not to exceed $27,000 in accordance with the labor
effort as attached.
SERVICES AND STANDARD OF CARE
CSW/ST2’s services shall be limited to those expressly set forth above. We shall have no other obligations
or responsibilities for the project except as agreed to in writing, or as provided in this agreement. CSW/ST2’s
services shall be provided consistent with, and limited to, the standard of care applicable to such services.
CSW/ST2 shall provide its services consistent with the professional skill and care ordinarily provided by
consultants practicing in the same or similar locality under the same or similar circumstances.
We appreciate your consideration of this request. If I can provide any additional information, please contact
me at rstevens@cswst2.com or 415.533.1864.
Sincerely,
Robert Stevens, PE, TE
Principal
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Billable Rate (Overhead & Profit) ($/ hour)
1.1 Kickoff Meeting 6 $1,368
1.2 Document Review 26 $5,258
1.3 Field Evaluation 40 $6,380
1.4 Documentation 60 $10,220
1.5 Contract Management
General Project Management 4 $1,018
QA/QC 1 $269
Meetings 8 $2,036
145 $26,549
145 $26,549
1 General Expenses $500
$500
$27,049
505826
4
2
1
2
2
2
20
269.00 175.00
20
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SUMMARY OF LABOR EFFORT
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CITY OF SAN RAFAEL BROADBAND NETWORK
EVALUATION AND PLANNING
CSWST2
Va
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s
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1
10
240.00
816
30
144.00
SUBTOTAL 11
4
TASK 1 EXISTING NETWORK DOCUMENTATION
58 5026
20
TOTAL PROJECT COST:
Reimbursable Expenses
SUBTOTAL
TOTAL LABOR COST: 11
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Adaptive Solutions for Resilient Designs
504 Redwood Boulevard #303 Novato, CA 94947
Berkeley | Novato | Petaluma
Pleasanton | Redwood City | Richmond | San Jose
CSWST2 - BILLING RATE SCHEDULE Effective January 1, 2024 – December 31, 2024
ENGINEERING SERVICES HOURLY RATES Senior Engineer $ 201.00
Engineer I, II, III $ 144.00, $ 175.00, $ 194.00
Technician
Engineer Assistant
$ 131.00
$101.00
SURVEY SERVICES HOURLY RATES
OTHER PROFESSIONAL RATES Principal $ 269.00
Associate Principal $ 245.00
Senior Project Manager
Project Manager
Senior Landscape Architect
Landscape Architect
$ 240.00
$ 226.00
$ 172.00
$ 156.00
Construction Manager $ 235.00
Resident Engineer
Field Engineer
$ 226.00
$ 194.00
Technical Writer $ 138.00
Graphic Illustrator $ 131.00
Project Assistant $ 101.00
Senior Surveyor $201.00
Surveyor I, II, III $ 144.00, $ 175.00, $ 194.00
Survey Technician
Survey Assistant
$ 131.00
$ 101.00
Two Person Survey Party $ 340.00
Survey Party Chief
Survey Chainman
Survey Apprentice
$ 220.00
$ 120.00
$ 112.00
Aerial Drone Surveyor $ 217.00
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Rev. 08.22 B-1
EXHIBIT B
INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth below,
CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance
policies with respect to employees and vehicles assigned to the performance of Services under this
Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage
verifications as defined in this Exhibit B.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall
maintain, at no expense to CITY, the following insurance policies:
1. Commercial general liability. A commercial general liability insurance
policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage.
2. Automobile liability. An automobile liability (owned, non-owned, and hired
vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence.
3. Professional liability. If any licensed professional performs any of the
services required to be performed under this Agreement, a professional liability insurance policy in
the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of
services under this Agreement. Where CONSULTANT is a professional not required to have a
professional license, CITY reserves the right to require CONSULTANT to provide professional
liability insurance pursuant to this section.
4. Workers’ compensation. If it employs any person, CONSULTANT shall
maintain workers’ compensation insurance, as required by the State of California, with statutory
limits, and employer’s liability insurance with limits of no less than one million dollars
($1,000,000) per accident for bodily injury or disease. CONSULTANT’s workers’ compensation
insurance shall be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONSULTANT in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONSULTANT’s insurance policies
shall be “primary and noncontributory” with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
“primary and noncontributory” coverage in CONSULTANT’S policies shall be at least as broad as
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
v 08.22 B-2
ISO form CG20 01 04 13.
3. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against
CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the Effective Date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
insurance requirements of this Agreement are sufficient to cover the obligations of the
CONSULTANT under this Agreement.
9. CONSULTANT agrees to ensure that subcontractors, and any other party
involved with the Services, who is brought onto or involved in the performance of the Services by
CONSULTANT, provide the same minimum insurance coverage required of CONSULTANT,
except as with respect to limits. CONSULTANT agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this Agreement. CONSUTLANT agrees that upon request by CITY, all
agreements with, and insurance compliance documents provided by, such subcontractors and
others engaged in the performance of Services will be submitted to CITY for review.
10. CONSULTANT agrees to be responsible for ensuring that no contract used
by any party involved in any way with the Services reserves the right to charge CITY or
CONSULTANT for the cost of additional insurance coverage required by this Agreement. Any
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
v 08.22 B-3
such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse
any third party for the cost of complying with these requirements. There shall be no recourse
against CITY for payment of premiums or other amounts with respect thereto.
C. Deductibles and SIR’s. Any deductibles or self-insured retentions in
CONSULTANT's insurance policies must be declared to and approved by the CITY and shall not
reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY
or other additional insured party. At CITY's option, the deductibles or self-insured retentions with
respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall
procure a bond guaranteeing payment of losses and related investigations, claims administration,
attorney’s fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER
all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this
Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy
endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement.
CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it
later. The insurance shall be approved as to form and sufficiency by the CITY.
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
Step RESPONSIBLE
DEPARTMENT
DESCRIPTION COMPLETED
DATE
REVIEWER
Check/Initial
1 Project Manager
a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
1/28/2025
☐
☒ VP
2 City Attorney
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
2/7/2025
2/7/2025
☒ NT
☒ NT
3 Department Director Approval of final agreement form to send to
contractor
2/7/2025 ☒ __SM___
4 Project Manager
Forward three (3) originals of final agreement to
contractor for their signature
2/10/2025 ☒VP
5 Project Manager When necessary, contractor-signed agreement
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
☒ N/A
Or
Click here to
enter a date.
☐
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
6 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
7 City Attorney Review and approve hard copy of signed
agreement
8 City Attorney Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
9 City Manager / Mayor Agreement executed by City Council authorized
official
10 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Digital Service and Open Government
Project Manager: Vinh Pham Extension: 3028
Contractor Name: CSW|ST2
Contractor’s Contact: Robert Stevens Contact’s Email: rstevens@cswst2.com
☐ FPPC: Check if Contractor/Consultant must file Form 700
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
PSA - CSWST2 - Broadband Network
Evaluation and Planning
Final Audit Report 2025-04-01
Created:2025-03-19
By:Nataly Torres (nataly.torres@cityofsanrafael.org)
Status:Signed
Transaction ID:CBJCHBCAABAAjT2NLQYia71bvS4a-It2jC4NWQPjvQAu
"PSA - CSWST2 - Broadband Network Evaluation and Planning"
History
Document created by Nataly Torres (nataly.torres@cityofsanrafael.org)
2025-03-19 - 6:59:55 PM GMT- IP address: 199.88.113.8
Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval
2025-03-19 - 7:03:29 PM GMT
Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
2025-03-19 - 7:06:16 PM GMT- IP address: 104.47.64.254
Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
Approval Date: 2025-03-19 - 7:16:36 PM GMT - Time Source: server- IP address: 199.88.113.8
Document emailed to andrea.visveshwara@cityofsanrafael.org for signature
2025-03-19 - 7:16:38 PM GMT
Email viewed by andrea.visveshwara@cityofsanrafael.org
2025-03-19 - 9:39:12 PM GMT- IP address: 104.47.64.254
Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara
2025-03-19 - 9:40:01 PM GMT- IP address: 199.88.113.8
Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org)
Signature Date: 2025-03-19 - 9:40:03 PM GMT - Time Source: server- IP address: 199.88.113.8
Document emailed to city.clerk@cityofsanrafael.org for approval
2025-03-19 - 9:40:04 PM GMT
Email viewed by city.clerk@cityofsanrafael.org
2025-03-20 - 12:42:12 PM GMT- IP address: 71.202.35.117
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara
2025-03-20 - 12:42:25 PM GMT- IP address: 71.202.35.117
Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org)
Approval Date: 2025-03-20 - 12:42:27 PM GMT - Time Source: server- IP address: 71.202.35.117
Document emailed to cristine.alilovich@cityofsanrafael.org for signature
2025-03-20 - 12:42:28 PM GMT
Email viewed by cristine.alilovich@cityofsanrafael.org
2025-03-30 - 10:52:26 PM GMT- IP address: 104.47.64.254
Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich
2025-03-30 - 10:53:02 PM GMT- IP address: 71.198.110.147
Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org)
Signature Date: 2025-03-30 - 10:53:04 PM GMT - Time Source: server- IP address: 71.198.110.147
Document emailed to city.clerk@cityofsanrafael.org for signature
2025-03-30 - 10:53:06 PM GMT
Email viewed by city.clerk@cityofsanrafael.org
2025-04-01 - 5:11:18 PM GMT- IP address: 199.88.113.8
Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara
2025-04-01 - 5:11:57 PM GMT- IP address: 199.88.113.8
Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org)
Signature Date: 2025-04-01 - 5:11:59 PM GMT - Time Source: server- IP address: 199.88.113.8
Agreement completed.
2025-04-01 - 5:11:59 PM GMT
Docusign Envelope ID: E1C20D49-8610-4565-A4C5-07E70DACE0C5
Certificate Of Completion
Envelope Id: E1C20D49-8610-4565-A4C5-07E70DACE0C5 Status: Completed
Subject: DocuSign: Amendment with CSWST2 for Broadband Network Evaluation And Planning
Source Envelope:
Document Pages: 24 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 4 Vinh Pham
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
111 Morphew St
San Rafael, CA 94901
Vinh.Pham@cityofsanrafael.org
IP Address: 199.88.113.8
Record Tracking
Status: Original
10/13/2025 4:22:52 PM
Holder: Vinh Pham
Vinh.Pham@cityofsanrafael.org
Location: DocuSign
Signer Events Signature Timestamp
Sean Mooney
Sean.Mooney@cityofsanrafael.org
Digital Services Director
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 23.93.146.143
Sent: 10/17/2025 10:39:27 AM
Viewed: 10/17/2025 12:35:10 PM
Signed: 10/17/2025 12:35:24 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Nataly Torres
Nataly.Torres@cityofsanrafael.org
Legal Assistant
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 10/17/2025 12:35:27 PM
Viewed: 10/17/2025 12:39:05 PM
Signed: 10/17/2025 12:39:11 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Van Bach
Van.Bach@cityofsanrafael.org
Signing Group: Finance
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 10/17/2025 12:35:27 PM
Viewed: 10/20/2025 9:10:28 AM
Signed: 10/20/2025 9:10:38 AM
Electronic Record and Signature Disclosure:
Accepted: 10/20/2025 9:10:28 AM
ID: 4a1994e9-fdbc-408f-a9d1-f754ed0450b2
Robert Stevens
rstevens@cswst2.com
President/CEO
CSW Stuber Stroeh Engineering Group, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 68.255.153.233
Sent: 10/20/2025 9:10:40 AM
Viewed: 10/20/2025 4:42:18 PM
Signed: 10/20/2025 4:44:13 PM
Electronic Record and Signature Disclosure:
Accepted: 10/20/2025 4:42:18 PM
ID: 10302e55-a339-4da0-82d0-72369f9ec1ac
Signer Events Signature Timestamp
Linda Schmid
lschmid@cswst2.com
CFO
Linda Schmid
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2601:642:4f80:16f0:b54c:d36f:6387:abc3
Sent: 10/20/2025 4:44:15 PM
Resent: 10/23/2025 9:10:28 AM
Resent: 10/29/2025 1:12:54 PM
Resent: 11/3/2025 9:16:48 AM
Resent: 11/3/2025 9:19:41 AM
Viewed: 11/3/2025 9:20:49 AM
Signed: 11/3/2025 9:21:04 AM
Electronic Record and Signature Disclosure:
Accepted: 11/3/2025 9:20:49 AM
ID: 16c55b53-4191-434d-825c-75c0b9842d03
Andrea Visveshwara
Andrea.Visveshwara@cityofsanrafael.org
Chief Assistant City Attorney
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 11/3/2025 9:21:07 AM
Viewed: 11/10/2025 9:10:33 AM
Signed: 11/10/2025 9:10:51 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Heather Davis
Heather.Davis@cityofsanrafael.org
Risk Manager
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 11/3/2025 9:21:07 AM
Viewed: 11/4/2025 12:44:56 PM
Signed: 11/4/2025 12:45:02 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cristine Alilovich
Cristine.Alilovich@cityofsanrafael.org
City Manager
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 71.198.110.147
Sent: 11/10/2025 9:10:53 AM
Viewed: 11/13/2025 9:34:27 PM
Signed: 11/13/2025 9:34:33 PM
Electronic Record and Signature Disclosure:
Accepted: 8/8/2025 5:50:59 PM
ID: 92734b64-c5dc-4308-af7f-b0f4b9ffd306
Lindsay Lara
Lindsay.Lara@cityofsanrafael.org
City Clerk
City of San Rafael
Signing Group: City Clerk
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.93.107.4
Sent: 11/13/2025 9:34:37 PM
Viewed: 11/14/2025 8:35:01 AM
Signed: 11/14/2025 8:35:58 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Editor Delivery Events Status Timestamp
Nataly Torres
Nataly.Torres@cityofsanrafael.org
Legal Assistant
City of San Rafael
Security Level: Email, Account Authentication
(None)
Using IP Address: 199.88.113.8
Sent: 10/15/2025 12:37:54 PM
Viewed: 10/17/2025 10:33:54 AM
Completed: 10/17/2025 10:39:26 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/15/2025 12:37:54 PM
Envelope Updated Security Checked 10/17/2025 10:39:26 AM
Envelope Updated Security Checked 10/17/2025 10:39:26 AM
Envelope Updated Security Checked 10/17/2025 10:39:27 AM
Envelope Updated Security Checked 10/17/2025 10:39:27 AM
Envelope Updated Security Checked 11/3/2025 9:19:40 AM
Certified Delivered Security Checked 11/14/2025 8:35:01 AM
Signing Complete Security Checked 11/14/2025 8:35:58 AM
Completed Security Checked 11/14/2025 8:35:58 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of San Rafael (we, us or Company) may be required by law to provide to you certain written
notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures
electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure
(ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and
signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us.
You will have the ability to download and print documents we send to you through the DocuSign system during and
immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a
limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
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If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us
that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your
decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and
disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can
complete certain steps in transactions with you and delivering services to you because we will need first to send the
required notices or disclosures to you in paper format, and then wait until we receive back from you your
acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the
DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from
us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you
through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents
that are required to be provided or made available to you during the course of our relationship with you. To reduce the
chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and
disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the
disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with
this process, please let us know as described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact City of San Rafael:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies
of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as
follows: To contact us by email send messages to: city.clerk@cityofsanrafael.org
To advise City of San Rafael of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you
must send an email message to us at city.clerk@cityofsanrafael.org and in the body of such request you must state: your
Electronic Record and Signature Disclosure created on: 5/22/2025 12:46:43 PM
Parties agreed to: Van Bach, Robert Stevens, Linda Schmid, Cristine Alilovich
previous email address, your new email address. We do not require any other information from you to change your email
address.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from City of San Rafael
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically,
you must send us an email to city.clerk@cityofsanrafael.org and in the body of such request you must state your email
address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of San Rafael
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box
indicating you wish to withdraw your consent, or you may;
ii. send us an email to city.clerk@cityofsanrafael.org and in the body of such request you must state your email, full name,
mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions may take a longer time to
process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system
requirements are found here: https://support.docusign.com/guides/signer-guide-signing-system-requirements.
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To confirm to us that you can access this information electronically, which will be similar to other electronic notices and
disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on
paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to
an email address where you will be able to print on paper or save it for your future reference and access. Further, if you
consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-
box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
You can access and read this Electronic Record and Signature Disclosure; and
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Disclosure to a location where you can print it, for future reference and access; and
Until or unless you notify City of San Rafael as described above, you consent to receive exclusively through
electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required
to be provided or made available to you by City of San Rafael during the course of your relationship with City of
San Rafael.