HomeMy WebLinkAboutPW San Rafael Traffic Signal System Consultant Support Services____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: December 1, 2025
Disposition: Resolution 15484
Agenda Item No: 4.e
Meeting Date: December 1, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Sayed Fakhry, City Traffic Engineer
April Miller, Public Works Director
City Manager Approval: ______________
TOPIC: SAN RAFAEL TRAFFIC SIGNAL SYSTEM CONSULTANT SUPPORT SERVICES
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A FIRST
AMENDMENT TO TASK ORDER NO. 102 WITH ADVANCED MOBILITY GROUP FOR
ADDITIONAL TRANSPORTATION DESIGN ENGINEERING SERVICES
ASSOCIATED WITH ONGOING SUPPORT OF SAN RAFAEL’S TRAFFIC SIGNAL
SYSTEM, IN THE AMOUNT NOT TO EXCEED $100,000, INCREASING THE TOTAL
NOT TO EXCEED AMOUNT UNDER THE TASK ORDER TO $170,000
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a
first amendment to Task Order No. 102 with Advanced Mobility Group (AMG) for additional
transportation design engineering services associated with ongoing support of San Rafael’s traffic signal
system, in the amount not to exceed $100,000, increasing the total not-to-exceed amount under the task
order to $170,000.
BACKGROUND:
A Service Level Agreement was executed between the City of San Rafael and Advanced Mobility Group
(AMG) on March 13, 2024, for a duration of three (3) years. Task Order (TO) No. 102 for On-Going
Support for City’s Traffic Signal System was executed on March 22, 2024, for a not-to-exceed amount
of $70,000.
The original task order amount of $70,0000 has been paid to AMG for various traffic signal services
provided, and the funds have been depleted. Staff is requesting an amendment to task order No. 102 to
increase the total not-to-exceed amount by $100,000. The additional services will include updating and
improving traffic signal timing and coordination in the downtown area, as well as providing other signal
system support.
ANALYSIS:
Due to the construction of new projects, changes in traffic patterns and traffic volumes in the downtown
area, and emerging new Intelligent Transportation System (ITS) technologies, including better software,
the City wants to update traffic signal timing and coordination in downtown corridors. City staff is also
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
working with Sonoma-Marin Area Rail Transit (SMART) to explore how to reduce the impact of its
crossings on intersections, reduce traffic delays and congestion, improve safety for all modes of
transportation, and reduce impacts on air quality. AMG has worked in the past with the City and is
familiar with San Rafael’s traffic signal system. Therefore, staff recommends amending the existing task
order No. 102 with AMG (Attachment 2) to increase funds for studying the traffic signal system in
downtown corridors and developing a plan to improve the signal coordination.
FISCAL IMPACT:
The Fiscal Year 2025-26 Budget approved by the City Council on June 2, 2025, includes appropriations
totaling $400,000 within the Traffic Mitigation Fee Fund (#246) for an intelligent transportation system.
This amendment to Task Order No. 102 will be supported by funding provided through those
appropriations.
OPTIONS:
The City Council has the following options to consider in this matter:
1.Adopt the resolution as presented.
2.Do not adopt the resolution and provide further direction to staff.
RECOMMENDED ACTION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a
first amendment to Task Order No. 102 with Advanced Mobility Group for additional transportation
design engineering services associated with ongoing support of San Rafael’s traffic signal system, in
the amount not to exceed $100,000, increasing the total not-to-exceed amount under the task order to
$170,000.
ATTACHMENTS:
1. Resolution – First Amendment to Task Order No. 102 with Advanced Mobility Group
2.First Amendment to Task Order No. 102 with Advanced Mobility Group
RESOLUTION NO. 15484
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO EXECUTE A FIRST AMENDMENT TO TASK ORDER NO. 102 WITH
ADVANCED MOBILITY GROUP FOR ADDITIONAL TRANSPORTATION DESIGN
ENGINEERING SERVICES ASSOCIATED WITH ONGOING SUPPORT OF SAN
RAFAEL’S TRAFFIC SIGNAL SYSTEM, IN THE AMOUNT NOT TO EXCEED $100,000,
INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE TASK ORDER
TO $170,000
WHEREAS, the City of San Rafael (“City”) entered into a Service Level Agreement
dated March 13, 2024, with Advanced Mobility Group (“AMG”) for transportation design
engineering services; and
WHEREAS, the term of said agreement is for three (3) years; and
WHEREAS, Task Order No. 102 was executed on March 22, 2024, for ongoing
support of San Rafael’s traffic signal system in the amount not to exceed $70,000; and
WHEREAS, the City of San Rafael requires additional transportation design
engineering services from AMG for updating and improving signal timing and coordination
in the downtown area and providing other signal system support services; and
WHEREAS, staff received a proposal from AMG for said services in a total amount
not to exceed $100,000; and
WHEREAS, staff has reviewed the proposal and found it to be complete and within
industry standards; and
WHEREAS, the current Fiscal Year (FY) 2025-26 budget approved by the City
Council on June 2, 2025, includes appropriations totaling $400,000 within the Traffic
Mitigation Fee Fund (#246) for an intelligent transportation system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The City Manager is hereby authorized to execute a First Amendment to Task
Order No. 102 with AMG for additional transportation design engineering
services in the amount of $100,000 for a total task order amount of $170,000
in a form approved by the City Attorney.
2. The Director of Public Works or designee is hereby authorized to take any and
all such actions and make changes as may be necessary to accomplish the
purpose of this resolution.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 1st day of December 2025, by the
following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Lindsay Lara, City Clerk