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HomeMy WebLinkAboutCM Encampment Cleanup Services; A2SECOND AMENDMENT TO THE CONTRACT WITH FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS FOR ENCAMPMENT CLEANUP SERVICES THIS SECOND AMENDMENT to the Contract by and between the CITY OF SAN RAFAEL (hereinafter “CITY”) and FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS (hereinafter “CONTRACTOR”) is made and entered into as of ____________________. RECITALS WHEREAS, the CITY and CONTRACTOR entered into a Contract dated October 24, 2024 to perform services in connection with CITY’s Encampment Cleanup Services, for an amount not to exceed $75,000 (the “Contract”); and WHEREAS, the CITY and CONTRACTOR entered into a First Amendment to the Contract dated April 2, 2025, authorizing CONTRACTOR to continue providing encampment cleanup services for an amount not to exceed $75,000 and increasing the total not to exceed under the Contract to $150,000; and WHEREAS, the CITY and CONTRACTOR wish to amend the Contract to modify the total compensation payable to CONTRACTOR, so as to authorize CONTRACTOR to continue providing debris removal and trash pickup from unhoused encampment areas in San Rafael; and WHEREAS, under the terms of the Contract, the Contract term was to expire on June 30, 2025, however CITY and CONTRACTOR now wish to extend the Term of the Contract. AMENDMENT TO CONTRACT NOW, THEREFORE, the parties hereby agree to amend the CONTRACT as follows: 1. Article III of the Contract, entitled “CONTRACT PRICE” is hereby amended to include additional compensation payable to CONTRACTOR, on a time and material basis in accordance with the rates listed in the Exhibit A to the Contract, in a not-to-exceed amount of $200,000 and to change the total not-to-exceed amount under the Contract to $350,000. 2. Article IV of the Contract, entitled “CONTRACT TERM” is hereby amended, to extend the Contract Term through June 30, 2026. Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 July 1, 2025 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Contract between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this Second Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL CONTRACTOR ______________________________ By:______________________________ CRISTINE ALILOVICH, City Manager Name:____________________________ Title:_____________________________ ATTEST: [If Contractor is a corporation, add signature of second corporate officer] ______________________________ LINDSAY LARA, City Clerk By:_____________________________ APPROVED AS TO FORM: Name:____________________________ Title:_____________________________ ______________________________ ANDREA VISVESHWARA, Chief Assistant City Attorney Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Kadyn Schumann Director Chief operations officer Max Morell-Foege CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. All following documents are attached as reference material. RESPONSIBLE PARTY DESCRIPTION COMPLETED Project Manager Email PINS insurance request to Contractor ☐ City Attorney’s Office Review, revise as needed, and approve agreement as to form Department Director Review and approve agreement Risk Management Confirm insurance documentation is complete Finance Review and sign off on funding availability TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Project Manager: Contractor Name: Contractor’s Contact: Contact’s Email: City Council Date: ☐ ___________________ or ☐ Not applicable ☐ FPPC: Check if Contractor must file Form 700 k.schumann@fsglobalsolutions.com Jun 23, 2025 Nguyen Pham/Daniel Cooperman X Kadyn Schumann FS Global City Manager's Office - Community Services Division X Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 FOR CITY CLERK ONLY Meeting Date: 03/17/2025 Disposition: Resolution 15378 Agenda Item No: 4.c Meeting Date: March 17, 2025 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Manager Prepared by: Mel Burnette, Senior Management Analyst City Manager Approval: ______________ TOPIC: ENCAMPMENT CLEANUP SERVICES CONTRACT AMENDMENT SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC, IN THE AMOUNT NOT TO EXCEED $75,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000. RECOMMENDATION: Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a first amendment to the general services agreement with Foege Schuman Global Disaster Solutions LLC for encampment cleanup services, in an amount not to exceed $75,000, increasing the total amount not to exceed under the Agreement to $150,000. BACKGROUND: On October 24, 2024, the City entered into a General Services Agreement with Foege Schuman Global Disaster Solutions for an amount not to exceed $75,000 to provide debris removal and disposal of trash and waste from unhoused encampments in San Rafael. Foege Schuman Global Disaster Solutions is a service provider with the requisite experience in waste abatement operations. The Agreement includes coordination with City staff and the San Rafael Police Department to identify sites to receive debris removal service, site evaluation, equipment rental, safety protocols, and reporting after each service is provided. ANALYSIS: The City needs to continue providing trash and debris removal service to unsanctioned encampment areas, as well as have a vendor available to assist debris removal in urgent, exigent circumstances in other areas of the City. Through this proposed Amendment, the City would extend the Agreement with Foege Schuman Global Disaster Solutions for an amount not to exceed $75,000 and increase the total not to exceed under the Agreement to $150,000 for continued services during the Fiscal Year (FY) 2024- 25, until the contract end date of June 30, 2025. The services provided by Foege Schuman Global Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Disaster Solutions are integral to fulfilling this need. Staff are planning a Request for Proposal (RFP) process to select a vendor for these services for FY 2025-26. To facilitate encampment debris removal services beyond FY 2024-25, staff will release a Request for Proposals (RFP) this spring to select a vendor to provide these services after July 1, 2025. FISCAL IMPACT: The amendment of this agreement would authorize expenditure of up to $150,000 for services provided through the end of the current fiscal year. Funding for the additional encampment cleanup services is provided in the amended FY 2024-25 budget through the appropriations in the Community Services Division, Grant Funds (283) provided by State grant secured by Senator McGuire. RECOMMENDED ACTION: Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a first amendment to the general services agreement with Foege Schuman Global Disaster Solutions LLC for encampment cleanup services, in an amount not to exceed $75,000, increasing the total amount not to exceed under the Agreement to $150,000. ATTACHMENTS: 1. Resolution 2. First Amendment Professional Services Agreement with Foege Schuman Global Disaster Solutions Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 RESOLUTION NO. 15378 RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC, IN THE AMOUNT NOT TO EXCEED $75,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000 WHEREAS, on October 24, 2024, the City Manager approved and authorized a General Services Agreement with Foege Schumann Global Disaster Solutions LLC (FS Global) for encampment cleanup services in an amount not to exceed $75,000; and WHEREAS, the City has fully expended the existing $75,000 contract with FS Global to provide debris removal and trash pickup services; and WHEREAS, in order to provide FS Global with sufficient resources to continue the debris removal and trash pickup services for encampment areas in San Rafael through the remainder of FY 2024-25, staff recommends that the City Council authorize amending the FS Global’s contract from the not to exceed amount of $75,000 to a total contract amount not to exceed $150,000; and WHEREAS, this contract amendment will not impact the City Manager’s Office general fund budget, as the additional funding for encampment cleanup services is supported through existing appropriations (Grant Fund – 283) through funding secured by Senator McGuire to support the increase to FS Global’s contract; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to amend the General Services between the City and Foege Schuman Global Disaster Solutions LLC, for additional encampment cleanup services in an amount of $75,000, for a total contract amount not to exceed $150,000. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 17th day of March 2025, by the following vote, to wit: AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Lindsay Lara, City Clerk Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 1 FIRST AMENDMENT TO THE CONTRACT WITH FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS FOR ENCAMPMENT CLEANUP SERVICES THIS FIRST AMENDMENT to the Contract by and between the CITY OF SAN RAFAEL CITY FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS CONTRACTOR made and entered into as of ______________________. RECITALS WHEREAS, the CITY and CONTRACTOR entered into a Contract dated October 24, 2024 to perform services in connection with Encampment Cleanup Services, for an amount not to exceed $75,000 Contract ; and WHEREAS, the CITY and CONTRACTOR wish to amend the Contract to modify the total compensation payable to CONTRACTOR, so as to authorize CONTRACTOR to continue providing debris removal and trash pickup from unhoused encampment areas in San Rafael. AMENDMENT TO CONTRACT NOW, THEREFORE, the parties hereby agree to amend the CONTRACT as follows: 1. Article III of the Contract CONTRACT PRICE to include additional compensation payable to CONTRACTOR, on a time and material basis in accordance with the rates listed in the Exhibit A to the Contract, in a not-to-exceed amount of $75,000 and to change the total not-to-exceed amount under the Contract to $150,000. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Contract between the parties shall remain valid and shall be in full force. 04/02/2025 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 2 IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL CRISTINE ALILOVICH, City Manager ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: CONTRACTOR By:______________________________ Name:____________________________ Title:_____________________________ ANDREA VISVESHWARA, Chief Assistant City Attorney 1 .#2 2 DQGUHD YLVYHVKZDUD 1$2 4 2 OLQGVD\ ODUD Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 RESOLUTION NO. 15378 RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC, IN THE AMOUNT NOT TO EXCEED $75,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000 WHEREAS, on October 24, 2024, the City Manager approved and authorized a General Services Agreement with Foege Schumann Global Disaster Solutions LLC (FS Global) for encampment cleanup services in an amount not to exceed $75,000; and WHEREAS, the City has fully expended the existing $75,000 contract with FS Global to provide debris removal and trash pickup services; and WHEREAS, in order to provide FS Global with sufficient resources to continue the debris removal and trash pickup services for encampment areas in San Rafael through the remainder of FY 2024-25, staff recommends that the City Council authorize amending the FS Global’s contract from the not to exceed amount of $75,000 to a total contract amount not to exceed $150,000; and WHEREAS, this contract amendment will not impact the City Manager’s Office general fund budget, as the additional funding for encampment cleanup services is supported through existing appropriations (Grant Fund – 283) through funding secured by Senator McGuire to support the increase to FS Global’s contract; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to amend the General Services between the City and Foege Schuman Global Disaster Solutions LLC, for additional encampment cleanup services in an amount of $75,000, for a total contract amount not to exceed $150,000. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 17th day of March 2025, by the following vote, to wit: AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Lindsay Lara, City Clerk Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 2/27/2025 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 2/28/2025 2/28/2025 NT NT 3 Department Director Approval of final agreement form to send to contractor Click or tap to enter a date. 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 3/18/2025 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * City Council approval required for Professional Services Agreements and purchases of goods and services that exceed 75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval N/A Or 3/17/2025 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 3/18/2025 X 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager’s Office Project Manager: Mel Burnette Extension: 5531 Contractor Name: FS Global Contractor’s Contact: Kadyn Schumann, 707-547-7402 Contact’s Email: k.schumann@fsglobalsolutions.com FPPC: Check if Contractor/Consultant must file Form 700 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 First Amendment - F.S. Global Solutions - Encampment Cleanup Services Final Audit Report 2025-04-03 Created:2025-03-26 By:Nataly Torres (nataly.torres@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAATpDoZKwBi6rQpUxJkkN7BwVQZL-56ldu First Amendment - F.S. Global Solutions - Encampment Cleanu p Services" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2025-03-26 - 8:19:48 PM GMT Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2025-03-26 - 8:19:56 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2025-03-26 - 9:25:37 PM GMT- IP address: 104.47.64.254 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2025-03-26 - 9:27:22 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to andrea.visveshwara@cityofsanrafael.org for signature 2025-03-26 - 9:27:23 PM GMT Email viewed by andrea.visveshwara@cityofsanrafael.org 2025-04-01 - 5:41:26 PM GMT- IP address: 104.47.64.254 Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara 2025-04-01 - 5:42:19 PM GMT- IP address: 71.202.244.177 Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) Signature Date: 2025-04-01 - 5:42:21 PM GMT - Time Source: server- IP address: 71.202.244.177 Document emailed to city.clerk@cityofsanrafael.org for approval 2025-04-01 - 5:42:23 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-04-01 - 5:49:39 PM GMT- IP address: 199.88.113.8 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-04-01 - 5:50:00 PM GMT- IP address: 199.88.113.8 Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org) Approval Date: 2025-04-01 - 5:50:02 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2025-04-01 - 5:50:05 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2025-04-03 - 3:14:18 AM GMT- IP address: 71.198.110.147 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2025-04-03 - 3:14:37 AM GMT- IP address: 71.198.110.147 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2025-04-03 - 3:14:39 AM GMT - Time Source: server- IP address: 71.198.110.147 Document emailed to city.clerk@cityofsanrafael.org for signature 2025-04-03 - 3:14:41 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-04-03 - 7:25:23 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-04-03 - 8:54:56 PM GMT- IP address: 199.88.113.8 Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org) Signature Date: 2025-04-03 - 8:54:58 PM GMT - Time Source: server- IP address: 199.88.113.8 Agreement completed. 2025-04-03 - 8:54:58 PM GMT Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 CONTRACT BY AND BETWEEN THE CITY OF SAN RAFAEL AND FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS FOR ENCAMPMENT CLEANUP SERVICES This contract ("Contract") is entered into by and between the City of San Rafael ("City") and Foege Schumann Global Disaster Solutions LLC DBA F.S. Global Solutions ("Contractor"), a California limited liability company, for work on the City's Encampment Cleanup Services ("Project"), and is effective on oct 24, 2024 ("Effective Date"). The parties agree as follows 1. Scope of Work. Contractor will perform and provide all labor, materials, equipment, supplies, transportation, and any and all other items or services necessary to perform and complete the work required for the Project ("Work"), as specified in Exhibit A, Scope of Work and Bid Proposal, and according to the terms and conditions of this Contract, including all attachments to the Contract and any other documents and statutes incorporated by reference. To the extent that any attachment contains provisions that conflict or are inconsistent with the terms set forth in the body of this Contract, the Contract terms will control. 1.1 Subcontractors. Contractor acknowledges that it has listed all subcontractors it will subcontract with to complete the Work in Exhibit B, Subcontractor List. 2. Contract Documents. The Contract Documents incorporated into this Contract include and are comprised of all of the documents listed below: 2.1 Contract; 2.2 Addenda, if any; 2.3 Exhibit A — Scope of Work and Bid Proposal; 2.4 Exhibit B — Subcontractor List; 2.5 Exhibit C — Insurance Requirements. 3. Contract Price. As full and complete compensation for Contractor's timely performance and completion of the Work in strict accordance with the terms and conditions of the Contract Documents, City will pay Contractor a not -to -exceed amount of $75,000 (the "Contract Price"), for all of Contractor's direct and indirect costs to perform the Work, including all labor, materials, supplies, equipment, taxes, insurance, bonds and all overhead costs, in accordance with Contractor's Bid Proposal set forth in Exhibit A and the payment provisions contained herein. 3.1 Payment. Contractor must submit an invoice on the first day of each month during the Contract Time, defined in Section 4 below, and/or upon completion, for the Work performed during the preceding month, itemizing labor, materials, equipment and any incidental costs incurred. Contractor warrants that title to all work, materials and equipment incorporated into the Work will pass to City free of any claims, liens, or encumbrances upon payment to Contractor. 4. Contract Term. Unless otherwise set forth in this Contract or unless this paragraph is subsequently modified by a written amendment to this Contract, the term of this Contract shall begin on the Effective Date of this Contract and terminate on June 30, 2025. City Attorney Form, July 2023 Page 1 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 5. Liquidated Damages. If Contractor fails to complete the Work within the Contract Time, Contractor must pay liquidated damages in the amount of $500 per day for each day of unexcused delay in completion. 6. Standard of Care. All Work must be provided in a manner that meets or exceeds the standard of care applicable to the same type of work in the City of San Rafael. Contractor must promptly correct, at Contractor's sole expense, any Work that the City determines is deficient or defective. 7. Permits and Licenses. Contractor, at its sole expense, must obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses including, but not limited to, the required California contractor's license provided in Section 1, and a City business license. 8. Indemnification. Contractor will indemnify, defend with counsel acceptable to City, and hold harmless to the full extent permitted by law, City, its governing body, officers, agents, employees, and volunteers (the "Indemnitees") from and against any and all liability, demands, loss, damage, claims, settlements, expenses, and costs (including, without limitation, attorneys' fees, expert witness fees, and costs and fees of litigation) (collectively, "Liability") of every nature arising out of or in connection with the acts or omissions of Contractor, its employees, subcontractors, representatives, or agents in performing the Work or failing to comply with any obligation of Contractor under this Contract, except such Liability caused by the active negligence, sole negligence, or willful misconduct of an Indemnitee. This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers' Compensation or other employee benefit acts, or by insurance coverage limits, and will survive the expiration or early termination of this Contract. 9. Insurance. Contractor will, at all times under this Contract, procure and maintain in full force and effect the insurance coverage provided in Exhibit C, Insurance Requirements, at no cost to City. 10. Labor Code Compliance. Unless the Contract Price is $1,000 or less, the Contract is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at section 1720, and the related regulations, including but not limited to requirements pertaining to wages, working hours and workers' compensation insurance. Contractor must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4. 10.1 Prevailing Wages. Each worker performing Work under this Contract that is covered under Labor Code section 1720 or 1720.9, must be paid at a rate not less than the prevailing wage as defined in sections 1771 and 1774 of the Labor Code. The prevailing wage rates are on file with the City Engineer's office and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code section 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid. 10.2 Working Day. Pursuant to Labor Code section 1810, eight hours of labor consists of a legal day's work. Pursuant to Labor Code section 1813, Contractor will forfeit to City as a penalty the sum of 25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815. All Work must be carried out during regular City working days and hours unless otherwise specified in Exhibit A or authorized in writing by City. 10.3 Payroll Records. Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the Department of Industrial Relations ("DIR"). For each payroll record, Contractor and its subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Unless the Contract Price is under $25,000, Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations. City Attorney Form, July 2023 Page 2 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 10.4 Apprentices. If the Contract Price is $30,000 or more, Contractor must comply with the apprenticeship requirements in Labor Code section 1777.5. 10.5 DIR Monitoring, Enforcement, and Registration. This Project is subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code section 1725.5, and, subject to the exception set forth below, Contractor and any subcontractors must be registered with the DIR to perform public works projects. The registration requirements of Labor Code section 1725.5 do not apply if the Contract Price is for under $25,000. 11. Workers' Compensation Certification. Under Labor Code section 1861, by signing this Contract, Contractor certifies as follows: "I am aware of the provisions of Labor Code section 3700 which require every employer to be insured against liability for workers' compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract." 12. Termination. 12.1 Termination for Convenience. City reserves the right to terminate all or part of the Contract for convenience upon written notice to Contractor. Upon receipt of such notice, Contractor must: immediately stop the Work, including under any terms or conditions that may be specified in the notice; comply with City's instructions to protect the completed Work and materials; and use its best efforts to minimize further costs. In the event of City's termination for convenience, Contractor waives any claim for damages, including for loss of anticipated profits from the Project. If City terminates the Contract for convenience, City will only owe Contractor payment for the Work satisfactorily performed before Contract termination, as well as five percent of the total value of the Work performed as of the date of notice of termination or five percent of the value of the Work yet to be completed, whichever is less, which is deemed to cover all overhead and profit to date. 12.2 Termination for Default. The City may terminate this Contract for cause for any material default. Contractor may be deemed in default for a material breach of or inability to perform the Contract, including Contractor's refusal or failure to supply sufficient skilled workers, proper materials, or equipment to perform the Work within the Contract Time; refusal or failure to make prompt payment to its employees, subcontractors, or suppliers or to correct rejected work; disregard of laws, regulations, ordinances, rules, or orders of any public agency with jurisdiction over the Project; lack of financial capacity to complete the Work within the Contract Time; or responsibility for any other material breach of the Contract requirements. If City terminates the Contract for cause, City will only owe Contractor payment for the Work satisfactorily performed before Contract termination. 13. Dispute Resolution. Any dispute arising under or related to this Contract is subject to the dispute resolution procedures of Public Contract Code sections 9401 and 20104 et. seq., which are incorporated by reference. 14. Waiver. A waiver by City of any breach of any term, covenant, or condition in this Contract will not be deemed a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, regardless of the character of any such breach. 15. Warranty. Contractor guarantees and warrants the Work and the materials used or provided for the Project for a period of one year, beginning upon City's acceptance of the Work for the Project as complete ("Warranty Period"). During the Warranty Period, upon notice from the City of any defect in the Work or the materials, Contractor must, at its sole expense, promptly repair or replace the defective Work or materials, including repair or replacement of any other Work or materials that is or are displaced or damaged during the warranty work, excepting any damage resulting from ordinary wear and tear. 16. Worksite Conditions. City Attorney Form, July 2023 Page 3 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 16.1 Clean and Safe. Contractor must maintain the Work site and staging and storage areas in a clean and neat condition and must ensure it is safe and secure. On a daily basis Contractor must remove and properly dispose of debris and waste materials from the Work site. 16.2 Inspection. Contractor will make the Work accessible at all times for inspection by the City. 16.3 Hazardous Materials. Unless otherwise specified in the Contract documents, this Contract does not include the removal, handling, or disturbance of any asbestos or other hazardous materials, as identified by any federal, state, or local law or regulation. If Contractor encounters materials on the Project site that Contractor reasonably believes to be asbestos or other hazardous materials, and the asbestos or other hazardous materials have not been rendered harmless, Contractor may continue Work in unaffected areas reasonably believed to be safe, but must immediately cease Work on the area affected and report the condition to City. No asbestos, asbestos -containing products or other hazardous materials may be used in performance of the Work. 16.4 Utilities, Trenching and Excavation. As required by Government Code section 4215, if, during the performance of the Work, Contractor discovers utility facilities not identified by City in the Contract documents, Contractor must immediately provide written notice to City and the utility. In performing any excavations or trenching work, Contractor must comply with all applicable operator requirements in Government Code sections 4216 through 4216.5. If the trenching or excavation extends deeper than four feet below the surface, then it must also comply with Public Contract Code section 7104. 17. Conflicts of Interest. Contractor, its employees, subcontractors and agents, may not have, maintain or acquire a conflict of interest in relation to this Contract in violation of any City ordinance or policy or in violation of any California law, including under Government Code section 1090 et seq. and under the Political Reform Act as set forth in Government Code section 81000 et seq. and its accompanying regulations. Any violation of this Section constitutes a material breach of the Contract. 18. Non -Discrimination. No discrimination will be made in the employment of persons under this Contract because of the race, color, national origin, ancestry, religion, gender or sexual orientation of such person. 19. Independent Contractor. City and Contractor intend that Contractor will perform the Work under this Contract as an independent contractor. Contractor is solely responsible for its means and methods in performing the Work. Contractor is not an employee of City and is not entitled to participate in health, retirement or any other employee benefits from City. 20. Assignment of Unfair Business Practice Claims. Under Public Contract Code section 7103.5, Contractor and its subcontractors agree to assign to City all rights, title, and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the Contract or any subcontract. This assignment will be effective at the time City tenders final payment to Contractor, without further acknowledgement by the parties. 21. Notice. Any notice, billing, or payment required by or pursuant to the Contract documents must be made in writing, signed, dated and sent to the other party by personal delivery, U.S. Mail, a reliable overnight delivery service, or by email as a PDF (or comparable) file. Notice is deemed effective upon delivery unless otherwise specified. Notice for each party must be given as follows: City Attorney Form, July 2023 Page 4 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 To CITY's Representative: Mel Burnette Homelessness and Housing Analyst 1400 Fifth Avenue San Rafael, CA 94901 22. General Provisions. To CONTRACTOR's Representative: Kadyn Schumann, Chief Executive Officer 708 Gravenstein Hwy N, Ste. 426 B Sebastopol, CA 95472 22.1 Compliance with All Laws. Contractor will comply with all applicable federal, state, and local laws and regulations including, but not limited to, unemployment insurance benefits, FICA laws, conflict of interest laws, and local ordinances. Work may only be performed by qualified and experienced workers who are not employed by the City and who do not have any contractual relationship with City, with the exception of this Contract. 22.2 Provisions Deemed Inserted. Every provision of law required to be inserted in the Contract is deemed to be inserted, and the Contract will be construed and enforced as though such provision has been included. If it is discovered that through mistake or otherwise that any required provision was not inserted, or not correctly inserted, the Contract will be deemed amended accordingly 22.3 Assignment and Successors. Contractor may not assign its rights or obligations under this Contract, in part or in whole, without City's written consent. This Contract is binding on Contractor's and City's lawful heirs, successors and permitted assigns. 22.4 Third Party Beneficiaries. There are no intended third -party beneficiaries to this Contract. 22.5 Governing Law and Venue. This Contract will be governed by California law and venue will be in the Superior Court of Marin County, and no other place. 22.6 Amendment. No amendment or modification of this Contract will be binding unless it is in a writing duly authorized and signed by the parties to this Contract. 22.7 Integration; Severability. This Contract and the Contract documents incorporated herein, including authorized amendments or change orders thereto, constitute the final, complete, and exclusive terms of the agreement between City and Contractor. If any provision of the Contract documents, or portion of a provision, is determined to be illegal, invalid, or unenforceable, the remaining provisions of the Contract documents will remain in full force and effect. 22.8 Authorization. Each individual signing below warrants that he or she is authorized to do so by the party that he or she represents, and that this Contract is legally binding on that party. If Contractor is a corporation, signatures from two officers of the corporation are required pursuant to California Corporation Code section 313. Signatures are on the following page.] City Attorney Form, July 2023 Page 5 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 The parties agree to this Contract as witnessed by the signatures below: CITY OF SAN RAFAEL: Ju Stelenskr for 24. 2024 0 . PDT CRISTINE ALILOVICH, City Manager APPROVED AS TO FORM: Office of the City Attorney Rvbedt P. C-As- irz Robert F Epstein (Oct 24, 2024 08:19 PDT) By: ROBERT F. EPSTEIN, City Attorney ATTEST: City Clerk 61-emla N wl 6LO'L Brcnn3 Normi (fur .r; 24. 2024 0903 PDij LINDSAY LARA, City Clerk Exhibit A: Scope of Work and Bid Proposal Exhibit B: Subcontractor List Exhibit C: Insurance Requirements CONTRACTOR: By: FS Global Name: Kadyn Schumann Title: CEO By: Name: Title: City Attorney Form, July 2023 Page 6 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Exhibit A SCOPE OF WORK AND BID PROPOSAL The Work to be performed by CONTRACTOR under this Agreement is more fully described in CONTRACTOR's bid proposal, which is attached to this Exhibit A. The City has requested FS Global to carry out debris removal and disposal of trash and waste as directed by the City of San Rafael, including the City Manager's Office and the San Rafael Police Department. This effort includes clearing materials from unhoused encampments and abandoned items throughout the city. All designated service locations will receive the same level of care and adherence to protocols outlined in the general waste abatement procedures below. The hourly rate for personnel costs in the budget below is based on a minimum of four hours of work per week for each staff member. If the weekly hours consistently increase to eight or more, the contractor will provide an amended, lower hourly rate. Waste Abatement Operations FS Global operates with a highly adaptable framework designed to efficiently handle environmental remediation at multiple locations with short notice. Our team is prepared to respond rapidly to the needs of the City of San Rafael, ensuring timely and thorough cleanup of unsanctioned encampments and other identified areas. Each day, FS Global will deploy a Field Operations Lead; a Certified Remediation Staff member who will be responsible for coordinating all activities at the waste incident sites. The Field Operations Lead will act as the primary on site contact for city officials, ensuring that all actions taken align with the City's protocols and safety requirements. FS Global staff will be equipped and ready to deploy to any identified site. Depending on budget terms these teams will be on call 24/7, 9-5, or be operational within 48 hours. Upon receiving a notification from the City of San Rafael (e.g., a photo and location of an abandoned tent), the Field Operations Lead will conduct a rapid site assessment, either virtually or on -site. This assessment will determine the scale of the cleanup, the resources required, and any potential safety or environmental hazards. If not already performed by the City, FS Global will, in accordance with City protocol, post notices at the site, informing the owner and the public of the scheduled cleanup. This may involve coordination with city officials to ensure compliance with local regulations and adequate notification periods. At the appointed time, Certified Remediation Staff will return to the site to perform the cleanup. The team will systematically remove and sort all debris, separating items for recycling where possible, and safely dispose of waste at designated facilities. The use of eco-friendly practices will be prioritized wherever feasible. After completing the cleanup, the Field Operations Lead will document the work performed, including before -and -after photos, detailed descriptions of the waste removed, and any incidents encountered. This documentation will be submitted to the City of San Rafael as part of a daily or weekly report, depending on the volume of work. Any issues or unforeseen challenges encountered during cleanup (e.g., hazardous materials, unanticipated waste volume) will be addressed on the spot by the Certified Remediation Staff. If escalation is necessary, the Field Operations Lead will coordinate with the PM and city officials as needed in order to seek approval and to deploy additional resources as necessary. All incidents, such as the discovery of hazardous waste or other environmental concerns, will be logged and reported immediately to the appropriate authorities. FS Global will maintain a detailed incident log that will be shared with the City of San Rafael. FS Global will maintain close communication with the City of San Rafael, ensuring that all cleanup activities are coordinated with local regulations and public safety protocols. This includes working with the city's waste management, environmental services, and law enforcement as necessary. FS Global recognizes the importance of community awareness and will collaborate with local organizations to ensure that all actions taken are transparent and considerate of public concerns. Wherever possible, FS Global will implement recycling and sustainable disposal City Attorney Form, July 2023 Exhibit A Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 methods. Items such as recyclable materials will be separated from general waste, and efforts will be made to minimize the environmental impact of the cleanup operations. The Field Operations Lead will include information about recycling efforts and eco-friendly practices in the final report to the City of San Rafael, ensuring that the city's sustainability goals are supported. Coordination with the City Effective site assessment and preparation are crucial to ensuring successful environmental remediation. FS Global employs a systematic approach to coordinate with the City of San Rafael, allocate resources, and prepare for efficient and safe cleanup operations. Notification Protocol: Upon receiving a notification from the City of San Rafael regarding a site in need of cleanup, FS Global's Field Operations Lead will immediately begin the coordination process. The notification will typically include the location, a brief description, and visual documentation (e.g., photos) of the area. Site Evaluation: The Field Operations Lead will conduct a preliminary assessment to evaluate the scope of work, potential hazards, and logistical requirements. This assessment can be performed remotely based on the information provided or through an on -site visit if deemed necessary. City Coordination: FS Global will coordinate with City officials to ensure that all necessary permissions and notifications are in place, such as posting cleanup notices in accordance with City protocols. FS Global will confirm the scheduled cleanup time, required resources, and any specific instructions from the City. e Resource Allocation: Based on the initial assessment, the Field Operations Lead will allocate the necessary resources, including personnel, equipment, and vehicles, to efficiently handle the cleanup. This includes equipping Certified Remediation Staff with the appropriate tools and protective gear. Safety Briefing: Before deployment, all team members will participate in a safety briefing led by the Field Operations Lead. The briefing will cover potential hazards, safety protocols, and emergency procedures to ensure a secure working environment. Community Notification: If required by City protocol, FS Global will post notices at the site to inform the public of the scheduled cleanup. This notification will include the date and time of the cleanup, along with any instructions for the removal of personal belongings prior to the operation. By following these steps, FS Global ensures that all pre -cleanup activities are conducted with precision, fostering a safe and efficient cleanup process that meets the City's expectations. Cleanup Operations The execution of the cleanup process requires careful coordination and attention to detail. FS Global's team is equipped to handle all aspects of the cleanup, ensuring that the site is restored to a clean and safe condition. e Deployment: Certified Remediation Staff will arrive at the site at the designated time, fully equipped and prepared for the cleanup. The Field Operations Lead will oversee the operation, ensuring that all activities are conducted efficiently and safely. e Sorting and Disposal: The cleanup process will involve sorting debris into categories such as recyclables, hazardous materials, and general waste. Recyclable materials will be separated and sent to appropriate facilities, while hazardous materials will be handled following strict environmental guidelines. City Attorney Form, July 2023 Exhibit A Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Site Restoration: Once the debris is cleared, the team will perform any necessary site restoration activities, such as removing any remaining traces of waste or environmental hazards The goal is to leave the site in a clean and safe condition, ready for public use or further development as directed by the City. By executing the cleanup with meticulous attention to detail, FS Global ensures that the site is fully restored, contributing to the overall safety and cleanliness of the community. Post Cleanup Documentation and Reporting Accurate documentation and transparent reporting are essential components of FS Global's operations. Our team ensures that all activities are thoroughly documented and communicated to the City of San Rafael. Final Inspection: Field Operations Lead will conduct a final inspection of the site to ensure that all work has been completed to the highest standards. Any remaining concerns will be addressed on the spot, and a detailed report will be prepared. Reporting to the City: The PM will compile a comprehensive report that includes before -and - after photos, a summary of the cleanup activities, the volume and types of waste removed, and any incidents or challenges encountered. This report will be submitted to the City of San Rafael for review and record -keeping. This report may include a top down before and after drone image of the clean-up site. Ongoing Communication: FS Global will maintain open lines of communication with the City to address any follow-up actions, additional site cleanups, or feedback from the community. Regular check -ins will ensure that the City's needs are continuously met and that any new requests are promptly handled. Through detailed reporting and consistent communication, FS Global provides the City of San Rafael with the information and transparency needed to ensure that all cleanup efforts are effective and aligned with the community's goals City Attorney Form, July 2023 Exhibit A Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 PRICING: PERSONNEL COSTS - FS GLOBAL Salaries Salary Direct Percent FTE(Hourly Rate Amount Program Management Program Manager 143,719 10% 1,198 Altemate Program Manager 0 0% 0 Mobile Encampment Remediation Team Field Operations Lead (4 Hour Minimum) Hourly 140 2,240 Certified Remediation Staff (4 Hour Minimum) Hourly 130 4,160 Total Salaries - MONTHLY 7,598 TOTAL PERSONNEL COSTS - MONTHLY 7,598 EQUIPMENT COSTS - FS GLOBAL Monthly Cost Direct Hourly Cost Amount FS Global Fleet Access (Hourly)* 800 800 F550 Flatbed 50.00 3500 Dump Truck 50.00 14 Yard Dump Trailer 50.00 Flatbed Trailer 50.00 Heavy Equipment Access (Hourly)* 200 200 5000 lb Forklift 50.00 5000 lb Telehandler 50.00 Skid Steer 50.00 Excavator 50.00 Total 1,000 TOTAL EQUIPMENT COSTS 71,07001 CONTRACTUAL COSTS -FS GLOBAL Monthly Cost Direct Est Monthly Trips Amount Household Waste Dump Fee/ Trailer * 400 4 1,600 Biohazard Dump Fee/ 18 gallon container 210 1 210 Total 1,810 TOTAL CONTRACTUAL COSTS 1,810 Total Gallons of refuse removed monthly estimate 14656 PROJECTED MONTHLY SUBTOTAL I 1 1 10,408 Indirect Cost Admin Fee 5% 520 PROJECTED MONTHLY TOTAL 10,928 City Attorney Form, July 2023 Exhibit A Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Exhibit B SUBCONTRACTOR LIST Contractor hereby certifies that each and every Subcontractor that will perform a portion of the Work in an amount in excess of one-half of 1 % of the total Contract Price, is provided below along with a description of the Work, the name of the Subcontractor, its California contractor license number, the location of its place of business, its DIR registration number, and the portion of the Work that the Subcontractor is performing based on a percentage of the total Contract Price. DESCRIPTION OF WORK SUBCONTRACTOR NAME CALIFORNIA CONTRACTOR LICENSE NO. LOCATION OF BUSINESS DIR REG. NO. PERCENT OF WORK END OF SUBCONTRACTOR LIST City Attorney Form, July 2023 Exhibit B Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Exhibit C INSURANCE REQUIREMENTS Contractor will, at all times under this Contract, procure and maintain in full force and effect the insurance coverage required in this Exhibit C to cover the activities of Contractor and any subcontractors relating to or arising from performance of the Work. Each policy must be issued by a company licensed to do business in California, and with a strength and size rating from A.M. Best Company of A-VIII or better. Contractor must provide City with certificates of insurance and required endorsements as evidence of coverage with the executed Contract, or through the PINSAdvantage website https://www,pinsadvantage.comcom/ upon request by the City, and before the City authorizes Contractor to proceed with the Work. 1. Workers' Compensation. Statutory coverage is required by the California Workers' Compensation Insurance and Safety Act. If Contractor is self -insured, it must provide its duly authorized Certificate of Permission to Self -Insure. In addition, Contractor must provide employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. 2. Liability. Commercial General Liability ("CGL") insurance issued on an occurrence basis, including coverage for liability arising from Contractor's or its subcontractor's acts or omissions in performing the Work, including Contractor's protected coverage, blanket contractual, products and completed operations, broad form property damage, vehicular coverage, and employer's non -ownership liability coverage, with limits of at least $1,000,000 per occurrence and $2,000,000 general aggregate. 3. Automotive. Commercial automotive liability coverage for owned, non -owned and hired vehicles must provide coverage of at least $1,000,000 combined single limit per accident for bodily injury, death, or property damage. 4. Subrogation Waiver. Each required policy must include an endorsement that the insurer waives any right of subrogation it may have against the City or the City's insurers. 5. Required Endorsements. The CGL policy and the automotive liability policy must include the following specific endorsements: a) The City, including its Council, officials, officers, employees, agents, volunteers and consultants (collectively, "Additional Insured") must be named as an additional insured for all liability arising out of the operations by or on behalf of the named insured, and the policy must protect the Additional Insured against any and all liability for personal injury, death or property damage or destruction arising directly or indirectly in the performance of the Contract. b) The inclusion of more than one insured will not operate to impair the rights of one insured against another, and the coverages afforded will apply as though separate policies have been issued to each insured. c) The insurance provided is primary and no insurance held or owned by City may be called upon to contribute to a loss ("primary and non-contributory"). d) Any umbrella or excess insurance must contain or be endorsed to contain a provision that such coverage will also apply on a primary or non-contributory basis for the benefit of City before the City's own insurance or self-insurance will be called upon to protect it as a named insured. e) This policy does not exclude explosion, collapse, underground excavation hazard, or removal of lateral support. City Attorney Form, July 2023 Exhibit C Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 FSGlobal Encampment Clean up_Contractor Prevailing Wage 10.22 Final Audit Report 2024-10-23 Created: 2024-10-22 By: Mel Bumette (melanie.bumette@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA-L90nEpxfyb3l5ApnFFfy1XMXvJpZKf- FSGlobal Encampment Clean up_Contractor Prevailing Wage 1 0.22" History Document created by Mel Burnette (melanie.burnette@cityofsanrafael.org) 2024-10-22 - 11:00:11 PM GMT P, + Document emailed to Kadyn Schumann (k.schumann@fsglobalsolutions.com) for signature 2024-10-22 - 11:00:16 PM GMT Email viewed by Kadyn Schumann (k.schumann@fsglobalsolutions.com) 2024-10-23 - 0:22:17 AM GMT 0 Document e-signed by Kadyn Schumann (k.schumann@fsglobalsolutions.com) Signature Date: 2024-10-23 - 8:21:29 PM GMT - Time Source: server Agreement completed. 2024-10-23 - 8:21:29 PM GMT a Adobe Acrobat Sign Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 PVx RA f, z 0 h C` ry WITH E' \ y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager's Office Project Manager: Mel Burnette Extension: 5531 Contractor Name: FS Global Contractor's Contact: Kadyn Schumann Contact's Email: k.schumann@fsglobalsolutions.com FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager Click here to enter a date. b. Email contract (in Word) and attachments to City 10/22/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org 71 2 City Attorney a. Review, revise, and comment on draft agreement 10/22/2024 and return to Project Manager X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 10/22/2024 NT 3 Department Director Approval of final agreement form to send to Click or tap contractor to enter a date. 4 Project Manager Forward three (3) originals of final agreement to 10/22/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement E N/A agendized for City Council approval * City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or 75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 10/23/2024 MB Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement Review and approve insurance in PINS , and bonds8CityAttorney for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Contract - F.S. Global Solutions - Encampment Cleanup Services Final Audit Report Created: 2024-10-23 By: Nataly Torres (nataly.tones@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAncL9QWj9_lyLeVEXYNTkNa9cWM-pPx3n 2024-10-24 Contract - F.S. Global Solutions - Encampment Cleanup Servic es" History Document created by Nataly Torres(nataly.torres@cityofsanrafael.org) 2024-10-23 - 9:16:44 PM GMT- IP address: 199.88.113.8 PM Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-10-23 - 9:19:49 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-10-23 - 9:24:38 PM GMT- IP address: 104.47.64.254 00 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-10-23 - 9:31:31 PM GMT - Time Source: server- IP address: 199.88.113.8 P+ Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-10-23 - 9:31:33 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-10-24 - 3:18:47 PM GMT- IP address: 24.5.134.43 GS© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-10-24 - 3:19:03 PM GMT- IP address: 24.5.134.43 6Q Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-10-24 - 3:19:05 PM GMT - Time Source: server- IP address: 24.5.134.43 E-7'y Document emailed to city.clerk@cityofsanrafael.org for approval 2024-10-24 - 3:19:07 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-10-24 - 3:20:57 PM GMT- IP address: 104.47.65.254 V \ SAN RAFAEL Powered by Adobe Acrobat Sign Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-10-24 - 3:21:11 PM GMT- IP address: 199.88.113.8 60 Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-10-24 - 3:21:13 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to John Stefanski (John.stefanski@cityofsanrafael.org) for signature 2024-10-24 - 3:21:15 PM GMT Email viewed by John Stefanski (John.stefanski@cityofsanrafael.org) 2024-10-24 - 3:59:22 PM GMT- IP address: 199.88.113.8 60 Signer John Stefanski (John.stefanski@cityofsanrafael.org) entered name at signing as John Stefanski for 2024-10-24 - 4:01:14 PM GMT- IP address: 199.88.113.8 60 Document e-signed by John Stefanski for (John.stefanski@cityofsanrafael.org) Signature Date: 2024-10-24 - 4:01:16 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to city.clerk@cityofsanrafael.org for signature 2024-10-24 - 4:01:18 PM GMT 5 Email viewed by city. clerk@cityofsanrafael.org 2024-10-24 - 4:03:39 PM GMT- IP address: 104.47.65.254 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2024-10-24 - 4:03:54 PM GMT- IP address: 199.88.113.8 d0 Document e-signed by Brenna Nurmi (for) (city.clerk@cityofsanrafael.org) Signature Date: 2024-10-24 - 4:03:56 PM GMT - Time Source: server- IP address: 199.88.113.8 Agreement completed. 2024-10-24 - 4:03:56 PM GMT SAN RAFAEL Powered by Adobe Acrobat Sign Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 FOR CITY CLERK ONLY Meeting Date: 06/23/2025 Disposition: Resolutions 15426 and 15427 Agenda Item No: 4.d Meeting Date: June 23, 2025 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Manager Prepared by: Daniel Cooperman, Community Services Division Director City Manager Approval: ______________ TOPIC: HOMELESSNESS SERVICES CONTRACTS SUBJECT: APPROVAL OF RESOLUTIONS AUTHORIZING THE CITY MANAGER TO AMEND CONTRACTS WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC FOR ENCAMPMENT AND DEBRIS REMOVAL, IN THE AMOUNT NOT TO EXCEED 200,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THIS AGREEMENT OF 350,000; AND WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC FOR SANCTIONED CAMPING AREA OPERATIONS IN THE AMOUNT NOT TO EXCEED 675,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $1,350,000, AND WITH DEFENSE BLOCK SECURITY FOR SECURITY SERVICES AT THE SANCTIONED CAMPING AREA IN THE AMOUNT BY $750,000 FOR A TOTAL NOT TO EXCEED OF AMOUNT OF $1,600,000; AND AUTHORIZING SUPPLEMENTAL BUDGET APPROPRIATIONS OF $1,425,000 FROM AVAILABLE ENCAMPMENT RESOLUTION FUND-ROUND 3 (ERF3) GRANT FUNDS TO SUPPORT AMENDED CONTRACTS RECOMMENDATION: Staff recommends that the City Council adopt resolutions authorizing the City Manager to: 1.Execute a second amendment to the general services agreement with Foege Schuman Global Disaster Solutions LLC (FS Global) for encampment cleanup services, in an amount not to exceed 200,000, increasing the total not to exceed amount under the Agreement to $350,000 for fiscal year (FY) 2025-26; 2.Execute a first amendment to the general services agreement with FS Global for operation services at the Sanctioned Camping Area (SCA), in an amount not to exceed $675,000, increasing the total not to exceed amount under the Agreement to $1,350,000 for FY 2025-26; and 3.Execute a first amendment to the general services agreement with Defense Block Security (DBS) for security services at the SCA in an amount not to exceed $750,000, increasing the total not to exceed amount under the Agreement to $1,600,000 for FY 2025-26, and Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 4.Authorize supplemental budget appropriations of $1,425,000 from available Encampment Resolution Fund-Round 3 (ERF3) grant funds to support amended contracts. BACKGROUND: Encampment and Debris Removal: The City conducts ongoing enforcement of the Camping Ordinance, which regulates camping on certain public properties. Each week, the San Rafael Police Department reviews known encampment areas and issues notices for violations. Following this, the City’s contracted encampment and debris removal contractors visit campsites in violation to collect and dispose of items to bring those sites into compliance. To facilitate this work, the City entered into a General Services Agreement with Foege Schuman Global Disaster Solutions LLC (FS Global) on October 24, 2024, for an amount not to exceed $75,000 and subsequently amended the contract in March 2025 to add an additional $75,000 for a total not to exceed amount of $150,000 in to provide debris removal and disposal of trash and waste from unhoused encampments in San Rafael. Sanctioned Camping Area: In response to ongoing challenges related to homelessness and the need for safe, managed spaces for individuals experiencing unsheltered homelessness, the City of San Rafael and County of Marin established the Sanctioned Camping Area (SCA) as part of its broader homelessness response strategy. The SCA opened in early October 2024 and is funded through an Encampment Resolution Fund (Round 3) Grant awarded to the City and the County of Marin. Through this partnership, the County of Marin coordinates case management and outreach services to support program participants on their pathway to housing. The City is responsible for overseeing the contracts related to the daily operations of the program. The SCA provides a structured and supervised environment where individuals can access temporary shelter, basic services, stability, and pathways to permanent housing while also mitigating public health and safety concerns in surrounding neighborhoods. On August 19, 2024, the City of San Rafael entered into a contract for $675,000 with FS Global to provide operational support for the SCA. Similarly, on August 19, 2024, the City of San Rafael entered into a contract for $850,000 with Defense Block Security (DBS) to provide security services at the City’s sanctioned camping area. ANALYSIS: Encampment and Debris Removal: The City has fully expended the initial $150,000 contract with FS Global to support weekly encampment trash removal services and additional cleanups as needed. To maintain these services, the City seeks to extend the contract to ensure ongoing trash and debris removal at encampment sites, as well as to have a vendor available for urgent encampment debris removal in other areas of the City, as referred to in San Rafael Municipal Code Chapter 19.50.050 (F). Staff propose extending the Agreement with FS Global and increasing the contract by $200,000, bringing the total not to exceed under the Agreement to $350,000. This extension will fund continued services through the Fiscal Year 2025-26. Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 FS Global has the experience required for waste abatement operations and has been an effective provider of these services since October 2024. FS Global has averaged 112 cubic yards of debris removal each month since their contract began. The agreement involves coordination with City staff and the San Rafael Police Department to identify and clean-up sites, conduct site evaluations, manage equipment rentals, properly dispose of debris, adhere to safety protocols, and provide a post-service report and update. Sanctioned Camping Area: The City is satisfied with both its current program contractors and is seeking to extend their contracts for the remainder of the SCA’s operations. FS Global brings expertise in managing temporary and transitional shelter environments, with a focus on safety, client-centered service delivery, and operational efficiency. Their role includes oversight of the site’s infrastructure, resident engagement and support, compliance with rules and safety protocols, and coordination with City departments and social service providers. This partnership aims to enhance service consistency, improve outcomes for residents, and reduce the strain on public safety and public works resources. Staff propose extending this Agreement with FS Global for encampment operation services and increasing the contract by $675,000, bringing the total not to exceed under the Agreement to $1,350,000. This extension will fund continued services through the Fiscal Year 2025-26. Defense Block supports the City’s ongoing efforts to create a safe, stable, and well-managed environment for individuals experiencing homelessness who are residing at the site. Their efforts ensure safety for both camp residents and surrounding neighborhoods, which has been a key component of the program’s success. Defense Block was selected based on its experience providing security services in community- based and sensitive environments. Under the proposed contract, Defense Block Security will continue to provide 24/7 on-site presence, monitor access points, conduct perimeter checks, and respond to incidents in coordination with the San Rafael Police Department and other City staff. Their responsibilities will also include enforcing site rules and supporting a calm, respectful environment within the camp. This professional security presence is not intended to criminalize homelessness but rather to ensure the site remains a safe, stable, and supportive space for its residents. In addition, the contract with Defense Block Security allows the City to reallocate internal resources—such as Police and Public Works personnel—toward other pressing needs while maintaining a strong and consistent presence at the SCA. Staff propose extending this Agreement with DBS for security services and increasing the contract by 750,000, bringing the total not to exceed under the Agreement to $1,60 0,000. This extension will fund continued services through the Fiscal Year 2025-26. FISCAL IMPACT: The $200,000 in funding for encampment cleanup is included in the Community Services Division budget General Fund) for FY 2025-26. The $675,000 for Sanctioned Camping Area Operations and $750,000 for Sanctioned Camping Area Security Services will be funded through the Encampment Resolution Fund Round 3 Grant. City Council action is requested to appropriate $1.425 million in available ERF3 Grant funds within the FY 2025-26 Community Services Division budget to support the amended contracts. RECOMMENDED ACTION: Staff recommend that the City Council adopt resolutions authorizing the City Manager to: Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 1. Execute a second amendment to the general services agreement with Foege Schuman Global Disaster Solutions LLC (FS Global) for encampment cleanup services, in an amount not to exceed 200,000, increasing the total not to exceed amount under the Agreement to $350,000 for fiscal year (FY) 2025-26; 2. Execute a first amendment to the general services agreement with FS Global for operation services at the Sanctioned Camping Area (SCA), in an amount not to exceed $675,000, increasing the total not to exceed amount under the Agreement to $1,350,000 for FY 2025-26; and 3. Execute a first amendment to the general services agreement with Defense Block Security (DBS) for security services at the SCA in an amount not to exceed $750,000, increasing the total not to exceed amount under the Agreement to $1,600,000 for FY 2025-26, and 4. Authorize supplemental budget appropriations of $1,425,000 from available Encampment Resolution Fund-Round 3 (ERF3) grant funds to support amended contracts. ATTACHMENTS: 1. Resolution authorizing the City Manager to amend contracts with Foege Schuman Global Disaster Solutions LLC for sanctioned camping area operations in the amount not to exceed 675,000 for a total not to exceed amount under the agreement of $1,350,000, and with Defense Block Security for security services at the sanctioned camping area in the amount not to exceed 750,000 for a total not to exceed amount under the agreement of $1,600,000; and authorizing supplemental budget appropriations of $1,425,000 from available Encampment Resolution Fund-Round 3 (ERF3) grant funds to support amended contracts 2. Resolution authorizing the City Manager to amend contracts with Foege Schuman Global Disaster Solutions LLC for encampment and debris removal, in the amount not to exceed 200,000 for a total not to exceed amount under this agreement of $350,000 Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 RESOLUTION NO. 15426 RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND CONTRACTS WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC FOR SANCTIONED CAMPING AREA OPERATIONS IN THE AMOUNT NOT TO EXCEED $675,000 FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $1,350,000, AND WITH DEFENSE BLOCK SECURITY FOR SECURITY SERVICES AT THE SANCTIONED CAMPING AREA IN THE AMOUNT NOT TO EXCEED $750,000 FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $1,600,000; AND AUTHORIZING SUPPLEMENTAL BUDGET APPROPRIATIONS OF $1,425,000 FROM AVAILABLE ENCAMPMENT RESOLUTION FUND-ROUND 3 (ERF3) GRANT FUNDS TO SUPPORT AMENDED CONTRACTS WHEREAS, Homelessness remains a significant challenge across the United States and San Rafael is no exception; and WHEREAS, the City Council, through their 2025-26 Goals and Objectives, has made Housing and Homelessness one of their top priorities; and WHEREAS, The California lnteragency Council on Homelessness (Cal ICH) established the Encampment Resolution Funding, Third Round (ERF3) Program to increase collaboration between itself, local jurisdictions, and continuums of care for the purposes of (1) Assisting local jurisdictions in ensuring the wellness and safety of people experiencing homelessness in encampments, including short-term needs arising from their unsheltered homelessness and their long-term needs through a path to safe and stable housing; (2) Providing grants to local jurisdictions and continuums of care to support innovative and replicable efforts to resolve critical encampment concerns, and to support individuals in accessing safe and stable housing, using Housing First approaches; and 3) Encouraging a data-informed, coordinated approach to addressing unsheltered homelessness at encampments; and WHEREAS, The City and the County of Marin partnered on an ERF3 grant application earlier this year. In April, Cal ICH announced its intent to award the County of Marin and the City a total of $5,999,241 in funding; and WHEREAS, the City and County proposed utilizing the funds to address San Rafael’s largest encampment, and Marin County’s largest urban encampment, known as the Mahon Creek Area encampment, in two phases; and WHEREAS, in the first phase, the City sanctioned an area for camping and made safety/sanitation improvements to the encampment area. This phase will operate as a low-barrier, housing-focused safe sleeping site, and is discussed in the staff report accompanying this resolution; and Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 WHEREAS, once it becomes feasible, the City will replace the sanctioned camp with a non-congregate, housing-focused, interim shelter program at a site still to be identified within the City; and WHEREAS, the first phase requires several contractors to support the development and operation of the sanctioned camping site and issued and completed a Request for Proposals process to solicit and identify potential contractors to provide these services; and WHEREAS, the City has identified Defense Block Security to sanctioned camp area provide security services in an amount not to exceed $750,000; and WHEREAS, the City has identified FS Global to provide sanctioned camping area program and property management services in an amount not to exceed $675,000; and NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to amend the General Services Agreement between the City and Foege Schuman Global Disaster Solutions LLC, for operational services in an amount of $675,000, for a total contract amount not to exceed $1,350,000; and amend the General Services Agreement with Defense Block, Inc for security services in amount of $750,000, for a total contract amount not to exceed $1,600,000; and be it FURTHER RESOLVE D, that he City Council of the City of San Rafael does hereby authorize appropriation of $1,425,000 from available Encampment Resolution Fund- Round 3 (ERF3) Grants Funds (Fund 283) to augment the Community Services Division of the City Manager’s Office FY 2025-26 budget to support ongoing contract costs associated with the Sanctioned Camp Area. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a special meeting of the City Council of said City on the 23rd day of June 2025, by the following vote, to wit: AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Llorens Gulati Lindsay Lara, City Clerk Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 RESOLUTION NO. 15427 RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC FOR ENCAMPMENT AND DEBRIS REMOVAL, IN THE AMOUNT NOT TO EXCEED $200,000 FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $350,000 WHEREAS, on March 17, 2025, the City Council approved and authorized a General Services Agreement with Foege Schumann Global Disaster Solutions LLC (FS Global) for encampment cleanup services in an amount not to exceed $150,000; and WHEREAS, the City has fully expended the existing $150,000 contract with FS Global to provide debris removal and trash pickup services; and WHEREAS, in order to provide FS Global with sufficient resources to continue the debris removal and trash pickup services for encampment areas in San Rafael for FY 2025-26, staff recommends that the City Council authorize amending the FS Global’s contract from the not to exceed amount of $150,000 to a total contract amount not to exceed $350,000. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to amend the General Services Agreement between the City and Foege Schuman Global Disaster Solutions LLC, for additional encampment cleanup services in an amount of $200,000, for a total contract amount not to exceed $350,000. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a special meeting of the City Council of the City of San Rafael, held on Monday, the 23rd day of June 2025, by the following vote, to wit: AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Llorens Gulati Lindsay Lara, City Clerk Docusign Envelope ID: 55A66E7B-A516-4D0B-A778-17679587C425 Certificate Of Completion Envelope Id: 55A66E7B-A516-4D0B-A778-17679587C425 Status: Completed Subject: DocuSign: Second Amendment to FS Global Contract for Homeless Encampment Cleanup Services Source Envelope: Document Pages: 36 Signatures: 5 Envelope Originator: Certificate Pages: 5 Initials: 4 Nguyen AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 111 Morphew St San Rafael, CA 94901 Nguyen.Pham@cityofsanrafael.org IP Address: 199.88.113.8 Record Tracking Status: Original 11/24/2025 12:11:05 PM Holder: Nguyen Nguyen.Pham@cityofsanrafael.org Location: DocuSign Signer Events Signature Timestamp John Stefanski John.Stefanski@cityofsanrafael.org Acting City Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 11/24/2025 12:37:04 PM Viewed: 11/24/2025 2:45:31 PM Signed: 11/24/2025 2:48:57 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Nataly Torres Nataly.Torres@cityofsanrafael.org Legal Assistant City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 11/24/2025 12:37:05 PM Viewed: 11/24/2025 12:37:31 PM Signed: 11/24/2025 12:37:42 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Van Bach Van.Bach@cityofsanrafael.org Signing Group: Finance Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 11/24/2025 2:49:00 PM Viewed: 12/2/2025 8:27:26 AM Signed: 12/2/2025 8:27:38 AM Electronic Record and Signature Disclosure: Accepted: 12/2/2025 8:27:26 AM ID: 3aeef3c5-5fbd-4dcd-a00c-b0b8ce91bfa2 Kadyn Schumann k.schumann@fsglobalsolutions.com Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2607:fb90:8e2e:60df:384e:839e:aeef:d121 Signed using mobile Sent: 12/2/2025 8:27:43 AM Viewed: 12/3/2025 8:58:49 AM Signed: 12/3/2025 8:58:54 AM Electronic Record and Signature Disclosure: Accepted: 12/3/2025 8:58:06 AM ID: 606f301c-1c4a-4043-8a10-4dc8963ee511 Signer Events Signature Timestamp Max Morell-Foege m.foege@fsglobalsolutions.com Chief operations officer Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2607:fb90:8e2e:60df:384e:839e:aeef:d121 Signed using mobile Sent: 12/3/2025 8:59:02 AM Viewed: 12/3/2025 12:12:27 PM Signed: 12/3/2025 2:42:47 PM Electronic Record and Signature Disclosure: Accepted: 12/3/2025 12:12:27 PM ID: b8d79b67-4ae6-4260-9e6a-45ab7f8ea503 Andrea Visveshwara Andrea.Visveshwara@cityofsanrafael.org Chief Assistant City Attorney City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.5.73.69 Sent: 12/3/2025 2:42:50 PM Viewed: 12/7/2025 5:04:45 PM Signed: 12/7/2025 5:05:12 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Heather Davis Heather.Davis@cityofsanrafael.org Risk Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 12/3/2025 2:42:51 PM Viewed: 12/4/2025 12:38:32 PM Signed: 12/4/2025 12:38:42 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Cristine Alilovich Cristine.Alilovich@cityofsanrafael.org City Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:645:e82:6d80:19ef:8fd5:1f02:8343 Sent: 12/7/2025 5:05:16 PM Viewed: 12/7/2025 6:27:43 PM Signed: 12/7/2025 6:27:54 PM Electronic Record and Signature Disclosure: Accepted: 8/8/2025 5:50:59 PM ID: 92734b64-c5dc-4308-af7f-b0f4b9ffd306 Lindsay Lara Lindsay.Lara@cityofsanrafael.org City Clerk City of San Rafael Signing Group: City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.93.107.4 Sent: 12/7/2025 6:27:58 PM Viewed: 12/9/2025 11:40:54 AM Signed: 12/9/2025 11:41:11 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Editor Delivery Events Status Timestamp Nataly Torres Nataly.Torres@cityofsanrafael.org Legal Assistant City of San Rafael Security Level: Email, Account Authentication (None) Using IP Address: 199.88.113.8 Sent: 11/24/2025 12:31:26 PM Viewed: 11/24/2025 12:33:24 PM Completed: 11/24/2025 12:37:03 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Daniel Cooperman Daniel.Cooperman@cityofsanrafael.org City of San Rafael Security Level: Email, Account Authentication (None) Using IP Address: 199.88.113.8 Sent: 11/24/2025 12:37:05 PM Viewed: 11/24/2025 1:57:29 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/24/2025 12:31:26 PM Envelope Updated Security Checked 11/24/2025 12:37:04 PM Envelope Updated Security Checked 11/24/2025 12:37:04 PM Envelope Updated Security Checked 11/24/2025 12:37:04 PM Envelope Updated Security Checked 11/24/2025 12:37:04 PM Envelope Updated Security Checked 11/24/2025 12:37:04 PM Envelope Updated Security Checked 11/24/2025 12:37:04 PM Envelope Updated Security Checked 11/24/2025 12:37:04 PM Envelope Updated Security Checked 11/24/2025 12:37:04 PM Certified Delivered Security Checked 12/9/2025 11:40:54 AM Signing Complete Security Checked 12/9/2025 11:41:11 AM Completed Security Checked 12/9/2025 11:41:11 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of San Rafael (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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