HomeMy WebLinkAboutPW 350 Merrydale Road Interim Shelter Architectural Services; A1
v. Feb 2025 Page 1
AMENDMENT TO CONTRACT
BY AND BETWEEN
THE CITY OF SAN RAFAEL AND ________________________________
FOR ________________________________________________________
Original Contract Execution Date: ________________,
Contract No._______________________
Amendment No. ___
THE ABOVE-NAMED CONTRACT is hereby amended by the parties as set
forth herein by the checked boxes below and is effective on _____________________.
☐ SCOPE OF WORK: The Scope of Work is hereby amended in Exhibit A-__,
attached hereto and incorporated by reference.
☐ COMPENSATION: The parties agree to increase the not-to-exceed amount by
$____________, and to increase the total not-to-exceed amount under the Contract to
$_________________.
☐ TERM OF CONTRACT: For Contractor to perform the additional or amended
work described herein, the term of this Contract shall be extended to
______________________.
Except as specifically amended herein, all other provisions, terms and obligations
of the Contract between the parties shall remain valid and shall be in full force.
2026.0001
350 MERRYDALE ROAD INTERIM SHELTER ARCHITECTURAL SERVICES
For City Clerk use only: Exp. 12/19/2026
January 8, 2026
1
X
207,250
1
280,750
LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC.
X
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
February 25, 2026
2026.0001.A1
v. Feb 2025 Page 2
IN WITNESS WHEREOF, the parties have executed this Amendment on the day,
month, and year first specified below.
CITY OF SAN RAFAEL:
_________________________________
________________________________,
_________________________________
Executed on:_______________________
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
________________________________,
_________________________________
ATTEST:
City Clerk
_________________________________
________________________________,
_________________________________
CONTRACTOR:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If Contractor is a corporation, second
corporate officer signature required]
__________________________________
By: ____________________________
Name: ____________________________
Title: _____________________________
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
LCA Architects Inc
Carl Campos
CEO | Architect
David Bogstad
LCA Architects Inc.
President/ ArchitectChief Assistant City Attorney
Andrea Visveshwara
February 25, 2026
Acting City Manager
Paul Navazio
City Clerk
Lindsay Lara
EXHIBIT A - 1
SCOPE OF WORK AMENDED
The Parties hereby agree to amend the Scope of Work to add the following work:
1. Additional or Amended Services:
Based on the Contractor’s proposal submitted on December 29, 2025, Contractor
shall perform the following:
Task 1 – GENERAL PROJECT ADMINISTRATION
1) The Construction Management Consultant (Swinerton Management &
Consulting) will coordinate, facilitate, and define communication protocol with the
City. LCA will assist with Design Consultant Information, as needed.
2) The Construction Management Consultant will coordinate and schedule
meetings with LCA’s collaboration, as needed.
3) LCA will focus on the management of the Construction Documents Set
generated by the Design Team of Consultants.
4) The Construction Management Consultant will provide agendas and minutes
and will distribute to all Stakeholders for review and comment.
5) LCA will assemble and package conformed sets for City Plan Check Review and
the PG&E package for the Construction Management Consultant to coordinate
review and submittal.
6) The Construction Management Consultant will coordinate and facilitate
communication and documentation regarding Public Utilities, Trash Companies,
Solar Companies, and the like. LCA will provide Design Documents, as needed.
7) The Construction Management Consultant will administratively coordinate with
Stakeholders.
8) The Construction Management Consultant will develop the Project Schedule
and track Tasks and monitor progress. LCA will provide input related to design, as
needed.
9) The Construction Management Consultant will develop and coordinate Budget
Cost Estimate, which will include direct and indirect costs.
10) The Construction Management Consultant will assist the City with establishing
budget and coordination reviews.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Task 2 – CONSTRUCTION DOCUMENTS AND LIMITED SPECIFICATIONS
1) Provide Construction Documents based on the approved Design Development
Documents. The Construction Documents will set forth, in detail, the requirements
for construction of the project. Construction Do cuments shall include Drawings and
Limited Specifications that establish, in detail, the quality levels of materials and
systems required for the project.
2) Assist the City in compiling the Project Manual that includes Conditions of the
Contract for Construction and Limited Specifications and may include bidding
requirements and sample forms.
3) Manage requirements per the CalGreen Code.
Task 3 – PERMITTING
1) Meet with City of San Rafael Representatives and establish permitting
requirements and schedule. Assumes that the permit process will be expedited.
Establish protocol and timeline for plan check process.
2) Coordinate with other project consultants, assemble their plans into submittal
sets and assist in processing their work.
3) Coordinate the submittal package through City of San Rafael Departments, Fire
Districts, and other agencies to obtain required permits for construction. There will
be one building permit submittal package only, not multiple separate submittal
packages.
4) Respond to agency architectural comments, make plan revisions and
prepare/process subsequent resubmittal(s) as required. Coordinate with agencies
and other design consultants as required to obtain a Building Permit.
Task 4 – BIDDING
1) The Construction Management Consultant will coordinate the bid process with
the City. LCA will assist and review documents, RFI’s, and Addenda, as needed.
2) Assist the City and/or the City’s Construction Manager in the development and
preparation of:
a) Bidding and procurement information which describes the time, place, and
conditions of bidding.
b) The Conditions of the Contracts for Construction (General, Supplementary and
other Conditions).
3) Assist the City and/or the City’s Construction Manager in obtaining competitive
bids or negotiated proposals and assist the City in awarding and preparing
contracts for construction.
4) Assist the City and/or the City’s Construction Manager in establishing a list of
prospective bidders or contractors.
5) Assist the City and/or the City’s Construction Manager in bid valuation or
proposal evaluation and determination of the successful bid or proposal, if any.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Task 5 – CONTRACT ADMINISTRATION SERVICES
1) The Architect will provide administration of the Contract between the City and
their Contractor as set forth below:
a) Represent, advise, and consult with the City and their Construction Manager.
b) Review and respond to properly prepared, timely requests by the Contractor for
additional information about the Contract Documents.
c) Provide periodic site visits to become generally familiar with the site and keep
the City informed about the progress and quality of work.
d) Review and take appropriate action upon the Contractor’s submittals, such as
Shop Drawings, Product Data, and/or Samples for conformance to the design
intent of the Construction Documents.
e) Conduct Construction Site Reviews to assist the City in determining project
completion dates, and review payment applications, if required.
Task 6 – ADDITIONAL SERVICES
1) Additional services would be those services and meetings not specifically listed
and described above. Extra drawings, renderings, and changes required by the
City of San Rafael, Contractor, or Local Government Agencies to drawings or
designs previously approved, will be considered additional services. Additional
services will only be provided with authorization in writing from the City.
2) For additional services of the Architect’s Consultants, compensation shall be
computed as a multiple of 1.10 times the amount billed to the Architect for such
services.
DELIVERABLES
The Scope of Work is amended to add the following:
2. Project Deliverables:
2.1 Respond to Contractor inquiries
2.2 Construction Documents and Specifications
2.3 Permit submittal package and resubmittals as necessary
2.4 Bid preparation, review and assistance
2.5 Site visits and progress reports
METHOD OF PAYMENT
Subject to the terms and conditions of this Contract, Contractor shall be paid on a basis
as written below:
For Task 1, General Project Administration:
• Architect Fixed Fee: $50,000
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
For Task 2, Construction Documents and Limited Specifications:
• Architect Fixed Fee: $45,000
• Electrical Engineer Fixed Fee: $13,000
• Joint Trench Consultant Fixed Fee: $17,000
For Task 3, Permitting:
• Architect Fixed Fee: $15,500
• Electrical Engineer Fixed Fee: $ 1,500
• Professional Cost Consultant Fixed Fee: $14,750
For Task 4, Bidding:
• Architect Fixed Fee: $7,500
• Electrical Engineer Fixed Fee: $500
• Joint Trench Consultant Fixed Fee: $1,000
For Task 5, Contract Administration Services:
• Architect Fixed Fee: $40,000
• Electrical Engineer Fixed Fee: $1,500
For Task 6, Additional Services:
• Hourly fee basis per attached fee schedule.
For Reimbursables: (Copies, prints, CADD plots, photography, preparing and compiling
.pdf sets, scanning, colored print mounting, long distance calls, postage, express mail,
and travel outside the Walnut Creek area):
• At cost plus 10%
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Updated January 7, 2026
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown
below.
All following documents are attached as reference material.
RESPONSIBLE PARTY DESCRIPTION COMPLETED
Project Manager Email PINS insurance request to Contractor ☐
City Attorney’s Office Review, revise as needed, and approve agreement as to
form
Department Director
Review and approve agreement
☐ AB 339 not applicable or ☐ Complied with AB 339
Risk Management Confirm insurance documentation is complete
Finance Review and sign off on funding availability
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department:
Project Manager:
Contractor Name:
Contractor’s Contact: Contact’s Email:
City Council Date: ☐ ___________________ or ☐ Not applicable
☐ FPPC: Check if Contractor must file Form 700
February 17, 2026
X
Carl Campos ccampos@lca-architects.com
Public Works / City Manager's Office
X
Shannon Mackle (for April Miller)
LCA Architects
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
X
v. Feb 2025 Page 1
CITY OF SAN RAFAEL
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Contract”) is entered into by and between
the City of San Rafael (“City”) and __________________________________________
(“Contractor”), a __________________________________________________ for
__________________________________________________________, and is
effective on _____________________ (“Effective Date”). City and Contractor may be
referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this
Contract.”
RECITALS
A. City desires to secure professional services more fully described in this
Contract, at Exhibit A, entitled “SCOPE OF WORK”; and
B. Contractor represents that it, and its subcontractors, if any, have the
professional qualifications, expertise, and necessary licenses and desire to provide
certain goods and/or required services of the quality and type which meet objectives and
requirements of City; and
C. Contractor acknowledges that the execution of this Contract by the City is
predicated upon the representations made in Contractor’s proposal dated
_________________ submitted to the City; and
D. The Parties have specified herein the terms and conditions under which
such services will be provided and paid for.
NOW, THEREFORE, the parties hereby agree as follows:
CONTRACT
1. WORK TO BE PERFORMED.
Except as otherwise may be expressly specified in this Contract, Contractor shall
furnish all technical and professional services, including labor, material, equipment,
transportation, supervision and expertise (collectively referred to as “Services”) to
satisfactorily complete the work required by City at its sole risk and expense. Services to
be provided to City are more fully described in Exhibit A entitled “SCOPE OF WORK.”.
California
December 19, 2025
350 Merrydale Road Interim Shelter Architectural Services
Loving Campos Associates, Architects, Inc.
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8
Corporation
January 8, 2026
2026.0001
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Page 2
2. COMPENSATION.
In consideration for Contractor’s complete performance of the Scope of Work,
City will pay Contractor in accordance with the rates and/or prices set forth in Exhibit
A, up to the not-to-exceed amount of $_____________.
Contractor shall not increase its rates throughout the Term of this Contract, except
that upon 60 day written notice, Contractor may adjust its rates no more than once
annually at a maximum amount equal to the percentage change through December in the
prior calendar year to the consumer price index (“CPI”) for California, All Urban
Consumers, San Francisco-Oakland-San Jose areas, not to exceed five percent (5%).
Contractor will bill City on a monthly basis for work performed by Contractor
during the preceding month, subject to verification by City. City will pay Contractor within
thirty (30) days of City’s receipt of invoice.
3. TERM OF CONTRACT.
This Contract becomes effective upon the date listed as "Effective Date" and shall
remain in effect until the completion of all obligations of both Parties hereto, or
___________________________ from the Effective Date, whichever comes first, unless
terminated or amended as provided herein.
4. RELIANCE ON PROFESSIONAL SKILL OF CONTRACTOR.
Contractor represents that it has the necessary professional skills to perform the
work required and the City shall rely on such skills of the Contractor to do and perform
the work. In performing the work hereunder Contractor shall adhere to the standards
generally prevailing for the performance of expert consulting services similar to those to
be performed by Contractor hereunder.
Contractor represents that it has reviewed Exhibit A and that in its professional
judgment the work to be performed under this Contract can be performed for a fee within
the maximum amount set forth herein and within the times specified.
Contractor represents that it possesses all necessary training, licenses and
permits to perform the Scope of Work and that its performance of the Scope of Work will
conform to the standards of practice of a professional having experience and expertise in
performing professional services of like nature and complexity of the Scope of Work
working on similar, successfully completed projects.
The granting of any progress payment by City, or the receipt thereof by
Contractor, or any inspection, review, approval or oral statement by any representative
of City or any other governmental entity, shall in no way waive or limit the obligations in
this Paragraph 4 or lessen the liability of Contractor for unsatisfactory work, including but
not limited to cases where the defective or below standard work may not have been
one (1) year
73,500
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Page 3
apparent or detected at the time of such payment, inspection, review or approval.
5. PROJECT COORDINATION.
A. City’s Project Manager. ________________________________ is hereby
designated the Project Manager for the City and said Project Manager shall supervise all
aspects of the progress and execution of this Contract.
B. Contractor’s Project Director. Contractor shall assign a single Project
Director to have overall responsibility for the progress and execution of this Contract for
Contractor. ___________________________________ is hereby designated as the
Project Director for Contractor. Should circumstances or conditions subsequent to the
execution of this Contract require a substitute Project Director, for any reason, the
Contractor shall notify the City within ten (10) business days of the substitution.
6. TERMINATION.
A. The term of this Contract shall commence upon the date hereinabove written
and shall expire upon completion of performance of work hereunder by Contractor.
B. Notwithstanding the provisions of (A) above, City may with or without cause,
direct Contractor to suspend, delay or interrupt the work, in whole or in part, for such periods
of time as City may determine in its sole discretion.
C. City may terminate this Contract in whole, or from time to time in part, for
default, should Contractor commit a material breach of this Contract, or part thereof, and
not cure such breach within ten (10) calendar days of the date of City’s written notice to
Contractor demanding such cure, in which case Contractor shall be liable to City for all
loss, cost, expense, damage and liability resulting from such breach and termination.
D. City may terminate this Contract in whole, or from time to time in part, for
convenience, whenever City determines that such termination is in City’s best interests, in
which case Contractor shall be entitled to recover its costs expended up to the termination
date plus reasonable profit thereon to the termination date as this Contract would otherwise
provide, but may recover no other cost, damage or expense. Contractor shall continue its
work throughout the course of any dispute, and Contractor’s failure to continue work during
a dispute shall be a material breach of this Contract.
E. Lack of Appropriation: If this Contract is a multi-year contract, subject to
appropriation each fiscal year, the City may terminate this Contract immediately for lack of
appropriation of funds.
F. Effect of Termination. Upon receipt of notice of termination, neither party
shall incur additional obligations under any provision of this Contract without the prior written
consent of the other.
Carl Campos
April Miller, Public Works Director
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Page 4
G. Return of Documents. Upon termination, any and all City documents or
materials provided to Contractor and any and all of Contractor's documents and materials
prepared for or relating to the performance of its duties under this Contract, shall be
delivered to City as soon as possible, but not later than thirty (30) days after termination.
7. INSURANCE REQUIREMENTS.
During the term of this Contract, and for any time period set forth in Exhibit B,
Contractor shall procure and maintain in full force and effect, at no cost to City insurance
policies with respect to employees and vehicles assigned to the performance of work
under this Contract with coverage amounts, required endorsements, certificates of
insurance, and coverage verifications as defined in Exhibit B.
8. INDEMNIFICATION.
A. Except as otherwise provided in subparagraph B of this section, Contractor
shall, to the fullest extent permitted by law, indemnify, release, defend with counsel
approved by City, and hold harmless City, its officers, agents, employees and volunteers
(collectively, the “City Indemnitees”), from and against any claim, demand, suit,
judgment, loss, liability or expense of any kind, including but not limited to attorney's fees,
expert fees and all other costs and fees of litigation, (collectively “CLAIMS”), arising out
of Contractor’s performance of its obligations or conduct of its operations under this
Contract. The Contractor's obligations apply regardless of whether or not a liability is
caused or contributed to by the active or passive negligence of the City Indemnitees.
However, to the extent that liability is caused by the active negligence or willful misconduct
of the City Indemnitees, the Contractor's indemnification obligation shall be reduced in
proportion to the City Indemnitees’ share of liability for the active negligence or willful
misconduct. In addition, the acceptance or approval of the Contractor’s work or work
product by the City or any of its directors, officers or employees shall not relieve or reduce
the Contractor’s indemnification obligations. In the event the City Indemnitees are
made a party to any action, lawsuit, or other adversarial proceeding arising from
Contractor’s performance of or operations under this Contract, Contractor shall provide
a defense to the City Indemnitees or at City’s option reimburse the City Indemnitees
their costs of defense, including reasonable attorneys’ fees, incurred in defense of such
claims.
B. Where the work to be performed by Contractor under this Contract are
design professional services to be performed by a design professional as that term is
defined under Civil Code Section 2782.8, then, to the extent permitted by law including
without limitation, Civil Code sections 2782, 2782.6 and 2782.8, Contractor shall
indemnify and hold harmless the City and its officers, officials, and employees
(collectively City Indemnitees) from and against damages, liabilities or costs (including
incidental damages, Court costs, reasonable attorney’s fees as may be determined by
the Court, litigation expenses and fees of expert witnesses incurred in connection
therewith and costs of investigation) to the extent they are caused by the negligence,
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Page 5
recklessness, or willful misconduct of Contractor, or any sub Contractors, or
subcontractor or anyone directly or indirectly employed by them, or anyone for whom they
are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify
any indemnity shall not apply to the extent that such Liabilities are caused in part by the
negligence or willful misconduct of such City Indemnitee.
C. The defense and indemnification obligations of this Contract are undertaken
in addition to, and shall not in any way be limited by, the insurance obligations contained
in this Contract and shall survive the termination or completion of this Contract for the full
period of time allowed by law.
9. PREVAILING WAGE.
If the work to be performed under this Contract is for services where prevailing
wages are required by State law, Contractor shall pay prevailing wages to its employees
on any contract in excess of $1,000.00, Copies of the general prevailing rates of per diem
wages for each craft, classification, or type of worker needed to execute the Contract, as
determined by Director of the State of California Department of Industrial Relations, are
on file at the City’s Public Works Department upon request and may be obtained from the
California Department of Industrial Relations website
[http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm]. Contractor shall comply
with the 8-hours per day/40 hours per week/overtime/working hours restrictions for all
employees, pursuant to the California Labor Code. Contractor and all subcontractors
shall keep and maintain accurate employee payroll records for Work performed under the
Contract. The payroll records shall be certified and submitted as required by law, including
Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor
Commissioner no less frequently than monthly. Contractor shall comply fully with Labor
Code Section 1777.5 in the hiring of apprentices for work relating to the Contract.
10. NOTICES.
All notices and other communications required or permitted to be given under this
Contract, including any notice of change of address, shall be in writing and given by email,
personal delivery, or deposited with the United States Postal Service, postage prepaid,
addressed to the parties intended to be notified. Notice shall be deemed given as of the
date of email, personal delivery, or if mailed, upon the date of deposit with the United States
Postal Service. Notice shall be given as follows:
To City’s Project Manager:
[As identified in item 5.A]
___________________________
San Rafael, CA 94901
Email: ______________________
To Contractor’s Project Director:
[As identified in item 5.B]
___________________________
___________________________
Email: ______________________
590 Ygnacio Valley Rd, Suite 310
Walnut Creek, CA 94596
aprilm@cityofsanrafael.org ccampos@lca-architects.com
111 Morphew Street
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Page 6
11. LIABILITY OF CITY.
Except as provided in Exhibit A, Scope of Work to be Provided by Contractor and
Exhibit B, Insurance, City's obligations under this Contract shall be limited to the payment
of the compensation provided for in Paragraphs 1 and 2 of this Contract,
Notwithstanding any other provision of this Contract, in no event shall City be liable,
regardless of whether any claim is based on contract, tort or otherwise, for any special,
consequential, indirect or incidental damages, lost profits or revenue, arising out of or in
connection with this Contract, the Scope of Work, or the Project.
City shall not be responsible for any damage to persons or property as a result of the
use, misuse or failure of any equipment used by Contractor, or by any of its employees,
even though such equipment be furnished, rented or loaned to Contractor by City. The
acceptance or use of such equipment by Contractor or any of its employees shall be
construed to mean that Contractor accepts full responsibility for and shall exonerate,
indemnify, defend and save harmless City from and against any and all claims for any
damage or injury of any type, including attorneys' fees, arising from the use, misuse or failure
of such equipment, whether such damage be to the Contractor, its employees, City
employees or third parties, or to property belonging to any of the above.
Nothing in this Contract shall constitute a waiver or limitation of any right or remedy,
whether in equity or at law, which City or Contractor may have under this Contract or any
applicable law. All rights and remedies of City or Contractor, whether under this Contract
or other applicable law, shall be cumulative.
12. MEDIATION.
Unless waived by the City, should any dispute arise out of this Contract, the parties
shall meet in mediation and attempt to reach a resolution with the assistance of a mutually
acceptable mediator. Unless the City waives this requirement, Contractor shall not be
permitted to file legal action without first meeting in mediation and making a good faith
attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid
equally by the parties. If a mediated settlement is reached neither party shall be deemed
the prevailing party for purposes of the settlement and each party shall bear its own legal
costs.
13. GENERAL TERMS AND CONDITIONS.
This Contract includes, and the Contractor agrees to comply with the City’s
General Terms and Conditions, which are set forth in Exhibit C, attached hereto and
incorporated by reference.
[Signatures are on the following page.]
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Page 7
IN WITNESS WHEREOF, the parties have executed this Contract as of the day,
month and year first above written.
CITY OF SAN RAFAEL:
_________________________________
________________________________,
_________________________________
Executed on:_______________________
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
________________________________,
_________________________________
ATTEST:
City Clerk
_________________________________
________________________________,
_________________________________
CONTRACTOR:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If Contractor is a corporation, second
corporate officer signature required]
__________________________________
By: ____________________________
Name: ____________________________
Title: _____________________________
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8
LCA Architects Inc
CEO | Architect
Carl Campos
David Bogstad
President/ Architect
LCA Architects Inc.
Chief Assistant City Attorney
Andrea Visveshwara
Cristine Alilovich
City Manager
January 8, 2026
Lindsay Lara
City Clerk
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
EXHIBIT A
SCOPE OF WORK
This is an Exhibit attached to, and made a part of the Contract by and between
Contractor and the City providing for the referenced services. The Scope of Work
includes:
1. Description of the Work:
1.1 Description: The City of San Rafael will provide short term interim
housing through a tiny home community, located at 350 Merrydale Road in San
Rafael. The contractor, Loving Campos Associates, Architects, Inc. will provide
architectural services for the project.
2. Specific Tasks:
As part of the Scope of Work, the Contractor shall perform the following tasks:
2.1 Task 1 – Schematic Design Documents:
Provide Schematic Design Documents based on the agreed City-approved
program. The documents shall establish the Schematic Design of the Project
illustrating the scale and relationship of the Project components. The Schematic
Design Documents shall include the following:
a) Schematic Site Plan
b) Preliminary Floor Plans
c) Preliminary Cost Estimate
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
2.2 Task 2 – Design Development Documents / Value Engineering /
Preliminary Construction Documents:
1) LCA Architects, Inc. shall provide Design Development Documents based on
City’s approval of the Conceptual Design Documents and the Approved City of San
Rafael Submittal Documents. The Design Development Documents shall illustrate
and describe the refinement of the design of the Project, establishing the scope,
relationships, forms, size and appearance of the Project by means of plans,
sections and elevations, typical construction details, and equipment layouts. The
Design Development Documents shall include:
a) Specifications that identify major materials and systems and establish in general
their quality levels.
b) Further developed interior floor plan layouts, exterior elevations, building
sections, equipment layouts, and construction details to meet the City’s program.
c) Coordination with the City’s interior designer.
2) Meet with the City and subconsultants to discuss Design Development
Documents and get input on constructability.
3) Meet with the City’s General Contractor and their framers, plum bers,
electricians, etc., with Design Development Phase drawings prepared by the
Design Team. Obtain direction from the City and their General Contractor and
subcontractors on proposed systems, products, and any drawing revisions
necessary for constructability.
4) Final meeting with the City and their General Contractor and their
subconsultants to verify incorporation of all elements recommended to be
incorporated in the drawings for construction. The Design Team will complete the
Design Development Documents based on sign-off from the City at this time.
5) The City and/or their General Contractor or Cost-Estimation Consultant to verify
the project is within budget and no further Value Engineering or revisions will be
required by the Architect and his consultants.
DELIVERABLES
Contractor’s deliverables under the Contract are enunciated throughout the Contract and
include but are not limited to the following:
1. Project Deliverables:
1. Schematic Design Documents
2. Design Development Documents
3. Preliminary Construction Documents
METHOD OF PAYMENT
Subject to the terms and conditions of this Contract, Contractor shall be paid on a basis
as written below:
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
For Task 1, Schematic Design Documents:
• Architect Fixed Fee: $15,000
• Electrical Engineer Fixed Fee: $6,500
• Joint Trench Consultant Fixed Fee: $5,000
• Professional Cost Consultant Fixed Fee: $8,500
For Task 2, Design Development Documents / Value Engineering / Preliminary
Construction Documents:
• Architect Fixed Fee: $20,000
• Electrical Engineer Fixed Fee: $6,500
• Professional Cost Consultant Fixed Fee: $12,000
SCHEDULE
Work will be coordinated per Project Manager correspondence.
– END OF EXHIBIT A –
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Exhibit B-1
EXHIBIT B
INSURANCE REQUIREMENTS
During the term of this Contract, and for any time period set forth below,
Contractor shall procure and maintain in full force and effect, at no cost to City insurance
policies with respect to employees and vehicles assigned to the performance of work
under this Contract with coverage amounts, required endorsements, certificates of
insurance, and coverage verifications as defined in this Exhibit B.
A. Scope of Coverage. During the term of this Contract, Contractor shall
maintain, at no expense to City, the following insurance:
1. Commercial general liability. A commercial general liability
insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal
injury, or property damage.
2. Automobile liability. An automobile liability (owned, non-owned, and
hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000)
per occurrence.
3. Professional liability. If any licensed professional performs any of the
work required to be performed under this Contract, a professional liability insurance policy
in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, to cover any claims arising out of the Contractor's performance
under this Contract. Where Contractor is a professional not required to have a professional
license, City reserves the right to require Contractor to provide professional liability
insurance pursuant to this section.
4. Workers’ compensation. If it employs any person, Contractor shall
maintain workers’ compensation insurance, as required by the State of California, with
statutory limits, and employer’s liability insurance with limits of no less than one million
dollars ($1,000,000) per accident for bodily injury or disease. Contractor’s workers’
compensation insurance shall be specifically endorsed to waive any right of subrogation
against City.
B. Other Insurance Requirements. The insurance coverage required of the
Contractor in subparagraph A of this section above shall also meet the following
requirements:
1. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall be specifically endorsed to include the City, its
officers, agents, employees, and volunteers, as additional insureds (for both ongoing and
completed operations) under the policies.
2. The additional insured coverage under Contractor’s insurance
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Exhibit B-2
policies shall be “primary and noncontributory” with respect to any insurance or coverage
maintained by City and shall not call upon City's insurance or self-insurance coverage for
any contribution. The “primary and noncontributory” coverage in Contractor’s policies shall
be at least as broad as ISO form CG20 01 04 13.
3. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Contract, Contractor hereby grants to City a
waiver of any right to subrogation which any insurer of Contractor may acquire against
City by virtue of the payment of any loss under such insurance. Contractor agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not City has received a waiver of
subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following
termination of this Contract, said insurance coverage shall survive for a period of not less
than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the Effective Date of this Contract.
7. The limits of insurance required in this Contract may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess
insurance shall contain or be endorsed to contain a provision that such coverage shall also
apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written
contract or agreement) before City’s own insurance or self-insurance shall be called upon
to protect it as a named insured.
8. It shall be a requirement under this Contract that any available
insurance proceeds broader than or in excess of the specified minimum insurance coverage
requirements and/or limits shall be available to City or any other additional insured party.
Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage
and limits specified in this Contract; or (2) the broader coverage and maximum limits of
coverage of any insurance policy or proceeds available to the named insured; whichever is
greater. No representation is made that the minimum insurance requirements of this
Contract are sufficient to cover the obligations of the Contractor under this Contract.
9. Contractor agrees to ensure that subcontractors, and any other
party involved with the performance of work under this Contract, who is brought onto or
involved in the performance of the work by Contractor under this Contract, provide the
same minimum insurance coverage required of Contractor, except as with respect to
limits. Contractor agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this Contract. CONSUTLANT agrees that upon request by City, all
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Exhibit B-3
agreements with, and insurance compliance documents provided by, such
subcontractors and others engaged in the work under this Contract will be submitted to
City for review.
10. Contractor agrees to be responsible for ensuring that no contract
used by any party involved in any way with the Scope of Work reserves the right to charge
City or Contractor for the cost of additional insurance coverage required by this Contract.
Any such provisions are to be deleted with reference to City. It is not the intent of City to
reimburse any third party for the cost of complying with these requirements. There shall
be no recourse against City for payment of premiums or other amounts with respect
thereto.
C. Deductibles and SIR’s. Any deductibles or self-insured retentions in
Contractor's insurance policies must be declared to and approved by the City and shall
not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision
shall provide or be endorsed to provide that the SIR may be satisfied by either the named
insured or City or other additional insured party. At City's option, the deductibles or self-
insured retentions with respect to City shall be reduced or eliminated to City's satisfaction,
or Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claims administration, attorney’s fees and defense expenses.
D. Proof of Insurance. Contractor shall provide to the Project Manager all of
the following: (1) Certificates of Insurance evidencing the insurance coverage required in
this Contract; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy
language or specific endorsements evidencing the other insurance requirements set forth in
this Contract. City reserves the right to obtain a full certified copy of any insurance policy
and endorsements from Contractor. Failure to exercise this right shall not constitute a
waiver of the right to exercise it later. The insurance shall be approved as to form and
sufficiency by the City.
Failure to comply with these requirements shall be considered a material breach of
contract.
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Exhibit C-1
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1. COMPLIANCE WITH ALL LAWS.
Contractor shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under
this Contract. Contractor shall perform all work under this Contract in accordance with
these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify
and hold harmless City, its officers, agents and employees from any and all damages,
liabilities, penalties, fines and all other consequences from any noncompliance or violation
of any laws, ordinances, codes or regulations.
2. PROVISIONS DEEMED INSERTED.
Every provision of law required to be inserted in the Contract is deemed to be
inserted, and the Contract will be construed and enforced as though such provision has
been included. If it is discovered that through mistake or otherwise that any required
provision was not inserted, or not correctly inserted, the Contract will be deemed amended
accordingly.
3. SEVERABILITY.
If any provision of the Contract documents, or portion of a provision, is determined
to be illegal, invalid, or unenforceable, the remaining provisions of the Contract documents
will remain in full force and effect.
4. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the Contractor in connection with
the performance of its duties under this Contract, shall be the sole property of City. City
may use said property for any purpose, including projects not contemplated by this Contract.
5. INSPECTION AND AUDIT.
Upon reasonable notice, Contractor shall make available to City, or its agent, for
inspection and audit, all documents and materials maintained by Contractor in connection
with its performance of its duties under this Contract. Contractor shall fully cooperate with
City or its agent in any such audit or inspection. Contractor shall maintain all Project-
related records for a period of three (3) years from completion of the work.
6. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Contract
nor the performance of any of their respective obligations hereunder, without the prior written
consent of the other party, and any attempt to so assign this Contract or any rights, duties
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Exhibit C-2
or obligations arising hereunder shall be void and of no effect.
7. WORKERS' COMPENSATION.
Contractor certifies that it is aware of the provisions of the Labor Code of the State
of California which require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the provisions of that Code,
and Contractor certifies that it will comply with such provisions before commencing the
performance of the work of this contract.
8. NONDISCRIMINATION.
Contractor shall not discriminate, in any way, against any person on the basis of
sex, race, color, religion, ancestry, national origin, ethnic group identification, age, mental
disability, physical disability, medical condition, genetic information, marital status, or
sexual orientation in connection with or related to the performance of its duties and
obligations under this Contract.
9. NO THIRD PARTY BENEFICIARIES.
City and Contractor do not intend, by any provision of this Contract, to create in any
third party, any benefit or right owed by one party, under the terms and conditions of this
Contract, to the other party.
10. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Contract, Contractor, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as
employees of the City. Contractor and City expressly intend and agree that the status of
Contractor, its officers, agents and employees be that of an Independent Contractor and
not that of an employee of City.
11. ENTIRE CONTRACT -- AMENDMENTS.
A. The terms and conditions of this Contract, all exhibits attached, and all
documents expressly incorporated by reference, represent the entire Contract of the parties
with respect to the subject matter of this Contract.
B. This written Contract shall supersede any and all prior contracts, oral or
written, regarding the subject matter between the Contractor and the City.
C. No other agreement, promise or statement, written or oral, relating to the
subject matter of this Contract, shall be valid or binding, except by way of a written
amendment to this Contract.
D. The terms and conditions of this Contract shall not be altered or modified
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Exhibit C-3
except by a written amendment to this Contract signed by the Contractor and the City.
E. If any conflicts arise between the terms and conditions of this Contract, and
the terms and conditions of the attached exhibits or the documents expressly incorporated
by reference, the terms and conditions of this Contract shall control.
12. SET-OFF AGAINST DEBTS.
Contractor agrees that City may deduct from any payment due to Contractor under
this Contract, any monies which Contractor owes City under any ordinance, agreement,
contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
13. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or
condition of this Contract, or of any ordinance, law or regulation, shall not be deemed to be
a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any
subsequent breach or violation of the same or other term, covenant, condition, ordinance,
law or regulation. The subsequent acceptance by either party of any fee, performance, or
other consideration which may become due or owing under this Contract, shall not be
deemed to be a waiver of any preceding breach or violation by the other party of any term,
condition, covenant of this Contract or any applicable law, ordinance or regulation.
14. CITY BUSINESS LICENSE / OTHER TAXES.
Contractor shall obtain and maintain during the duration of this Contract, a City
business license as required by the San Rafael Municipal Code, and Contractor shall pay
any and all state and federal taxes and any other applicable taxes. City shall not be required
to pay for any work performed under this Contract, until Contractor has provided City with
a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification
Number and Certification).
15. SURVIVAL OF TERMS.
Any terms of this Contract that by their nature extend beyond the term (or termination)
of this Contract shall remain in effect until fulfilled and shall apply to both Parties’ respective
successors and assigns.
16. GOVERNING LAW.
This Contract shall be deemed to have been executed in the County of Marin,
California. The formation, interpretation and performance of this Contract shall be
governed by the laws of the State of California, excluding its conflict of laws rules. Any
suit or action initiated by either party shall be brought in the County of Marin, California
unless the parties agree otherwise in a written amendment to this Contract.
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
v. Feb 2025 Exhibit C-4
17. CONFLICT OF INTEREST.
Contractor, its employees, subcontractors and agents, may not have, maintain or
acquire a conflict of interest in relation to this Contract in violation of any City ordinance or
policy or in violation of any California law, including under Government Code section 1090
et seq. and under the Political Reform Act as set forth in Government Code section 81000
et seq. and its accompanying regulations. Any violation of this Section constitutes a material
breach of the Contract.
18. AUTHORIZATION.
Each individual signing above warrants that they are authorized to do so by the party
that they represent, and that this Contract is legally binding on that party. If Contractor is a
corporation, signatures from two officers of the corporation are required pursuant to
California Corporation Code section 313.
19. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Contract may be executed by electronic signature and in any number of
counterparts, each of which shall be deemed an original, but all of which together shall
constitute one document. Counterpart signature pages may be delivered by telecopier,
email or other means of electronic transmission.
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown
below.
All following documents are attached as reference material.
RESPONSIBLE PARTY DESCRIPTION COMPLETED
Project Manager Email PINS insurance request to Contractor ☐
City Attorney’s Office Review, revise as needed, and approve agreement as to
form
Department Director Review and approve agreement
Risk Management Confirm insurance documentation is complete
Finance Review and sign off on funding availability
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department:
Project Manager:
Contractor Name:
Contractor’s Contact: Contact’s Email:
City Council Date: ☐ ___________________ or ☐ Not applicable
☐ FPPC: Check if Contractor must file Form 700
Loving Campos Associates, Architects, Inc
Shannon Mackle (for April Miller)
Public Works
Carl Campos
X
X
ccampos@lca-architects.com
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Docusign Envelope ID: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Certificate Of Completion
Envelope Id: 76EA6BFF-ECEC-4D39-9751-8A4810394DA8 Status: Completed
Subject: DocuSign: PSA with LCA Architects for 350 Merrydale Rd Interim Shelter Architectural Services
Source Envelope:
Document Pages: 20 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 4 Shannon Mackle
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
111 Morphew St
San Rafael, CA 94901
Shannon.Mackle@cityofsanrafael.org
IP Address: 199.88.89.34
Record Tracking
Status: Original
12/19/2025 2:21:10 PM
Holder: Shannon Mackle
Shannon.Mackle@cityofsanrafael.org
Location: DocuSign
Signer Events Signature Timestamp
Nataly Torres
Nataly.Torres@cityofsanrafael.org
Legal Assistant
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2600:1700:9750:3df0:dd8c:5cb4:d46a:4e88
Sent: 12/22/2025 5:05:44 PM
Viewed: 12/22/2025 5:06:01 PM
Signed: 12/22/2025 5:06:10 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
April Miller
April.Miller@cityofsanrafael.org
Public Works Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Uploaded Signature Image
Using IP Address:
2601:645:e7c:a540:ec88:9804:30aa:972d
Signed using mobile
Sent: 12/22/2025 5:05:45 PM
Viewed: 12/22/2025 6:24:03 PM
Signed: 12/22/2025 6:24:10 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Paul Navazio
Paul.Navazio@cityofsanrafael.org
Finance Director
City of San Rafael
Signing Group: Finance
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 12/22/2025 6:24:13 PM
Viewed: 12/29/2025 9:44:15 AM
Signed: 12/29/2025 9:45:20 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Carl Campos
ccampos@lca-architects.com
CEO | Architect
LCA Architects Inc
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.196.82.217
Sent: 12/29/2025 9:45:22 AM
Viewed: 12/29/2025 11:14:18 AM
Signed: 12/29/2025 11:32:01 AM
Electronic Record and Signature Disclosure:
Accepted: 12/29/2025 11:14:18 AM
ID: 9fa4091f-f02e-494e-b8f7-69e03ae4924b
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Signer Events Signature Timestamp
David Bogstad
dbogstad@lca-architects.com
President/ Architect
LCA Architects Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.196.82.217
Sent: 12/29/2025 11:32:04 AM
Viewed: 12/29/2025 11:40:51 AM
Signed: 12/29/2025 11:41:32 AM
Electronic Record and Signature Disclosure:
Accepted: 12/29/2025 11:40:51 AM
ID: fc1dfe6a-1461-4806-9d1c-64144619d933
Andrea Visveshwara
Andrea.Visveshwara@cityofsanrafael.org
Chief Assistant City Attorney
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 2a09:bac2:6225:3046::4cf:27
Signed using mobile
Sent: 12/29/2025 11:41:35 AM
Viewed: 12/30/2025 12:52:16 PM
Signed: 12/30/2025 12:52:28 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Heather Davis
Heather.Davis@cityofsanrafael.org
Risk Manager
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2601:205:4b01:1550:edfd:cfc3:e2de:7855
Sent: 12/29/2025 11:41:35 AM
Viewed: 12/31/2025 9:12:26 AM
Signed: 12/31/2025 9:12:35 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cristine Alilovich
Cristine.Alilovich@cityofsanrafael.org
City Manager
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2601:645:e82:6d80:1d74:d5e9:f531:af4f
Sent: 12/31/2025 9:12:38 AM
Viewed: 1/8/2026 10:04:47 AM
Signed: 1/8/2026 7:29:04 PM
Electronic Record and Signature Disclosure:
Accepted: 8/8/2025 5:50:59 PM
ID: 92734b64-c5dc-4308-af7f-b0f4b9ffd306
Lindsay Lara
Lindsay.Lara@cityofsanrafael.org
City Clerk
City of San Rafael
Signing Group: City Clerk
Security Level: Email, Account Authentication
(None), Login with SSO
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 1/8/2026 7:29:07 PM
Viewed: 1/12/2026 1:44:15 PM
Signed: 1/12/2026 1:53:00 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Editor Delivery Events Status Timestamp
Nataly Torres
Nataly.Torres@cityofsanrafael.org
Legal Assistant
City of San Rafael
Security Level: Email, Account Authentication
(None)
Using IP Address:
2600:1700:9750:3df0:dd8c:5cb4:d46a:4e88
Sent: 12/19/2025 3:37:13 PM
Viewed: 12/22/2025 5:01:53 PM
Completed: 12/22/2025 5:05:43 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/19/2025 3:37:14 PM
Envelope Updated Security Checked 12/22/2025 9:08:54 AM
Envelope Updated Security Checked 12/22/2025 5:05:44 PM
Certified Delivered Security Checked 1/12/2026 1:44:15 PM
Signing Complete Security Checked 1/12/2026 1:53:00 PM
Completed Security Checked 1/12/2026 1:53:00 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of San Rafael (we, us or Company) may be required by law to provide to you certain written
notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures
electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure
(ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and
signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us.
You will have the ability to download and print documents we send to you through the DocuSign system during and
immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a
limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us
that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your
decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and
disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can
complete certain steps in transactions with you and delivering services to you because we will need first to send the
required notices or disclosures to you in paper format, and then wait until we receive back from you your
acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the
DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from
us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you
through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents
that are required to be provided or made available to you during the course of our relationship with you. To reduce the
chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and
disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the
disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with
this process, please let us know as described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact City of San Rafael:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies
of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as
follows: To contact us by email send messages to: city.clerk@cityofsanrafael.org
To advise City of San Rafael of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you
must send an email message to us at city.clerk@cityofsanrafael.org and in the body of such request you must state: your
Electronic Record and Signature Disclosure created on: 5/22/2025 12:46:43 PM
Parties agreed to: Carl Campos, David Bogstad, Cristine Alilovich
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
previous email address, your new email address. We do not require any other information from you to change your email
address.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from City of San Rafael
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically,
you must send us an email to city.clerk@cityofsanrafael.org and in the body of such request you must state your email
address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of San Rafael
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box
indicating you wish to withdraw your consent, or you may;
ii. send us an email to city.clerk@cityofsanrafael.org and in the body of such request you must state your email, full name,
mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions may take a longer time to
process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system
requirements are found here: https://support.docusign.com/guides/signer-guide-signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to other electronic notices and
disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on
paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to
an email address where you will be able to print on paper or save it for your future reference and access. Further, if you
consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-
box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and
Disclosure to a location where you can print it, for future reference and access; and
Until or unless you notify City of San Rafael as described above, you consent to receive exclusively through
electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required
to be provided or made available to you by City of San Rafael during the course of your relationship with City of
San Rafael.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
590 Ygnacio Valley Road, Suite 310 • Walnut Creek, CA 94596 • 925. 944.1626
1970 Broadway, Suite 800 • Oakland, CA 94612 • 510. 272.1060
www.lca-architects.com
REVISION #1: December 29, 2025
December 18, 2025
April Miller
Public Works Director
City of San Rafael
SENT VIA EMAIL: April Miller, April.Miller@cityofsanrafael.org
Cc: David Cooperman, Daniel.Cooperman@cityofsanrafael.org
REFERENCE: Interim Shelter Site
350 Merrydale Road, San Rafael, CA 94903
LCA PROJECT #23018.02 – REVISION #1
Dear April,
1. I am pleased to submit this proposal for professional architectural services for the “Tiny Homes” Interim Shelter Site
project, located at 350 Merrydale Road, San Rafael, in California.
2. My understanding of your needs is as follows:
A. You have some preliminary layouts, (see Exhibit B), and want us to provide further-developed Site Plan Yield
Studies to achieve 65 single-bedroom units, of which, up to 10% or seven (7) units will be accessible with a site-
built ramp for each unit.
B. Mobile accessible showers will be provided on the property. They will not require sewer hookups as they will have
“self-contained” sewage tanks.
C. The “tiny home” product type will be a non-propriety” unit with criteria specifications for public bid.
D. You will provide us with As-Built Drawings of the building(s) existing on the property that will be utilized with the
“tiny home” project. Work on these buildings will be subject to a future agreement.
E. You will provide us with a current Boundary, Topographical, and Utility Survey for our use.
F. You want us to retain the services of a Joint Trench Consultant to assist you with interface required for PG&E to
bring required power to the site for each unit.
G. Additionally, we will provide the services of an Electrical Engineer and a Professional Cost Consultant, at the
Schematic Design Phase and Construction Documents Phase, for this work.
H. We will meet with local Fire Authorities to receive feedback on fire sprinkler/fire alarm/smoke detection
requirements and emergency vehicle access requirements. Fire Sprinklers to be Design-Build by the General
Contractor.
I. You want to have the project completed and ready for occupancy in September 2026.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 2 of 10
3. Our services and corresponding fees to meet your objectives will be as follows:
A. GENERAL PROJECT ADMINISTRATION
1) The Construction Management Consultant will coordinate, facilitate, and define communication protocol with
the City. LCA will assist with Design Consultant Information, as needed.
2) The Construction Management Consultant will coordinate and schedule meetings with LCA’s collaboration, as
needed.
3) LCA will focus on the management of the Construction Documents Set generated by the Design Team of
Consultants.
4) The Construction Management Consultant will provide agendas and minutes and will distribute to all
Stakeholders for review and comment.
5) LCA will assemble and package conformed sets for City Plan Check Review and the PG&E package for the
Construction Management Consultant to coordinate review and submittal.
6) The Construction Management Consultant will coordinate and facilitate communication and documentation
regarding Public Utilities, Trash Companies, Solar Companies, and the like. LCA will provide Design Documents,
as needed.
7) The Construction Management Consultant will administratively coordinate with Stakeholders.
8) The Construction Management Consultant will develop the Project Schedule and track Tasks and monitor
progress. LCA will provide input related to design, as needed.
9) The Construction Management Consultant will develop and coordinate Budget Cost Estimate, which will
include direct and indirect costs.
10) The Construction Management Consultant will assist the City with establishing budget and coordination
reviews.
Architect Fixed Fee: $50,000.00
B. SCHEMATIC DESIGN DOCUMENTS
1) Provide Schematic Design Documents based on the agreed Owner-approved program. The documents shall
establish the Schematic Design of the Project illustrating the scale and relationship of the Project components.
The Schematic Design Documents shall include the following:
a) Schematic Site Plan
b) Preliminary Floor Plans
c) Preliminary Cost Estimate
Architect Fixed Fee: $15,000.00
Electrical Engineer Fixed Fee: $6,500.00
Joint Trench Consultant Fixed Fee: $5,000.00
Professional Cost Consultant Fixed Fee: $8,500.00
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 3 of 10
C. DESIGN DEVELOPMENT DOCUMENTS / VALUE ENGINEERING / PRELIMINARY CONSTRUCTION DOCUMENTS
1) LCA Architects, Inc. (“Architect”) shall provide Design Development Documents based on Owner’s approval of the
Conceptual Design Documents and the Approved City of San Rafael Submittal Documents. The Design Development
Documents shall illustrate and describe the refinement of the design of the Project, establishing the scope,
relationships, forms, size and appearance of the Project by means of plans, sections and elevations, typical
construction details, and equipment layouts. The Design Development Documents shall include:
a) Specifications that identify major materials and systems and establish in general their quality levels.
b) Further developed interior floor plan layouts, exterior elevations, building sections, equipment layouts, and
construction details to meet the Owner’s program.
c) Coordination with the Owner’s Interior Designer.
2) Meet with the Owner and his subconsultants to discuss Design Development Documents and get input on
constructability.
3) Meet with the Owner’s General Contractor and their framers, plumbers, electricians, etc., with Design Development
Phase drawings prepared by the Design Team. Obtain direction from the Owner and their General Contractor and
subcontractors on proposed systems, products, and any drawing revisions necessary for constructability.
4) Final meeting with the Owner and their General Contractor and their subconsultants to verify incorporation of all
elements recommended to be incorporated in the drawings for construction. The Design Team will complete the
Design Development Documents based on sign-off from the Owner at this time.
5) The Owner and/or their General Contractor or Cost-Estimation Consultant to verify the project is within budget and
no further Value Engineering or revisions will be required by the Architect and his Consultants.
Architect Fixed Fee: $20,000.00
Electrical Engineer Fixed Fee: $6,500.00
Professional Cost Consultant Fixed Fee: $12,000.00
D. CONSTRUCTION DOCUMENTS AND LIMITED SPECIFICATIONS
1) Provide Construction Documents based on the approved Design Development Documents. The Construction
Documents will set forth, in detail, the requirements for construction of the project. Construction Documents shall
include Drawings and Limited Specifications that establish, in detail, the quality levels of materials and systems
required for the project.
2) Assist the Owner in compiling the Project Manual that includes Conditions of the Contract for Construction and
Limited Specifications and may include bidding requirements and sample forms.
3) Manage requirements per the CalGreen Code.
Architect Fixed Fee: $45,000.00
Electrical Engineer Fixed Fee: $13,000.00
Joint Trench Consultant Fixed Fee: $17,000.00
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 4 of 10
E. PERMITTING
1) Meet with City of San Rafael Representatives and establish permitting requirements and schedule. Assumes
that the permit process will be expedited. Establish protocol and timeline for plan check process.
2) Coordinate with other project consultants, assemble their plans into submittal sets and assist in processing
their work.
3) Coordinate the submittal package through City of San Rafael Departments, Fire Districts, and other agencies to
obtain required permits for construction. There will be one building permit submittal package only, not
multiple separate submittal packages.
4) Respond to agency architectural comments, make plan revisions and prepare/process subsequent
resubmittal(s) as required. Coordinate with agencies and other design consultants as required to obtain a
Building Permit.
Architect Fixed Fee: $15,500.00
Electrical Engineer Fixed Fee: $1,500.00
Professional Cost Consultant Fixed Fee: $14,750.00
Budget can vary due to excessive review comments by City of San Rafael Plan Checker/independent third-party
Plan Checker.
LCA Architects will endeavor to stay in contact with City of San Rafael Staff associated with your project but can
make no guarantees that the City of San Rafael will respond in a timely manner.
F. BIDDING
1) The Construction Management Consultant will coordinate the bid process with the City. LCA will assist and
review documents, RFI’s, and Addenda, as needed.
2) Assist the Owner and/or the Owner’s Construction Manager in the development and preparation of:
a) Bidding and procurement information which describes the time, place, and conditions of bidding.
b) The Conditions of the Contracts for Construction (General, Supplementary and other Conditions).
3) Assist the Owner and/or the Owner’s Construction Manager in obtaining competitive bids or negotiated
proposals and assist the Owner in awarding and preparing contracts for construction.
4) Assist the Owner and/or the Owner’s Construction Manager in establishing a list of prospective bidders or
contractors.
5) Assist the Owner and/or the Owner’s Construction Manager in bid valuation or proposal evaluation and
determination of the successful bid or proposal, if any.
Architect Fixed Fee: $7,500.00
Electrical Engineer Fixed Fee: $500.00
Joint Trench Consultant Fixed Fee: $1,000.00
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 5 of 10
G. CONTRACT ADMINISTRATION SERVICES
1) The Architect will provide administration of the Contract between the Owner and their Contractor as set forth
below:
a) Represent, advise, and consult with the Owner and their Construction Manager.
b) Review and respond to properly prepared, timely requests by the Contractor for additional information
about the Contract Documents.
c) Provide periodic site visits to become generally familiar with the site and keep the Owner informed about
the progress and quality of work.
d) Review and take appropriate action upon the Contractor’s submittals, such as Shop Drawings, Product
Data, and/or Samples for conformance to the design intent of the Construction Documents.
e) Conduct Construction Site Reviews to assist the Owner in determining project completion dates, and
review payment applications, if required.
Architect Fixed Fee: $40,000.00
Electrical Engineer Fixed Fee: $1,500.00
H. ADDITIONAL SERVICES
1) Additional services would be those services and meetings not specifically listed and described above. Extra
drawings, renderings, and changes required by the City of San Rafael, Contractor, or Local Government
Agencies to drawings or designs previously approved, will be considered additional services. Additional
services will only be provided with authorization in writing from the Owner.
2) For additional services of the Architect’s Consultants, compensation shall be computed as a multiple of 1.10
times the amount billed to the Architect for such services.
Architect Hourly Fee Basis, As Requested, Per Attached LCA Fee Schedule or a mutually agreed Fixed Fee
4. CONSULTANTS
A. The Architect shall retain the following consultants:
1) Electrical Engineer
2) Joint Trench Consultant
3) Professional Cost Consultant
B. The Owner shall retain the following Consultants:
1) Any other consultant that may be required.
We will interface with the Owner’s consultants but will not take responsibility for the content or timing of their work.
Failure of the Owner or his Contractor to provide required reports, documents, surveys, etc., may result in project
delays and may require additional fees for the Architect and his Consultants.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 6 of 10
5. OUR SERVICES DO NOT INCLUDE THE FOLLOWING CONSULTANTS AND/OR ENGINEERING/CONSULTING SERVICES:
A. Value Analysis / Value Engineering Beyond the Scope of Work Described in Paragraph 3.C.
B. Structural Engineering
C. Mechanical / Plumbing Engineering
D. Acoustic Engineering
E. Geotechnical Engineering
F. Civil Engineering
G. Landscape Architecture
H. Waterproofing Consultant
I. Title 24 Energy Consultant
J. Construction Testing and Inspection Agency
K. Traffic Studies Consultant
L. Fire Protection Engineering
M. Retaining Wall Engineering
N. Spa, Pool, or Water Feature Design
O. Land Survey Services
P. Existing Facility Surveys
Q. Economic Feasibility Studies
R. Site Analysis and Selection
S. Environmental Studies and Reports
T. Interior Space Planning or Interior Decorating
U. Furnishings, Fixtures, and Equipment
V. Lighting Design
W. Schedule Development and Monitoring
X. LEED Certified Design
Y. Graphics or Signage Systems
Z. Special Bidding or Negotiation
AA. On-Site Project Representation
BB. Construction Management
CC. Start-Up Assistance
DD. Record Drawings (As-Built Drawings)
EE. Post-Contract Evaluation
We can assist you in obtaining consultants and proposals in these areas, as required, but we will not take responsibility
for the timing or the content of their work.
We require that any consultants hired by you, be “software compatible” with LCA Architects, Inc., or we may be
required to add fees for delay and interface.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 7 of 10
NOTES PERTAINING TO FEES:
A. These fees will be billed monthly in keeping with the progress of our work. They are due and payable in 30 days.
B. This proposal/fee quote is based on the project commencing within 30 days and being completed in accordance
with the mutually agreed upon project schedule.
C. PROJECT HALTED AND RECOMMENCEMENT: If the project is halted by the Owner, through no fault of the Architect
for 60 days or more, it is acknowledged that the Architect will suffer damages in the form of increased costs to
resume the services on the project. The Owner agrees to reimburse the Architect in the amount of a 10% fee
assessed to the project for the full amount of the phase in which the project was halted.
D. REIMBURSABLES: Copies, prints, CADD plots, photography, preparing and compiling .pdf sets, scanning, colored
print mounting, long distance calls, postage, express mail, and travel outside the Walnut Creek area will be billed
on a reimbursable basis.
At Cost Plus 10%
GENERAL CONDITIONS
The following are the General Conditions of the Architect, LCA ARCHITECTS INC., and the Owner, CITY OF SAN RAFAEL, agree as
follows:
1. The Owner shall furnish the Architect with a certified survey showing existing contours, boundaries, easements, tree locations,
structures, utility locations and grading information. The Owner shall furnish the Architect with a current and up-to-date Title
Report. The Owner shall be responsible for all required documents to secure approval of all governmental and/or other
authorities having jurisdiction over the project. The Owner shall provide for all legal services required for the development of
this project.
2. Termination of this agreement may be initiated at any time by either party with 15 days’ written notice. Owner agrees to
remunerate the Architect for his services to date of notification.
3. In the event of cancellation of architectural services, the Owner shall be billed only for that portion of work completed.
4. The Architect is to be equitably paid for changes to approved schemes, delays, errors and/or insolvency of others that cause
him or his consultants to perform additional services.
5. Arbitration: All questions in dispute under this agreement may be submitted to arbitration in accordance with the Provisions
of the American Arbitration Association.
6. In the event any party files an action or arbitration procedure with relation to a dispute arising out of this contract, the
prevailing party is entitled to recover reasonable attorney's fees and costs associated with this procedure.
7. OWNERSHIP AND COPYRIGHT OF DOCUMENTS: Ownership of drawings and specifications as instruments of service is that of
the Architect, whether the work for which they are made be executed or not. All drawings and documents produced under
terms of this Agreement are the property of LCA Architects Inc. and cannot be used for any reason other than to bid and
construct the above-named project. The Owner shall be granted a revocable license to use the drawings and documents for
the purpose of constructing, maintaining and operating the project and shall not use such documents for any other purpose
without the Architect’s consent. Architect will provide Owner with a reproducible digital (PDF) for his use, billed on a
reimbursable basis per the terms of the Architect’s Fee Schedule and this agreement. The Owner shall indemnify and defend
the Architect from any claim, loss, or damage arising out of the Owner’s failure to abide by the terms hereof. Use of Plans and
Specifications without the Architect’s express permission, and without payment of required fees to the Architect constitutes
both breach of contract and copyright infringement and may be prosecuted to the full extent of the law. Cad files may be
provided after execution of our standard release form.
8. This work is covered by the Mechanics Lien Laws of the State of California. The Architect may elect to file preliminary lien
notices to the landowner and all parties involved.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 8 of 10
9. Carl Campos (CA License No. C10482) and David Bogstad (CA License No. C21379) are licensed as architects in
the State of California and are employees of Loving Campos Associates Architects, Inc., dba LCA Architects Inc.,
a California Corporation. Architects are licensed and regulated by the California Architects Board located at
2420 Del Paso Road, Suite 105, Sacramento, CA 95834.
10. Carl Campos and/or David Bogstad may not be able to personally represent this project at every meeting or public hearing. A
senior professional employee will be available to represent the Architect in the event a principal is not available.
CARL CAMPOS will be the Principal-in-Charge.
11. The Owner agrees to hold harmless, indemnify, and defend the Architect, its employees, and subconsultants from and against
any and all claims, losses, damages, liability and costs, including but not limited to costs of defense arising out of or in any way
connected with the presence, discharge, release, or escape of contaminants, or noise pollution of any kind, excepting any
such liability as may arise out of the willful misconduct or sole negligence of Architect in the performance of services under
this agreement.
12. In accordance with California Civil Code §2782.5, Owner and Architect have negotiated this provision after discussing and
understanding the relative benefits and risks of the work, alternatives available to Owner, including modifying this provision
in exchange for additional payments by Owner or seeking other consulting services. To the fullest extent permitted by law,
Owner agrees to limit the liability of Architect, its officers, employees and subconsultants to Owner, contractors,
subcontractors, lenders, suppliers, manufacturers and all others, arising from Architect's services on this project such that
the total aggregate liability, including costs of defense and attorneys shall not exceed the total fee for the services on this
project. The Owner further agrees to require of all contractors and subcontractors an identical limitation of Architect's
liability.
13. Notwithstanding any other provision in this Agreement to the contrary, nothing herein contained shall be construed as
constituting a guarantee, warranty or assurance, either express or implied, that the architectural services will yield or
accomplish the expected or desired outcome for the project; or obligating the Architect to exercise professional skill or
judgement greater than that which can reasonably be expected from other architects under like circumstances; or an
assumption by the Architect of the liability of the other party. Nothing contained in this Agreement shall create a contractual
relationship with or cause of action in favor of a third party against either the Owner or Architect.
14. Betterment: If a required item or component of the Project is omitted from the construction documents, neither the Architect,
nor his subconsultants shall be responsible for paying the cost required to add such item or component to the extent that
such item or component would have been required and included in the original construction documents. In no event will the
Architect or his subconsultants be responsible for any cost or expense that provides betterment or upgrades or enhances the
value of the Project.
15. Shop Drawing Review: The Architect shall review and approve or take other appropriate action on the Contractor submittals,
such as shop drawings, product data, samples and other data, which the Contractor is required to submit, but only for the
limited purpose of checking for conformance with the design concept and the information shown in the Construction
Documents. This review shall not include review of the accuracy or completeness of details, such as quantities, dimensions,
weights or gauges, fabrication processes, construction means or methods, coordination of the work with other trades or
construction safety precautions, all of which are the sole responsibility of the Contractor. The Architect’s review shall be
conducted with reasonable promptness while allowing sufficient time in the Architect’s judgement to permit adequate review.
Review of a specific item shall not indicate that the Architect has reviewed the entire assembly of which the item is a
component. The Architect shall not be responsible for any deviations from the Construction Documents not brought to the
attention of the Architect in writing by the Contractor. The Architect shall not be required to review partial submissions or
those for which submissions of correlated items have not been received.
16. Stop Work: Architect shall have the right to stop providing the Services and keep the project idle if any payment is not made
to Architect in the manner and time provided under this Agreement. Architect shall not be obligated to render any Additional
Services until all payments due are received by Architect. Owner acknowledges and understands that in the event that
Architect is required to suspend the Services because of Owner's failure to make timely payment under this Agreement,
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 9 of 10
Architect will suffer damages in the form of increased costs to resume the Services on the Project, and Owner agrees to
reimburse Architect for all such sums in accordance with this Agreement. The Owner shall remain obligated to pay Architect
for all Services performed through the date of termination.
17. Neither the Architect nor the Consultant Team shall have control over or charge of, neither shall they be responsible for, the
construction costs, means, methods, techniques, sequences, or procedures, nor for safety precautions, and programs in
connection with the architect’s or consultant team’s portion of the project since these are solely the Contractor’s rights and
responsibilities under the Contract Documents.
Please sign below to acknowledge receipt of this contract and initiate this agreement. We thank you for this opportunity to be of
service for your project.
Regards,
Carl Campos
CEO | LCA Architects Inc.
License No. C10482
CEC:IF:MK:Proposal 57
Attachments: Exhibit A – LCA Hourly Fee Schedule
Exhibit B – Preliminary Site Design
Agreed and Accepted
_______________________________________ ____________________________
Authorized Signature Date
_______________________________________ ____________________________
Printed Name Title
Please sign and return one copy of this proposal to initiate the agreement.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
City of San Rafael – Interim Shelter Site – April Miller
REVISION #1: 12/29/2025
Original: 12/18/2025
LCA #23018.02
Page 10 of 10
EXHIBIT A
LCA ARCHITECTS, INC.
2025 HOURLY FEE SCHEDULE*
DESCRIPTION HOURLY RATE
Principal $300.00
Associate $250.00 to $280.00
Senior Project Architect $250.00 to $265.00
Senior Project Manager $245.00 to $250.00
Quality Control Manager $265.00
Project Architect $240.00
Senior Designer $250.00
Senior Project Designer $240.00 to $245.00
Project Manager $195.00 to $240.00
Construction Manager $220.00
Specifications Writer $220.00
Job Captain $230.00 to $250.00
CAD Tech $185.00 to 200.00
Project Designer $185.00 to $195.00
Senior Project Coordinator $185.00
Administration/Research/Presentations $185.00 to $240.00
Clerical $165.00
Architectural Animation – Preparation of
computer-generated views, renderings and
simulations of architectural interiors and exteriors.
Preparation of video “fly-bys,” walkthroughs, and
other simulations.
$240.00
Expert Witness – Review of documents, meetings,
site visits, telephone conferences, administration of
the documents and materials, research, deposition,
testimony, court appearances, and travel time.
$500.00
Perspective Sketches and Renderings, Visual
Simulations
On a Per Drawing Basis
Mileage (outside of the Walnut Creek area)
**as adjusted by IRS guidelines
$0.70/mile**
Copies, prints, CADD plots, photography, preparing and compiling .pdf sets, scanning, colored print
mounting, postage, express shipping, and travel outside normal project requirements will be billed
on a reimbursable basis: at cost plus 15%.
Overtime - If overtime is required by staff, to meet a customer’s timing request, additional hourly
fee charges may apply. California employment law will apply.
* Effective 01/01/2025. Subject to change quarterly.
Docusign Envelope ID: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3
Certificate Of Completion
Envelope Id: 480D129E-E4D3-4506-9CE7-5DA3BCA924E3 Status: Completed
Subject: DocuSign: Amendment with LCA Architects for 350 Merrydale Interim Shelter Architectural Services
Source Envelope:
Document Pages: 43 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 4 Shannon Mackle
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
111 Morphew St
San Rafael, CA 94901
Shannon.Mackle@cityofsanrafael.org
IP Address: 69.181.69.46
Record Tracking
Status: Original
12/30/2025 10:21:05 AM
Holder: Shannon Mackle
Shannon.Mackle@cityofsanrafael.org
Location: DocuSign
Signer Events Signature Timestamp
Nataly Torres
Nataly.Torres@cityofsanrafael.org
Legal Assistant
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address:
2600:1700:9750:3df0:5cba:d99:65e5:976
Sent: 2/3/2026 11:33:05 AM
Viewed: 2/3/2026 11:33:41 AM
Signed: 2/3/2026 11:33:46 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
April Miller
April.Miller@cityofsanrafael.org
Public Works Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Uploaded Signature Image
Using IP Address: 199.88.89.34
Sent: 2/3/2026 11:33:05 AM
Viewed: 2/3/2026 11:50:23 AM
Signed: 2/3/2026 11:50:33 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Van Bach
vanb@cityofsanrafael.org
Signing Group: Finance
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 2/3/2026 11:50:35 AM
Viewed: 2/4/2026 9:03:54 AM
Signed: 2/4/2026 9:05:50 AM
Electronic Record and Signature Disclosure:
Accepted: 2/4/2026 9:03:54 AM
ID: 46d687d1-c737-450a-98e6-0b8a5dfe005c
Carl Campos
ccampos@lca-architects.com
CEO | Architect
LCA Architects Inc
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.196.82.217
Sent: 2/4/2026 9:05:52 AM
Viewed: 2/4/2026 3:34:19 PM
Signed: 2/4/2026 3:52:56 PM
Electronic Record and Signature Disclosure:
Accepted: 2/4/2026 3:34:19 PM
ID: 3bf59208-0f03-4252-b8ae-3d562453f0f9
Signer Events Signature Timestamp
David Bogstad
dbogstad@lca-architects.com
President/ Architect
LCA Architects Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.196.82.217
Sent: 2/4/2026 3:52:59 PM
Viewed: 2/4/2026 4:02:07 PM
Signed: 2/4/2026 4:03:33 PM
Electronic Record and Signature Disclosure:
Accepted: 2/4/2026 4:02:07 PM
ID: 1d830af4-381f-4ed4-bc86-6a011d8e46b2
Andrea Visveshwara
Andrea.Visveshwara@cityofsanrafael.org
Chief Assistant City Attorney
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 2/18/2026 10:00:07 AM
Viewed: 2/18/2026 1:00:14 PM
Signed: 2/18/2026 1:00:29 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Heather Davis
Heather.Davis@cityofsanrafael.org
Risk Manager
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 2/18/2026 10:00:07 AM
Viewed: 2/18/2026 12:51:13 PM
Signed: 2/18/2026 12:51:19 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Paul Navazio
Paul.Navazio@cityofsanrafael.org
Acting City Manager
City of San Rafael
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 2/18/2026 1:00:31 PM
Viewed: 2/25/2026 3:04:59 PM
Signed: 2/25/2026 3:05:54 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lindsay Lara
Lindsay.Lara@cityofsanrafael.org
City Clerk
City of San Rafael
Signing Group: City Clerk
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.88.113.8
Sent: 2/25/2026 3:05:57 PM
Viewed: 2/25/2026 4:16:37 PM
Signed: 2/25/2026 4:17:05 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Nataly Torres
Nataly.Torres@cityofsanrafael.org
Legal Assistant
City of San Rafael
Security Level: Email, Account Authentication
(None)
Using IP Address:
2600:1700:9750:3df0:5cba:d99:65e5:976
Sent: 1/29/2026 11:07:13 AM
Viewed: 2/3/2026 11:20:55 AM
Completed: 2/3/2026 11:33:04 AM
Editor Delivery Events Status Timestamp
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/29/2026 11:07:13 AM
Envelope Updated Security Checked 1/29/2026 12:46:15 PM
Envelope Updated Security Checked 1/29/2026 3:58:50 PM
Envelope Updated Security Checked 2/3/2026 11:33:04 AM
Envelope Updated Security Checked 2/3/2026 11:33:04 AM
Envelope Updated Security Checked 2/3/2026 11:33:04 AM
Envelope Updated Security Checked 2/3/2026 11:33:04 AM
Envelope Updated Security Checked 2/3/2026 11:33:04 AM
Envelope Updated Security Checked 2/3/2026 11:33:04 AM
Envelope Updated Security Checked 2/12/2026 4:13:40 PM
Envelope Updated Security Checked 2/12/2026 4:13:40 PM
Certified Delivered Security Checked 2/25/2026 4:16:37 PM
Signing Complete Security Checked 2/25/2026 4:17:05 PM
Completed Security Checked 2/25/2026 4:17:05 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of San Rafael (we, us or Company) may be required by law to provide to you certain written
notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures
electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure
(ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and
signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us.
You will have the ability to download and print documents we send to you through the DocuSign system during and
immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a
limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us
that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your
decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and
disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can
complete certain steps in transactions with you and delivering services to you because we will need first to send the
required notices or disclosures to you in paper format, and then wait until we receive back from you your
acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the
DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from
us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you
through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents
that are required to be provided or made available to you during the course of our relationship with you. To reduce the
chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and
disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the
disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with
this process, please let us know as described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact City of San Rafael:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies
of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as
follows: To contact us by email send messages to: city.clerk@cityofsanrafael.org
To advise City of San Rafael of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you
must send an email message to us at city.clerk@cityofsanrafael.org and in the body of such request you must state: your
Electronic Record and Signature Disclosure created on: 5/22/2025 12:46:43 PM
Parties agreed to: Van Bach, Carl Campos, David Bogstad
previous email address, your new email address. We do not require any other information from you to change your email
address.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from City of San Rafael
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically,
you must send us an email to city.clerk@cityofsanrafael.org and in the body of such request you must state your email
address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of San Rafael
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box
indicating you wish to withdraw your consent, or you may;
ii. send us an email to city.clerk@cityofsanrafael.org and in the body of such request you must state your email, full name,
mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions may take a longer time to
process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system
requirements are found here: https://support.docusign.com/guides/signer-guide-signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to other electronic notices and
disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on
paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to
an email address where you will be able to print on paper or save it for your future reference and access. Further, if you
consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-
box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and
Disclosure to a location where you can print it, for future reference and access; and
Until or unless you notify City of San Rafael as described above, you consent to receive exclusively through
electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required
to be provided or made available to you by City of San Rafael during the course of your relationship with City of
San Rafael.