HomeMy WebLinkAboutMS Regional Government Services JPASAN RAFAEL CITY COUNCIL AGENDA REPORT
City manager Approval;
Department: MANAGEMENT SERVICES
Prepared by: City Manage
jim Schutz, Assistant
ITE AN
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECU I —
•AGREEMENT WITH REGIONAL GOVERNMENT SERVICES (RGS)
JOINT POWERS AUTHORITY FOR HUMAN RESOURCES SERVICES
RECOMMENDATION: Adopt Resolution (Attachment A).
BACKGROUND: nt with Leslie Loomis to provide
November 6, 2006, the City Council approved an agreeme . ion was
On N s Manager services while recruitment for a permanent posit
Interim Human Resource Resources Manager yielded a finalist who subsequently
conducted. The recruitment for Human recruitment, conducted by Peckham and McKenney, then
chose not to take the position. A new recr Id a suitable candidate o lead the
took place for the position. This recruitment did not Yield partme'nt Managers, and Council.
Cit Manager, De
Department at the level desired by the Ci .9 Resources
Council approved a reorganization of the Human Reso-
On February 5, 2007, the Cou Human Resources
nt of the reorganization was to elevate the
Department. A key component r level. The prior recruitments made it clear that the desired and
Manager position to a Directo vel. The Council create d a Director of Human
necessary role of the position is at the Director le the
position, among other Departmental changes. The Council also amended
Resources , e Loomis to extend her Interim status.
Agreement with Leslie cKenney for a Director of Human
ruitment was conducted by Peckham and M - offered and accepted
A new rec d as the top candidate and she was off hector of
Resources. Leslie Loomis emerged r I
the position. This action would formalize the services OT Leslie Loomis as the City's D
Human Resources.
ANALYSIS: PERS system prior to being employed in
m the City of Palo Alto into the r r%_
Ms. Loomis retired fro rnatives in terms of costs and benefits to the •City OT --')an Rafael and
San Rafael. Therefore, alte plored due to the•
limitations of being a retiree. Staff recommends
Ms. Loomis needed to be ex t Services (RGS), Which is a Peninsula -based Joint
an
ernme
agreement with Regional Gov
powers Authority created for this sort of purpose.
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SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page. 2
RGS (see Attachment B) was formed in 2001 to provide services to other public agencies.
RGS provides staffing and employee benefits administration. Ms. Loomis would be an
employee of RGS, which would provide her salary, health insurance, life and long term disability
insurance, dental, vision, Medicare, workers' compensation, liability and unemployment
insurance, auto and management allowances, and retirement contribution. The City would
contract with RGS to provide the services of Ms. Loomis (see Attachment C). The initial term
would be for a period of two years with extensions by mutual consent.
RGS allows the City to purchase only the services/benefits needed, at the level needed, so as
to mirror as closely as possible the benefits of a City of San Rafael Director -level employee
while not creating negative impacts to Ms. Loomis' existing retirement. At the same time, the
City will save just over 10% of the normal cost of a regular City Director of Human Resources
employee.
The official appointment of Ms. Loomis as the City's Director of Human Resources, as realized
through this agreement with RGS, is particularly timely given the other Human Resources -
related action on the Council's agenda. The Council, through a separate staff report, is being
asked to approve the Human Resources Long Range Strategy. This Strategy is intended to
bring the Department into the 21st Century in terms of policies, training, technology, etc. The
Strategy will serve as a work plan for Ms. Loomis and her staff to improve this vital internal
service in our organization.
FISCAL IMPACT:
The agreement with RGS would result in a savings of just over 10% of the normal costs of
salary and benefits for the City's Director of Human Resources position. The position will be
funded through multiple sources, including: the Worker's Compensation Fund, the Liability
Fund, the Employee Benefits Fund, and the General Fund. As the intention is to mirror the
City's Director positions as closely as possible, Ms. Loomis would receive any wage
adjustments in the same manner of other City Directors. This cost is already included in the
City's 2007-2008 Budget and requires no additional appropriations.
• Approve the Resolution.
• Deny or request changes to the appointment.
• Direct staff to develop alternatives for directing the Human Resources functions.
ATTACHMENTS:
ATTACHMENT A: Resolution
ATTACHMENT B: Regional Government Services JPA Information
ATTACHMENT C: Agreement with RGS
Wt It
RESOLUTION 12324
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL AUTHORIZING THE CITY, MANAGER TO EXECUTE THE
AGREEMENT WITH REGIONAL GOVERNMENT SERVICES
AUT
WHEREAS, over the past several years, the Human Resources Department has been evolving to
reflect City needs and budget priorities; and
WHEREAS, on November 6, 2006, the City Council approved an agreement with Leslie Loomis to
provide Interim Human Resources Manager services while recruitment for a permanent position was
conducted; and
WHEREAS, on February 5, 2007, the Council approved a reorganization of the Human
Resources Department which elevated the Human Resources Manager position to a Director level; and
WHEREAS, Ms. Leslie Loomis emerged as the top candidate of a new recruitment conducted by
Peckham and McKenney for the Director of Human Resources position; and
WHEREAS, Regional Government Services is a Joint Powers Authority that was formed in 2001
to provide services to public agencies in the areas of staffing, employee benefits administration, and other
consulting and project management services; and
WHEREAS, the City wishes to utilize Regional Government Services to provide the services of
Ms. Leslie Loomis as the City's Director of Human Resources.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES RESOLVE,
DETERMINE AND ORDER AS FOLLOWS:
The CITY MANAGER is authorized to execute, on behalf of the City of San Rafael, an agreement
with RGS to provide the Director of Human Resources position, a copy of which is hereby attached
and by this reference made a part hereof.
1, Jeanne M. Leonci*ni, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San
Rafael, held on Monday, the 6t" of August, 2007, by the following vote, to wit:
a
AYES: Councilmembers: Cohen, Hellex,, Miller, Phillips & Mayor Boro
NOES: Councilmembers: None
0 a
1003sk, "ORLM
"Iteanne M. Leoncini, City Clerk
