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HomeMy WebLinkAboutPW St. Resurfacing 2007-08; Change Orderc►rr OF Agenda Item No: 9 no I Meeting Date: October 6, 2008 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Richard Landis City Manager Approval: File No. 16.06.65 SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER FOR $110,000 TO "STREET RESURFACING 07-08" (PROJECT #11100) TO REMOVE SLURRY SEAL AND RESURFACE 5T" ST. BETWEEN COURT ST. AND B ST. AND A ST. BETWEEN 4T" AND 5T" STREETS. BACKGROUND: Following the annual Street Painting Festival, a contractor restores the area by applying a slurry seal coat on 5`h St. between Court and B St. and on A St. between 4`h and 5`h streets. This practice has resulted in a layer of slurry seal that is now 2.5" above the asphalt roadway, which causes the following potential problems for pedestrians, bicyclists and motor vehicles: ■ Potential tripping hazard at gutters and manholes ■ Wheel paths lack proper friction coefficients due to aggregate settling in the slurry seal coat Additional slurry seal coats will exacerbate these conditions. RECOMMENDATION: Adopt resolution. ANALYSIS: Removing the slurry seal layer and replacing it with asphaltic concrete will resolve the issues described above. The annual resurfacing project provides an opportunity to perform the work in a timely and cost-efficient manner. FISCAL IMPACT: If Council approves, this change order adds $110,000 to the current budget ($2,094,910) for "Street Resurfacing 07-08" (project #11100). Public Works would transfer $110,000 in Gas Tax funds from "Miscellaneous Right -of -Way 08-09" (project #11110). OPTIONS: Council may choose to withhold approval of the change order described above. However, doing so would mean hiring a contractor specifically for the project and incurring additional mobilization and overhead expenses. Staff does not recommend this option. ACTION REQUIRED: Adopt resolution. Encls. FOR CITY CLERK ONLY File No.: 4{-1-[03 X ([—/5 Council Meeting: /;_0 09 Disposition: rt- RESOLUTION NO. 12602 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER FOR $110,000 TO "STREET RESURFACING 07-08" (PROJECT #11100) TO REMOVE SLURRY SEAL AND RESURFACE FIFTH AVENUE. BETWEEN COURT ST. AND B ST. AND A ST. BETWEEN FOURTH STREET AND FIFTH AVENUE. WHEREAS, Public Works traditionally hires a contractor to slurry seal the streets impacted by the annual Street Painting Festival, and; WHEREAS, that practice has caused an unacceptable buildup of slurry seal over the asphalt base over time, and; WHEREAS, the built up slurry seal poses potential safety issues for pedestrians, bicyclists and motorists, and; WHEREAS, Public Works proposes a $110,000 change order to "Street Resurfacing 07- 08" (project #11100) to remove the slurry seal layer and place back 1.5" of asphalt pavement, and; WHEREAS, with Council's consent, Public Works would transfer $110,000 in Gas Tax funds from "Miscellaneous Right -of -Way 08-09" (project #11110) to "Street Resurfacing 07-08" (project #11100) to cover the cost of the change order. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to approve a $110,000 change order to "Street Resurfacing 07-08" (project #11100) to remove slurry seal and resurface the above -referenced streets. I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 6th of October, 2008, by the following vote, to wit: AYES: Councilmembers: Brockbank, Connolly, Heller, Miller & Mayor Boro NOES: Councilmembers: None ABSENT: Councilmembers: None Esther C. Beirne, City Clerk CADocuments and Settings\RichardL\Desktop\Slurry Seal Resolution-9.29.08.doc CITY OF SAN RAFAEL, CALIFORNIA DEPARTMENT OF PUBLIC WORKS INTERDEPARTMENTAL MEMORANDUM TO: Ken Nordhoff, City Manager DATE: September 15, 2008 FROM: Steve Castaldo, Principal Civil Engineer FILE NO: SUBJECT: Request for Authorization to Proceed to Remove Past Slurry Layers on 5th Street between Court Street and B Street and A Street between 4th Street and 5th Street. (From the Italian Chalk Festival) Public Works has been asked to remove all existing slurry within the limits above and 1 '/Z" asphalt pavement below the existing manholes and place back 1 %Z" asphalt pavement. We have received an estimate from the Street Resurfacing Contractor in the amount of $110,000 to perform this work. The Italian festival has been placing two coats of slurry per year for each year of its existence (one smooth and one with aggregate). Because of this, the slurry has built up to 2" -2 'h"+/ - above the asphalt roadway. This buildup has caused the following problem. 1. There is now a pedestrian tripping hazard at the gutters and manholes. 2. The wheel paths do not have proper friction coefficients due to the aggregate settling in the slurry. Richard says that we have the funds to cover this work. We recommend this work to proceed: Art Gibney, Maintefiance Richard Landis, Finance Nader Mansourian, Traffic Steve Cjgstaldo, Engineering t, City Manager agrees �4ordhoff, City a does not agree [ ] to authorize this work. � N. cl- W °� "U YV CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRCC AGENDA ITEM NO. 9 September 29, 2008 DEPARTMENT: Public Works R Cri F lb 110E- D awn Sp 3 o 2008 DATE: October 6, 2008 CITY NU 01"INEY RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER FOR $110,000 TO THE "STREET RESURFACING 07-08 PROJECT" (#11100) TO REMOVE SLURRY SEAL AND RESURFACE 5TH ST. BETWEEN COURT ST. AND B ST. AND A ST. BETWEEN 4TH AND 5TH STREETS. Z,01-4� Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONW) APPROVED AS COUNCIL / AGENCY AG ND ITE OfManager (signature) NOT APPROVED REMARKS: (/v "(- - - - w City Attorney gnature) ACORD�, CERTIFICATE OF, ,q# IRODUCER I . Woodruff -Sawyer & Co. 88 Rowland Way, Suite 180 Novato, CA 94945 (415) 878-2460 INSURED Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 COVFRAnFR 10% SE1I 26 ?"A /;� D(,/,- l -I' I N S U RAN C t I DATE (MMIDDA-fM 09/22/2008 "PHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 0 Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE DER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR A TER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURER A Old Republic Insurance Company 24147 INSURER B: INSURER C: INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE T MfDDn-n POLICY EXPIRATION DATE(MMIDDrrn LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES Ea occurence $ MED EXP (Any one person $ CLAIMS MADE � OCCUR PERSONAL & ADV INJURY $ GENERALAGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ POLICY PRO LOC jECT AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT $ (Ea accident) BODILY INJURY $ (Per person) ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO AUTO ONLY: AGG $ EXCESSIUMBRELLALIABILITY EACH OCCURRENCE $ A-iGREGATE $ OCCUR FICLAIMS MADE S $ DEDUCTIBLE $ RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE A 1 CW37540805 10/01/2008 10/01/2009ORY WC STATU- LIMITS I I ER E.L. EACH ACCIDENT S 1,000,000 E.L. DISEASE - EA EMPLOYE S 1,000,000 OFFICERIMEMBER EXCLUDED? Des, desaibe under ECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT S 1,000,000 OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS GCC job #5244, Street Resurfacing 2007/2008, Project #11100. L FtK I ItICOTF Hnl nF-P r`AKIPM1 1 Arr/ldl In T%—T.l. .*— G..TJ.... D.,..— SHOULD ...e.., City of San Rafael Department of Public Works PO Box 151560 San Rafael, CA 94515-1560 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL tri G MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT ci3Cr�4�b�rrX{x{a€fl}3G�§�4X LOAN #: AUTHORIZED REPRESENTATIVE'�� h$,unu ,4a (zuuiluul ID #:-- —b 3 © ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) ACORD,. nw CERTIFICATEOF IILITY INSURANCE DATE (MM/DDNYYY) 09/22/2008 PRODUCER Woodruff -Sawyer & Co. 0 6 a- ', ..,. �'y THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 88 Rowland Way, Suite 180HOLDER. Novato, CA 94945 2008 C E ," 26 111 Gl: 5 0 (415) 878-2460 THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED Ghilotti Construction Company, Inc. 246 Ghilotti Avenue INSURER FA Old Republic Insurance Company 24147 INSURER 8: INSURER C: Santa Rosa, CA 95407 INSURER D: GENERAL LIABILITY INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L um TYPE OF INSURANCE POLICY POLICY EFFECTIVE MM D POLICY EXPIRATION DATE fMMIDONY)LIMITS GENERAL LIABILITY -NUMBER EACH OCCURRENCE S COMMERCIAL GENERAL LIABILITY PREMI�iaENT re PREMISES Ea oaurence $ MED EXP (Any one persan) $ CLAIMS MADE D OCCUR PERSONAL 6 ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ POLICY PRO LOC AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT $ (Ea accident) BODILY INJURY $ (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE $ (Per accident) GARAGELIABILITY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC $ ANY AUTO AUTO ONLY: AGG $ EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $ AGGREGATE S OCCUR FICLAIMS MADE S $ DEDUCTIBLE $ RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE A1CW37540805 10/01/2008 10/01/2009 WC STATU- E.L. EACH ACCIDENT $ 1,000,000 E.L DISEASE - EA EMPLOYEd $ 1,000,000 OFFICER/MEMBER EXCLUDED? If yes, descn'be under SPECIAL PROVISIONS betow E.L. DISEASE - POLICY LIMIT 1 $ 1,000,000 OTHER DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS GCC job #5223, Fourth Street West rehabilitation/West End Village Project -Rebid -Project #11056. %,r -m I Irm At rz MUL.Utht GANGtLLAl IVN IU Lay Notice for Non -Payment of Premium City of San Rafael Department of Public Works PO Box 151560 San Rafael, CA 94515-1560 ACORD 25 (2001108) In it. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL MEM& MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT �fc�ilC�S�b�i7blf>�>Y.s�{IXC(i�{d€Xr�fXcl}fDYulicKi�ft�Xx�ful��#Xc}�r3� AUTHORIZED REPRESENTATIVE f . A l 0) ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.