No preview available
HomeMy WebLinkAboutPW ADA Curb Ramps 2009-10; NOC RecordedCITY OF n. 1� Agenda Item No: 8 Meeting Date: May 16, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: --- City Manager Approval:, Director of Public Works (JD) File No. 16.01.256 SUBJECT: ACCEPT COMPLETION OF THE ADA -DOJ COMPLIANCE CURB RAMPS 2009-2010 PROJECT, CITY PROJECT #15006, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: In 2004 the City of San Rafael entered into a Settlement Agreement with the federal Department of Justice which required the construction of curb ramps for each resurfacing project undertaken since 1992. The Settlement Agreement identified a backlog of 800 curb ramps, 128 of which were completed during this project. The ramps were designed by Department of Public Works engineering staff. On May 3, 2010 the City Council adopted the project plans and specifications which were advertised in accordance with San Rafael's Municipal code and policies on May 7, 2010. Bids were opened on June 2, 2010 at 2:30 PM. The City Council adopted Resolution number 12974 authorizing the City Manager to enter into an agreement with FBD Vanguard Construction Inc. (the low bidder). Construction commenced on August 9th, 2010. PROJECT UPDATE: Construction was completed (including all punch list items) on March 15, 2011. The engineer recommends acceptance of the project and recordation of a Notice of Completion. FOR CITY CLERK ONLY File No.: U —/- &l & Council Meeting: �f 162011 Disposition: Qc�nP�n�(�L SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paize: 2 PROJECT SUMMARY: The following summarizes the project costs: Category Amount Construction June 7, 2010 Contract Amount based on Estimated Quantities $454,003.00 Actual Contract Amount based on Measured Quantities* $470,89328 Change Orders* $5,150.00 Extra Work* $54,360.00 Total* $530,403.28 Plan Reproduction Costs Total Construction Cost $1,271.13 $531,674.41 Total Project Cost Approved by City Council $523,274.13 * includes the 10',,6 retention to be paid 35 days after Notice of Completion is filed. The price the City received for constructing curb ramps for this project was very competitive and, based on the intent to complete as many curb ramp modifications as possible, an additional 15 curb ramps were added (originally only 113 were to be installed). These additions brought the project over its original approved budget of $523,274.13 by $8,400.25. Public Works will identify other capital project finds to pay the overage. The following summarizes project milestones and working days: Calendar Item Date Days Date of Contract June 7, 2010 - Date of Notice to Proceed July 29, 2010 - Construction Work Commencement August 9, 2010 - All Work Complete (including Punch List Items) March 15, 2011 219 Calendar Days allowed by contract 90 Calendar Days allowed by change order 30 Non- Calendar Days due to weather 30 Calendar Days No Work Done on Controlling Operation 69 Actual Calendar Days Allowed 219 All work was completed within the amount of calendar days specified. ANALYSIS: Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project sub -contractors may file Stop Notices seeking payment from the City out of the finds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the ADA -DOJ Compliance Curb Ramps 2009-2010 Project, (Project #15006) and authorize the City Clerk to file a Notice of Completion. RECORDING REQUESTED BY., When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 RECORD WITHOUT FEE PER G.C. 27399 2011-00257G0 kec•orciec; Official ;?ecortis County of Marin RICHAD N. WNSON Asses•i,)r• !t,:-nrder County Clerk 09:4ag1 18 -May -2011 REC FEE 0. W a Pale1ofI SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 15th day of March, 2011 and accepted by the City Council the 16th day of May, 2011; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: ADA -DOJ COMPLIANCE CURB RAMPS 2009-2010 CITY PROJECT #15006 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is FBD Vanguard Construction Inc. 651 Enterprise Court Livern-lore, CA 94550 I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on Al 1/ /7 .20JJ CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this 11-w day of r14hl , 20/J before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY `OF I'� iJkY,under paragraph is true and 0c tied Signature b ESTHER C.'8F,' tl ;j ity clerk ' the laws of the State of California that the foregoing File: 16.01.256 CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: 05/16/2011 FROM: NADER MANSOURIAN DEPARTMENT: Public Works DATE: 51-S-12011 TITLE OF DOCUMENT: ACCEPT COMPLETION OF THE ADA -DOJ COMPLIANCE CURB RAMPS 2009-2010 PROJECT, CITY PROJECT #15006, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City Manager (sign ure) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature)