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HomeMy WebLinkAboutPW Woodland Sidewalk Impr.; NOC RecordedAgenda Item No: 3 i Meeting Date: October 3, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: City Manager Approval f Director of Public Works File No. 18.10.16 SUBJECT: ACCEPT COMPLETION OF THE WOODLAND AVENUE SIDEWALK IMPROVEMENTS FOR LAUREL DELL ELEMENTARY SCHOOL PROJECT, CITY PROJECT #11124, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: On February 19, 2008, the City Council adopted Resolution No. 12431, which authorized the Public Works Director to execute an agreement with the Transportation Authority of Marin (TAM) for the Safe Pathways project at Laurel Dell Elementary School, otherwise known as the Woodland Avenue Sidewalk Improvements project. The project was designed by the Department of Public Works and on January 18, 2011, the City Council adopted the plans and specifications. The project was advertised in accordance with the City of San Rafael's Municipal Code and policies on January 28, 2011. Bids were opened on March 17, 2011 at 10:30 AM and read aloud. On April 4, 2011, the City Council adopted Resolution No. 13125 authorizing the Public Works Director to enter into an agreement with the low bidder, Ghilotti Brothers, Inc., and construction commenced on July 5, 2011. Previously, the City of San Rafael entered into an agreement with Ghirardelli Associates for construction inspection support on various projects. Their services were utilized for the construction inspection of the Woodland Avenue Sidewalk Improvements project and the cost to perform these services are reimbursable through the Safe Pathways Grant. PROJECT UPDATE: Construction was completed on August 19, 2011 within the originally authorized construction budget of $233,686.19. The total project cost, including design and construction, is $249,248.50, which is less than the $250,000 grant received. FOR CITY CLERK ONLY File No.: 411 - Council Meeting: 1� Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 PROJECT SUMMARY: Category Amount Construction April 4, 2011 Contract Amount based on Estimated Quantities $164,669.00 Actual Contract Amount based on Measured Quantities* $180,591.70 Change Orders* $15,462.62 Extra Work* $7,147.00 Construction Inspection (Ghirardelli Associates) $27,438.18 Total* $230,639.50 Advertisement Costs $2,494.00 Total Construction Cost $233,133.50 *Includes the 5% retention to be paid 35 days after Notice of Completion is filed. The following summarizes the project milestones and working days: Workinlz Item Date Days Date of Contract April 4, 2011 - Date of Notice to Proceed May 4, 2011 - Lead Period to Obtain Materials May 5 — June 30 Construction Work Commencement July 5, 2011 - All Work Complete (including Punch List Items) Au ust 19, 2011 37 Working Days Allowed by Contract 30 Working Days Allowed by Change Order 7 Non -Working Days Due to Weather E 0 Actual Working Days Allowed 1 37 All work was completed within the amount of working days specified. We recommend acceptance of the project and recordation of a Notice of Completion. ANALYSIS: Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project sub -contractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Woodland Avenue Sidewalk Improvements for Laurel Dell Elementary School Project, (Project #11124) and authorize the City Clerk to file a Notice of Completion. 4C When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 F--. IIII���lI��IIIII�II�A�I�III�I�II'I 2� 1 1—i0049E,59 Recorded I REC FEE Official Records I County of t1arin I RICHARD N. BENSON Assessor—Recorder I County Clerk I I M23AM 04--Oct-2011 I Paoe I of 1 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: 0.04 NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 19th day of August, 2011 and accepted the 3rd day of October 2011; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: WOODLAND AVENUE SIDEWALK IMPROVEMENTS FOR LAUREL DELL ELEMENTARY SCHOOL CITY PROJECT #11124 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is GHILOTTI BROTHERS, INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on © - , 20//. CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this 40t day of ©c7oeR , 20J before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature ESTHER C. BEIRNE, City Clerk File: 18.10.16 CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 04 • T- . 1 h RM Nader Mansourian Public Works 9/27/11 TITLE OF DOCUMENT: DATE OF MEETING: 10/3/11 - 9A U11 r G r ACCEPT COMPLETION OF THE WOODLAND AVENUE SIDEWALK IMPROVEMENTS FOR LAUREL DELL ELEMENTARY SCHOOL, CITY PROJECT #11124, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM: AGENDA ITEM: City Manager (sig ature) City Attorney (signature) • y •