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HomeMy WebLinkAboutPW Freitas Park Renovations Phase II; NOC Recorded3 h Agenda Item No: Meeting Date: October 17, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: f '`� City Manager Approval M.4 -&O Director of Public Works (HY) File No. 22.04.42 SUBJECT: ACCEPT COMPLETION OF THE FREITAS PARK RENOVATIONS PHASE II, PROJECT NO. 10732, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: On February 22, 2011, the City Council adopted the project plans and specifications, which were advertised in accordance with the City of San Rafael's Municipal Code and policies on February 25, 2011. Bids were opened on March 17, 2011 at 10:00 AM and read aloud. On March 21, 2011, the City Council adopted Resolution No. 13120 authorizing the Public Works Director to enter into an agreement with Ghilotti Brothers, Inc., and construction commenced on May 18, 2011. PROJECT UPDATE: Construction was completed on September 9, 2011 within the originally authorized construction budget of $190,880.00. The total project cost, including design, construction and the playground equipment purchased by the City, was $255,527.14. On March 21, 2011 the City Council authorized a total budget of $251,906.00 for this project. The additional $3,621.13 associated with the project was due to the actual price and shipping of the playground equipment and furniture. This additional cost will be paid for using neighborhood contributions. PROJECT SUMMARY: Category Amount Construction Contract Amount based on Estimated Quantities $167,287.00 Actual Contract Amount based on Measured Quantities* $166,618.80 Change Orders * $19,600.01 Extra Work* $3,039.23 Total Construction Cost* $189,258.04 *Includes the 5% retention to be paid 35 days after Notice of Completion is filed. FOR CITY CLERK ONLY File No.: -t, (6.119 Council Meeting: 1V f Disposition: r SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 The following summarizes the project milestones and working days: WorkinlZ Item Date Days Date of Contract March 21, 2011 - Date of Notice to Proceed May 4, 2011 - Construction Work Commencement May 18, 2011 - All Work Complete (including Punch List Items) September 9, 2011 54 Working Days Allowed by Contract (Base Bid and Bid Alternative 1) 40 Working Days Allowed by Change Order and Extension 14 Non -Working Days Due to Weather 5 Temporary Suspension of Working Days 15 Actual Working Days Allowed 54 All work was completed within the amount of working days specified. We recommend acceptance of the project and recordation of a Notice of Completion. ANALYSIS: Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project sub -contractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Freitas Park Renovations Phase II Project, (Project #10732) and authorize the City Clerk to file a Notice of Completion. ". 2Tm RECORDING REREWROWnHOUT ruFMOUESTEO BY: When recorded mail to: n�J City of San Rafael !� Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 L0 1 1—i0i05a 044 Recorded Official Records County of Marin RICHARD N. BENSON Assessor -Recorder County Clerk 09:21AM 20 -Oct -2011 REC FEE 0.00 a Paoe 1 of I SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 9th day of September, 2011 and accepted the 17th day of October 2011; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: FREITAS PARK RENOVATIONS PHASE II CITY PROJECT #10732 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is GHILOTTI BROTHERS, INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on � , 20-Zl CITY OF SAN RAFAEL A Municipal Corporation A.MAA -- By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this .2O?N day of Q=FoeK 20If, before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the witlun instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signaiure on t .e instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature C -,9e., ESTHER C. BEIRNE, City Clerk File: 22.04.42 INSTRUCTIONS: CITY OF SAN RAFAEL A 0 a 0 A USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. Nader Mansourian Public Works 10/12/11 TITLE OF DOCUMENT: SRRA / SRCC AGENDA ITEM NO. 3h DATE OF MEETING: 10/17/11 12 2041 r - l' ',A,7TO,7 _lry I ll --d-I'L k-1 , - -1 ACCEPT COMPLETION OF THE FREITAS PARK RENOVATIONS PHASE 11, CITY PROJECT #10732, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City Manager (sig ture) F -Al u a :101VA a DI F -AN 2 1 Ra a 01 V LVI City Attorney (signature)