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HomeMy WebLinkAboutMS Standby CouncilmembersCITY of Agenda Item No: 3 f - Meeting Date: February 6, 2012 ' SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Management Services Prepared by: Steven Hancock, City Manager Approval: Emergency Services Manager SUBJECT: UPDATING APPOINTMENT OF STANDBY OFFICERS FOR EACH MEMBER OF THE SAN RAFAEL CITY COUNCIL. RECOMMENDATION: Adopt Resolution. Resolution No. 12638 was brought before the City of San Rafael City Council for approval of Standby City Council officers on January 5, 2009. The City Council adopted nine Standby City Council officers on January 5, 2009. The proposed Resolution will rescind and supersede Resolution No. 12638, and update the list of identified Standby City Council officers. Section 8638, Article 15, Chapter 7, Division 1, Title 2 of the California Government Code, Preservation of Local Government, authorizes the San Rafael City Council to appoint named individuals, in order of selection, as standby officers for each member of the City Council in the event of their unavailability in an emergency. Each City Council member has been asked to identify individuals that could fulfill their elected obligations if they are otherwise unable to. The Standby City Council officers would be used during an emergency when the City Council can not reconstitute itself and its members are unavailable. F-MV-1111MMI While filling the post of an unavailable regular City Council member during the emergency, the Standby City Council officer would assume all the other duties and responsibilities that the regular City Council member would have had, including the duty FOR CITY CLERK ONLY File No.: /1-/ t -11 Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 to attend council meetings, vote on matters brought before the City Council, comply with the Fair Political Practices Act with respect to avoidance of conflicts of interest in making decisions, and comply with the Ralph M. Brown Act public meeting law. Standby City Council officers must take an oath of office upon appointment and will serve in those positions until removed or replaced by the City Council, or until they resign from that position. Standby City Council officers will participate in required emergency services training (2 hours — one time only) as required by State & Federal law and remain familiar with San Rafael's disaster operations. Standby City Council officers must file conflict of interest statements (Form 700's) with the City Clerk in the same manner as City Council members, per 2 CCR Section 18722(c). ("alternate" or "designee" of persons holding office specified in Government Code Section 87200, must disclose economic interest "in the same manner as the person holding the office".) The following Standby Council Members have been identified: City Council Member Alternate #1 Alternate #2 Mayor Gary Phillips Paul Cohen Gary Ragghianti Damon Connolly Christopher Sullivan Matthew White Barbara Heller Maribeth Bushey -Lange Gladys Gilliland Marc Levine Carl Gottlieb Charlie Haynor Andrew McCullough Armando Quintero Jack Robertson FISCAL IMPACT: The action of approving the Standby City Council officers has no fiscal impact. OPTIONS: 1. Approve the Standby City Council officers or approve with modifications. 2. Do not approve the Standby City Council officers and direct staff to make changes. ACTION REQUIRED: Adopt Resolution as presented. ATTACHMENTS: Resolution N'4*9�Xmrex UPDATING APPOINTMENT OF STANDBY OFFICERS FOR EACH MEMBER OF THE SAN RAFAEL CITY COUNCIL. WHEREAS, the City of San Rafael Emergency Operations plan includes a continuity of Government section; and WHEREAS, the function and continuity of the San Rafael City Council is important during periods of a disaster or other emergencies; and WHEREAS, Section 8638, Article 15, Chapter 7, Division 1, Title 2 of the California Government Code, Preservation of Local Government, authorizes the San Rafael City Council to appoint named individuals, in order of selection, as standby officers for each member of the City Council; and WHEREAS, on January 5, 2009, the San Rafael City Council, adopted Resolution No. 12638, which identified and approved two alternate Standby City Council officers for each City Council member; and WHEREAS, this Resolution rescinds and supersedes Resolution No. 12638, and updates the list of identified Standby City Council officers; and WHEREAS, the standby officers identified in this Resolution will provide the City of San Rafael a continuity of government if City Council members are unavailable during an emergency. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES that when City Council members are unavailable in an emergency, the following San Rafael residents are identified as Standby Officers for each City Council Position: City Council Member Alternate #1 Alternate #2 Mayor Gary Phillips Damon Connolly Barbara Heller Marc Levine Andrew McCullough Paul Cohen Christopher Sullivan Maribeth Bushey -Lange Carl Gottlieb Armando Quintero E Gary Ragghianti Matthew White Gladys Gilliland Charlie Haynor Jack Robertson I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 6th day of February, 2012 by the following vote, to wit: AYES: Councilmembers: Connolly, Levine, McCullough, Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None lz:sv��A e-- - zQtP4A , ESTHER C. BEIRNE, City Clerk K CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: February 6, 2012 FROM: Steven Hanco4��' DEPARTMENT: Management Services / Emergency Services DATE: January 23, 2012 TITLE OF DOCUMENT: Resolution of the City Council of the City of San Rafael updating the appointments of Standby officer for each member of the City Council. A nt HeddjsAgnature) CITY ATTORNEY *** *Ik� *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: pp City Manager (signature) F-.TX&W- APPROVED AS TO FORM: LiAL City Attorney (signature)