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HomeMy WebLinkAboutCC Measure S 2012 Call for AppscIry oF�rr+�i%� Agenda Item No: # B Meeting Date: March 19, 2012 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C. Beirne , , r. City Manager Approval: `" File No.: 9-2-58 SUBJECT: CALL FOR APPLICATIONS FOR APPOINTMENTS TO FILL THREE FOUR-YEAR TERMS ON THE MEASURE `S' CITIZENS OVERSIGHT ADVISORY COMMITTEE TO THE END OF APRIL, 2016, DUE TO THE EXPIRATION OF TERMS OF GLADYS GILLILAND, LISA FAIT AND JACQUELINE DEANE SCHMIDT (CC) RECOMMENDATION: It is recommended that Council: a) Call for applications to fill three four-year terms on the Measure 'S' Citizens' Oversight Advisory Committee, to expire the end of April, 2016; b) Set deadline for receipt of applications for Tuesday, April 10, 2012 at 5:00 p.m. in the City Clerk's Office, City Hall, Room 209; and c) Set date for interviews of applicants at a Special City Council meeting to be held on Monday, April 16, 2012 tentatively commencing at 6:00 p.m. SUMMARY BACKGROUND: The four-year terms of Gladys Gilliland, Lisa Fait and Jacqueline Deane Schmidt will expire at the end of April, 2012. ACTION: Approve staff recommendation. Enclosures: Vacancy Notice Application Committee Guidelines and Policy Notice Regarding AB 1234 Ethics Training FOR CITY CLERK ONLY File No. Council Meeting: =% 12 - Disposition: Disposition: AP _' ,/,e j is THREE VACANCIES - CITY OF SAN RAFAEL MEASURE S CITIZENS OVERSIGHT ADVISORY COMMITTEE Applications to serve on the MEASURE S CITIZENS OVERSIGHT ADVISORY COMMITTEE, City of San Rafael, to fill three, four-year terms to the end of April, 2016, may be obtained at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael, or the City's website at http://www.citvofsanrafael.org/cityclerk-boards/ The deadline for filing applications is Tuesday, April 10, 2012, at 5:00 p.m., in the City Clerk's Office, Room 209. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY. The Measure S Citizens Oversight Advisory Committee ensures that all revenues received from the voter -approved local Transactions and Use Tax (Measure S) are only spent on permissible uses, as outlined in Ordinance No. 1837. The Committee does not have any budgetary decision authority, does not allocate financial resources, and does not make budget or service recommendations to the City Council. The Committee meets at least twice a year. The Measure S Citizens Oversight Advisory Committee Guidelines and Policy re: mission, roles, responsibilities, and duties, are attached. There is no compensation paid to Committee Members. Members must comply with the City's ethics training requirement of AB 1234 and reimbursement policy. See attached information. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday, April 16, 2012 tentatively commencing at 6:00 p.m., to fill three, four-year terms to the end of April, 2016. ESTHER C. BEIRNE City Clerk City of San Rafael WACity Clerk- WorkFilelBoards & Comm issionsWeasure S Comm itteeWeasure S vacancy 4-2012 doc.doc CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF MEASURE 'S'CITIZENS OVERSIGHT ADVISORY COMMITTEE NAME: HOME ADDRESS: CITY / STATE / ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT OCCUPATION: NAME OF BUSINESS: BUSINESS ADDRESS: * HOME & BUSINESS PHONE #: * E-MAIL ADDRESS: EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC AND COMMUNITY ACTIVITIES ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DATE: SIGNATURE: Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk Date: Tues., April 10, 2012 City Hall, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m, P.O. Box 151560 San Rafael, CA 94915 * This information will be kept confidential to the extent permitted by law MEASURE `S' OVERSIGHT ADVISORY COMMITTEE GUIDELINES AND POLICY MISSION To ensure that all revenues received from the voter -approved Transactions and Use Tax (Measure `S') are only spent on permissible uses as outlined in San Rafael Ordinance 1837. GOVERNING AUTHORITY FOR COMMITTEE ]FORMATION Section 3.19.144 of the San Rafael Municipal Code requires the establishment of an Independent Oversight Committee: "By no later then .Tune 30, 2006, the City Council shall establish a City Transactions and Use Tax Committee to review the collection and expenditure of tax revenues collected under the authority of this Chapter. The committee shall consist of at least 5 members, who shall be residents of the City. The terms of the Committee members and their specific duties shall be established by resolution of the City Council. " ROLES, RESPONSIBILITIES AND DUTIES A. The responsibilities and duties of the Committee shall be limited to: 1. The Committee's sole function shall be to review expenditures of Measure `S' revenues to ensure the monies have been expended in accordance with the authorized purposes of Measure S. 2. Understand allowable expenses of Measure `S' monies (as identified in Section 3.19.080 of the Municipal Ordinance). 3. Understand municipal revenue collection and distribution from local, state, and federal sources. 4. Review the upcoming fiscal year budget prior to the City Council budget hearings. (Committee meeting anticipated in April/May.) 5. Prepare and submit to the City Council and the community an annual public report on the expenditures of Measure `S' tax revenues for the previous fiscal year. (Committee meeting anticipated in September/October.) B. The Measure `S' Oversight Advisory Committee shall not have any budgetary decision authority, shall not allocate financial resources, and shall not make budget or service recommendations to the City Council. C. The Committee shall not have authority to direct, nor shall it direct, City staff or officials. COMMITTEE STRUCTURE: Appointments The City Council shall make appointments to the Measure `S' Oversight Committee consistent with the established manner of appointing various City Commissions and related committee members. The Oversight Committee shall be composed of up to seven (7) members, but no less than five (5) members. 2. Qualification Standards Members of the Committee shall be at least 18 years of age and reside within the City limits. The Oversight Committee may not include any employee or official of the City, or any vendor, contractor, or consultant doing business with the City. 3. Term Oversight Committee members shall serve for a term of four years. Members' terms are to be staggered. At the Committee's first meeting, members will draw lots to select three members to serve a two-year term; the remaining members will serve a full four-year term. 4. Chair and Vice -Chair The Mayor shall appoint the initial Chair. The Chair shall appoint the initial Vice -Chair. Thereafter, the Oversight Committee shall annually elect a Chair and a Vice -Chair, who shall act as Chair only when the Chair is absent. 5. Compensation The Oversight Committee members shall serve without compensation. 6. Meetings A. The Oversight Committee shall conduct at least two meetings a year. B. Special meetings may be called by the Oversight Committee's Chair. Special meetings may also be called by Oversight Committee members if three or more members petition the Chair for a special meeting. C. All meetings shall be noticed and shall be open to the public in accordance with the Ralph M. Brown Act, Government Code Section 54950 et seq. Each member of the Oversight Committee will be given a current copy of the Ralph M. Brown Act. D. A majority of the Oversight Committee members shall constitute a quorum for the transaction of any business. 7. Vacancies and Removal A. The City Council shall fill any vacancies on the Oversight Committee. B. The City Council may remove any Oversight Committee member for any reason, including but not limited to, failure to attend two consecutive Oversight Committee meetings. Upon a member's removal, his or her seat shall be automatically deemed vacant. City Support The City shall provide to the Oversight Committee necessary technical and administrative assistance as follows: A. Preparation, provision and posting of public notices as required by the Brown Act and in the same manner as noticing City Council meetings. B. Provision of a meeting room, including any available City audio/visual equipment. C. Provision of meeting materials, such as agendas, minutes and supporting reports. D. Retention of Committee records. E. Properly staff all Oversight Committee meetings. F. Educate committee members on municipal finance. 9. Termination of Committee The Oversight Committee shall automatically disband six (6) months after the enabling ordinance is repealed, ruled invalid or terminates under the provisions of the ordinance. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.