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HomeMy WebLinkAboutCC Planning Commission 2012(1) Call for AppsAgenda Item No: 3 d. Meeting Date: May 21, 2012 SAN RAFAEL CITY COUNCIL AGENDA REPORT I Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval:// 044& File No.: 9-2-6 SUBJECT: CALL FOR APPLICATIONS FOR APPOINTMENT TO FILL ONE FOUR-YEAR TERM ON THE PLANNING COMMISSION TO THE END OF JUNE, 2016, DUE TO THE EXPIRATION OF TERM OF MARIBETH BUSHEY-LANG (CC) RECOMMENDATION: It is recommended that Council: a) Call for applications to fill one four-year term on the Planning Commission, to expire the end of June, 2016; b) Set the deadline for receipt of applications for Tuesday, June 12, 2012 at 5:00 p.m. in the City Clerk's Office, City Hall, Room 209; and c) Interviews to be scheduled for Monday, June 18, 2012 at a time to be determined. SUMMARY BACKGROUND: The term of Maribeth Bushey -Lang will expire at the end of June, 2012. Ms. Bushey -Lang has indicated she will not seek reappointment. ACTION: Approve staff recommendation. Enclosures: Vacancy Notice Application Excerpt from San Rafael Municipal Code Ethics Training Information FOR CITY CLERK ONLY File No.: Council Meeting: Disposition:i 411 / �, 0 fil: _, 0= C I/ I ONE VACANCY - CITY OF SAN RAFAEL PLANNING COMMISSION Applications to serve on the PLANNING COMMISSION, City of San Rafael, to fill one four-year term to the end of June, 2016, may be obtained at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael, or on the City Clerk's website at http://www.cityofsanrafael.org/cityclerk-boards/ The deadline for filing applications is Tuesday, June 12, 2012 at 5:00 p.m., in the City Clerk's Office. There is no compensation paid to Planning Commissioners. Commissioners must comply with the City's ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY. The Planning Commission regularly meets on the second and fourth Tuesdays of every month at 7:00 p.m. in the Council Chamber, City Hall. The Planning Commission prepares and adopts long-term general plans for physical development projects within the City of San Rafael, and reports on the design and improvements of proposed subdivisions. Interviews of applicants scheduled for Monday, June 18, 2012, at a time to be determined. An excerpt from the San Rafael Municipal Code re: Planning Commission membership, terms of commissioners, powers and duties, etc., is also attached. NOTE: All Planning Commissioners are required to file Fair Political Practices Commission Conflict of Interest Statements, which are open to the public for review. [Government Code Section 87200] ESTHER C. BEIRNE City Clerk City of San Rafael Dated: May 22, 2012 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF THE PLANNING COMMISSION NAME: HOME ADDRESS: CITY / STATE / ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT OCCUPATION: NAME OF BUSINESS: BUSINESS ADDRESS: *HOME & BUSINESS PHONE: *E-MAIL ADDRESS: EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC AND COMMUNITY ACTIVITIES ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DATE: SIGNATURE: Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk Date: Tuesday, June 12, 2012 City Hall, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m. P.O. Box 151560 San Rafael, CA 94915 *This information will be kept confidential, to the extent permitted by law. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1 /06, the first round of training must be completed by 1/1 /07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting. Chapter 2.16 BOARDS AND COMMISSIONS 2.16.040 Planning Commission--Creation--Membership. There is created a planning commission for the city, consisting of seven members, not officials of the city, appointed by the mayor with the approval of the city council. (Ord. 505). 2.16.050 Terms of Planning Commission Members. Of the members of the Commission first appointed, two shall be appointed for the terms of one year; two for the terms of two years; two for the terms of three years; and one for the term of four years. Their successors shall be appointed for terms of four years; if a vacancy occurs otherwise than by expiration of term it shall be filled by appointment for the unexpired portion of the term. (Ord. 505). 2.16.060 Advisory Members of Planning Commission. Advisory members of the Commission shall be the city manager, the city attorney, and the city engineer. The advisory members shall not have the power to vote and their terms shall correspond to their respective official tenure. (Ord. 505). 2.16.070 Chairman and Secretary of Planning Commission. The Commission shall elect a chairman from its appointed members, and may also elect a secretary who may be an employee of the city. (Ord. 505). 2.16.080 Meetings and Quorum of Planning Commission. At least one regular meeting shall be held each month on a date selected by the Commission. Four of the appointed members of the Commission shall be required to constitute a quorum for the transaction of the business of the Commission. (Ord. 527: Ord. 505). 2.16.090 Removal from Planning Commission. Any appointed member of the Commission may be removed by the mayor with the approval of the city council or by a majority vote of the council. (Ord. 505). 2.16.100 Compensation of Planning Commission. All members of the Commission shall serve as such without compensation. (Ord. 505 (part). 2.16.110 Powers and Duties of Planning Commission. It shall be the function and duty of the Planning Commission to prepare and adopt, in accordance with and as provided by the Conservation and Planning Act of the state of California, comprehensive long-term general plans for the physical development of the city of San Rafael, and of any land outside the boundary thereof which bears relation to the city. The plans may be comprised of the following or other and additional plans and maps which may in Commission's judgment relate to the physical development of the city: streets and highway plan parking plan recreation plan public buildings plan transit plan The Planning Commission shall be charged with the duty of making investigations, reports on the design and improvements of proposed subdivisions, and shall have such powers in connection therewith as are outlined in the Subdivision Map Act of the state of California, and the subdivision regulations adopted by the city of San Rafael. It shall be the duty of the members of the Planning Commission, including advisory members and members of its staff, to inform themselves on matters affecting the functions and duties of the Commission and all planning matters, and, to that end, when authorized by a majority of the Commission, may attend planning conferences, or meetings of planning executives, hearings on planning legislation or matters affecting the master plan or any part thereof, and the reasonable traveling expenses incidental to the attendances shall be charges upon the funds allocated to the Commission. The Planning Commission shall endeavor to promote public interest and understanding of plans developed, and the regulations relating thereto. It shall be part of its duty to consult with and advise the public officials, agencies, public utilities companies, school boards, civic and other organizations, and with the citizens generally in relation to carrying out the plans. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, findings, and determinations, which records shall be a public record. (Ord. 913 (part), 1968: Ord. 505 (part)).