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HomeMy WebLinkAboutPW Andersen & DuBois St. Repairs; NOC RecordedAgenda Item No: 31 Meeting Date: July 2, 2012 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by. �� City Manager Approval Director of Public Works (HY) File No. 16.01.261 SUBJECT: ACCEPT COMPLETION OF THE ANDERSEN DRIVE AND DU BOIS STREET REPAIRS PROJECT, CITY PROJECT NO. 11198, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: In 1996, Andersen Drive was extended from Bellam Boulevard to Second Street. Since the original installation, small segments of the roadway have settled due to the underlying bay mud on which the roadway was installed. One such roadway segment was located at the intersection of Andersen Drive and Du Bois Street where an existing concrete storm drain culvert runs underneath the roadway. The culvert was built on top of deep piles reaching solid ground and therefore is not susceptible to the same settlement of the surrounding bay mud. The difference in settlement between the culvert and the Andersen Drive pavement created a large "bump" in the road. The project included over excavating the existing area and installing a stable roadway base adjacent to the culvert. The roadway provided a more gradual approach to the culvert crossing. The design of the project was completed by City of San Rafael Department of Public Works engineering staff with the exception of the geotechnical field and laboratory work, which was completed by Rollo and Ridley Geotechnical Engineers. On October 17, 2011, the City Council adopted the plans and specifications. The project was advertised in accordance with the City of San Rafael's Municipal Code and policies on November 1, 2011. Bids were opened on December 13, 2011 at 10:00 AM and read aloud. On December 19, 2011, the City Council adopted Resolution No. 13278 authorizing the Public Works Director to enter into an agreement with the low bidder, Maggiora & Ghilotti, Inc., and construction commenced on April 30, 2012. FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: €';r SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 PROJECT UPDATE: Construction was completed on June 18, 2012 within the originally authorized construction budget of $203,000.00. The total project cost, including design, bidding, and construction, is $210,901.59. PROJECT SUMMARY: Category Amount Construction December 19, 2011 Contract Amount based on Estimated Quantities $177,177.00 Actual Contract Amount based on Measured Quantities* $175,243.50 Change Orders* $21,342.84 Total Construction Cost $196,586.34 *Includes the 5% retention to be paid 35 days after Notice of Completion is filed. The following summarizes the project milestones and working days: Working Item Date Days Date of Contract December 19, 2011 - Date of Notice to Proceed April 27, 2012 - Construction Work Commencement Aril 30, 2012 - All Work Complete (including Punch List Items) June 18, 2012 22 Working Days Allowed by Contract 20 Working Days Allowed by Change Order 2 Non -Working Days Due to Weather 0 Actual Working Days Allowed 22 All work was completed within the amount of working days specified. We recommend acceptance of the project and recordation of a Notice of Completion. ANALYSIS: Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project sub -contractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Andersen Drive and Du Bois Street Repairs project, City Project No. 11198, and authorize the City Clerk to file a Notice of Completion. Enclosures: Notice of Completion RECMDING REOUESTsr- _ , : t When recorded mail to: RV City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 M PER G.C. a0 1 2— 0+04 1 a7R Recorded Official Records County of Marin RICHARD N. BENSON Assessor -Recorder County Clerk 01:48PM 09 -Jul -2012 REC FEE 0.00 a Page 1 of 1 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 18th day of June, 2012 and accepted the 2nd day of July 2012; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: ANDERSEN DRIVE AND DU BOIS STREET REPAIRS CITY PROJECT #11198 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is MAGGIORA & GHILOTTI, INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on , 20,%� CITY OF SU. RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this Ria day of �-�=Y 20/)-, before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER W-NSOURLAN, (or proved to me on file basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature �t�. • . �' ''�G`"' ESTHER .G: BEl1RNE,; City Clerk File: 16.01.261 CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL/ AGENCY. SRRA / SRCC AGENDA ITEM NO. 3i DATE OF MEETING: 7/2/2012 FROM: NADER MANSOURIAN DEPARTMENT: PUBLIC WORKS DATE: 6/21/2012 TITLE OF DOCUMENT: ACCEPT COMPLETION OF THE ANDERSEN DRIVE AND DU BOIS STREET REPAIRS PROJECT, CITY PROJECT NO. 11198, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM: AGENDA ITEM: City Manager (si nature) City Attorney (signatur ) File No.: 16.01.261 When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 18th day of June, 2012 and accepted the 2nd day of July 2012; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: ANDERSEN DRIVE AND DU BOIS STREET REPAIRS CITY PROJECT #11198 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is MAGGIORA & GHILOTTI, INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on 20 CITYOF SAN RAFAEL AMunicipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this — day of 20— before me, ESTHER C. BEIRINKE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. 0 0 Signature ESTHER C. BEIRNE, City Clerk File: 16.01.261 When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 18th day of June, 2012 and accepted the 2nd day of July 2012; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: ANDERSEN DRIVE AND DU BOIS STREET REPAIRS CITY PROJECT #11198 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is MAGGIORA & GHILOTTI, INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on 20— CITY OF SAN RAFAEL A Municipal Corporation