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Home My WebLink AboutFin Budget Amendments FY2011-12, Measure SCITY OFr�I%1 Agenda Item No: 5b Meeting Date: July 2, 2012 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: FINANCE A ' Prepared by: Mark Moses, City Manager g pproval• Interim Finance Director SUBJECT: 1) RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2011-2012; 2) RESOLUTION ADOPTING CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2012-2013; 3) RESOLUTION ADOPTING THE MEASURE S COMMITTEE REPORT RECOMMENDATION: ACCEPT REPORT AND ADOPT RESOLUTIONS AS PRESENTED. BACKGROUND: The purpose of this report is to provide the City Council and community with the proposed city-wide budget for fiscal year 2012-2013 which has been prepared for adoption, and to present other steps necessary to support this action and to complete the oversight and management of the budget for fiscal year 2011-2012. The budget is both a spending plan for the City's available financial resources and the legal authority for City departments to spend these resources for public purposes. Through these resources, services are provided to meet the needs of city residents. The City Council and City staff respond to the community's needs in part through the budget which is intended to balance not only revenues and costs, but also community priorities. The City Council conducted a mid -year budget review on March 5, 2012. For the first time in past few years, the City was not forced to make mid -year cuts in response to declining revenues. A combination of layoffs, furloughs, deferral of capital maintenance and equipment replacement, freezing and reducing compensation, and changing service hours have been necessary to successfully work within the available resources. Although the general fund balance was stable during fiscal year 2010-2011, a combination of borrowed funds and use of other reserves was required to achieve this stability. Fiscal year 2011-2012 marks the first year in over a decade in which the City has not relied on reserves or borrowing to fund its general fund operations. Although this represents significant progress, the continued deferral of capital and maintenance is not a sustainable budget -balancing strategy. `` u1 FOR CITY CLERK ONLY File No.: Council Meeting Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 The City Council held budget workshops on April 2, April 16, and May 14, 2012. The purpose of the workshops was to review the City's three-year forecast, and to discuss program priorities and key fiscal policies that should shape the development of the fiscal year 2012-2013 budget. One significant outcome is that staff was directed to prepare the preliminary general fund budget without resorting to the use of reserves or borrowed funds to balance the budget. In addition, a high priority was placed on fully funding actuarially required contributions to employee benefits. A number of potential programs that could be reduced or eliminated to preserve resources were also discussed. During the City Council meetings of June 4 and June 18, 2012, a preliminary general fund deficit of $1,062,000 was resolved through a combination of ongoing service reductions, staffing adjustments, one-time expenditure reductions, and newly identified revenues and vacancy savings. The service level impacts of the operational reductions were identified and discussed at these meetings. Prior to fiscal year 2004-2005, the City faced a serious structural budget deficit. In November 2005, the citizens of San Rafael approved a 0.5 percent transactions and use tax. The transactions and use tax (Measure S funds) has provided mitigation to the City's loss of key general fund revenues. As part of the requirements of the ordinance, an independent citizens' oversight committee was created to review and report on the collection and expenditure of tax revenues. This Committee, the Measure S Oversight Committee, established baseline policies for their oversight role. The Committee met on June 21st to discuss the proposed fiscal year 2012- 2013 budget. The result of the Committee's review is included in this report. In summary, this report will focus on the following key areas. 1. Amendments to the budget for fiscal year 2011-2012 2. Proposed, balanced budget for all City funds for fiscal year 2012-2013 4. Report by Measure S Oversight Committee regarding proposed general fund budget ANALYSIS: FISCAL YEAR 2011-2012 AMENDJUENTS: As part of adopting the 2011-2012 budget, and projecting ending balances, staff requests City Council consideration of an amendment to the fiscal year 2011-2012 budget. On May 7, 2012, the City Council unanimously passed a pension reform resolution that included policy direction that emphasizes fiscal control of pension and other post -employment benefits, and prudent and sustainable mechanisms for properly funding these benefits. In the budget study session that followed, City Council directed staff to dedicate available current year revenues to fully fund retirement benefits as determined actuarially, without the use of reserves or borrowed SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 funds. For the past several years, the City has withdrawn $1 million annually from a retiree health reserve account to partially fund retiree health premiums. The unappropriated, projected actual revenues for fiscal year 2011-2012, coupled with unused, authorized general fund expenditures are available to fund current employee and retiree benefit obligations. General Fund Revenues, previously budgeted at $53.5 million, are now projected to reach $54.7 million. In order to avoid the use of reserves, an additional $994K is projected to be used to fund the benefit obligations. The actual amounts will be determined and recorded in the course of preparing the year-end financial statements. Projected changes to general fund revenues and expenditures — fiscal year 2011-2012 (excerpted from Attachment A - Exhibit I of the corresponding resolution): General Fund Adopted Budget FY2011-12 Budget as revised at Mid -Year Projected Changes Revised Projection for FY2011-12 Revenues 52,984,800 53,474,404 1,215,000 54,689,404 Transfers in 2,490,940 1,726,692 (200,000) 1,526,692 Total Sources 55,474,940 55,201,096 1,015,000 56,216,096 Expenditures 53,200,530 53,420,497 993,865 54,414,362 Transfers out 1,763,250 1,769,750 21,135 1,790,885 Total Uses 54,963,780 55,190,247 1,015,000 56,205,247 Net Results 1 511,960 1 10,849 1 0 1 10,849 An additional appropriation of $14,086 is required in the Safety Grant fund, in order to match resources provided from a federal grant. This appropriation was offset by an equivalent reduction to general fund appropriations. FISCAL YEAR 2012-2013 CITY-WIDE BUDGET: HIGHLIGHTS ❖ Overall FY2012-2013 City Budget: The total proposed FY2012-2013 budget for the City is estimated to be $88,091,158. This sum reflects all funds and operations for the City, inclusive of appropriations of new resources for one time and capital projects in the amount of $8,395,922. These appropriations are supported by FY2012-2013 revenue projected at $88,016,257, as well as by funds retained from previous periods for capital projects. • General Fund Ending Balance as of June 30, 2012: Staff projects that the General Fund's FY2011-2012 actual revenues will fully support 2011-2012 expenditures, resulting in a June 30, 2012 ending balance at the same level as the prior year, i.e. approximately $6.8 million. Of this amount, $1.4 million continues to be set aside in the SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 emergency reserve. Although the general fund did not add to this reserve, other important reserves were enhanced during the year. ❖ General Fund Budget: The General Fund portion of the City budget is balanced in that FY2012-2013 appropriations, totaling $57,584,939, are fully supported by FY2012-2013 General Fund revenues and transfers, projected at $57,605,213 (see Attachment B - Exhibit I and Exhibit 11). Employee retirement obligations are fully -funded, without using other reserve sources, as has been done for the several years leading up to FY2011-2012. The stable general fund balances of the past two years, coupled with a budget that does not rely on reserves or borrowings, represents a significant accomplishment for the City. This paved the way for the AA rating recently received from Fitch on the parking refunding bonds that will be sold next month in order to reduce debt service for the parking fund. ❖ State Budget Impacts: As this staff report is being prepared, the State does not have a final budget, and continues to struggle with an unprecedented fiscal and political crisis. While the most recent budget proposals do not include provisions with direct revenue or expenditure impacts to our city, there are likely to be direct or indirect effects as the State will be forced into significant additional cuts should revenue again fail to meet projections. One of the sources of State revenue projected for fiscal year 2012 — 2013 is new revenue based firmly on the success of the Governor's tax proposal. Revenue Trends and Assumptions: The major source of funds required to pay for all of the services provided to the community continues to be taxes. Major tax trends for the upcoming year are highlighted as follows: Sales Tax: Sales tax trends have been strong, with the potential to exceed 5% for fiscal year 2011-2012. With the assistance of HdL Consultants, sales tax is estimated to increase by 4.7% to $17.0 million in fiscal year 2012-2013. This increase is supported by the projected opening of the Target store in spring 2013. Sales taxes account for 30% of general fund revenues. Property Tax: The City's second largest tax generator is property tax. While the City did not experience the level of property value declines seen in other areas of the state, revenues have stagnated for the past several years. Accordingly, our projections are relatively flat, accommodating a small decrease in recognition of recent drops in commercial property, prompted by commercial vacancies. For fiscal year 2012-2013, there is an estimated $13.9 million in property tax revenues. Transaction & Use Tax (pleasure S).- This ):This voter -approved, transaction and use tax took effect in April 2006. Its purpose is to maintain essential City services. Revenues from this tax are projected to increase 4% to $6.5 million in fiscal year 2012-2013. This figure is remains below the peak of over $7 million collected in fiscal year 2007-2008. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pale: 5 Other General Fund Revenues: Other revenues are expected to experience flat to moderate growth over the next year. Other notable revenue activities are presented below: ✓ Paramedic Tax: The proposed $6 million annual cost of Emergency Medical Services for fiscal year 2012-2013 will not require an increase for San Rafael taxpayers who pay $89 per residential living unit and $.12 per square foot for non-residential buildings. On May 7, 2012, Council approved increases for CSA #13 and CSA #19, whose recently passed measure provided authority for those service areas to be brought in parity with San Rafael residents. The other area served, Marinwood CFD, is currently considering a measure that would provide for a similar rate change. In the meantime, their rates remain at the tax rate cap of $85 per residential living unit and $0.11 per non-residential building square footage for fiscal year 2012-2013. ✓ Library Assessment Tax — In June 2010, the citizens of San Rafael passed Measure C. This assessment is projected to provide $886,500 in revenues to support the Library. Funds have been dedicated to library hours, equipment, materials, services for children, teens and adults, and to a capital reserve fund to which $105,000 will be added to the current balance of $495;000. On June 18, 2012, City Council conducted a study session to review the fiscal status of the Measure C fund and acknowledged the trade off between dedicating resources to operational hours and capital reserves. The library director will return later in the year with long-term, strategic recommendations that will address the library department organization, public hours, service delivery and facilities. The City continues to maintain general fund support for the library at or above the fiscal year 2009-2010 baseline of 4.38%, and has not required the library to make disproportionate cuts when expenditure reductions have been necessary to balance the budget. Expenditure Trends and Assumptions: The City-wide budget proposal includes total appropriations of $88.1 million for fiscal year 2012-2013. The major expense driver of the operating expenses is the increase in pension rates, which translates into an 8% increase, or approximately $1.4 million for the general fund and $1.7 million for all funds. The compensation -related concessions that were agreed to in mid -2011 for fiscal years 2011-2012 and 2012-2013 have served to stabilize the largest operating expense, salary costs, across all funds. Similarly, non -personnel related operating expenditures are projected to remain fairly flat across the funds. Another major change is in the internal charges for retiree medical premiums. Fiscal year 2012- 2013 is the first year in which the total actuarially required contribution is fully funded in the proposed budget. When compared to prior year adopted budgets, this will translate into a significant increase in benefit costs. In fact, it represents a more complete reflection of the total cost of these benefits, and provides for a more fiscally sound, and less expensive funding mechanism. SAN RAFAEL CITY COUNCIL AGENDA REPORT 1 Page: 6 In order to fully fund the retiree benefits, it was necessary to implement $750,000 of expenditure reductions, from the preliminary general fund budget. Operationally, these cuts will be reflected in the following areas: 1. Reduced childcare services - ongoing 2. Reduced maintenance of small parks (parquettes) — ongoing 3. Reduced resources in planning and, potentially, in administrative and program support. In addition, there were some one-time cuts to vehicle and equipment replacement that cannot be sustained in future years. These one-time, expenditure reduction strategies represent approximately 0.5% of the general fund operating budget. Similarly, there are no significant one- time revenue sources (i.e., no use of reserves or borrowed funds) to support the planned expenditures. Capital Improvement Program: In July 2012, Public Works staff presented a comprehensive 5 -year Capital Improvement Project (CIP) list. This document identified projects that impact all segments of San Rafael's infrastructure, including but not limited to City -maintained roads, pedestrian and bicyclist facilities, traffic control networks, drainage systems, buildings, parks, parking facilities, etc. In a separate staff report, Public Works is providing an update that will focus on planned CIP activity for fiscal year 2012-2013. Enterprise activity (Parking Services): The Parking Services fund has remained fairly stable operationally, primarily as a result of reducing personnel -related expenses. Parking meter rates were last increased in 2007. The parking structures and lots have deferred maintenance issues that will need to be addressed over the next few years, in order to preserve these revenue -generating assets. The appropriations for this fund total $4.7 million. Fund Balances and Reserves: Final review of the funds for the fiscal year 2011-2012 revealed that the overall health of the funds is sound. The appropriations and estimated revenues established in the proposed budget project that all funds will have a positive fund balance status as of June 30, 2012. Emergency reserves in the General Fund balance as of June 30, 2012 remain at $1.4 million (2.5% of current year appropriations). Although this is below the 10% target, the City has preserved $3.0 million in the pension reserve fund and has re-established adequate balances in the internal service funds that support retiree medical, leave payouts, workers compensation and general liability. City-wide Summary: The City's General Fund accounts for most of the major services to residents and businesses (such as police, fire suppression and prevention,planning, building, library, parks, streets, engineering, traffic enforcement and management, cultural programs). The General Fund appropriation for fiscal year 2012-2013 is approximately $57.6 million. The following table summarizes the appropriations found in Attachment B — Exhibit I, which provides the schedule of consolidated fund activities for fiscal year 2012-2013. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7 CITY OF SAN RAFAEL vroaosea rsuaaet Aoorooriations General Fund $57,584,939 Special Revenue and Grant Funds 25,481,486 Enterprise Fund (Parking Services 4,716,861 Internal Service & Capital Replacement 10,992,920 Misc. Capital Project Funds 2,318,581 Adjustment for ISF Charges & Transfers 13,003,629 Total City-wide Appropriations $88,091,158 Organizational Capacity: As discussed during prior budget presentations; while the City has achieved significant progress by balancing the general fund budget without the use of borrowed monies or reserves, the budget continues to rely on unsustainable withholding of resources that need to be addressed over the next few years: 1. Capital and maintenance budgets have been deferred for several years. This practice has severely limited funding for facility maintenance, repairs and replacement. City -owned buildings and city -operated public facilities, parks and open space risk severe reduction in their respective values, safety and utility if they are not properly maintained. In addition, grant funds are at risk, as a result of reductions in project management capacity. 2. The ongoing erosion of staffing levels has reduced the City's organizational capacity. The proposed budget provides funding for total staffing of 376 at July 1, 2012, and 375 by September 1, 2012, down 70 positions, or 16% from fiscal year 2007-2008 (see Attachment C — Exhibit III). Currently, there is very little capacity to proactively manage emerging issues, or to ensure smooth and consistent continuity of services. Although the reduced workweek from 37.5 to 36 hours for the non -safety personnel has conserved general fund resources, it has come at a price, in the form of exacerbating the service delivery and organizational capacity -related challenges caused by the staff reductions of prior years. ,MEASURE S OVERSIGHT C01I11ITTEE REPORT: In November 2005, the citizens of San Rafael passed pleasure S with a 70 percent voter approval. This measure amended the Municipal Code to establish a .50 percent transaction and use tax within the City of San Rafael. The ordinance also requires the appointment of an independent citizen's oversight committee to review the collection and expenditure of tax revenues. Since April 2006, the Measure S Oversight Committee has maintained oversight by establishing a baseline policy and guideline. The Committee met on June 21, 2012 to review the proposed General Fund expenditures for fiscal year 2011-2012. The Committee's written report, dated June 25, 2012, is included in this SAN RAFAEL CITY COUNCIL AGENDA REPORT I Paye: 8 staff report as Attachment C — Exhibit I. The Committee found that the City is spending Measure S revenues in a manner that is consistent with the provisions Transaction and Use Tax Ordinance. However, due to the sub -par performance of General Fund revenues since Measure S was passed, it has not been possible to maintain the funding of some essential service levels at the inflation-adjusted service levels of the 2005-2006 base year. The Committee also observed that the recent general fund revenue performance represents a partial recovery, relative to the inflation-adjusted baseline. FISCAL IMPACT: By approving the Resolutions as presented, the Council is authorizing the levels of expenditures, within funds, for the 2012-2013 fiscal year. The proposed budgets reflect all assumptions outlined and incorporate direction received from the Council through the June 18th meeting. The 2012-2013 Budget Resolution also provides for the "roll over" of unspent capital project funds from 2011-2012 for projects that were not completed by June 30, 2012. Capital project spending occurs each year by appropriating accumulated funds (e.g., gas tax, traffic mitigation, etc.), in addition to new revenue sources. By carrying over the unspent portion of a project's budget into the subsequent year, capital project budget performance is easier to track, because the same budget authority is not duplicated for unspent funds. This also makes it easier to match budgeted costs with actual expenditures. Similarly, the Budget Resolution provides for the "roll over" of active purchase orders (estimated at $175,000) that have not been completed by year-end. This provides for operational continuity and avoids having to re -budget expenditures that were previously budgeted and authorized. The City Council can choose to either: 1) Accept the reports, recommendations and Resolutions as presented; or 2) Make modifications to the recommendations, which would result in a change in the total revenue forecasts or appropriations. RECOMMENDATION: Staff recommends that City Council accept the report and adopt the Resolutions as presented. A - RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2011-2012 B - RESOLUTION ADOPTING CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2012-2013 C - RESOLUTION ADOPTING THE MEASURE S COMMITTEE REPORT W:\Management Services- lvorkFile=,Finance- fvorkFiletCouncil MateriakStaffReportsl2012\City l2-13 city budge€.doe RESOLUTION NO. 13381 RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2011-2012 FOR THE PURPOSE OF REVISING THE FINAL FISCAL YEAR 2011-2012 BUDGET WHEREAS, the City Council approved Resolution 13192 adopting the fiscal year 2011-2012 budget; and WHEREAS, the City Council approved Resolution 13305 amending the fiscal year 2011-2012 budget; and WHEREAS, it is the intention of this Council to review recommendations from staff regarding the City's financial condition, including revenue projections and available resources and provide funding for various ongoing, capital and other service needs; and WHEREAS, the Council has provided direction to staff to dedicate current year revenues to fully fund retirement benefits as determined actuarially, and the City Manager has submitted to the City Council a report outlining how this direction can be incorporated into the fiscal year 2011-2012 budget; and WHEREAS, after examination, deliberation and due consideration, the City Council has approved the same report and recommendations. NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution 13192 for fiscal year 2011-2012 is further amended to adjust general fund revenues to an estimated $54,689,404 per attached Exhibit I for the purpose of appropriating those revenues as well as unused authorized general fund expenditures for the purpose of funding employee and retiree benefit obligations, with the actual amounts to be determined in the course of preparation of the fiscal year-end financial audit and reported in the year-end audited financial statements. 1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 2nd of July 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: Connolly, Levine, McCullough & Mayor Phillips ABSENT: COLINCILMEMBERS.- Heller ESTHER C. BEIRNE, City Clerk WAManagement Services- WorkFile\Finance- WorkFile\Council Material\Resolutions\2012\City\Amend City budget 11-12.doc Budget Summary - Fiscal Year 2011-2012 General Fund Recap. Total Operating Capital Revenues Revenues Transfers In Sources Expenditures Expenditures Transfers Out Total Uses Adopted Budget 55,475,740 53.200,530 1,763,250 54.963.780 GF at mid -year 53,474,404 1,726.692 General Fund 52,984,800 2,490,940 55,475,740 53,200,530 - 1,763,250 54,963,780 Special Revenue & Grant Funds 23,125,240 1,578,830 24,704,070 18,800,820 4,252,070 1,087,980 24,140,870 Debt Service Funds 228,860 228,860 147,460 147,460 Capital Project Funds 2,530 2,530 12,960 75,920 88,880 Enterprise (Parking) 4,150,010 4,150,010 3,929,590 175,000 457,960 4,562,550 Internal Service Funds 7,956,210 606,520 8,562,730 7,819,210 100,000 1,367,100 9,286,310 Capital Replacement Funds 2,102,700 2,102,700 2,046,590 - 2,046,590 Trust & Agency Funds 39,460 39,460 39,580 - 39,580 Combined Fund Totals 90,589,810 4,676,290 95,266,100 85,996,740 4,602,990 4,676,290 95,276,020 Less Interfund Transfers (4,676,290) (4,676,290) (4,676,290) (4,676,290) Less Internal Service Charges (8,168,020) (8,168,020) (8,168,020) (8,168,020) Net Totals FY 2011-2012 $ 82,421,790 $ $82,421,790 $ 77,828,720 $ 4,602,990 $ $ 82,431,710 Up to and including Mid -Year General Fund 489,604 (764,248) (274,644) 219,967 6,500 226,467 Special Revenue & Grant Funds - 6,500 6,500 (60,000) (60,000) Debt Service Funds - Capital Project Funds Enterprise (Parking) Internal Service Funds (800,000) (800,000) Capital Replacement Funds - Trust & Agency Funds 95,752 95,752 Combined Fund Totals 489,604 (757,748) (268,144) 219,967 - (757,748) (537,781) Less Interfund Transfers 757,748 (261,644) 757,748 757,748 Less Internal Service Charges - - Mid -Year Net Totals FY 2011-2012 $ 82,911,394 $ $81,892,002 $ 78,048,687 $ 4,602,990 $ $ 82,651,677 Proiected Actual General Fund 1,215,000 (200,000) 1,015,000 993,865 21,135 1,015,000 Special Revenue & Grant Funds 14,086 21,135 35,220 14,086 14,086 Debt Service Funds Capital Project Funds 210,092 210,092 Enterprise (Parking) Internal Service Funds 1,743,865 1,743,865 (200,000) (200,000) Capital Replacement Funds Trust & Agency Funds Combined Fund Totals 3,183,043 (178,865) 3,004,178 1,007,951 - (178,865) 829,086 Less Interfund Transfers - 178,865 178,865 - 178,865 178,865 Less Internal Service Charges (1,743,865) (1,743,865) (1,007,951) (1,007,951) Projected Net Totals FY 2011-2012 $ 84,350,572 $ $83,331,180 $ 78,048.687 $ 4,602,990 $ $ 82,651,677 General Fund Recap. Revenues Transfers in Sources Expenditures Transfers out Uses GF as adopted 52,984,800 2,490,940 55,475,740 53.200,530 1,763,250 54.963.780 GF at mid -year 53,474,404 1,726.692 55,201,096 53,420,497 1.769,750 55,190,247 GF projected ear -end 54,689,404 1,526.692 56,216.096 54,414,362 1,790,885 56,205,247 RESOLUTION NO. 13382 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE BUDGET FOR THE FISCAL YEAR 2012-2013 AND PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN SAID BUDGET IN THE AMOUNT OF $88,091,158. WHEREAS, the City Manager has submitted to the San Rafael City Council a Preliminary Budget for the fiscal year July 1, 2012 - June 30, 2013; and WHEREAS, the City Council held public meetings on budget development, operational priorities, multi-year financial projections, and preliminary and proposed budgets for fiscal year 2012-2013, on April 2, April 16, May 14, June 4, and June 18, where all interested persons were heard; and WHEREAS, after examination, deliberation and due consideration of the preliminary and proposed budgets, the San Rafael City Council has provided direction to the City Manager; and WHEREAS, it is the intention of this Council to adopt said Proposed Budget submitted by the City Manager as modified and amended by the Council as the approved budget for the fiscal year 2012 - 2013; and WHEREAS, it is the intention of this Council to carry forward unspent capital projects resources funded in fiscal year 2011 - 2012 to complete the balance of these projects in the 2012 - 2013 fiscal year; and WHEREAS, it is the intention of this Council to carry forward unspent operational funds from fiscal year 2011-2012 encumbered through approved, active purchase orders to complete the balance of these purchases in the 2012 - 2013 fiscal year; NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that 1. The proposed one-year budget for the City of San Rafael for the fiscal year July 1, 2012 through June 30, 2013, is hereby adopted as amended, totaling appropriations in the sum of $88,091,158 of which $79,634,754 is the Operating Budget and $8,395,922 is the Capital and Special Projects Budget, as presented in Exhibits I and II. 2. The sums of money therein set forth are hereby appropriated from the revenues of the City to the departments, functions, programs and funds therein set forth for expenditure during the fiscal year 2012 - 2013. 3. The budget provides funding for a total of 376.24 full-time equivalent, authorized positions as presented in Exhibit 111. 4. The City of San Rafael will carry forward unspent operational funds from fiscal year 2011- 2012 011- 2012 encumbered through approved, active purchase orders, and reappropriate these funds in fiscal year 2012 — 2013 to be used solely to pay for the remaining portion of City Council authorized expenditures in the originating funds. 5. The City of San Rafael will carry forward unspent capital project funds from fiscal year 2011 - 2012 and reappropriate these funds in fiscal year 2012 - 2013 to be used solely to pay for the remaining portion of City Council authorized expenditures for street, facility, storm drain, traffic mitigation, park and other long term capital projects started in the 2011 - 2012 or prior fiscal years. 1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 2nd day of July 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: Connolly, Levine, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Heller ESTHER C. 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OO U Q r> a t 0 0 0 0 0 0 0 0 0 0 wr-rnLn - or rncoLO. -rno O O 'f X 00 M O N 6) Lo r- m Lo O w N `- O r o N '0 M Lo No O O O O g M O O 'T O d r N O L O Lf) O O r- N O O N M pO C 1 00 C co N 0 rte- N N S COO C�6 N O r M 0- N N C LO N 0 0 O, O O V M O O V M N LO 0 Lf) O O r• N 0 0 0 M N N Op 0) m N c- O Lf) M r- N 6 O j LO t`•- N N M 0 r• N d r co O N mr to co 0000 O O 6) Lf) 00 N O 0 r MLn0r.o00M-000r- 00 N N O M N r- CO O CO r- -- O N 6) O0 N CO r N Cl) O) M M O N O tf) 0 0 0 0 O O O 6) 00 O O N (O N N .- .- m N r- LO 0 LON O O O LO O N M r• N M O CO C d' N OO O O O O O O O O O M O O M O O LO N LO O r- O O O N CO O M LO to d N N r- .1i M NW, Lo' r, fit' M ct' LO CO M CNCO r- NMOr-� N coO O 00 00 O O O M O O M O O LO N LO O r- 0 0 0 r CO O M O d N (14 6) rf M co M td) r- a- r- Cl) LS) M Lf) N CO M N M O t'- Vim' Q.' O N iE+ � O j, H � O cc L O. E O tU Lit C t4 t3 G t) O O C � 3 CJ C O O CU C3 CJ) @ > w U) 4) tl} 7} C y N CU tti � � m t3 E O E o a� m E a) E E <L U C C m cl, 0 .� E E> >, O c a 0 O O }' .- '-' 0 C -Q m O C o U 0 0 0uiii i1�;tZn c a) o O O N Q co 0 a O Co - N O U Li 'CE � - � F— Q. O C LL O OL N a En'0 all N O O O O rn 0 1 C � C 3:'C E OC -0 C Y 1-0 tn C a)~ 0 C M .2 N cr CU N O a) Q} N * to E N E N cn N Cts O1 c u) .O O O +� O 'u) E n E N p O O C �Q-°'QEC E Ecn o N .E CSS O N CL W c> E o CU _ Q Ct7 N L3 C Obi " N - � O C W N O' L " Ca) 0 O C NO E C j u) 1 — 04 N C O O C 3 O 3: 73: C' N C N E Q) o .O 0 N CD 0 U) C C OE O m m I- > O m o U) RESOLUTION NO. 13383 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ADOPTING THE MEASURE'S' COMMITTEE REPORT COVERING THE PROPOSED FISCAL YEAR 2012-2013 GENERAL FUND BUDGET WHEREAS, on November 8, 2005, the voters of San Rafael approved a Transactions and Use Tax ("Measure S"). This measure amended the San Rafael Municipal Code to establish a .5% retail transactions and use tax within the City of San Rafael; and WHEREAS, the enabling ordinance required the appointment of an independent citizens' oversight committee that is required to review the collection and expenditure of tax revenues collected under the authority of this ordinance; and WHEREAS, the Finance Director reported to the Committee on the status of the 2011-2012 budget and the economic trends and fiscal policy direction that impact the development of the General Fund Budget for fiscal year 2012-2013; and WHEREAS, on June 21, 2012, the Committee met and reviewed the City's Proposed General Fund Budget for fiscal year 2012-2013; and WHEREAS, the Committee finds that Measure S revenues are being spent consistent with the Transactions and Use Tax Ordinance; the Committee noted that even with Measure S funding, it was necessary to reduce some essential service levels due to General Fund revenues not keeping up with inflation coupled with increased personnel costs. NOW, THEREFORE, BE IT RESOLVED, the San Rafael City Council adopts the report from the Measure 'S' Committee, which is attached to this Resolution as EXHIBIT I. 1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday the 2nd day of July, 2012, by the following vote, to wit: AYES: COUNCIL MEMBERS: Connolly, Levine, McCullough & Mayor Phillips NOES: COUNCIL MEMBERS.- None ABSENT: COUNCIL MEMBERS: Heller ESTHER C. BEIRNE, City Clerk W:\Management Services- WorkFile\Finance- WorkFile'Council Material Aeso I utions\2012T ity'Neasure S comm 12-13 report.doc City of San Rafael Measure S Oversight Committee Report June 25, 2012 The City of San Rafael Measure S Oversight Committee (the Committee) reviewed the projected budget for the term July 1, 2012 to June 30, 2013 for the City of San Rafael at its meeting on June 21s', 2012 with particular attention to the budgeted expenditures for the Police Department, Fire Department and Public Works Department which are considered the core of the "essential services" contemplated under Measure S. The Committee finds that, in the aggregate, the expenditures for two of the three "essential services" departments, Police and Fire, is slightly smaller ($269347) than the inflation adjusted 2005-2006 baseline year total expenditures for these departments. This is a change from the previous year when the expenditures were larger but still within one percent of the baseline. However, the committee notes that manpower levels in both departments will remain the same in 2012-13 as in 2011-12. Therefore with respect to the Police and Fire Departments Measure S funds are being used appropriately. Nonetheless, due to operating cost increases beyond inflation, the growth in population being served and shortfalls in all sources of city general fund revenues, including the Measure S Transaction and Use Tax, the city is unable to maintain the baseline level of "essential services" that were provided by the Police and Fire departments in 2006, despite the incorporation of additional efficiencies. Restoration of these services to the levels of the baseline 2006 levels will require significantly increased rates of spending in the future. Projected expenditures for the third "essential service" department, Public Works, are projected to be $753,564 below the inflation adjusted baseline expenditure for this department, continuing to result in an inability to maintain the level of service as at the baseline year. In fact, manpower for Public Works continues to be reduced. Therefore, in the opinion of the Committee, these essential services are not being maintained as contemplated by Measure S. However the Committee finds that Measure S funds are being spent consistent with the Transaction Measure S Oversight Committee Report continued and Use Tax ordinance, unfortunately the revenue from Measure S, combined with the general fund revenue from all other sources, is insufficient to maintain "essential service" levels at the 05/06 base year level. Respectfully submitted: Lisa Goldstein Fait, Chair Vickie Hatos, Larry LldekhXm, Committee Member Gladys GiViland, Committee Member Cliff Detz, Committee fieneer Samantha Sar�en't�,6mm-ee Member Wckie Schmidt, Committee Member 2 CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA/ SRCC AGENDA ITEM NO. 5b-1 DATE OF MEETING: July 2, 2012 FROM: Mark Moses DEPARTMENT: Finance DATE: June 26, 2012 TITLE OF DOCUMENT: RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2011- 2012 FOR THE PURPOSE OF REVISING THE FINAL FISCAL YEAR 2011-2012 BUDGET Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City Manager (signature) SAII&IMSM APPROVED AS TO FORM: City Attorney (signature) CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 5b-2 DATE OF MEETING: July 2,2012 FROM: Mark Moses DEPARTMENT: Finance DATE: June 26, 2012 TITLE OF DOCUMENT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE BUDGET FOR THE FISCAL YEAR 2012-2013 AND PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN SAID BUDGET IN THE AMOUNT OF V 8, 0 -1 1, / J -,F Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: M / 7 It A YIA if "(-� City Manager (signature) F-2:1 W NOW 2 BRIM 10611 IN V kyl City Attorney (signature) CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 5b-3 DATE OF MEETING: July 2, 2012 FROM: Mark Moses NATE: June 26, 2012 I U :101 519 6*41-11 _j:ll Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: f /1"t I -"f,-, r Ls a0 a M 4 j,4 City Attorney (signature)