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HomeMy WebLinkAboutPW CIP FY2012-13CITY OFA/��IIi��I��'1� Agenda Item No: 5a Meeting Date: July 2, 2012 Z9 "IN INIT-111 KI of Ire I i • Department: Public Works Prepared by: City Manager Approval pA,�LA Director of Public Works toile No.: Ul.U2.49 SUBJECT: ACCEPT REPORT APPROVING THE UPDATE OF SAN RAFAEL'S 5 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2012/2013 THROUGH 2016/2017 AND AUTHORIZING THE REPROGRAMMING OF SPECIFIC CAPITAL PROJECTS TO SUBSEQUENT YEARS RECOMMENDATION Staff recommends that the City Council accept the update of San Rafael's 5 -Year Capital Improvement Program (CIP) and staff recommendation to reprogram specific capital projects to future years. BACKGROUND Council approved the first 5 -Year Capital Improvement Program formulated by the Department of Public Works in FY 2009/2010. This is the fourth update of that document, encompassing the period from FY 2012/2013 through FY 2016/2017. The current Department of Public Works budget is $32,600,000: $23,000,000 for capital projects and $9,600,000 for operations. The Department has 44 full time employees, 8 of whom are in the Engineering Division. That division is responsible for the following areas of service: CIP Provide design and construction services for the City's Capital Improvement Program, individual department project implementation, State and Federal Grant management. Traffic Manage traffic operations and on -street parking. Manage the city's 86 traffic signals and 4,400 street lights. Coordinate with Police, Fire, and Parking Services to address public complaints related to traffic issues. The division utilizes traffic models and technical expertise to manage traffic flours and perform development impact analyses. Laird Development Provide subdivision, design review and building permit review services to identify infrastructure improvements for private development within the City. Coordinate with Planning and Building Inspection. FOR CITY CLERK ONLY w - File No.:S - Council Meeting: r ref Disposition: _ f 0 t:, _ (_,4�-L7 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2 Pen -nits Provide design review, construction review and assistance to utilities, property owners and other entities performing work within the public right-of-way. Administer and inspect grading, dredging, tideland, transportation and other pen -nits. Manage mandated programs such the Marin County Stonmwater Pollution Prevention Program (MCSTOPPP). Public Service Address public concerns, provide over the counter services, property investigation, maps and public assistance. Administration Oversight of capital and operational expenditures, process department capital project and operational invoices, participation on various City committees including the ADA committee. CAPITAL PROJECT FUNDING San Rafael's infrastructure has deteriorated rapidly in recent years. Extensive ongoing maintenance and large scale infrastructure repairs/upgrades are needed to prevent further deterioration. To support the City's capital projects, Public Works utilizes funds from a variety of non -grant sources, such as Gas Tax, Measure A, Construction Vehicle Impact Fees, Refuse Vehicle Registration Fees, Traffic Mitigation Fees, state-wide propositions, property assessments. Here are the actual and projected funding levels for the next three years: • FY 2011/2012-$3,980,457 (actual) • FY 2012/2013-$2,000,000 (actual and estimated) • FY 2013/2014-$2,000,000 (estimated) These funds, while significant, are wholly inadequate to address San Rafael's infrastructure needs, especially as they relate to roadway deficiencies, aging City facilities and the City's extensive and rapidly deteriorating storm drain system. To remedy this shortfall, Public Works aggressively seeks supplemental grant funding for a wide array of Capital Improvement Projects. We have received 100% of the grants applied for over the past several years due to our history of completing projects on time and within budget, while meeting all regulatory requirements. It is important to note that many grants carry strict deadlines which, if not met, can mean the loss of funds in the short term and future grant eligibility. Over the past 5 years, these efforts have yielded $14,058,938 in grants for 15 projects (see Exhibit A). PROJECT UPDATE -FY 11/12 & FY 12/13 The Department completed 17 roadway, storm drain system, bicycle/pedestrian, ADA accessibility and City building projects in FY 11/12, at a total cost of $3,809,434 (see Exhibit B). Public Works is currently managing 32 capital improvement projects with a combined budget of $12,548,373. All are scheduled for completion in FY 12/13 (see Exhibit C): 21 projects are mandatory with strict deadlines 6 address immediate safety concerns 5 will prevent further infrastructure or facility deterioration Mandatory projects are those we are required to complete either through agreements with state or federal grant sources, or other legal obligations such as the Department of Justice Settlement Agreement. Safety projects are those that address an immediate threat to the public or City employees. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 3 REPROGRAMMING Securing funds and executing projects is a complex, multi-year process which requires considerable staff resources. The Engineering Division had 13 employees at one time. There are now 8 employees, whose productivity is further impacted by a reduction in work hours. But the number of grant funded projects, project management obligations, and the demand for non -capital Public Works services has increased. For example, the City has seen more development and related activity of late, requiring more engineering time for land development, permits, traffic analysis and management, etc. Regardless of staffing issues, the need for capital projects continues to grow. There are 13 new capital projects scheduled to start in FY 2012/2013 (see Exhibit D) and 24 new capital projects scheduled to start in FY 2013/2014 (see Exhibit E): 6 projects are mandatory with strict deadlines 21 projects address immediate safety concerns 10 projects are needed to prevent further infrastructure or facility deterioration Federal and State constraints severely limit our ability to extend project deadlines. Many grants, even those with small budgets, require significant staff time to complete studies, calculations and meet regulatory requirements. Engineering Division staffing is no longer adequate to assure timely completion of current grant funded projects. We therefore recommend shifting the following 18 projects, a number of which are unfunded, to future fiscal years to balance workload with existing staff resources: Project Name Current Schedule Reprogram To 5 -Year CIP Update Page # 5th & Garden Parking Lot Resurfacing FY 13/14 FY 14/15 9 B St. Community Center Flooring Replacement* FY 13/14 FY 14/15 13 Brookdale Avenue Retaining Wall* FY 13/14 FY 14/15 45 Bungalow Avenue Reconstruction* FY 13114 FY 14115 46 City Hall Irrigation 'Upgrades* FY 13/14 FY 14/15 14 City Levee Study* FY 12/13 FY 13/14 35 Fire Station Generator* FY 13/14 FY 14115 24 Freitas Parkway/Las Gallinas Intersection Improvements FY 13114 FY 14/15 51 Menzies Parking Lot Resurfacing FY 13/14 FY 14115 8 North San Rafael Watershed Study* FY 13/14 FY 14115 31 Park Pathways Resurfacing FY 13/14 FY 14/15 44 Parking Structure Upgrade/Replacement Study FY 13/14 FY 14/15 10 Pickleweed Synthetic Field* FY 13114 FY 14/15 16 Rossi Purnp Station Reconstruction(partially funded FY 13114 FY 14115 30 Santa Margarita Park Court Reconstruction* FY 13/14 FY 14/15 15 Schoen Park Improvements* FY 131'14 FY 14/15 12 Sea Level Rise Study* FY 13/14 FY 14.°`15 33 Storm Drain System CMP Upgrades* FY 13/14 FY 14/15 32 18 Projects * - Unfunded SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 FISCAL IMPACT Reprogramming will reduce the risk of losing $6,558,009 in capital improvement grants (see list below) and will allow Public Works to concentrate staff resources on projects with immediate, non-negotiable deadlines. These are projects with tangible benefits throughout the City. They are also among the Department's most expensive and complex capital projects. Project Name Grant Citywide Street Resurfacing 2012 $1,019,000 Lifeline Cycle 2 -Canal St. & Kerner Blvd. Pedestrian & Transit Improvements $774,009 NTPP - Puerto Suello Hill Path to Transit Center Connector $1,300,000 NTPP - Francisco Boulevard East Sidewalk Widening $1,500,000 Safe Routes to School -Davidson $565,000 BTA- Grand Avenue Pathway Connector Bride $1,400,000 Total $6,558,009 OPTIONS The Council may authorize the reprogramming of the 18 capital projects referenced above. Doing so can potentially save the City $6,558,009 in capital improvement grants. Alternatively, the council may authorize staff to stop working on the referenced projects. Doing so will mean a loss of $6,558,009 in capital improvement grants and will also jeopardize the City's eligibility for future grants. ACTION REQUIRED Accept the updated 5 -Year Capital Improvement Program update and authorize the reprogramming of 18 projects from fiscal years 12/13 and 13/14 to subsequent years. Enclosure: 5 -Year CIP Update Document- Attachment "A" SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 5 Exhibit A Grant Sources (5 Years) Source CateLyory Grant Amount Association of Bay Area Governments Roadway $200,000 Caltrans Environmental Mitigation Grant Roadway $115,200 Community Development Block Grant Roadway $1,500,000 Department of Energy Federal Stimulus Facilities $575,400 Federal Highway Association Stimulus Roadway $1,188,000 Lifeline Transportation Program Bike/Ped $955,009 Metropolitan Transportation Commission Bike/Ped $900,000 Non -Motorized Transportation Pilot Program Bike/Ped $4,712,000 Safe Pathways to School Bike/Ped $250,000 Safe Routes to School — Federal Bike/Ped $928,179 Safe Routes to School — State Bike/Ped $1,242,811 Safe Routes to Transit Bike/Ped $600,000 State Transportation Program Roadway $640,339 Transportation Authority of Marin Bike/Ped $92,000 Transportation Fund for Clean Air Bike/Ped $160,000 15 Sources Drainage $14,058,938 Exhibit B FY2011/2012 Completed Projects Project Name Category Budget 3r'i Lootens Parking Lot Improvements Facilities $80,000 832 Tamarack Drive Drainage Improvements Drainage $15,000 Albert Park Lighting Improvements Facilities $10,000 Andersen Drive & DuBois Street Repairs Roadway $213,415 Bernard Hoffman Park Handrails ADA/DOJ) Facilities $17,695 City Attorney's Office Remodel Facilities $18,940 Citywide Street Resurfacing 10/11 Roadway $1,518,640 Corporation Yard Fuel Station Island Lighting Installations Facilities $2,275 Falkirk Painting Facilities $148,535 Freitas Park Renovation Phase II Facilities $246,908 Freitas Parkway -Las Gallinas Avenue Resurfacing Roadway $623,474 Lifeline Cycle 1—Canal St. Pedestrian and Transit Improvements Bike/Ped $404,116 Olive Avenue and Acacia Roadway Reconstruction Roadway $100,000 Pickieweed Community Center Rodent Abatement/Electrical Facilities $25,540 Safe Pathways to School on Woodland Avenue Bike/Ped $250,000 San Quentin Marsh Pump Station Repairs Drainage $120,000 li Terra Linda Community Gardens ADA Access Improvements Facilities $14,896 17 Projects i ( $3,809,434 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 6 Exhibit C Current FY 11/12 & 12/13 Projects Project Name Need Budget 3fd Street & Ci os Street Parking Lot Reconstruction Mandatory $250,000 400 Canal Street Pump Station Repair Safety $120,000 5`" Street & D Street Parking Lot Improvements Facilities $75,000 5' Street & Lootens Street Parking Lot Improvements Facilities $100,000 ADA/DOJ Curb Rams 11/12 Mandatory $311,099 ADA/DOJ Curb Rams 12/13 Mandatory $237,829 Bernard Hoffman Dugout Improvements Facilities $25,000 City Buildings Solar Upgrade Study Facilities $60,000 City Clerk Office Pass Thru Project Safety $15,000 City Hall HVAC Replacement Mandatory $1,389,000 Citywide Street Resurfacing 2012 Mandatory $1,019,000 Citywide Street Resurfacing Curb Ramps 2012 Mandatory $250,000 Corporate Center Pump Station Underground Connection Mandatory $30,000 Bicycle Parking Installations Mandatory $9,900 Downtown Pavement Safety Improvements Safety $100,000 Grand Avenue Pathway Connector Project Mandatory $1,400,000 H Street Drainage Improvements and Reconstruction (unfunded) Safety $1,000,000 LED Street Lighting Retrofits Safety $250,000 Lifeline Cycle 2—Canal St./Kerner Blvd. Pedestrian & Transit Improvements Mandatory $774,009 NTPP — Francisco Boulevard East Sidewalk WideninR Mandatory $1,500,000 NTPP - Mahon Creek Path to Transit Center Connector Mandatory $350,000 NTPP — Puerto Suello Hill Path to Transit Center Connector Mandatory $1,300,000 Parking Structure/Garage Lighting Replacements Mandatory $113,045 Point San Pedro Road Median Landscaping Improvements Mandatory $227,491 Pt. San Pedro Road Resurfacing Mandatory $500,000 Puerto Suello Multi -Use Path Security Cameras Mandatory $92,000 Safe Routes to School -Coleman Mandatory $250,000 Safe Routes to School -Davidson Mandato $565,000 Santa Margarita Park Access Improvements Mandatory $10,000 Sea Way Bridge Replacement Facilit . $25,000 SMART Mandatory 200,000 Traffic Signal Cabinet & Controller Upgrades 11/12 Safety $100,000 32 Active Projects $12,548,373 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 7 Exhibit D New Proiects Scheduled for FY 12/13 Project Name Need Budget City Bridge Repair Program Mandatory $135,000 City Building Solar Upgrades Study* Facilities $60,000 Emergency Facility Repair Projects Safety $100,000 Happy Lane Storm Drain Abandonment Safety $10,000 MCSTOPPP (annual) Mandatory $80,000 Miscellaneous Drainage Projects Safety $100,000 Miscellaneous Right -of -Way Projects Safety $100,000 Ramp Metering Study Mandatory $75,000 Street Resurfacing 12/13(partially funded) Safety $483,633 Street Resurfacing Curb Rams 12/13 Safety $250,000 Traffic Signal Cabinet & Controller Upgrades 12/13 Safety $100,000 City Levee Study* Safety $60,000 FEMA U dates* Mandatory $60,000 13 Projects Safety $1,613,633 Exhibit E New Projects Scheduled for FY 13/14 Project Name Need Budget 5`" & Garden Parking Lot Resurfacing Facilities $50,000 B Street Community Center Flooring Replacement* Facilities $175,000 Brookdale Avenue Retaining Wall* Safety $250,000 Bungalow Avenue Reconstruction (partially funded) Safety $650,000 City Building Lock System Upgrades* Safety $60,000 City Hall Irrigation Upgrades* Facilities $100,000 City Library Carpeting Replacement* Safety $80,000 Emergency Facility Repair Projects Facilities $100,000 FEMA Updates* Mandatory $60,000 Fire Station Generator* Safety $60,000 Freitas Parkway/Las Gallinas Intersection Improvements Safety $1,500,000 MCSTOPPP (annual) Mandatory $80,000 Menzies Parking Lot Resurfacing Facilities $120,000 Miscellaneous Drainage Projects Safety $100,000 Miscellaneous Right -of -Way Projects Safety $100,000 Park Pathways Resurfacing Safety $75,000 Parking Structure U rade/Replacement Stud v Facilities $200,000 Pickleweed Snthetic Field Construction* Facilities $4,000,000 Rossi Pump Station Reconstruction (partially funded) Safety $120,000 Santa Margarita Park Court Reconstruction* Facilities $100,000 j Schoen Park Improvements* Facilities $80,000 Sea Level Rise Study* Safety $50,000 Storm Drain System CMP Upgrades* Safety $2,000,000 Traffic Signal Cabinet & Controller Upgrades 13/14 r Safet $100,000 24 Pra'ects $10,214,000 * - Unfunded ATTACHMENT A CITY OF SAN RAFAEL CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2012/13 TO 2016/17 .1110311 i! f f July 2, 2012 Page 1 of 51 CAPITAL IMPROVEMENT PROGrTk,4T,1' FISCAL YEAR 2012113 TO 2016/17 Table of Contents INDEX Table of Contents Capital Improvement Program Summary 3 City Owned Property (COP) 4 Drainage Road Right of Way (RMI) 36 Traffic 0 i i CAPITAL IMPROVEMENT PROGRAM 2012/13 - 2016/17 Fund 12/13 13/14 14/15 15/16 16/17 Category Type General Fund Total (CIP) = 1,188,633 200,000 200,000 200,000 5,700,000 Other Funding Total (CIP) = 365,000 2,150,000 1 280,000 _ 2_80,000 280,000 Total (CIP) = 465,000 2,250,000 380,000 380,000 380,000 Un -Funded = GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information U46nided Currently Not Funded Page 3 of 51 DEPARTMENT OF PUBLIC WORKS CITY OWNED PROPERTY (COP) The objective of projects listed in the "City Owned Properties" category is to provide safe, accessible and workable facilities for the City Staff and members of the public. The City has more than 20 facilities which occupy more than 200,000 square foot of space. These facilities require consistent attention. Projects identified in this area are intended to maintain and improve current infrastructure that facilitates the best level of service possible to City employees and the General Public who utilize these facilities. Projects listed herein also include parking structures. PROJECTS COMPLETED The following projects related to City Owned Property were completed in Fiscal Year 2011/12 Albert Park Lighting Bernard Hoffman Park Handrails (ADA -DOJ) Freitas Park Renovations Phase 11 Pickleweed Rodent Abatement and Electrical Repair City Attorney's Office Improvements Corporation Yard Fuel Island Lights Falkirk Mansion Repainting Terra Linda Community Garden Lootens Parking Lot Improvements I ACTIVE PROJECTS The following projects are currently active projects related to City Owned Property. City Hall HVAC Project City Clerk Pass thru Project Sea Way Bridge Replacement (Unfunded) Bernard Hoffman Dugout Improvements Santa Margarita Park c P-,-, Improvemenvemen 3rd St. & Cijos Parking Lot Reconstruction 5th St. & D St. Parking Lot Improvements Improvements5th St, & Lootens Parking Lot Summary of Proposed 2012/17 City Owned Property (COP) Projects Expenditures # Project Description Status Tune 11 12/13 13/14 14/15 15/16 16/17 GF 100,000 100,000 100,000 100,000 100,000 Emergency_ Facilities Design & - Other * — - -- - - - ---------- - - 1 Repair Construction Total 100,000 100 000 100,000 100,000 100.000 G -F - - - - - Design & Other 120,000 - - 2 Menzies Resurfacing Construction Tota( - 120,000 - - - GF - - - - Design & I Other 50,000 - - - 3-1--t 5th & Garden Resurfacing Construction Total 50,000 - - _------- Parking Structure Design & I Other - 200,000 4 Upgrade/Reply ment Study Construction Total Summary of Proposed 2012/17 City Owned Property (COP) Projects Expenditures Floorin Re la rnt Constructionl --GF -- - 175,000 - # Project Description Status Tune 12/13 13/14 14/15 15/16 16/17 City Hall Irrigation Design &f)te 6 Improvements Construction Total - 80,000 Up rades - - - 100,000 JCity Building Solar Design & t r �GF 5 U rades (Study) ConstructionTotal 60,000 - - - Santa Margarita Park - Design & City Owned Property (COP) General Fund Subtotal = 100,000 100,000 100,000 100,000 100,000 City Owned Property (COP) Other Fund Subtotal = - 370,000 - - City Owned Property (COP) Total = 100,000 470,000 _-_ 100,000 100,000 100,000 City Owned Property (COP) UN -Fund Subtotal Pickleweed Synthetic Field Design &r= 4ti00, 10 Construction Construction Total # Project Description Status Tune 12/13 13/14 14/15 15/16 16/17 Victor Jones Park Path of Design & 550; K_ogB Street Community Cente Design & l7,7 Floorin Re la rnt Constructionl --GF -- - 175,000 - Schoen Park Design & tt er * - 80x City Hall Irrigation Design &f)te 6 Improvements Construction Total - 80,000 Up rades - - K_ogB Street Community Cente Design & l7,7 Floorin Re la rnt Constructionl --GF -- - 175,000 - — _ — - - - City Hall Irrigation Design &f)te X00, 8 Up rades Construction Total - 100,000 - Santa Margarita Park - Design & er *' X00` 9 Court Reconstruction Construction Total - 100,000 - - - GF Pickleweed Synthetic Field Design &r= 4ti00, 10 Construction Construction Total - 4,000,000 GF Victor Jones Park Path of Design & 550; 11 Travellmprrovernents Construction Total - - 350,000-------------- - - GF - - - - - Boyd Park Accessibility Design &250,010 tE- 12 Improvements - - - - - - - Construction Total - - ---- --- - 250,000 ----- - - -- - - -- GF - - - - Gerstle Park Playground Design & _. 100, 13 Improvements Construction - ----- --- Total --- - - - 100,000 - GF _ _- TLCC Play Area & Access Design & 0, 14 Improvements ------ - Construction Total --- - - —-- - 130,000 - man raage - - ernar o �n - GF -- - - - ----------------------- - and Irrigation Design & Other, * X50 0 15 improvements Construction Total - - - 250,000 - Peacock Gap Playground Design &er` j 16 Upgrades Construction tal - - 800,000 - MMM Summary of Proposed 2012117 City Owned Property (COP) Projects Expenditures # T Project Description Status Fund 12/13 13/14 14/15 15/16 16/17 ype GF t City Building Lock System Design & 0 ---------pgrade Construction T jo, 800�0 191 __U 7 t otal 60,0001 Total City Owned Property Unfunded 1 4,666 00f 3W,000f j;6:�* [GIF General Fund Contribution OEOther Funding from other sources -Grants. Refer to attached backup information Ot ther Currently Unfunded Page 6 of 51 Emergency Facilities Repair COP 1 1. Proiect Description and Background This annual amount is set aside to address emergency repairs that are necessary for the more than 20 City buildings. This can include plumbing, roofing and other building related issues that cannot be addressed by the Facilities Repair group. 2. Proiect Obiectives Maintain the existing City Building Facilities. 3. Cost Estimate Funded annually through the General Fund = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General -Fund Other Funds 100,000 100,000 100,000 - - - 100,000 - 100,000 - Project Total = 100,000 100,000 100,000 100,000 100,000 Annual amount set aside for emergency building repairs. Page 7 of 51 1. Proiect Description and Background 2. Menzies Resurfacing This project consists of resurfacing and improving the referenced parking facility Provide safe and accessible parking facility. 3. Cost Estimate Recommended Funding = $ 120,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 16/16 .16/17 Other 12 000 Parking Services funds are utilized for this project 1. Proiect Description and Backaround 2. 5th & Garden Resurfacing Provide improvements toaccessibility for the referenced parking lot. Provide safe and accessible parking facility. 3. Cost Estimate Recommended Funding = $ 50,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 12/13 13/14 14/16 15/16 16/17 Parking Services funds are utilized for this projec WOTJIW Page 9 of 51 Parking Structure Upgrade/Replacement Study t Proiect Description and Backaround 2. This project involves resurfacing an existing parking facility and improvements to accessibility. Provide accessible public facilities. 3. Cost Estimate Recommended Funding = $ 200,000 4. Basis of Estimate Staff Estimated Funding Source 12113 13/14 14/16 15/16 .16/17 General Fund Parking Services - Project Total 200,000 Parking Services funds are utilized for this project City Building Solar Upgrades (Study) COP 5 1. Proiect Description and Background This project consists of a study to examine all the City Facilities to determine if solar panels and other solar treatments can be added to our facilities to decrease the City's greenhouse gas footprint. 2. Proiect Obiectives Provide more energy efficient systems. 3. Cost Estimate Recommended Funding = $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund tnfcted - - - - - Total this Project = 60,000 - - - - Funding for this project has not been identified to date. Page 11 of 51 Schoen Park Improvements rOT�T.W^-,, 1. Proiect Description and Background This project involves improvements to Schoen Park. Accessibility and access improvements should be considered. 2. Proiect Objectives Improve the City's Parks and replace old and antiquated play equipment. 3. Cost Estimate Recommended Annual Funding = $ 80,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 12/13 13/14 14/15 16/16 16/17 General Fund Unfunded U f nded - - 80,000 - - - Total this Project 80,000 Currently unfunded. Page 12 of 51 B Street Community Center Flooring Replacement COP 7 1. Project Description and Background The B Street Community Center is a heavily utilized facility and its flooring is experiencing distress and is in need of replacement. 2. Project Objectives Provide a safe facility for the public. 3. Cost Estimate Recommended Funding = $ 175,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund - Unfunded - - 175,000 - - Total this Project 175,000 Currently unfunded Page 13 of 51 City Hall Irrigation Upgrades 1. Project Description and Background The existing City Hall irrigation system has failed several time over the last few years. This project provides for replacing a majority of the existing system 2. Project Obiectives Minimize damage to the existing building by repairing damaged facilities and provide a focal point for the City Hall for the community. 3. Cost Estimate Recommended Funding = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13114 14/15 15/16 16/17 General Fund - Unfunded - 100,000 - - - - Total this Project = - 100,000 - - - Currently unfunded. Page 14 of 51 GontayWargardoPark-Court Reconstruction 1. Proiect Description and Background 2. This project involves the reconstruction nfthe tennis courts and providing additional 00000a improvement within the park. Improve Park access and increase usage. 3. Cost Estimate Recommended Funding = $ 100,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 12/13 13/14 14/16 15/16 16/17 General Fund Unfunded - 100,000 Total this Project 100,000 Funding has not been identified for this improvement. Page 15 of 51 Pickleweed Synthetic Field Construction COP 10 1. Project Description and Background This project includes the installation of a synthetic field and various improvements to the field area at Pickleweed Park. Plans for the field have been completed and the project is waiting funding. 2. Proiect Obiectives Provide a safe and new playing field. 3. Cost Estimate Design Completed in 2010 - Design Cost = $ 110,000 Recommended Annual Funding = $ 4,000,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Unfu ded - - 4,000,000 - - - - Total this Project = - 4,000,000 - - - Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 16 of 51 Victor Jones Park Path of Travel Improvements COP 11 1. Prolect Description and Background Provide accessibility improvements to Victor Jones Park. 2. Project Objectives Improve the City's Parks and provide compliant paths of travel for the public. 3. Cost Estimate Recommended Funding = $ 350,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 16/16 16/17 General Fund Unfunded - - - 350,000 - - Total this Project 350,000 Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 17 of 51 Boyd Park Accessibility Improvements FSTOOM 1. Proiect Description and Backaround Accessibility and other improvements are necessary at Boyd Park. This project scheduled for 2014/15 addresses these concerns 2. Pro*ect Objectives Provide accessible public facilities. 3. Cost Estimate Recommended Funding = $ 250,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13114 14115 15/16 16/17 General Fund Unfunded - - - - 250,000 - Total this Project 250,000 Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 18 of 51 Gerstle Park Playground Improvements 1. Proiect Description and Background This project involves improvements to Gerstle Park Playground Equipment 2. Project Obiectives Improve the City's Parks and replace old and antiquated play equipment. 3. Cost Estimate Recommended Annual Funding = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16117 General Fund Unfunded - - - - 100,000 - Total this Project 100,000 Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 19 of 51 TLCC Play Area & Access Improvements COP 14 1. Proiect Description and Background Access to the Terra Linda Community Center currently does not meet current code requirements. This project would address a portion of these concerns. 2. Project Objectives Improve access for the general public. 3. Cost Estimate Recommended Funding = $ 130,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Unfuded - - - - - 130,000 - Total this Project = - - - 130,000 - Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 20 of 51 Bernard Hoffman Drainage and Irrigation Improvements 1. Proiect Description and Background Bernard Hoffman Park located in Terra Linda has several drainage and irrigation issues. This project will identify the issues and implement modification to the park. 2. Proiect Obiectives Minimize flooding and drainage issues as well and improve the existing drainage system. 3. Cost Estimate Recommended Funding = $ 250,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Unfunded - - - - 250,000 - Total this Project = - - - 250,000 - Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 21 of 51 Peacock Gap Playground Upgrades 1. Proiect Description and Background Peacock Gap Park's playground equipment is old and is in need of replacement. This upgrade project will address modifications and accessibility issues. 2. Proiect Objectives Provide updated play equipment for the community. 3. Cost Estimate Recommended Funding = $ 800,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Unfunded - - - - 800,000 - Total this Project 800,000 Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 22 of 51 City Library Carpeting Replacement 1. Project Description and Background This project consists of replacing the carpeting in the City Library. The existing carpet is unraveling and may be a tripping hazard if not addressed. 2. Project Objectives Provide safe services for the general public 3. Cost Estimate Recommended Funding = $ 80,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13114 14/15 16/16 16117 General Fund Unfunded - - 80,000 - - - Total this Project 80,000 Funding for this project has not been identified to date. Page 23 of 51 1. Proiect Description and Background 2. Fire Station Generator This project consists nfreplacing the generator system atFire Station 1which ioobsolete. Provide alternative power source for essential service during emergencies. 3. Cost Estimate Recommended Funding = $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 16/16 16/17 Unfunded 60,000 Total this Project 60,000 Funding for this project has not been identifiedto date. CDP 18 Page 24 of 51 City Building Lock System Upgrade 1. Proiect Description and Background 2. This project consists of replacing the existing lock system at the City Hall with Electronic locks and proximity cards for employees. Provide a secure lock system for the City. 3. Cost Estimate Recommended Funding = $ 60,000 4. Basis of Estimate Staff Estimated Fundin_q Source 12/13 13/14 14/15 15/16 16/17 Unfunded 60,000 Total this Project 60,000 Funding for this project has not been identified todate. This project will improve the security control ofthe City facilities such that remote operation and control is possible. Page 25 of 51 DEPARTMENT OF PUBLIC WORKS DRAINAGE The objective of projects listed in the "Drainage" category is to provide safe and adequate drainage systems for the City of San Rafael. The City has 12 Storm Water Pump Stations and extensive network of drainage culverts and open channel facilities to control storm water. Projects identified in this area are intended to maintain and improve current infrastructure that facilitates the best level of service possible and minimize flooding. PROJECTS COMPLETED (San Quentin Marsh Pump Station Repairs 832 Tamarack Drainage Improvements H Street Drainage Improvements & Roadway Reconstruction (Unfunded) 1400 Canal Street Pump Station Repair Corporate Center Pump Station Underground Connection Summary of Proposed Drainage Projects and Expenditures # Project Description Status Fund Type 12/13 13/14 14115 15/16 16117 GF Miscellaneous Storm Drain, Slide Design & Other 100,000 100,000 100,000 100,000 100,000 1 Repair Projects Construction Total 100,0001 100,000 100,0001 100,000 100,000 -- GF-- Happy Lane Storm Drain Design & Other 10,000 2 — Abandonment Construction LTotal 1 10,000 - Page 26 of 51 Marin County Storm Water Pollution Design & Other 80,000 80,000 80,000 80 000 80,000 3 Protection Program (MCSTOPPP) Construction I Total80 000 80,000 80 000 1 80,000 80,000 General Fund Subtotal (Drainage) =- Other Funding Subtotal (Drainage) = 190,000 180,000 180,0001 180,000 180,000 Total (Drainage) = 190,000 180,000 180,000 180.000 180 000 # Project Description Status I Fund 1 12/13 1 13/14 1 14/15 1 15/16 116/17 Design & tc��— 120000 ' S�t(i0ttRossi Pump Station Construction 120,000 550,000 1 - -- GF - Design & father * ' - " 80;000' _ i w 5 North San Rafael Watershed Study Construction Total 80,000 ---------------- --------Storm GF* Storm Drain System CMP Design & 2001 2000 "000 6 Replacement/Upgrades Construction Total T 2,000,0001 2,000,000 00 2,000,0OOQ000 T 2, ------ -- ---- - - Design & 90-1ry0 7 Sea Level Rise Study Construction Total50,000 -- - - -- — GF Design & .." 0101 i _ . ; 8 _ FEMA Updates - -p Construction — Total --- 60,000 60,000 --- - - -- - GF- Design & �' Z0, i3 941- City Levee Study Construction Tota( 60.000 Unfunded Total (Drainage) _ " " 1ii)00 .: 2,310,000 "" 2,50,ti0i} 2x000, 2,000; 17 GF General Fund Contribution Other IFunding from other sources - Grants. Refer to attached backup information er* ` Currently Unfunded Page 26 of 51 Miscellaneous Storm Drain, Slide Repair Projects 1. Proiect Description and Background This annual amount is set aside to address storm damage related repairs for drainage facilities, slides and various drainage related issues. 2. Proiect Objectives Maintain the existing drainage systems throughout the City and provide a funding mechanism for repair slides and damages related to storms. 3. Cost Estimate Funded annually= $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Other - 100,000 - 100,000 - 300,000 - 300,000 - 300,000 Total = 100,000 100,000 300,000 300,000 i 300,000 Funding for this project in each fiscal year is supported by the annual Storm Water Fee. Happy Lane Storm Drain Abandonment 1. Pro*ect Description and Backaround 2. This project consists of backfilling and abandoning anexisting culvert system that has been bypassed with the installation of the Happy Lane Drainage Systems several years ago. Provide safe and adequate drainage facilities within the City. 3. Cost Estimate Funded annually= $ 10.000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 Other 10,000 Total 10,000 This project is funded from the City's Storm Water fees Marin County Storm Water Pollution Protection Program (MCSTOPPP) MM 1. Proiect Description and Background This project consists of complying with the latest requirements from the State Regional Water Quality Control Board. These regulations are more stringent requiring testing. 2. Proiect Objectives Provide safe and adequate drainage facilities within the City in compliance with State and Federal Standards. 3. Cost Estimate Funded annually = $ 80,000 4. Basis of Estimate Staff Estimated Source GeneralFunding . Otherno K.-Tell11 �• �1 111' :1 111 -MMK :1 111 It is anticipated that additional testing of construction sites and drainage outfall will be required with the adoption of the latest Regional Water Quality Control Permit for our County. Rossi Pump Station 1. Proiect Description and Background iW Rossi Pump Station is an older facility and is in need of structural repairs to the facility. Currently this project is ready to construct with a plan in had for the work. 2. Proiect Obiectives Provide adequate drainage facilities to minimize flooding to the City. 3. Cost Estimate Construction Estimate = $ 670,000 4. Basis of Estimate The Engineer's Estimate prepared by CSW Stuber Stroeh is 670,000 including contingency. This project is recommended to be deferred to future years due to budgetary shorfalls. Original funding has been moved to higher priority projects. Page 30 of 51 North San Rafael Watershed Study 1. Proiect Description and Background 2. This project is a collaborative project with the County of Marin to study and examine the North San Rafael Watershed to determine if environmental improvements can be made to the current system. Improve the City's waterways and streams. 3. Cost Estimate Initial Study Cost = $ 80,000 4. Basis of Estimate Staff Estimated The initial study isanticipated hnidentify future improvements. Future estimated costs for these improvements are identified above. Page 31 of 51 Storm Drain System CMP Replacement/Upgrades MW 1. Project Description and Background Repair of deteriorated storm drainage culverts throughout the City. 2. Project Objectives Improve the existing drainage facilities and prevent culvert collapses that can expand to roadway failures and hazards. 3. Cost Estimate Recommended Annual Funding = $ 4. Basis of Estimate Staff Estimated Funding Source Offe"Iffil "NOMM MMMMMMMMM MMNTITMRWI�.�� This project was identified in 2010 by the Public Works Director as a significant hazard to the general public that needs to be addressed before additional deterioration is incurred. Page 32 of 51 Sea Level Rise Study 1. Project Description and Background This project involves working with regulatory agencies to determine the impacts that are predicted to occur due to sea level rise. 2. Project Objectives Provide safe and adequate drainage facilities within the City. 3. Cost Estimate Estimated Study Cost $ 50,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13114 14/16 15/16 16/17 General Fund Ott t Othej - - $0,000 - - - Total 50,000 This project is currently not funded. Page 33 of 51 FEMA Updates 1. Project Description and Background FDIW. This project involves working with the Federal Emergency Management Agency to update the community regarding the new maps that FEMA will be producing. Many public meetings and much staff time required for this project. 2. Project Obiectives Provide public information. 3. Cost Estimate Estimated Study Cost $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/16 15/16 16117 General Fund - - - - - Total = 60,000 60,000 This project is currently not funded. City Levee Study 1. Project Description and Back -ground This projects involves reviewing all City Levee systems to determine what measures need can be implemented to deter flooding, 2. Proiect Objectives Provide public information. 3. Cost Estimate Estimated Study Cost $ 60,000 4. Basis of Estimate Staff Estimated Fundinq Source 12/13 13/14 14/15 15/16 16/17 General Fund —6t67er—* - - - - - Total = 60,000 This project is currently not funded. MW Page 35 of 51 DEPARTMENT OF PUBLIC WORKS RIGHT-OF-WAY The objective of projects listed in the "Road Right -of -Way" category is to provide safe and adequate road systems for the incorporated area of the City of San Rafael. The City has over 177 miles of roadway and 86 traffic signals. Projects identified in this area are intended to maintain and sometimes improve current infrastructure that facilitates the best level of service possible for the traveling public. COMPLETED PROJECTS (2011/12) RepairsAndersen/Dubois Street Freitas Avenue Resurfacing Las Gallinas Avenue Resurfacing Safe Pathways to School Woodland Citywide Street Resurfacing 2010/11 Lifeline Cycle 1 Canal Pedestrian & Transit Improveme Olive & Acacia Road Reconstruction I ACTIVE PROJECTS ADA -DOJ Curb Ramps 2011/12 ADA -DOJ Curb Ramps 2012/13 Citywide Street Resurfacing 2012 Downtown Bicycle Parking Installation Downtown Pavement Safety Improvements Grand Avenue Pathway Connector Project Lifeline Phase 2 - Canal and Kerner Pedestrian & Transit Improvements NTPP Mahon Creek Path to Transit Connector Project NTPP Porto Suello Path to Transit Connector Project Safe Routes to School - Coleman Safe Routes to School - Davidson SMART Citywide Street Resurfacing Curb Ramps 2012 Point San Pedro Resurfacing Point San Pedro Median Landscaping Improvements NTPP-Francisco Blvd, East Improvements Downtown Pavement SafetyImprovements Summary of Proposed Road Right -of -Way Projects Expenditures (FY12/17) # Project Description Status Tune 12/13 13/14 14/15 15/16 16/17 Page 36 of 51 GF - - - - © Design & -Other 100,000 _ 100,000 100,000 100,000 100,000 1 Miscellaneous Right of Way Construction Total 100,000 100,000 100.000 100,000 100.000 Page 36 of 51 -Downtown © Pavement Safe Design & s •• ��t MMMM City Bridge Repair Proqra� Construction • •• it• - - Page 36 of 51 -Downtown © Pavement Safe �- s •• ��t MMMM -e - Resurfacing • ►i • r • •• it• - - Page 36 of 51 -Downtown Pavement Safe Desi n & g r hm 120,0404 _tY Im rovements Constructionota{ 120.000 - - Page 36 of 51 Summary of Proposed Road Right -of -Way Projects Expenditures (FYI 2/17) # Project Description Status Tune 12/13 13/14 14115 15/16 16/17 General Fund Subtotal (Road RNV) _ - - - - Other Funding Subtotal (Road RNV) = 974,000 100,000 100,000 100,000 5,600,000 Total (Road RNV) = 974,000 100,000 100,000 100,000 5,600,000 # Project Description Status Tune 12/13 13/14 14115 15/16 16/17 GF - - - - - Brookdale Avenue Retaining Design & "Other r � 8 wall Construction Total - 250,000 _ GF - - - - - Street Resurfacing Curb Ramps Design &Other Design & Other - - - - 5,500,000 5 Aerial Undergrounding Construction Total - - - - 5,500,000 General Fund Subtotal (Road RNV) _ - - - - Other Funding Subtotal (Road RNV) = 974,000 100,000 100,000 100,000 5,600,000 Total (Road RNV) = 974,000 100,000 100,000 100,000 5,600,000 # Project Description Status Tune 12/13 13/14 14115 15/16 16/17 GF - - - - - Brookdale Avenue Retaining Design & "Other r � 8 wall Construction Total - 250,000 _ GF I - 1 Street Resurfacing Curb Ramps Design &Other 250,000 - - - 6 2012/13 Construction Total 250,0001 - _ - - - General Fund Subtotal (Road RNV) _ - - - - Other Funding Subtotal (Road RNV) = 974,000 100,000 100,000 100,000 5,600,000 Total (Road RNV) = 974,000 100,000 100,000 100,000 5,600,000 # Project Description Status Tune 12/13 13/14 14115 15/16 16/17 GF - - - - - Brookdale Avenue Retaining Design & "Other r � 8 wall Construction Total - 250,000 _ GF I - 1 - - Design & Other - 75,000 - - 77 - 7 Parks Pathways ResurfacingConstruction Total - 75,000 - - - General Fund Subtotal (Road RNV) _ - - - - Other Funding Subtotal (Road RNV) = 974,000 100,000 100,000 100,000 5,600,000 Total (Road RNV) = 974,000 100,000 100,000 100,000 5,600,000 # Project Description Status Tune 12/13 13/14 14115 15/16 16/17 GF - - - - - Brookdale Avenue Retaining Design & "Other r � 8 wall Construction Total - 250,000 _ M I GF Design &_ *; Construction Total Un -Funded (Road RNV) _ GF General Fund Contribution Other Funding from other sources -Grants. Refer to attached backup information Other * Currently Not Funded Page 37 of 51 GF - - - - - Design &t 9 Bungalow Ave Reconstruction Construction Total - 650,000 - - - M I GF Design &_ *; Construction Total Un -Funded (Road RNV) _ GF General Fund Contribution Other Funding from other sources -Grants. Refer to attached backup information Other * Currently Not Funded Page 37 of 51 Miscellaneous Right of Way 1. Promect Description and Back -ground 2. in� Curb and Gutter repairs and replacements including sidewalks sdvarious locations throughout the City. Improve accessibility for the public and minimize hazards. 3. Cost Estimate Funded annually= $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 16116 16/17 Gas Tax 100,000 100,000 100,000 100,000 100,000 Total this Project 100,000 - 100,000 100,000 100,000 100,000, Gas Tax, Measure /\ and Vehicle Impact Fees support this budget center and the referenced City Bridge Repair Program 1. Project Description and Background Repair existing bridges maintained by the City as identified by the State of California's annual inspection 2. Proiect Obiectives Maintain the City's existing infrastructure. 3. Cost Estimate Preliminary Engineer's Estimate $ 135,000 4. Basis of Estimate Funding Source 12/13 13/14 14/16 15/16 16/17 General Fund Other Funding - 135,000 -135,000 Total this Project = 1 A total of 4 City Maintained bridges were identified as needing improvements. The improvements range from deck treatment to foundation improvements. The complexity of the repair will depend on man factors including but not limited to permitting, traffic control and many others. Street Resurfacing 2012/13 R/W 3 1. Project Description and Background This project consists of resurfacing various streets throughout the City. The severity of the street condition based on each Streets Pavement Condition Index and engineering review determines which streets are to be resurfaced based on the budget available. 2. Proiect Obiectives Improve the existing pavement condition, access and safety aspects of the City's infrastructure. 3. Cost Estimate Engineer's Estimate = $ 369,000 4. Basis of Estimate Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Other Funding - 369,000 - - - - - - - - Total this Project = 369,000 - - - - This project is funded through Gas Tax. The project is generally designed in house with general assistance for construction inspection. Page 40 of 51 Downtown Pavement Safety Improvements 1. Prolect Description and Backaround 2. Grind and resurface several areas within highly traveled City roads with pavement raveling issues and undulations. Maintain the City's existing infrastructure 3. Cost Estimate Engineer's Estimate = $ 120.000 4. Basis of Estimate Engineer's Estimate Fundina Source 12/13 13/14 14/16 15/16 16/17 Other Funding 120,000 Total this Project 120,000 This project issupported through Gas Tax, Measure A.and the Vehicle Impact Fee's collected annually. Page 41 of 51 Aerial Undergrounding RAN 5 1. Proiect Description and Background Underground existing aerial utilities along a main City corridor. 2. Project Objectives Provide a safer and healthier environment for residents of the City. 3. Cost Estimate Funded annually through the General Fund = $ 5,500,000 4. Basis of Estimate Engineers Estimate Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Rule 20A Funding - - - - 5,500,000 Total this Project = - - - - 5,500,000 This is a Rule 20A project supported by funds accumulated by PG&E to underground facilities within the City. Page 42 of 51 Street Resurfacing Curb Ramps 2012/13 •Gid 1. Project Description and Background This project consists of installing curb ramps on the streets that are scheduled to be resurfaced this year in compliance with current accessibility standards 2. Proiect Obiectives Provide accessible access along City streets. 3. Cost Estimate Total Project Budget Estimate $ 250,000 4. Basis of Estimate Engineer's Estimate Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund - - - - - Other Funding 250,000 - - - - Total this Project = 250,000 - - - - Gas Tax currently funds this project. Page 43 of 51 Parks Pathways Resurfacing �1 1. Project Description and Background This project consists of resurfacing a portion of the City's bicycle paths that have deteriorated to a point that they are now a safety concern. The actual locations of the repairs will be determined at upon review by staff. 2. Project Obiectives Provide accessible access along City pathways 3. Cost Estimate Total Project Budget Estimate $ 75,000 4. Basis of Estimate Engineer's Estimate Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Other Funding - - - 75,000 - - - - - - Total this Project = - 75,000 - - - Gas Tax currently funds this project. Page 44 of 51 1. Proiect Description and Backaround 2. BmokdaleAvenue Retaining Wall RM 8 This project consists ofrepairing aslide adjacent 0oBmukdaleAvenue. The projects involves work within anexisting creek such that there may bainvolvement with regulatory agencies. Repair the existing road and prevent future erosion and sliding caused by the creek. 3. Cost Estimate Engineers Estimate = $ 250,000 4. Basis of Estimate Engineer's Estimate Funding Source 12/13 13114 14/15 16/16 16/17 General Fund Other Fu 250,000 Total this Project 250,000 This project is currently unfunded. Page 45 of 51 Bungalow Ave Reconstruction 1. Project Description and Background Reconstruction of Bungalow street from Woodland to Picnic. Work includes the reconstruction of a failing drainage systems as well as removing older style curb and gutter to provide access to adjacent properties. 2. Proiect Objectives Provide a safer and healthier environment for residents of the City. 3. Cost Estimate Total Project Budget Estimate $ 650,000 4. Basis of Estimate Engineer's Estimate Funding Source 12/13 13/14 14/15 15116 .16/17 General Fund Other Funding - - 650,000 - - - Total this Project 650,000 This project is currently partially funded such that there is insufficient funding to complete. 1. Proiect Description and Background 2. Mahon Path Landscaping The pathway long Mahon Creek is sparse and it is anticipate that improvements to the landscaping will be needed. Provide improved landscaping 3. Cost Estimate Recommended Funding = $ 250,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/16 15/16 J 6/17 Unfunded 250,000 Total this Project 250,000 Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 47 of 51 DEPARTMENT OF PUBLIC WORKS TRAFFIC The objective of projects listed in the "Traffic" category is to provide safe traffic facility systems for the City of San Rafael. The City has over 86 traffic signals and over 4,400 street lights. Some of these systems are antiquated such that maintenance of these facilities is difficult. Projects identified in this area are intended to maintain and improve current infrastructure facilitates to the best level of service possible and improve safety. Traffic Cabinet Signal & Controller Upgrades 2011/12 LED Street Lighting Retrofits Puerto Suello Multiuse Pathway Security Cameras Summary of Proposed Traffic Projects Expenditures # Project Description Status Type 12/13 13/14 14115 15/16 16117 GF C 1 Traffic Cabinet 2 12i1 !ler Upgrades DesiConstruction gOther otal 100,0001 100,000 100,000 100,000 100,000 Freitas/Las Gallinas Intersection Improvements Design & General Fund Subtotal (Traffic) _ _ _ Other Funding Subtotal (Traffic) = 175,000 1,600,000 100_000 100,000 100_000 Total (Traffic) = 175,000 1,600,000 100,000 100_000 100,000 GF General Fund Contribution Other Funding from other sources -Grants. Refer to attached backup information Otl1er- Currently Unfunded GF - - - - - Design & --- Other 75,000 ----- -- 2 Ramp Metering Study_ Construction Total 75,000 Freitas/Las Gallinas Intersection Improvements Design & General Fund Subtotal (Traffic) _ _ _ Other Funding Subtotal (Traffic) = 175,000 1,600,000 100_000 100,000 100_000 Total (Traffic) = 175,000 1,600,000 100,000 100_000 100,000 GF General Fund Contribution Other Funding from other sources -Grants. Refer to attached backup information Otl1er- Currently Unfunded Traffic Cabinet Controller Upgrades 2012/13 1. Proiect Description and Background This project consists of upgrading older traffic controller equipment to meet current standards 2. Puerto Suello Multiuse Pathway Security Camera Provide safer and improved signal systems within the City. 3. Cost Estimate Recommended Funding = $ 100,000 4. Basis of Estimate Staff Estimated - Grant Amount Available Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Other - - - 100,000 100,000 100,000 - 100,000 - 100,000 Total this Project = 100,000 100,000 100,000 100,000 100,000 This project is funded by Gas Tax? Page 49 of 51 Ramp Metering Study 1. Project Description and Background IIWJ This project is initiated by the State of California to study the effect of installing ramp metering systems on the on ramps for City Streets that have access to the Highway system. 2. Puerto Suello Multiuse Pathway Security Camera Provide a safer Highway system, work collaboratively with the State. 3. Cost Estimate Recommended Funding = $ 75,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund_ Other - - - 75,000 - - Total this Project = 75,000 - - - - This project is funded by Gas Tax. Page 50 of 51 Freitas/Las Gallinas Intersection Improvements T 3 1. Project Description and Background This project consists of widening the Intersection of Las Gallinas and Freitas Parkway. In particular the left turn pocket onto Las Gallinas from Freitas Parkway heading south should be expanded to accommodate the current traffic. This work also involves work over a creek. 2. Puerto Suello Multiuse Pathway Security Camera Provide a safe roadway systems at this intersection. 3. Cost Estimate Recommended Funding = $ 1,500,000 4. Basis of Estimate Staff Estimated Funding Source 12/13 13/14 14/15 15/16 16/17 General Fund Other - - - - 1,500,000 - - - - - Total this Project = - 1,500,000 - - - This project currently supported by traffic mitigation fees. Page 51 of 51 CITY OF SAN RAFAEL i1q,wff 11 1 lk -kvii A 1 1 1 INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. S`� - DATE OF MEETING: 7/2/2012 FROM: Nader Mansourian DEPARTMENT: Public Works DATE: 6/26/12 TITLE OF DOCUMENT: ACCEPT REPORT APPROVING THE UPDATE OF SAN RAFAEL'S 5 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2012/2013 THROUGH 2016/2017 AND AUTHORIZING THE REPROGRAMMING OF SPECIFIC CAPITAL PROJECTS TO SUBSEQUENT YEARS Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL AGENCY APPROVED AS TO FORM: AGENDA ITEM: City Manager (signature) City Attorney (signature) 09119NNUMM File No.: 01.02.49