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HomeMy WebLinkAboutPW Baypoint Lagoons Assessment District FY2012-13Agenda Item No: 4 a Meeting Date: July 16, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by• �'� City Manager Approva Director of Public Works (RAL) File No.: 03.01.174.07 SUBJECT: BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT: RESOLUTION CONFIRMING DIAGRAM AND ASSESSMENT AND LEVYING ASSESSMENT FOR FISCAL YEAR 2012-2013. RECOMMENDATION: Adopt Resolution BACKGROUND: In accordance with the Landscape and Lighting Act of 1972 the City Council is responsible for confirming the Assessment Diagram and levying the assessment for the next fiscal year for the Baypoint Lagoons Landscaping and Lighting District. CSW/Stuber-Stroeh are the Engineers of Work and have prepared the Engineer's Annual Report. On July 2, 2012 the City Council adopted Resolution of Intention #13378 to order improvements and levy and collect assessments within the Baypoint Lagoons Landscaping and Lighting District for fiscal year 2012-2013. The Council also set the date for required Public Hearing for July 16, 2012. The purpose of the Public Hearing is to receive any comments about the Annual Report. A description of work is part of the Engineer's Annual report. In past years, a contractor removed cattails and other non-native species from the Baypoint (Spinnaker) Lagoon and the adjacent diked salt march. Public Works Streets Division personnel also adjusted lagoon water levels seasonally to enhance native plant and animal species habitat. In 2006, Assessment District members requested suspension of non-native plant eradication to generate sufficient funds to install motor controls at the Cayes Storm Water Pump Station. Once installed, the controls will automatically monitor/adjust water quality and levels. The cost of the project is approximately $200,000 to $225,000 for construction, and an additional $60,000 to $65,000 for design, depending on the bidding climate. Staff agrees with the request, which is addressed in the annual report from CSW/Stuber-Stroeh Engineering Group, Inc. The Homeowners Association (HOA) is currently paying for the maintenance of lagoon vegetation and is accruing assessment funds for the purposes described above. FOR CITY CLERK ONLY File No.: _149 Council Meeting: Disposition: i� % / SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 FISCAL IMPACT: There is Dodirect fiscal impact, apart from the DninirD8| staff time required to generate this report and the related resolution. OPTIONS: The Council can conduct the Public Hearing and adopt the Resolution as described. ACTION REQUIRED: Staff reCO0ODleDdS that the Council adopt the F\eSO|UtiOn Confirming Diagram and Assessment and Levying Assessment for Fiscal Year 2O12 -2O13. EUC|OSuoBS: 1. ReGO(UiiOD 2. Engineer's Annual Report RESOLUTION NO. 13385 RESOLUTION CONFIRMING DIAGRAM AND ASSESSMENT AND LEVYING ASSESSMENT FOR FISCAL YEAR 2012-2013 BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) The City Council of the City of San Rafael resolves: In accordance with Chapter 3 of the Landscaping and Lighting Act of 1972, the City Council directed CSW/Stuber-Stroeh Engineering Group, Inc., Engineer of Work for Baypoint Lagoons Landscaping and Lighting District, City of San Rafael, Marin County, California, to prepare and file an annual report for fiscal year 2012-2013. 2. The City Council adopted its resolution of intention to levy and collect assessments within the assessment district for fiscal year 2012-2013 on July 2, 2012 and set a public hearing to be held on July 16, 2012, in the meeting place of the City Council located in the Chambers of the City Council, 1400 Fifth Avenue, San Rafael, California. 3. At the public hearing, the City Council provided an opportunity to interested parties to comment on the annual report either in writing or orally, and the City Council has considered such comments. 4. The City Council hereby confirms the diagram and assessment as set forth in the annual report of the Engineer of Work and hereby levies the assessment set forth therein for fiscal year 2012-2013. ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 16h day of July, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: Connolly, McCullough and Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Heller, Levine . ESTHER C. BEIRNE, City Clerk Legal Notice ( Legal Notice RESOLUTION NO. 13379 JULY 16, 2912 Lighting Act of 1474 The City Council of the City of San Rafael resolves. 1. The City Council intends to levy and collect of increw (10) days before July 16; 2912. iTHER C. BEIRNE, Clerk of the City of San Ra- mcuunougn & mayur rn3nptb NOESCOUNCILMEMBERS: None ASSENT:COUNCILMEMBERS: Heller Ist Esther C. Belrne ESTHER C. BEIRNE, City Clerk no. 1022 July 6, 2012 July 25, 2012 CSW/Stuber-Stroeh Engineering Group, Inc. Attn: Al Cornwell, President 45 Leveroni Court Novato, CA 94949 Re: Baypoint Lagoons Landscaping and Lighting District (Pursuant to the Landscaping and Lighting Act of 1972) Dear Mr. Cornwell: MAYOR GARY O. PHILLIPS VICE MAYOR MARC LEVINE COUNCILMEMBER DAMON CONNOLLY COUNCILMEMBER BARBARA HELLER VIBER ANDREW CUYUGAN MCCULLOUGH CITY CLERK'S OFFICE PHONE: 415-485-3065 FAX: 415-485-3133 For your files, enclosed are certified copies of the following documents adopted by the San Rafael City Council at a regular meeting held on, July 2, 2012: RESOLUTION NO. 13376 RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT 2012/2013. BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) ENGINEER'S ANNUAL REPORT 2012-2013 - FILED with City Clerk on June 26, 2012 RESOLUTION NO. 13377: RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2012/2013 BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) RESOLUTION NO. 13378 RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND SETTING PUBLIC HEARING ON ANNUAL ASSESSMENT FOR CITY COUNCIL MEETING ON JULY 16, 2012. BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) Affidavit of Proof of Publication of Resolution No. 13378, published on July 6, 2012, in the Marin Independent Journal. 1400 FIFTH AVENUE - PO Box 151560 � SAN RAFAEL, CA 94915-1560 WWW .CITYOFSANRAFAEL.ORG CLERK'S CERTIFICATION TO COUNTY AUDITOR BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) TO THE COUNTY AUDITOR OF THE COUNTY OF MARIN: I hereby certify that the attached document is a true copy of that certain Engineer's Annual Report for 2012-2013, including assessment and assessment diagram, received June 26, 2012 for Baypoint Lagoons Landscaping and Lighting District, confirmed by the City Council of the City of San Rafael on the 16th day of July, 2012, by its Resolution No. 13385. This document is certified, and is filed with you, pursuant to Section 22641 of the Streets and Highways Code. Dated: ESTHER C. BEIRNE, City Clerk City of San Rafael Marin County, California By Received by• °3lff , Date: 3420/12- -- 45 Leveroni Court 415.883.9850 Novato Novato, CA 94949 Fax: 415.883.9835 Petaluma www.cswst2.com Sacramento CSW/Stuber-Stroeh Engineering Group, Inc. Engineers [ Land Planners ! Surveyors Landscape Architects DATE: June 26, 2012 FILE: 4.900.00 TO: Ms. Esther Beirne, City Clerk San Rafael City Hall 1400 5th Avenue San Rafael, CA 94901 RE: BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT Enclosed are the following: Copies Date Description 11 Ea. 06/2012 Engineer's Annual Report, including Assessment Diagram Sheets 1 through 8 Remarks: for your use Hello, Esther. for your information Enclosed are 11 copies of the Annual Engineer's Report for the [ for review & comment Baypoint Lagoons Landscaping and Lighting District for distribution to and review by the City Council. ■ for submittal Once accepted and approved, will you please return to us one fully executed copy, along with copies of the final Resolutions? Thanks very much. By: Sandra Friedemann for Al Cornwell cc: tX txt> atv ,\\ I'av tmuj�jo\2ot2-zot3Azot oa-zv 490000 t ,n,_d—, ■ for approval as requested ■ as discussed Regular Mail On Trac Federal Express ■ Courier Will Call -0, r rtc -sp, CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM j' 1 0 200 12 1, PiI I v - I INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREbMthf, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 4 a DATE OF MEETING: 7-16-12 I DIAM-11 a•t 9 kvA 1:01 ill I ri I DATE: 7-9-12 TITLE OF DOCUMENT: BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT: RESOLUTION CONFIRMING DIAGRAM AND ASSESSMENT AND LEVYING ASSESSMENT FOR FISCAL YEAR 2012-2013 Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City -Manager (signature) APPROVED AS TO FORM: City Attorney (signature),fj 121- A TO File No. 03.01.174.07