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HomeMy WebLinkAboutCM MERA Appointments 2012Crry OF Agenda Item No: 3. c Meeting Date: August 6, 2012 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: CITY MANAGER Prepared by: Nancy Mackle, City Manager SUBJECT: APPOINTMENT OF FIRE CHIEF CHRISTOPHER GRAY TO THE NEW MERA EXECUTIVE BOARD AND CHIEF OF POLICE DIANA BISHOP TO THE NEWLY NAMED MERA GOVERNING BOARD. LIEUTENANT RALPH PATA TO REMAIN AS ALTERNATE TO CHIEF BISHOP RECOMMENDATION: Appoint Fire Chief Christopher Gray to the new MERA Executive Board and Chief of Police Diana Bishop to the newly named MERA Governing Board. Lieutenant Ralph Pata to continue as Alternate to Chief Bishop on the Governing Board. BACKGROUND: Periodically, the City is asked to review the Board representation to Marin Emergency Radio Authority (MERA) Joint Powers Authority (JPA). Currently, Fire Chief Christopher Gray serves as the City of San Rafael representative on the Board of Directors, with Lieutenant Ralph Pata serving as alternate. In June, 2012 an amendment was made to the JPA which retains MERA Governing Board's ultimate control over the Authority while providing for the delegation of day-to-day operations to an Executive Board in accordance with the Governing Board's Annual Budget and Work Plan. The intention of the proposed New Governance Structure is to maintain final authority with the Governing Board while streamlining and improving operations and eliminating redundancy of effort, which is the case with the current relationship between the Executive Committee and Board. A special meeting of the Governing Board can be convened by the President or by written request of any three Board members to review Executive Board actions if needed (See attached Exhibit 1). MERA has requested that the City of San Rafael appoint a representative to the new Executive Board as well as maintain a representative on the newly named Governing Board. Staff's recommendation fulfills that request and maintains an alternate to the Governing Board. FISCAL IMPACT: None ACTION REQUIRED: Approve staff recommendation FOR CITY CLERK ONLY Council Meeting: _AkLt2- Disposition: I Disposition: __aWE-IT U 2 C 14, MARIN ENIERGENcy RADIO AUTHORITY c/o Novato [inr Protection District 95Rowland Way, Novato, CA 94945 PHONE: (415) 878-2690 FAX: (415) 878-2660 DATE: June 20,20i2 TO: MER/\Board ofDirectors FROM: Maureen Cassingham, Executive Officer SUBJECT: AGENDA ITEM C -X PROPOSED AMENDMENT NO. jT0THE JOINT POWERS AGREEMENT CREATING THE MARlN EMERGENCY RADIO AUTHORITY RB: EXECUTIVE BOARD Action:Recommended Approve Proposed Amendment No. 5k)the Joint Powers Agreement Creating the Marin Emergency Radio Authority, rcnardingcrcationnfunExccudivc Board as revised at the May 16, 2012 Board meeting. The attached revised Proposed Amendment No. 5mthe MERAJPA Agreement for oNew Governance Structure has been under development hythe Strategic Plan Governance Work Group with input from the Finance, Outreach and Executive Committees since February 2011 to -date, as directed by the K4E8A Board on [>cccnohcr \4,20||. Timeline for completing the GWG's work for the Board action at this meeting iaunschedule, per the Strategic Plan's original |8-nnoothgoal o[June 30,20|2. Required 30-duynotice ofthe revised proposed Amendment was sent toall nocnmbcr agencies, Board members and Alternates on May 19. The Amendment retains MER&Governing Board's ultimate control over the Authority as it has currently, while providing for the delegation of day-to-day operations to an Executive Board in accordance with the Governing Board's Annual Budget and Work Plan. The intention of the proposed New Governance Structure is to maintain Dnu| authority with the Governing Board while streamlining and improving operations and eliminating redundancy of effort, which is the case with the current relationship between the Executive Committee and Board. & special meeting ofthe Governing Board can be convened by the President or by written request of any three Board members to review Executive Board actions ifneeded. The 9-mcmboExecutive Board would be comprisedof one representative from the County of Marin, Marin County Sheriff, City ofSan Rafael, City of Novato, Fire Services, Police Departments, Ross Valley Cities and Towns, Southern Marin Cities and Tnvony and Special Districts, which is similar to the composition of the current Executive Committee. 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