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HomeMy WebLinkAboutFD Purchase Gurneys; Stryker SalesAgenda Item No: 3. f Meeting Date: August 20, 2012 8AN0AFAEL CITY COUNCIL AGENDA REPORT DFire Prepared by: Christopher Gray, Fire Chie City Manager Approval�" File No. SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING STRYKER SALES CORPORATION AS A SOLE SOURCE PROVIDER FOR THE PURCHASE OF THREE NEW COMBINED PATIENT GURNEYS AND PATIENT GURNEY POWER LIFT ASSEMBLIES FOR NEW AMBULANCES. BACKGROUND: The Fire Department is currently in the process of acquiring three new 8OlbU|@Dcaa and placing them into 8amiC8. AS part Ofthe 8nnbV|8Dc8 [ep|8c8DleDt process we have identified 8 need for improvement in our patient gurney and transportation system. The primary concern is patient management; we must have high quality patient gurneys for safe reliable patient care and transportation. Staff is also very CODCe[OGd with prevention of injuries tOfi[8fight8r/p@[8O08dicS as G result Ofhandling nlaOU8| lift patient gurneys that are CUr[eOdy Used to transport FOediC8| p8b8DtS. And. our CU[[8Ot patient gurneys used in the old ambulances are iOneed Ofreplacement. Patient gurneys are used edthe scene 0fmedical emergencies b}move medical patients tothe ambulance where the patient gurney iS loaded bvh[efight8r/oanenOediCS into the ambulance for transport to 8 Dl8diC8| facility. Upon 8OiV8| at the medical f8Ci|ih/ firefighter/paramedics unload the patient gurney and transport the patient on the gurney into the medical facility. The Fire Department is very conscious of the health, safety and welfare of our firefighter/paramedics and the Dl8diC@| patients we serve. We are C0DtiOuOUsk/ examining our pnoCGSS8B, procedures, 8qUipnl8Dt and 8D18[giOg teChDU|0gi8S to identify areas Yvh6ne |Dlp[oveDO8Rts may be [node. AS part of this improvement pFOC8sS. we have identified that our firefighter/paramedics are incurring injuries 8SSOCi8t8d with the lifting, loading, unloading and |ovv8[iDg ofour existing patient gurneys. In addition to ongoing staff training for back C2[e injury p[ev8DUOn' we believe that one solution to this C0nc8[D is to upgrade our three new arDbU|8nCeS and existing patient gurneys tO 8 new combined patient gurney and patient gurney power lift oSSeDlb|y. � File No.: C� --''�2,/ Council Meeting: ��� SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Fire Department staff, including firefighter/paramedics, has examined patient gurney and patient gurney power lift assemblies Ofseveral manufacturers. Based oOthe performance, quality and cost, staff is recommending that we select Stryker Sales Corporation as our provider. The Stryker combined patient gurney and patient gurney povv8[ lift assembly is a C00DleUe integrated avetemO. which automatically |htS. |O3dS. Un|U3dn and |0Vv8[S the patient gurney into and out of the 30bU|8O0e. This Stryker system e|iDliOGtoo the need forfi[efgh03nb8nannediCS to nl8OU8||y lift, load, unload and |ovve[ the patient gurney, thereby minimizing the hah of injury associated with patient transportation. It's always regrettable when one Ofour firefighter/para medics iSinjured 0DUle job. It becomes 8 hardship for the Fire Department when 3 firefighter/paramedic iDCUna 8 |oSS of time injury, as other members Ofthe Fire Department must work overtime tobackfill the vacant position. A0ALYSYS: AS the Fire Department is currently in the process Of bringing three new 8OUbU|@noeG 0D|iO8, this is the best time tO upgrade the existing patient gurneys t0the new Stryker combined patient gurneys and patient gurney power lift assemblies. The upgrade to new Stryker combined patient gurneys and patient gurney power lift assemblies is time sensitive as the three ornbU|8DC8S are currently UOd8[ construction and the patient gurney power lift assembly infrastructure may be included now 8t @ Subaton[h]| S8VDgS in the COSt Of iOSt8||8tiOO. As @ [8SU)t of the timing, vve'n3 asking for an expedited pU[Ch@SiOQ pn3CeSS to ensure that Vv8 may p|@C8 the new ambulances into service as soon as possible. Any delay in pU[Ch8aiDg the new C00biO8d p8U8Dt gurneys and patient gurney pOVVe[ lift 8s8e0b|i8G simply extends the pOt8Dh8| for an injury to one Ofour firefighter/p8rannediCS. The attached ReSO|UU0l GithO[iz8S the VV8iNyr Of the CDnnp8titiV8 bidding pnOCeSS and authorizes the City Manager to execute 8 purchase order with 8 SO|8 source provider for the purchase Of three new Stryker combined patient gurneys and patient gUDl8y power lift assemblies. FISCAL IMPACT: There is8significant cost to the City associated with firefighter/paramedics |8Sa of time injuries. Presently the Fire Department has firefighter/paramedics that are off duty with |VSS of time injuries @SSoC)aded with patient gurney lifting, |O8diOg. UD|OadiDA and |DVVehOg. NabOD8||y, this is an issue for the fire service that has left some firefighter/paramedics permanently disabled. The COSt associated with just one severe back injury COU|d be substantially more for the City than the cost of the three new Stryker combined patient gurneys and patient gurney power lift assemblies. The cost for the purchase 0fthree new Stryker combined patient gurneys and patient gurney power lift assemblies is $143,396.89, which is available in the Vehicle Replacement Fund. OPTIONS: The City Council may choose not to approve the Resolution but staff does not [8ConnnneDd this option. The injuries to firefighter/paramedics associated with the existing patient gurneys have impacted Fire Department's medical response operations. Staff feels strongly that the financial transaction described herein will help solve the Fire Department's concern for firefighter/paramedic injuries associated with patient gurneys. ACTION REQUIRED: Staff recommends that the City Council adopt the Resolution. Enclosures (2) 1. ReSQ|UtkoD RESOLUTION NO. 13397 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING STRYKER SALES CORPORATION AS A SOLE SOURCE PROVIDER FOR THE PURCHASE OF THREE NEW PATIENT GURNEYS AND PATIENT GURNEY POWER LIFT ASSEMBLIES FOR NEW AMBULANCES. WHEREAS, the Fire Department is acquiring three new ambulances, which must have patient gurneys for patient transportation; and WHEREAS, the Fire Department desires to safely transport patients at the scene of a medical emergency on a patient gurney and to safety load and unload patient gurneys in and out of ambulances and to safely transport patient gurneys in the ambulances, and WHEREAS, the Fire Department desires a combined patient gurney and patient gurney lift system that minimizes the risk of injury to patients and firefighter/paramedics; and WHEREAS, the Fire Department has identified a single source (Stryker Sa,-Q! , Corporation) for the purchase of new combined patient gurneys and patient gurney power lift assemblies that will minimize risk, enhance safety and save valuable assets; and WHEREAS, the patient gurneys and power lift gurney assemblies manufactured by Stryker Sales Corporation are complete assemblies with new cots and all required parts and hardware; and WHEREAS, there are sufficient funds in the Vehicle Replacement Fund for the transactions described above; and WHEREAS, the Fire Department has reviewed the specifications, pricing and timelines from Stryker Sales Corporation and has determined that they offer financial value and immediate operational benefits. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of San Rafael does hereby authorize for the waiver of the competitive bidding process for the purchase of three Stryker Sales Corporation combined patient gurney and patient gurney power lift assemblies; and NOW, THEREFORE BE IT FURTHER RESOLVED, the City Council of the City of San Rafael does hereby authorize the City Manager to execute a Purchase Order in the amount of One hundred forty three thousand, three hundred ninety six dollars and eighty nine cents ($143,396.89) for the purchase of three Stryker Sales Corporation combined patient gurney and patient gurney power lift assemblies. 1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 20th day of August, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: Connolly, Heller, Levine, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: .stryker EMS Equipment Quotation Date: 07125/12 Quote Number: Q20120628 SHIP TO ADDRESS: San Rafael Fire Department Travis Thomas 1039 C Street Corporate Remit to: Account Manager nd Accessories San Rafael, CA 94901 Stryker Sales Corporation 22780 Sunriver Dr. 0 ATTN: Chief Jeffrey Rowan PO Box 93308 $0.00 $ Red Bluff, CA 96080 Compatibility Kit Install 415.485.3303 Chicago, IL60673 0 916-806-3377 $ $0,00 $ 0 G Rated Restraints fax 916-244-0417 $0.00 $ 0 Wheel Guide $ travis.thomas,estryker.com 3 7 Year PLJ Wrnty +2PMs per year (6390&6506) 6390 Pricing Scale List 23,950,00 Buy 1: $22,034.00 POWER -PRO 6506 w/Accessories/PL compatible $ 18,203.00 $161018,64 $ 0 Buy 2: $21,555.00 - $0,00 $ 0 SMRTBatte y Aftermarket Kit with Charger Mount $ Buy 3: $21,076.00 Buy 4-6: $20,597.00 Buy 7-10: $19,878.50 Buy 11+ $19,160.00 a Quantity List Price Unit Price 3 ea Model 6390 Power -LOAD $ 23,950.00 $21,076,00 Standard Features Include: $ $ Hydraulic Lifting Arms $ $ 870 -lb total weight capacity (700 -lb patient) $ $ Inductive Charging $ $ Trolley to secure cot into LOAD $ $ Linear Transfer System to support and guide during loading/unloading $ $ Foot -end Lock LED indicator $ $ Foot -End Release $ $ Head -End Lock LED indicator $ $ Control Panel $ $ Battery Indicator $ $ Cot Release Handles $ $ Manual Trolley Release $ $ IPX-6 certified for high pressure jet cleaning and decon $ $ Wireless connection to Power Pro cot $ $ In-service video $ $ 1 -year parts/labor/travel warranty on entire system $ $ You Pay $63,228.00 22,653.84 48,055.92 $ 50,734.00 $ 44,645.92 $ 133,937.76 Sales Tax@ 8.50% $9,459.13 Total W/Tax $ 143,396.89 TO PLACE AN ORDER, PLEASE FAX YOUR PURCHASE ORDER TO: Stryker - EMS Equipment, Attn: Travis Thomas 916-806-3377 cell, 916-244-0417 fax Include your billing/shipping addresses, desired delivery dates, signature and terms (net 30). THANK YOU! Order subject to appieva; by Stryker Corp—tion. Taxes aitl be moor ad as . sepamle tern when applicable, Credit cannot be allowed vs ravers of spend ., - d dffl.buns. All approved refer e 41 be acceW-ed ONLY in Kalamazoo, Ml hitch,. Prcp.s.ls are eff—tive 30 ds from sabcAtai, nd Accessories 0 Power -LOAD compatability kit for 6500 $ $0.00 $ 0 Compatibility Kit Install $ $0,00 $ 0 G Rated Bolster Mattress $ $0,00 $ 0 G Rated Restraints $ $0.00 $ 0 Wheel Guide $ $0.00 $ 3 7 Year PLJ Wrnty +2PMs per year (6390&6506) tli 8,581.00 $7,551.28 $ 3 POWER -PRO 6506 w/Accessories/PL compatible $ 18,203.00 $161018,64 $ 0 7 Year P,L,T Warranty +2PMs per year (6506) $ - $0,00 $ 0 SMRTBatte y Aftermarket Kit with Charger Mount $ - $0.00 $ You Pay $63,228.00 22,653.84 48,055.92 $ 50,734.00 $ 44,645.92 $ 133,937.76 Sales Tax@ 8.50% $9,459.13 Total W/Tax $ 143,396.89 TO PLACE AN ORDER, PLEASE FAX YOUR PURCHASE ORDER TO: Stryker - EMS Equipment, Attn: Travis Thomas 916-806-3377 cell, 916-244-0417 fax Include your billing/shipping addresses, desired delivery dates, signature and terms (net 30). THANK YOU! Order subject to appieva; by Stryker Corp—tion. Taxes aitl be moor ad as . sepamle tern when applicable, Credit cannot be allowed vs ravers of spend ., - d dffl.buns. All approved refer e 41 be acceW-ed ONLY in Kalamazoo, Ml hitch,. Prcp.s.ls are eff—tive 30 ds from sabcAtai, CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM No. 3.f DATE OF MEETING: August 20, 2012 FROM: Christopher Gray, Fire Chief DEPARTMENT: Fire DATE: August 8, 2012 A Resolution of the City Council of the City of San Rafael authorizing the City Manager to enter into a _ single source agreement for acquisition of three new combined patient gurneys and patient gurney_ ,power lift assemblies for new ambulances. APPROVED AS COUNCIL / AGENCY AGENDA ITEM: 1A, all City Mandger (sp nature) 12040kylu'll APPROVED AS TO FORM: City Attorney (signature}Q