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Home My WebLink AboutFD Breathing ApparatusCITY OF Im Agenda Item No: 3. f Meeting Date: October 15, 2012 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Fire Prepared by: Christopher Gray, Fire Chief City Manager Approval: File No. SUBJECT: CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE PURCHASE OF SIXTY-SEVEN SELF CONTAINED BREATHING APPARATUS UNDER A COOPERATIVE PURCHASING PROGRAM RECOMMENDATION: Adopt Resolution. BACKGROUND: On March 19, 2012, the City Council adopted Resolution # 13308, which approved the Fire Department acceptance of an Assistance to Firefighters Grant to fund the replacement of Self Contained Breathing Apparatus (SCBA). The Marin County Fire Chief's Association performed evaluations of SCBA in 2011, and the recommendation for County wide standardization was the Scott Safety model AP75. San Rafael Fire Department was represented in this process with personnel serving on the evaluation group, and all employees had the opportunity to do hands on testing with the products. In preparation for purchasing the new SCBA, Fire Department staff again evaluated all brands, as well as purchasing options. Our recommendation is to purchase Scott Safety model AP75 SCBA, consistent with the Marin County Fire Chief's Association recommendation. The new Scott SCBA will provide many improvements over our existing equipment, including increased breathing air capacity, a heads -up -display to indicate air volume, and voice amplification for each SCBA. ANALYSIS: Staff is recommending purchasing the 67 SCBA from vendor Municipal Emergency Services, through a cooperative purchasing agreement procured by the Tualatin Valley Fire and Rescue, an Oregon public agency, through a competitive bidding process. The cooperative purchasing agreement is available to the City as a member of the Fire Rescue FOR CITY CLERK ONLY File No.: 01 - __> ,- Council Council Meeting: Disposition: , et,01110A, C�- SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Group Purchasing Organization (GPO). The purchase under a cooperative purchasing agreement through the GPO complies with section 2.55.260 of the City Purchasing Policy, and FEMA grant requirements in that both encourage use of cooperative agreements maintained by governmental agencies. The cooperative purchasing agreement provides for 25% off of list price for all products manufactured by Scott Safety. The attached Resolution authorizes the City Manager h3execute a purchase order under 8 cooperative purchasing program with Municipal Emergency Services for the purchase of the 67 8CBA. FISCAL IMPACT: The total Assistance to Firefighters Grant award was for $329,316, which requires a minimum City match of 20% of the of the total grant -supported purchase amount. $325.OS2Ofthe grant funds are for the purchase Ofthe SCBAand taxes, while the remainder Of the grant funds are for p8[SDOnH| COStS for in-service [raiOiDg, which will OCCUr later. The cost of the SCBAiSvery close t0the amount estimated for the grant. Some additional equipment will bepurchased that iSoutside the scope Ufthe grant, but are required tOmake the complete transition tothe Scott SCBA. The City matching funds and the additional funds come from the Fire Department equipment replacement fund. The total purchase, including $35,327iDtax will be $450,943. Funding Eden Code &000UDt AFGGrani $325.092 City Matching 8 81,273 Additional Equipment J_A4,578 Total Cost $450,943 OPTIONS: The City Council may choose tOapprove the [eS0|UUOO as written, modify it, or ACTION REQUIRED: Staff recommends that the City Council adopts the resolution. Enclosures: Resolution RESOLUTION NO. 13425 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE PURCHASE OF SIXTY-SEVEN SELF CONTAINED BREATHING APPARATUS UNDER A COOPERATIVE PUCHASING PROGRAM WHEREAS, the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA), has the Assistance to Firefighters Grant program where grants are awarded to fire departments to enhance their ability to protect the public and fire service personnel from fire and related hazards; and WHEREAS, on March 19, 2012, the City Council adopted Resolution # 13308, which approved the Fire Department acceptance of an Assistance to Firefighters Grant to fund the replacement of Self Contained Breathing Apparatus (SCBA); and WHEREAS, in preparation for purchasing the new SCBA, Fire Department staff evaluated different brands, as well as purchasing options. Staff recommendation is to purchase Scott Safety model AP75 SCBA. The Scott SCBA is a proven design that is the recommended standard by the Marin County Fire Chiefs Association for Fire Department use in Marin County. The new Scott SCBA will provide many improvements over existing equipment and meets all current safety standards; and WHEREAS, staff is recommending purchasing sixty-seven SCBA from vendor Municipal Emergency Services, through a cooperative purchasing agreement procured by the Tualatin Valley Fire and Rescue, an Oregon public agency, through a competitive bidding process. The cooperative purchasing agreement is available to the City as a member of the Fire Rescue Group Purchasing Organization (GPO). The purchase under a cooperative purchasing agreement complies with section 2.55.260 of the City Purchasing Policy, and FEMA grant requirements in that both encourage use of cooperative agreements maintained by governmental agencies. NOW, THEREFORE BE IT RESOLVED., the City Council of the City of San Rafael does hereby authorize an additional appropriation of $44,578 to supplement the previously approved $82,000 from the equipment replacement fund; and BE IT FURTHER RESOLVED, the City Council of the City of San Rafael does hereby authorize the City Manager to execute a Purchase Order under a cooperative purchasing program in the amount of Four hundred fifty thousand, nine hundred forty-three dollars and fifty-six cents ($450,943.56) for the purchase of sixty-seven Scott SCBA from Municipal Emergency Services. 1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 15th day of October, 2012 by the following vote, to - wit: AYES: COUNCILMEMBERS: Connolly, Heller, Levine, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None lye ESTHER C. BEIRNE, City Clerk INSTRUCTIONS (a go CITY OF SAN RAFAEL USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 3. f DATE OF MEETING: October l5,2012 Christopher Gray, Fire Chief Fire October 8, 2012 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE PURCHASE OF SIXTY-SEVEN SELF CONTAINED BREATHING APPARATUS UNDER A COOPERATIVE PUCHASING PROGRAM. Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL AGENCY AGENDA ITEM: City Manager (s)ghature) APPROVED AS TO FORM: City Attorney (signatu