HomeMy WebLinkAboutCC Library Board 2012 Call for AppsAgenda Item No: 3.c
Meeting Date: November 5, 2012
SAN RAFAELCITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther C.Beirnm City Manager Approvml
File No: 9-2-3
SUBJECT CALL FOR APPLICATIONS TOFILL ONE UNEXPIRED FOUR-YEAR TERM TOTHE
END OFAPRIL 2U13ON THE BOARD QFLIBRARY TRUSTEES, DUE TOTHE
RESIGNATION OF PATRICIA ZENTNER.(CC)
|tisrecommended that Council:
a) Call for applications brfill one unexpired four-year term tothe end ofApril 2O13.onthe San Rafael
Board ofLibrary Tmatees�
b) Set deadline for receipt of applications for Tuesday, November 27, 2012 at 5:00 p.m. in the City
Clerk's Office, Room 309. City Hall; and
b) Set date for interviews of applicants ata Special City Council meeting to be held on December 17,
2U12.otodate and time hobedetermined,
Board Member Patricia Zentner, whose term expires end of April 2013, has recently resigned. She has
served onthe Board ofLibrary Trustees since 2005.Alternate Board Member Eva Brown, whose term
expires end ofApril 2U15.has also resigned effective September 21.2O12.
Approve staff recommendation.
Enclosures.- Vacancy notice
Application
Excerpt from San Rafael Municipal Code
Ethics Training Information
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition: ^
ONE VACANCY - CITY OF SAN RAFAEL
APPLICATIONS to serve on the Board of Library Trustees, City of San Rafael, to fill one,
unexpired four-year terms to the end of April, 2013, may be obtained at the City Clerk's Office,
City Hall, 1400 Fifth Avenue, Room 209, San Rafael and on the website at:
http://www.cityofsanrafae1.org/cityclerk-boards/. The deadline for filing applications is Tuesday,
November 27, 2012, at 5:00 p.m. in the City Clerk's Office.
There is no compensation paid to Library Trustees. Members must comply with the City's ethics
training requirement of AB 1234, and reimbursement policy. See attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY.
The Board of Library Trustees regularly meets on the second Tuesday of every month at
6:00 p.m. in the Library Meeting Room.
Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on
Monday, December 17, 2012, commencing at a time to be determined, to fill the one vacancy.
An excerpt from the San Rafael Municipal Code re: Board of Library Trustees membership,
terms of Board members, powers and duties, etc., is also attached.
ESTHER C. BEIRNE
City Clerk
City of San Rafael
Dated: November 5, 2012
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
BOARD OF LIBRARY TRUSTEES
STREET ADDRESS:
CITY/STATE/ZIP CODE:
Gi 11010: a 011941 a I M I : to] I V&01 a6*0A ON•0 I*k?-Al W -Al c I a 1 [01
PRESENT POSITION:
NAME OF FIRM:
BUSINESS ADDRESS:
*HOME & BUSINESS PHONE:
*E-MAIL ADDRESS (optional):
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES:
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS:
MY REASONS FOR WANTING TO SERVE ARE:
DATE:
Filing Deadline:
Date: Tuesday, November 27, 2012
Time: 5:00 p.m.
* This information will be
YEARS
SIGNATURE:
Mail or deliver to:
City of San Rafael, City Hall, Dept. of City Clerk
1400 Fifth Avenue, Room 209, San Rafael, CA
confidential, to the extent permitted by law
94901
ARTICLE IX Public Library, Section 1. BOARD OF LIBRARY TRUSTEES.
There shall be a board of library trustees to be appointed by the council, the exact
number of which shall be set by ordinance or resolution of the council, one of whom
may be a councilman. The members of the board shall serve for a term of four years
and shall be subject to removal by the affirmative vote of three members of the council.
The terms of office of members of the board shall be staggered in the manner provided
by resolution of the council. The board of library trustees shall exercise such powers
and perform such duties as may be prescribed or conferred in this charter or by the
ordinances of the city. (Assembly Concurrent Resolution No. 121, August 20, 1973:
Senate Concurrent Resolution No. 46,
May 31, 1967.)
2.16.030 Board of library trustees.
A board of library trustees is created. (Ord. 889 § 6, 1967).
2.16.031 Trustee membership --Compensation.
The board of library trustees shall consist of five members appointed by the city council,
one of whom may be a councilman. All members shall serve without compensation.
(Ord. 889 § 7 (part), 1967).
2.16.032 Trustee term of office and removal.
The members of the board of library trustees shall serve for a term of four years and
shall be subject to removal by the affirmative vote of three members of the city council.
The terms of office of members of the board of library trustees shall be staggered in the
manner provided by resolution of the city council. (Ord. 889 § 7 (part), 1967).
2.16.033 Trustee powers and duties.
Subject to the direction and control of the city council, as provided in Section 2.04.030
of this code, the powers and duties of the board of library trustees shall be:
To assess and evaluate current and long-range needs of the library; to formulate and
adopt policies, rules and regulations with respect to programs and facilities to meet such
needs of the community, including recommendations for sites and design of facilities.
Such formulations and adoptions shall be made in conjunction with recommendations of
the librarian;
To review, comment and make recommendations regarding the annual operating
budget of the library;
To receive, and review periodic reports from the librarian concerning the general
operations and functions of the library;
To recommend ways to inform the citizens of San Rafael as to the various programs,
services, and assistance which the library affords all citizens;
To promote intergovernmental cooperation in the development of library services,
patronage and usage;
To perform such other duties as may be prescribed by the city council.
(Ord. 1131 § 3, 1974: Ord. 889 § 7 (part), 1967).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training
of the local legislative bodies by January 1, 2007. This new law defines a local legislative body
as a "Brown Act" governing body, whether permanent or temporary, decision-making or
advisory, and created by formal action of the City Council. In other words, any person serving
on a City Council, Board, Commission, or Committee created by the Council is subject to this
ethics training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class.
You may seek reimbursement for taking any authorized ethics class. The city staff member
that is assigned to your committee can help you with the reimbursement process.
After you have completed the ethics class, the original certificate needs to be given to the City
Manager's Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act -covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, on-line, or self -study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement policies
specifying the circumstances under which expenses may be reimbursed. The policy may
specify rates for meals, lodging, travel, and other expenses (or default to the Internal
Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of
conference and government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency's expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
0 4) Page I of I
Jeannie Courteau
From: Sarah Houghton
Sent: Tuesday, October 30, 2012 9:57 AM
To: Jeannie Courteau
Subject: FW: Resigning of Alternate Position from Library Board of Trustees
From: Eva Brown [
Sent: Friday, September 21, 2012 10:20 AM
To: Sarah Houghton
Subject: Resigning of Alternate Position from Library Board of Trustees
Hi Sarah!
This email is long overdue since I have not participated in any board meetings for quite some
time. I am officially communicating to let you know that I am resigning from my position of
"Alternate" to the Library Board of Trustees in San Rafael, Ca.
It was a pleasure meeting you and working along side some of the Board Members.
Best,
Eva
Eva Brown
San Rafael, CA 94901
10/30/2012
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