HomeMy WebLinkAboutPW St. Resurfacing Curb Ramps 2012; NOC Recordedin J®r '.14i.
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Agenda Item No: 3.g
Meeting Date: November 5, 2012
1
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: City Manager
Director of Public Works (LB)
File No. 16.01.263
SUBJECT: ACCEPT COMPLETION OF THE CITYWIDE STREET RESURFACING
2012 CURB RAMPS, CITY PROJECT NO. 11204, AND AUTHORIZE THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
In June 2012, the City of San Rafael procured funding from Caltrans for roadway rehabilitation of
approximately 3.1 miles of City streets. The following roadway segments will be resurfaced within the
next year:
■ Fifth Avenue from B Street to H Street;
■ Bellam Boulevard from Woodland Avenue (City Limits) to 1-580 Ramps;
■ Bellam Boulevard from Kerner Boulevard to Windward Way;
■ D Street from Antonette Avenue to Second Street; and
■ Mission Avenue from Union Street to H Street.
Current Americans with Disabilities Act (ADA) design standard mandates that altered (i.e. resurfaced)
roads must include curb ramps or sloped areas at any intersection to provide access for pedestrians.
Therefore, in anticipation of resurfacing the above noted streets, this project includes installation of 15
new compliant curb ramps, two driveways at Falkirk Cultural Center, a sidewalk extension on Bellam
Boulevard at Vista Del Mar, and storm drainage improvements.
The design of the project was completed by City of San Rafael Department of Public Works engineering
staff. On May 21, 2012, the City Council adopted the plans and specifications. The project was advertised
in accordance with the City of San Rafael's Municipal Code and policies on May 25, 2012. Bids were
opened on June 14, 2012 at 10:00 AM and read aloud. On July 2, 2012, the City Council adopted a
resolution authorizing the Public Works Director to enter into an agreement with the low bidder,
Fieldstone Construction Company, and construction commenced on July 30, 2012.
FOR CITY CLERK ONLY
File No.: -1-G-2>L4
Council Meeting:
Disposition:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
PROJECT UPDATE:
Construction was completed on October 5, 2012. Due to the controversy of the tree removals included in
the original project plans, the removal of the trees and installation of the ramp on the southwest comer of
the intersection of D Street and Taylor Street was postponed to a point where it had to be removed from
the construction contract. The City has therefore hired another contractor (Ghilotti Construction
Company) to perform the removal of tree and install a new curb ramp at this location. The cost for this
additional work is $17,900.00. The total construction cost, including utility relocations and reimbursable
work for private property owners and including the cost for the second contract for the installation of the
D/Taylor Curb Ramp is $219,590.42; after reimbursement for the utility and private property work, the
total City cost is $211,824.42.
This amount falls below the originally authorized construction budget of $250,000.00.
PROJECT SUMMARY:
Category
Amount
Construction
July 2, 2012
Contract Amount based on Estimated Quantities
$214,372.50
Actual Contract Amount based on Measured Quantities*
$201,079.50
Additional Construction Contract for D/Taylor Curb Ramp
$17,900.00
Change Orders*
$610.92
Subtotal*
$219,590.42
Anticipated Reimbursements from Utility Companies and
Private Property Owners
-7,766.00
Total Construction Cost
T $211,824.42
*Includes the 5% retention to be paid 35 days after Notice of Completion is filed.
The following summarizes the project milestones and working days:
Working
Item Date Days
y
Date of Contract
July 2, 2012
Date of Notice to Proceed
July 23, 2012
Construction Work Commencement
July 30, 2012
-
All Work Complete
October 5, 2012
49
Working Days Allowed by Contract
30
Working Days Allowed by Change Order
12
Working Days Allowed by Extension
7
Non -Working Days Due to Weather
0
Actual Working Days Allowed
49
All work was completed within the amount of working days specified. We recommend acceptance of the
project and recordation of a Notice of Completion.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice
of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period
during which project sub -contractors may file Stop Notices seeking payment from the City out of the
funds owed to the Contractor for the project work.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
ACTION REQUIRED:
Accept completion of the Citywide Street Resurfacing 2012 Curb Ramps, City Project No. 11204, and
authorize the City Clerk to file a Notice of Completion.
Enclosures: Notice of Completion
Ail
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
20 1 2-00700 1 5
Recorded
Official Records
County of
Marin
RICHAIRD N. fish/SON
Assessor -Recorder
County Clerk
01:52PM 07 -Nov -21012 I
REC FEE 0.00
a
Page 1 of 1
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 5th day of October, 2012 and accepted the 5th day of
November 2012; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California,
within the boundaries of which said work or improvement was made upon land owned by said City
and/or over which said City has an easement; that said work or improvement is described as follows:
CITYWIDE STREET RESURFACING 2012 CURB RAMPS
CITY PROJECT #11204
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
FIELDSTONE CONSTRUCTION COMPANY
I declare under penalty of perjury that the foregoing is true and
f correct.
Executed at San Rafael, California, on11W, % 201z.If
-
CITY OF SAN RAFAEL
A Municipal Corporation
41� .
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this 7;6k day of 20 (7, before me, Jeanne M. Leoncini, Deputy City Clerk
of the City of Sari Rafael, County of Marin, State of California, residing therein, personally appeared
NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person
whose name is subscribed to the within instrument and acknowledged to me that he executed the
same in his authorized capacity, and that by his signature on. the instrument the person, or the entity
upon behalf of which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct. •
Signature
NNE'11I.S,E01`cTCtI11D�uty City Clerk
File: 16.01.263
Z] ORIGINAL
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. -3g.
DATE OF MEETING: 11/5/2012
FROM: NADER MANSOURIAN
191:19-11 Oat I LTA 1:42
DATE: 10/26/12
TITLE OF DOCUMENT:
ACCEPT COMPLETION OF THE CITYWIDE STREET RESURFACING 2012 CURB RAMPS, CITY
PROJECT NO. 11204, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION.
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
AA rWA IAJ
City Manager (signature)
APPROVED AS TO FORM:
City Attorney (signage)
2154041aff-wellKW.
