HomeMy WebLinkAboutCC Bicycle and Pedestrian Advisory Committee 2012 Call for AppsAgenda Item No: 3. d
Meeting Date: November 19, 2012
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther C. Beirne
City Manager Approval
File No: 9-2-55
SUBJECT: CALL FOR APPLICATIONS TO FILL THREE THREE-YEAR TERMS (INCLUDING
ONE ALTERNATE TERM) TO THE END OF NOVEMBER 2015 ON THE BICYCLE &
PEDESTRIAN ADVISORY COMMITTEE DUE TO THE EXPIRATION OF TERMS OF
COMMITTEE MEMBERS DON MAGDANZ, SARA SONNET AND JANE MIDDLETON
(ALTERNATE).
RECOMMENDATION:
It is recommended that Council:
a) Call for applications to fill three three-year terms (including one alternate term) to the end of
November 2015 on the Bicycle & Pedestrian Advisory Committee-,
b) Set deadline for receipt of applications for Tuesday, December 11, 2012 at 5:00 p.m. in the City
Clerk's Office, Room 209, City Hall-, and
b) Set date for interviews of applicants at a Special City Council meeting to be held on Monday,
December 17, 2012, at a time to be determined.
SUMMARY BACKGROUND:
The three three-year terms (including one alternate term) of Committee Members Don Magdanz, Sara
Sonnet and Jane Middleton (alternate) will expire at the end of November 2015.
ACTION: Approve staff recommendation.
Enclosures: Vacancy notice
Application
Committee Description
Ethics Training Information
File No.:
Council Meeting: I,; -
Disposition:
V V
THREE VACANCIES (INCLUDING ONE ALTERNATE POSITION)
APPLICATIONS to serve on the Bicycle and Pedestrian Advisory Committee, City of
San Rafael, for three three-year terms (including one alternate term) to the end of November,
2015 may be secured at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San
Rafael and online g httf):"/,wwwcitvofsanrafael.org/cityclerk-boards/
The deadline for filing applications is Tuesday, December 11, 2012 at 5:00 p.m.
There is no compensation paid to Committee Members.
ONLY RESIDENTS OF OR BUSINESS OWNERS WITHIN THE CITY OF
SAN RAFAEL MAY APPLY.
The Bicycle and Pedestrian Advisory Committee meets twice yearly (to be announced) in the
Public Works Conference Room, 11 I Morphew Street, San Rafael. These meetings shall comply
with all provisions of the Brown Act.
Interviews are to be scheduled at a Special City Council Meeting to be held on Monday,
December 17, 2012, commencing at a time to be determined, to fill three three-year terms
(including one alternate term) to the end of November, 2015,
San Rafael City Council Resolution No. 10318, adopted October 5, 1998, outlines the powers
and duties of committee members, etc., and may be obtained from the City Clerk's Office.
ESTHER BEIRNE, City Clerk
City of San Rafael
Dated: November 20, 2012
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
BICYCLE & PEDESTRIAN ADVISORY COMMITTEE
NAME:
STREET ADDRESS:
CITY/STATE/ZIP CODE:
RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS
PRESENT POSITION:
NAME OF FIRM:
BUSINESS ADDRESS:
* HOME & BUSINESS PHONE:
*
E-MAIL ADDRESS (optional):
EDUCATION:
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES:
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS:
MY REASONS FOR WANTING TO SERVE ARE -.—
DATE: SIGNATURE:
Information kept confidential to the extent permitted by law
Filing Deadline: Mail or deliver to:
Date-, Tues., December 11, 2012 City of San Rafael, City Hall, Dept. of City Clerk
Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
PURPOSE
The Bicycle and Pedestrian Advisory Committee meets twice a year to review the City's
progress in implementing the San Rafael Bicycle and Pedestrian Master Plan and other related
issues as directed by the City Council. The Committee will also promote public involvement and
support for bicycling and walking as viable alternatives to driving.
QUALIFICATIONS
All members of the Bicycle and Pedestrian Advisory Committee must be individuals with a
strong interest and enthusiasm for planning and improving bicycle and pedestrian facilities.
The Advisory Committee shall consist of seven (7) members. Members of the Committee may
either be:
Residents of San Rafael; or
Business owners within the City of San Rafael
Two additional members of the committee shall be youth representatives.
Committee members will be appointed by the City Council.
TIME COMMITMENT
The Advisory Committee shall meet twice a year. The meetings shall comply with all provisions
of the Brown Act.
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training
of the local legislative bodies by January 1, 2007. This new law defines a local legislative body
as a "Brown Act" governing body, whether permanent or temporary, decision-making or
advisory, and created by formal action of the City Council. In other words, any person serving
on a City Council, Board, Commission, or Committee created by the Council is subject to this
ethics training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2 -hour class or self -study. You may seek
reimbursement for taking any authorized ethics class. The city staff member that is assigned
to your committee can help you with the reimbursement process.
After you have completed the ethics class, a copy of your certificate needs to be given to the
City Clerk for our files.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
Ethics Training: Members of the Brown Act -covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, online or self -study. For those in office on
1/1/06, the first round of training must be completed by 1/1/07.
Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement policies
specifying the circumstances under which expenses may be reimbursed. The policy may
specify rates for meals, lodging, travel, and other expenses (or default to the Internal
Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of
conference and government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency's expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
