HomeMy WebLinkAboutHR Personnel Actions 2012circof �/W Agenda Item No: 3. f
Meeting Date: November 19, 2012
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Management Services
Prepared by: Anil Comelo, HR Director City Manager Approva
SUBJECT: ADOPT RESOLUTION APPROVING THE FOLLOWING PERSONNEL
ACTIONS:
1. Create the classification of Senior Accountant and reclassify one
Accountant 11 into the classification of Senior Accountant,
2. Change in the title of Accounting Supervisor to Accounting
Manager,
3. Create the classification of Sewer Lead Maintenance Worker and
reclassify two Sewer Maintenance Worker Ills into Sewer Lead
Maintenance Workers,
4. Delete one Associate Engineer position and add one Assistant
Civil Engineer position, and
5. Create the classification of regular part-time Volunteer Program
Assistant.
RECOMMENDATION: Adopt Resolution
BACKGROUND: This report seeks approval of the above personnel actions.
The Senior Accountant classification is being created in response to the need in the Finance
Department for staff to perform more complicated analysis. The new tasks are outlined in the
attached job description. In recognition of the enhanced role of one of the incumbents in the
Accountant II position, it is recommended that she (Helen Yu) be reclassified into the new
classification of Senior Accountant.
The title of the Accounting Supervisor is being changed to Accounting Manager to more clearly
describe the role of this Mid -Management position.
The classification of Sewer Lead Maintenance Worker is being created to recognize the role the
current two Sewer Maintenance Worker Ills play in the field. The incumbents in the Sewer
Maintenance Worker positions already provide lead direction to subordinate staff and
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition: ,
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
independently handle most operational issues. This change in title will mirror the titles of the
maintenance worker classification series in the Parks and the Streets division of the Public
Works department
The position of Assistant Civil Engineer is being added to augment the staffing level in the
Public Works Department and enable the department to cope with the large amount of work
related to several high profile projects.
ANALYSIS:
Senior Accountant: The recommended monthly salary for the new classification of Senior
Accountant is $6,491 at the top step, which is 10% higher than that for the position of
Accountant II. The salary was determined based upon a survey of similar agencies.
Accounting Manager: The classification of Accounting Supervisor is in the mid -management
group and has significant responsibility within the Finance Department for both the accounting
and the payroll and budget functions. The title of Accounting Manager is considered industry
standard for such a role and is therefore more appropriate. Since the position of Accounting
Manager will be more than 11 % higher that of the Senior Accountant, no salary increase is
being recommended at this time.
Sewer Lead Maintenance Worker: The recommended monthly salary for the new classification
of Sewer Lead Maintenance Worker is $6,197 at the top step. The salary is 5% higher than
that of the Sewer Maintenance Worker III. This is consistent with the similar classifications of
Parks Lead Maintenance Worker and Street Lead Maintenance Worker. It is also consistent
with the practice of providing Sewer classifications a differential of 5% due to the comparatively
less desirable nature of the work. The reclassification is being made effective July 1, 2012 in
recognition of their continued performance at the higher level.
Assistant Civil Engineer: The Public Works Department is currently involved in a number of
projects to meet the City's extensive capital projects commitments. This includes over $6.5
million in Federal and State grants. Upgrading the vacant Associate Engineer position to an
Assistant Civil Engineer position has enabled the Department to recruit better qualified
candidates in a recently conducted recruitment. The top monthly salary of the Assistant Civil
Engineer is $8,342 which is 10.4% higher than that of Associate Engineer; this has proven to be
effective in attracting qualified candidates, This is important since the person who is hired will
be responsible for handling all aspects of complex capital projects related to the City's
roadways, drainage systems and other facilities.
Volunteer Program Assistant: As a result of community concerns regarding loitering and other
inappropriate behavior Downtown and in its environs, there has been renewed focus on this
issue. This has caused a shuffle in job assignments and an increase in the sustainability
related workload for the Sustainability and Volunteer Program Coordinator. This in turn has
resulted in the need to augment the volunteer coordination function. The annual budget for the
part-time Volunteer Program Assistant position is set at $30,000 and the top -step Full -Time
Equivalent (FTE) salary is $4,893 per month.
City staff has communicated with representatives of the affected bargaining unit regarding
these changes. The City will satisfy its responsibilities under the Meyers-Milias-Brown Act prior
to implementation. As is currently the case, the City Manager has the authority to make
alterations to job specifications that do not result in a budget impact.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
FISCAL IMPACT: The increase in monthly cost for the Sewer Lead Maintenance Worker is
estimated to be $295. For the Finance Department, the new Senior Accountant position will
cost an extra $590 per month. The Assistant Civil Engineer will cost the Public Works
Department an extra $786 per month and the Volunteer Program Assistant will cost the City
approximately $2,500 per month. The cumulative net cost of these changes will be
approximately $35,000 through the end of the current fiscal year. Each department has
sufficient funds in their budgets to absorb the increase in cost.
OPTIONS:
• Approve the Resolution to implement the above recommendations.
• Request changes to the recommendations.
• Direct staff to develop alternatives to the recommendations.
ACTION REQUIRED:
Adopt Resolution as presented.
ATTACHMENTS:
• Resolution Regarding the Requested Actions.
• Job Description — Senior Accountant
• Job Description — Accounting Manager
• Job Description — Sewer Lead Maintenance Worker
• Job Description — Volunteer Program Assistant
• Revised Salary Schedule for Local 1 Confidential
• Revised Salary Schedule for Unrepresented Mid -Management
• Revised Salary Schedule for SEILI Local 1021
Im
RESOLUTION 13457
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING PERSONNEL ACTIONS
TO CREATE THE CLASSIFICATIONS OF SENIOR ACCOUNTANT, SEWER LEAD
MAINTENANCE WORKER, AND VOLUNTEER PROGRAM ASSISTANT, TO RECLASSIFY
ONE ACCOUNTANT II AND TWO SEWER MAINTENANCE WORKER III POSITIONS, TO
CHANGE THE ACCOUNTING SUPERVISOR JOB TITLE, AND TO REPLACE ONE
ASSOCIATE ENGINEER POSITION WITH AN ASSISTANT CIVIL ENGINEER POSITION.
WHEREAS, the CITY has had to make significant budget balancing decisions over the
last few years to deal with the impacts of the ongoing national recession; and
WHEREAS, these changes have included reducing the City's workforce resulting in the
need for some positions to assume higher levels of responsibilities and/or to work additional
hours; and
WHEREAS, the personnel actions recommended will address this increase in
responsibilities while taking into consideration staffing needs to meet various City Council
priorities,.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Rafael
hereby approves the following personnel actions:
1. Create the classification of Senior Accountant and reclassify one Accountant
II into the classification of Senior Accountant,
2. Change in the title of Accounting Supervisor to Accounting Manager,
3. Create the classification of Sewer Lead Maintenance Worker and reclassify
two Sewer Maintenance Worker Ills into Sewer Lead Maintenance Workers,
4. Delete one Associate Engineer position and add one Assistant Civil Engineer
position, and
5. Create the classification of regular part-time Volunteer Program Assistant.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 19th of November 2012, by the following
vote, to wit:
AYES: Councilmembers: Connolly, Heller, Levine, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
15�Vsth�e_r C. Beirne, City CI re k
City of San Rafael
Job Class Specification
Job Title: Senior Accountant
SUMMARY
Under general direction, performs professional accounting duties in the design and maintenance of
complex financial records and systems to support City departments, special funds, revenue and
investments and/or budgets; provides technical expertise to labor negotiations; conducts special
studies and analysis requiring advanced knowledge of governmental accounting.
DISTINGUISHING CHARACTERISTICS:
This is the advanced journey/lead classification in the Accountant series, characterized by the
responsibility to apply professional accounting principles and practices in the development and
maintenance of complex manual and automated financial control and information systems and the
review and analysis of financial data within the boundaries established by federal, state and local law
and regulation. Incumbents may be assigned responsibility to provide lead supervision to other staff
and/or to lead the work of a service team for one or more City departments with the most complex
budgets and financial reporting systems, in addition to preparing ongoing and special financial reports.
Work assignments and objectives are discussed in general terms and work is accomplished within the
framework of policy and professional and administrative standards; work product is measured by total
results.
This position is distinguished from the Accountant 11 in that the Senior Accountant is the expert
professional accounting level, and from the Accounting Manager who has overall responsibility for all
of the accounting operations (including accounting, accounts payable, accounts receivable and
payroll).
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is intended to be
illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents may
not perform all duties and responsibilities listed. Other duties may be assigned.
• Provides accounting and financial support services to one or more City departments with
complex budget and reporting systems.
• Creates new and reviews established financial systems, processes and procedures.
• Reviews Council agenda/minutes for approved appropriation transfers or additions.
• Prepares journal vouchers to effect transfers or additions.
• Reviews transactions and account balances for compliance with federal, state and local laws
and regulations, and for completeness, accuracy.
• Prepares monthly transaction reports.
• Participates in the preparation of the City budget and mid -year review.
• Analyzes and forecasts revenues and expenditures for the balance of the fiscal year.
• Responds to questions concerning transactions and account balances,
• Establishes new accounts.
• Prepares journal entries to close books at the end of the fiscal year,
• Reviews compliance with legal regulations and indentures.
• Prepares reports for bond issuance and bond amortization schedule.
• Computes and posts interest allocations,
• Leads the work of other professional and clerical staff and assigns and reviews work.
• Provide technical expertise, regarding government accounting standers.
• Provides input into performance evaluations,
• Designs, coordinates and participates in the implementation of new/changed financial
reporting systems,
• Coordinates with other City staff to determine necessary report information and design report
format.
• Coordinates implementation of new/changed reports with systems support staff or consultants.
• Coordinates accounts, interdepartmental training in financial management systems.
• Coordinates activities related to the annual audit and preparation of the Comprehensive
Annual Financial Report.
• Leads the preparation of and review a variety of specialized reports and claims, such as the
fixed asset report, State Controller's Reports, reports for grant programs, the Redevelopment
Agency /Successor Agency, and claims for grants and other funds due to the City.
• Maintains/reconciles general ledger control accounts for funds/receivables and outstanding
debt held by the City.
• May supervise other finance staff.
• Performs related duties as required.
KNOWLEDGE OF:
• Generally accepted accounting principles (GAAP), Governmental Accounting Standards Board
(GASB) statements, governmental audit procedures and their application to governmental
accounting systems, accounting transactions, and financial statement preparation.
• Principles and methods of finance administration, including internal control, auditing,
budgeting, treasury management, revenue administration, program planning and evaluation.
• Principles of investment and debt administration in a local government environment
• Principles and practices of budget preparation and administration.
• Principles and practices of cost accounting.
• Applicable Federal, State and local laws, codes and regulations applicable to local government
fiscal operations.
• Automated financial management system characteristics and applications, including
transaction processing and reporting systems and spreadsheet applications.
• Modern office equipment, practices and procedures.
• Techniques of supervision including planning, assigning, and monitoring work,
ABILITY TO:
• Communicate clearly and concisely, both orally and in writing,
• Work independently, as well as with others.
• Explain complex financial concepts and information to accountants and non -accountants.
• Identify problems, analyze data, and recommend solutions.
• Prepare and monitor a budget,
• Prepare financial statements in accordance with GAAP and GASB.
• Establish and maintain effective working relationships.
• Analyze and interpret financial and accounting records.
• Prepare clear and concise administrative and financial reports.
• Prepare complex financial statements, reports and analyses.
• Interpret and apply complex Federal, State and local policies, procedures, laws and
regulations.
• Research regulations, procedures and technical reference materials,
• Conduct cost analysis studies.
• Identify, recommend, and implement improvements to accounting methods and procedures.
• Operate a PC and modern business applications (e.g., Word, Excel, PowerPoint).
• Lead and provide direction to other employees.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Any combination of education and experience that would provide the required knowledge, skill and
ability outlined above is qualifying. A typical way to obtain such knowledge, skill and ability is:
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A Bachelors Degree from an accredited college or university with major course work in accounting,
finance or a related field, and a minimum of four (4) years of increasingly responsible professional
level accounting experience, preferably governmental. A master's degree in finance, accounting,
public or business administration or a CPA may be substituted for one year of experience,
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write reports, business correspondence, and
procedure manuals. Ability to effectively present information and respond to questions from groups of
managers, clients, customers, and the general public.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply
concepts such as percentages, ratios and proportions to practical situations.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger,
handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required
to walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or
move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to
adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to video display and
regularly works in inside environmental conditions. The noise level in the work environment is usually
quiet.
FLSA Status: Non -Exempt
Prepared By: Human Resources
Prepared Date: July 2012
Approved By: City of San Rafael
Approved Date:
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City of San Rafael
Job Class Specification
SUMMARY
Performs a variety of professional accounting support functions including reports and budgets and
review of journal vouchers, accounting records, subsidiary and general ledger entries. Supervises
accounting professional, technical and clerical staff.
DISTINGUISHING CHARACTERISTICS:
The Accounting Manager position is distinguished from the Finance Director position by the Director's
overall responsibility for finance functions within the division.
SUPERVISION RECEIVED AND EXERCISED:
The Accounting Manager position is a supervisory position and reports directly to the Finance
Director. The Accounting Manager supervises professional, clerical and technical personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is intended to be
illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents may
not perform all duties and responsibilities listed. Other duties may be assigned.
• Supervises accounting professional, technical and clerical staff.
• Prepares financial and statistical reports.
• Makes recommendations and participates in the development and implementation of accounting
systems, control systems and reporting procedures, including audits of accounting records and
processes.
• Performs a wide variety of general accounting functions, such as: preparation, review and
approval of journal entries and month-end closing process; year-end schedules and reports,
quarterly, annual tax and other statistical reports; debt schedules; audit coordination; budget
monitoring; and chart of accounts over -site control.
• Reviews and supervises payroll, accounts payables and receivables, grants, fixed assets, and
other related general ledger functions and integrated systems.
• Participates and assists in the preparation and monitoring of the annual budget.
• Conducts fiscal analyses and prepares financial statements.
• Assists in coordinating the preparation of external audit materials; prepare records for annual
audit; and assist auditors in the review of financial operations;
• Prepares and assists with completion of annual gas tax, State Controller and Comprehensive
Annual Financial Report;
• Creates and maintain records on fund balances by individual fund; and compute proper fund
balances using actual data;
• Prepares and updates debt schedules and coordinates with third party administrator,
• Performs related duties as required.
• Generally accepted accounting and auditing principles and their application to a variety of
accounting transactions and problems
• Principles and methods of finance administration and supervision
• Principles and practices of budget preparation and administration
• Applicable Federal, State and local laws, codes and regulations
• Automated financial management system characteristics and applications
0 Modern office equipment, practices and procedures
Ability to:
• Communicate clearly and concisely, both orally and in writing.
• Communicate complex financial concepts to subordinates and non -accountants.
• Identify problems, analyze data, and recommend solutions.
• Prepare and monitor a budget.
• Use computer keyboards for extended periods of time.
• Establish and maintain effective working relationships.
• Analyze and interpret financial and accounting records.
• Prepare clear and concise administrative and financial reports.
• Prepare complex financial statements, reports and analyses.
• Interpret and apply complex Federal, State and local policies, procedures, laws and regulations.
• Identify, recommend, and implement improvements to accounting methods and procedures.
• Operate a PC and related software programs.
EDUCATION AND EXPERIENCE:
Any combination of education and experience that would provide the required knowledge, skill and
ability outlined above is qualifying. A typical way to obtain such knowledge, skill and ability is:
A Bachelors Degree from an accredited college or university with major course work in accounting,
finance or a related field, and Four (4) years of increasingly responsible professional level accounting
experience, preferably governmental. A master's degree in finance, accounting, public or business
administration or a CPA may be substituted for one year of experience.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write reports, business correspondence, and
procedure manuals. Ability to effectively present information and respond to questions from groups of
managers, clients, customers, and the general public.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply
concepts such as percentages, ratios and proportions to practical situations.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger,
handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required
to walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or
move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to
adjust focus.
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The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to video display and
regularly works in inside environmental conditions. The noise level in the work environment is usually
quiet.
Department:
FLSA Status:
Prepared By:
Prepared Date:
Revised:
Approved By:
Approved Date:
Finance
Exempt
Nash & Company
January 2001
November 2012
City of San Rafael
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City of San Rafael
Job Class Specification
SUMMARY
Under general supervision, Sewer Lead Maintenance Worker participates in a variety of work in the
maintenance, improvement, and operation of the City's sewage pumping stations and gravity sewer
lines. Operates medium and heavy-duty equipment.
CLASSIFICATION CHARACTERISTICS:
Sewer Lead Maintenance Worker may independently perform the more complex and responsible
duties of the class series, such as medium and heavy-duty equipment operation, or provide on-site
lead direction while participating in the work of a crew of a maintenance crew. This classification is
distinguished from the Sewer Maintenance Supervisor, which has direct supervisory responsibility
whereas this class has only lead responsibility.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Coordinates crew, assignments, tools, equipment and materials for assigned jobs such as sewer
line flushing and cleaning, hand rodding, pipeline repair and replacement, and routine pump
station maintenance.
• Discusses work to be performed with higher level personnel and assigns tasks to individuals at the
work site.
• Inspects and notes maintenance problems and notifies supervisor. Monitors work in progress and
direct corrections.
• Provides input to higher level personnel for appraising performance.
• Locates and orders material and parts understanding purchase agreements.
• Inspects contractor work on small jobs, such as pipe repair or on pump station equipment.
• Ensures proper safety precautions are followed at the work site including traffic barriers and
warnings, protective clothing and protective devices.
• Leads emergency callout response, including crew dispatch for sanitary sewer overflow mitigation,
spill documentation, and restoration management coordination of residential backup.
• Reports to State and Local regulatory agencies, all category 1 sanitary sewer overflows.
• Records daily crew activities, using Websoft activity tracking software on a laptop computer, in the
field.
• Leads CCTV inspection activities, using small push lateral camera.
• Operates hydro flusher, vactor, power rudder, small rodding machine, large backhoes and
loaders, and other varieties of equipment, including equipment requiring a Class B driver's license.
• Leads and participates in starts, stops, inspects, lubricates and adjusts pumps, valves, motors,
drive shafts, universal joints and flow rates at pumping stations.
• Leads and participates in taking chemical samples and adjusts rate of chemical flows:
• Leads and participates in removing and replacing pumps, motors valves and related, and performs
repairs, may rebuild components on a limited basis.
• Leads and participates in excavations and repair of replacement of sewer gravity lines.
• Marks sewer mains for Underground Service Alert notices.
• Maintains records of work performed and materials used. Reads and interprets blueprints,
drawings and engineering diagrams.
• Notifies residents of sewer system work, which may affect their lines, and cooperates with other
agencies on repairs.
• Participates in emergency Public Works repairs and maintenance including work in other sections
of the Department and Performs related duties as required.
KNOWLEDGE OF:
• Techniques of leading including planning, assigning, and monitoring work.
• Methods, materials, tools and equipment used in maintenance, improvement, and operation of
sewage pumping stations and gravity sewer lines.
• Techniques and materials used in preventative maintenance, adjustment and minor maintenance
of sewer gravity line, force main, and pumping station systems.
• Operation and operator maintenance of tools and equipment. Safe working practices as applies to
sewer maintenance including shoring of below ground work, confined space entry, bacterial and
chemical hazards involved, traffic barriers warnings, and protective clothing and devices.
ABILITY TO:
• Lay out jobs, plan tools and materials and assign and review work. Keep records of work
performed, hours and materials used, etc.
• Operate and perform operator maintenance of hand and power tools and equipment used
including heavy duty and specialized trucks and equipment. Inspect, service, adjust and repair
pump station equipment including pumps, and valves.
• Remove and replace motors, chemical systems, etc. Understanding and following oral and written
instructions.
• Leads both collection system and pump station work crews, in the absence of the other Lead
Worker.
• Establish and maintain cooperative working relationships.
• Lead and provide direction to other employees.
A typical way of gaining the knowledge, skill and ability outlined above is:
Graduation from high school or equivalent and two years of responsible experience in the cleaning,
servicing, operation and maintenance of sewer systems, equivalent to the Sewer Maintenance Worker
III classification at the City of San Rafael.
SPECIAL REQUIREMENTS:
Must possess a valid California Class "B" driver's license with a Tank Endorsement and have a
satisfactory driving record. Must be willing to work underground, in confined places, and in exposure
to unpleasant and potentially hazardous conditions. May involve work in and around bacterially
contaminated liquids. Must be willing to work overtime, weekend standby duty and be subject to call
out for emergency repair of Public Works facilities. Incumbents assigned to this job classification are
subject to Department of Transportation's Drug and Alcohol Regulations,
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions,
and procedure manuals. Ability to write routine reports and correspondence. Ability to speak
effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar
graphs.
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REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions. While performing the duties of
this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach
with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell.
The employee is occasionally required to sit. The employee must regularly lift and/or move up to 50
pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this
job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to
adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. While performing the
duties of this job, the employee is regularly exposed to wet and/or humid conditions, moving
mechanical parts, and fumes or airborne particles. The employee is frequently exposed to toxic or
caustic chemicals and outside weather conditions. The employee is occasionally exposed to risk of
electrical shock and vibration. The noise level in the work environment is usually moderate.
Hazards: Hazards are moderate, fairly predictable and protected against.
FSA Status:
Nonexempt
Prepared By:
Nash & Co.
Revised Date:
August 2012
Approved By:
City of San Rafael
Approved Date:
October 2001
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City of San Rafael
Job Class Specification
Job Title: Volunteer Program Assistant
SUMMARY:
The Volunteer Program Assistant is responsible for coordinating many aspects of the City of San Rafael
Volunteer Program under the supervision of the Sustainability and Volunteer Program Coordinator. The
incumbent organizes and participates in the recruiting, interviewing, selection, training, placement and
recognition of volunteers for both City departments and community programs.
CLASSIFICATION CHARACTERISTICS:
This single job class position is designed to assist in the coordination of a city-wide volunteer program
and organize volunteer operations in the community.
SUPERVISION RECEIVED AND EXERCISED:
General policy direction is provided by the Sustainability and Volunteer Program Coordinator. The
position may supervise volunteers placed in various City departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.
• Confers with City department representatives to determine volunteer needs and assists in the
development of job descriptions for volunteer positions.
• Recruits, screens, interviews, selects, and trains volunteers for the City's program or assists
departments with this process.
• Assists in developing and revising City policies and procedures relating to the Volunteer Program.
• Oversees maintenance of the Concierge desk at City Hall.
• Provides follow-up and continuing support for volunteer placements.
• Monitors the program budget.
• Prepares and places publicity to attract volunteers, including maintaining the Volunteer Program
website.
• Plans and implements volunteer recognition activities and events, including preparing and securing
publicity notices.
• Provides information and referral services about the Volunteer Program to the general public and City
employees.
• Works with neighborhood and community groups to develop and implement volunteer projects in San
Rafael.
• Works actively with the community to create partnerships to support City initiatives such as anti -lifter
campaigns, neighborhood beautification, disaster preparedness, etc.
• Directs and administers community volunteer events.
• Maintains a variety of records, statistics and reports.
• Makes public presentations regarding the Volunteer Program and specific initiatives.
• Performs related duties as required.
• Program management.
• Methods and techniques used for recruiting. Interviewing techniques.
• Data collection methods.
• Marketing and public relations.
FT—T-1111figillfim
• Supervise volunteers and apply principles of leadership and supervision.
• Establish and maintain effective working relations with those contacted in the course of the work.
• Maintain organized records.
• Use a personal computer and related software.
• Compose memos, letters and reports related to the program.
• Develop action plans and coordinate program objectives.
• Communicate clearly and concisely orally and in writing.
• Work cooperatively with others.
• Analyze problems, identify alternatives and formulate and implement recommendations.
• Initiate and sustain interest of the community to participate in the program.
• Evaluate the skills and abilities of volunteers.
• Work some nights and weekends.
EDUCATION AND EXPERIENCE:
Any combination equivalent to experience and education that would likely provide the required
knowledge and abilities. A typical way to obtain the knowledge, skills and abilities would be:
Equivalent to an Associate or Bachelor's degree from an accredited college or university. One year of
sustained experience in setting and measuring of objectives, problem resolution, supervision and
program liaison with interested parties. Possession of a valid California drivers license and a satisfactory
driving record.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general periodicals, professional journals, technical procedures, or
governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients,
customers, and the general public.
MATHEMATICAL SKILLS:
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities. While performing the duties of this job, the employee is regularly
required to sit, bend, talk and hear. The employee frequently is required to use hands to finger, handle,
or feel. The employee is required to stand and walk and to lift or move up to 30 pounds. Specific vision
abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. While performing the
duties of this job, the employee frequently works in indoor conditions. The employee frequently works
near video display. The employee is regularly exposed to outside weather conditions. The noise level in
the indoor work environment is usually quiet, while the outdoor environment is occasionally loud.
FLSA Status-, Non -Exempt
Approved By: City of San Rafael
Approved Date-,
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RPvicad• NOVEMBER 2012
7292
LITERACY PROGRAM SUPERVISOR
$
5,166
$
5,424
$
5,695
$
5,980
$
6,279
2117
LITERACY SPECIALIST 1
$
3,159
$
3,317
$
3,483
$
3,657
$
3,840
2118
LITERACY SPECIALIST 11
$
3,483
$
3,657
$
3,840
$
4,032
$
4,234
7249
MAIL & STORES CLERK
$
3,153
$
3,311
$
3,477
$
3,651
$
3,833
7255
NETWORK ANALYST
$
5,195
$
5,455
$
5,728
$
6,014
$
6,315
7274
NETWORK SUPPORT TECHNICIAN
$
3,973
$
4,171
$
4,380
$
4,599
$
4,829
7285
OFFICE ASSISTANT 1
$
3,003
$
3,153
$
3,311
$
3,476
$
3,650
7284
OFFICE ASSISTANT 11
$
3,393
$
3,563
$
3,741
$
3,928
$
4,125
7257
PARKING ATTENDANT 1
$
1,716
$
1,802
$
1,892
$
1,987
$
2,086
7275
PARKING ATTENDANT 11
$
1,891
$
1,986
$
2,085
$
2,189
$
2,299
6208
PARKING ENFORCEMENT OFFICER
$
4,196
$
4,406
$
4,626
.$
4,858
$
5,101
6212
PARKING EQUIPMENT TECHNICIAN
$
3,992
$
4,191
$
4,401
$
4,621
$
4,852
6209
PARKING MAINTENANCE & COLLECTIONS
$
3,992
$
4,191
$
4,401
$
4,621
$
4,852
6211
PARKING OPERATIONS SUPERVISOR
$
5,490
$
5,764
$
6,052
$
6,355
$
6,673
7258
PARKS AND GRAFFITI WORKER
$
3,619
$
3,800
$
3,990
$
4,190
$
4,399
7256
PARK EQUIPMENT MECHANIC
$
4,511
$
4,737
$
4,974
$
5,222
$
5,483
7271
PARKS MAINT. SUPERVISOR
$
5,490
$
5,764
$
6,052
$
6,355
$
6,673
7236
PARKS MAINTENANCE WORKER 1
$
3,619
$
3,800
$
3,990
$
4,190
$
4,399
7238
PARKS MAINTENANCE WORKER 11
$
3,992
$
4,191
$
4,401
$
4,621
$
4,852
2123
PARKS LEAD MAINTENANCE WORKER
$
4,623
$
4,854
$
5,097
$
5,352
$
5,619
7261
PLANNING TECHNICIAN
$
3,973
$
4,171
$
4,380
$
4,599
, $
4,829
7234
PRINTING PRESS OPERATOR
$
3,928
$
4,125
$
4,331
$
4,548
$
4,775
PROGRAM COORDINATOR - AQUATICS
$
4,175
$
4,383
$
4,603
$
4,833
$
5,074
7263
REVENUE SUPERVISOR
$
5,907
$
6,202
$
6,512
$
6,838
$
7,180
7219
SENIOR BUILDING TECHNICIAN
$
4,607
$
4,838
$
5,080
$
5,334
$
5,600
7265,
SENIOR LIBRARY ASSISTANT
$
3,483
$
3,657
$
3,840
$
4,032
$
4,234
7264
SENIOR PLANNER
$
6,352
$
6,670
$
7,003
$
7,353
$
7,721
7266
SEWER MAINTENANCE WORKER 1
$
4,090
$
4,295
$
4,510
$
4,735
$
4,972
7267
SEWER MAINTENANCE WORKER 11
$
4,402
$
4,622
$
4,853
$
5,096
$
5,351
SEWER LEAD MAINTENANCE WORKER
$
5,098
$
5,353
$
5,621
$
5,902
$
6,197
7281
SEWERS SUPERVISOR
$
5,764
$
6,052
$
6,355
$
6,673
$
7,006
7269
SHOP & EQUIPMENT SUPERVISOR
$
5,490
$
5,764
$
6,052
$
6,355
$
6,673
7250
STREET MAINTENANCE WORKER 1
$
3,801
$
3,991
$
4,191
$
4,400
$
4,620
7251
STREET MAINTENANCE WORKER 11
$
3,992
$
4,191
$
4,401
$
4,621
$
4,852
7280
STREET LEAD MAINTENANCE WORKER
$
4,623
$
4,854
$
5,097
$
5,352
$
5,619
7209
STREET MAINTENANCE SUPERVISOR
$
5,490
$
5,764
$
6,052
$
6,355
$
6,673
7245
SUPERVISING LIBRARIAN
$
5,166
$
5,424
$
5,695
$
5,980
$
6,279
8523
SUPERVISING PARKING ENFORCEMENT OFFICER
$
4,720
$
4,956
$
5,204
$
5,464
$
5,737
7288
SUPERVISING VEHICLE EQUIPMENT MECHANIC
$
4,856
$
5,099
$
5.354
$
5,621
$
5,902
2129
SUSTAINABILITY & VOLUNTEER PROGRAM
COORDINATOR
$
4,945
$
5,192
$
5,452
$
5,724
$
6,011
7286
VEHICLE EQUIPMENT MECHANIC 1
$
4,090
$
4,295
$
4,510
$
4,735
$
4,972
7287
VEHICLE EQUIPMENT MECHANIC 11
$
4,511
$
4,737
$
4,974
$
5,222
$
5,483
VOLUNTEER PROGRAM ASSISTANT
$
4,025
$
4,227
$
4,438
$
4,660
$
4,893
7290
YARD CLERK/DISPATCHER
$
3,894
$
4,088
$
4,293
$
4.508
$
4,733,
W %management Services- WorkFde\HR- WorkFilelHuman ResourcestLaborRelations\Salary Schedules\2012 Salary SchedulessSEIU_11-13_Salary_Schedule-NOV 2012 As
1118/2012_1 58 PM
Revised: NOVEMBER 2012
City of San Rafael
SEW - SALARY SCHEDULE
Eff
�21 1 t�u June 30. 2 1
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Note: The Salary Schedule is based on a 36 -hour work week which will be in effect until June 30, 2013
W Wanagement Services- WorKRe\HR- Worki'de\Human Resoumes\Labor Relations\Salary Schedulesl20112 Salary ScheduiesiSEIU_11 1-13_Salary_Schedule-NOV 2012 x1s
1118/1,012_1 58 PM
n,
7241
ACCOUNTANT 1
$
4,621
$
4,852
$
5,095
$
5,350
$
5,617
7240
ACCOUNTANT 11
$
4,855
$
5,098
$
5,353
$
5,620
$
5,901
7200
ACCOUNTING ASSISTANT 1
$
3,356
$
3,524
$
3,700
$
3,885
$
4,079
7201
ACCOUNTING ASSISTANT 11
$
3,700
$
3,885
$
4,079
$
4,283
$
4,497
7205
ADMIN ANALYST
$
4,495
$
4,720
$
4,956
$
5,204
$
5,464
7211
ADMIN ASSISTANT 1
$
3,650
$
3,833
$
4,025
$
4,226
$
4,437
7212
ADMIN ASSISTANT 11
$
4,025
$
4,227
$
4,438
$
4,660
$
4,893
7213
ADMIN ASSISTANT III
$
4,335
$
4,552
$
4,780
$
5,019
$
5,270
7214
ADMIN ASSISTANT IV
$
4,5551
$
4,783
$
5,022
$
5,273
$
5,537
7216
ADMIN ASSISTANT TO THE CC
$
4,335
$
4,552
$
4,780
$
5,019
$
5,270
7210
ASSISTANT PLANNER
$
5,085
$
5,339
$
5,606
$
5,887
$
6,181
7208
ASSOCIATE PLANNER
$
5,613
$
5,894
$
6,189
$
6,498
$
6,823
7217
BUILDING INSPECTOR 1
$
4,607
$
4,838
$
5,0801$
5,334
$
5,600
7218
BUILDING INSPECTOR 11
$
5,085
$
5,339
$
5,606
$
5,887
$
6,181
7475
BUILDING TECHNICIAN 1
$
3,973
$
4,171
$
4,380
$
4,599
$
4,829
7220
BUSINESS LICENSE EXAMINER
$
3,887
$
4,081
$
4,285
$
4,500
$
4,724
7221
CHILD CARE BOOKKEEPER 1
$
3,356
$
3,524
$
3,700
, $
3,885
$
4,079
7262
CHILD CARE BOOKKEEPER 11
$
3,700
$
3,885
$
4,079
$
4,283
$
4,497
7222
CODE ENFORCEMENT OFFICIAL 1
$
3,690
$
3,874
$
4,068
$
4,271
$
4,485
7223
CODE ENFORCEMENT OFFICIAL 11
$
4,072
$
4,276
$
4,490
$
4,714
$
4,950
7380
CODE ENFORCEMENT OFFICIAL III
$
4,837
$
5,079
$
5,333
$
5,600
$
5,880
2122
CODE ENFORCEMENT SUPERVISOR
$
5,853
$
6,146
$
6,453,
$
6,776
$
7,115
2119
CONSTRUCTION INSPECTOR- SRSD
$
5,009
$
5,259
$
5,522
$
5,798
$
6,088
7224
CUSTODIAN
$
3,446
$
3,618
$
3,799
$
3,989
$
4,189
2115
DEPUTY BUILDING OFFICIAL
$
6,035
$
6,337
$
6,653
$
6,986
$
7,335
7226
DEPUTY CITY CLERK
$
4,444
$
4,667
$
4,900
$
5,145
$
5,402
EMERGENCY MANAGEMENT COORDINATOR
$
4,175
$
4,383
$
4,603
$
41833
$
5,074
1201
ENVIRONMENTAL MANAGEMENT COORDINATOR
$
4,175
$
4,383
$
4,603
$
4,833
$
5,074
7232
FACILITY REPAIR SUPERVISOR
$
5:490
$
5,764
$
6,052
$
6,355
$
6,673
7291
FACILITY REPAIR WORKER 1
$
3,894
$
4,088
$
4,293
$
4,508
$
4,733
7233
FACILITY REPAIR WORKER 11
$
4,295
$
4,509
$
4,735
$
4;972
$
5,220
7108
FIRE PREVENTION INSPECTOR 1
$
5;824
$
6,115
$
6,421
$
6,742
$
7,079
7107
FIRE PREVENTION INSPECTOR 11
$
6,421
$
6;742
$
7,080
$
7,434
$
7,805
7237
GIS ANALYST 1
$
5,196
$
5,455
$
5,728
$
6,015
$
6,315
2403
GIS ANALYST 11
$
5,715
$
6,001
$
6,301
$
6,616
$
6,947
7243
LIBRARIAN 1
$
4,456
$
4,679
$
4,913
$
5,158
$
5,416
7244
LIBRARIAN 11
$
4,681
$
4,915
$
5,161
$
5,419
$
5;690
2404
LIBRARY AIDE
$
2,132
$
2,239
$
2,351
$
2,468
$
2,592
7246
LIBRARY ASSISTANT 1
$
2,932
$
3,079
$
3,233
$
3,394
$
3,564
7247,
LIBRARY ASSISTANT 11
$
3,317
$
31483
$
3,657
$
3,839
$
4,031
7248
LIBRARY CIRCULATION SUPERVISOR
$
4,242
$
4,454
$
4,677
$
4,911 ,
$
5,1561
W Wanagement Services- WorKRe\HR- Worki'de\Human Resoumes\Labor Relations\Salary Schedulesl20112 Salary ScheduiesiSEIU_11 1-13_Salary_Schedule-NOV 2012 x1s
1118/1,012_1 58 PM
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. 3-f
DATE OF MEETING: November '19,2012
FROM: Anil Comelo, Human Resources Director
DEPARTMENT: Human Resources / Management Services
DATE: November 8, 2012
TITLE OF DOCUMENT: ADOPT RESOLUTION APPROVING THE FOLLOWING PERSONNEL
ACTIONS:
1. Create the classification of Senior Accountant and reclassify one Accountant 11 into the classification
of Senior Accountant,
2. Change in the title of Accountant Supervisor to Accounting Manager,
3. Create the classification of Sewer Lead Maintenance Worker and reclassify two Sewer Maintenance
Worker Ills into Sewer Lead Maintenance Workers,
4- Delete one Associate Engineer position and add one Assistant Civil Engineer position, and
5. Create the classification of regular, part-time Volunteer Program Assistant
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
"F
City Manager (signature) City Attorney (signature f b
