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HomeMy WebLinkAboutCC Planning Commission 2013(1) Call for Appsn, 1� "4--" I Agenda Item No: 3.c I Meeting Date: January 22, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C.DBoirne File No.: 9-2-6 CALL FOR APPLICATIONS FOR APPOINTMENT TOFILL ONE UNEXPIRED FOUR- YEAR TERM ONTHE PLANNING COMMISSION TO THE END OFJUNE, 2013,DUE TOTHE APPOINTMENT OF KATE COLJNTgTHE CITY COUNCIL (CC) |tierecommended that Council: a> Call for applications to fill one unexpired four-year term on the Planning Commission, to expire the end ofJune, 2O13; b) Set the deadline for receipt of applications for Wednesday, February 13, 2013 at 5:00 p.m. in the City Clerk's Office, City Hall, Room 2OQ; and o) Interviews to be scheduled for Tuesday, February 19, 2013 at a time to be determined. SUMMARY BACKGROUND: Commissioner Colin, who has served on the Planning Commission since June 2005, has been appointed to the City Council effective January 3, 2011 Approve staff recommendation. Enclosures: Vacancy Notice Application Excerpt from San Rafael Municipal Code Ethics Training Information Planning Commission - Call -01/22/zO13 FOR CITY CLERK ONLY Council Meeting: Disposition: �°'°~�.�/,C�/�� ONE VACANCY - CITY OF SAN RAFAEL PLANNING COMMISSION Applications to serve on the PLANNING COMMISSION, City of San Rafael, to fill one unexpired four-year term to the end of June, 2013, may be obtained at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael, or on the City Clerk's website at http://www.cityofsanrafael.org/cityclerk-boards/ The deadline for filing applications is Wednesday, February 13, 2013 at 5:00 p.m., in the City Clerk's Office. There is no compensation paid to Planning Commissioners. Commissioners must comply with the City's ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY. The Planning Commission regularly meets on the second and fourth Tuesdays of every month at 7:00 p.m. in the Council Chambers, City Hall. The Planning Commission prepares and adopts long-term general plans for physical development projects within the City of San Rafael, and reports on the design and improvements of proposed subdivisions. Interviews of applicants scheduled for Tuesday, February 19, 2013, at a time to be determined. An excerpt from the San Rafael Municipal Code re: Planning Commission membership, terms of commissioners, powers and duties, etc., is also attached. NOTE: All Planning Commissioners are required to file Fair Political Practices Commission Conflict of Interest Statements, which are open to the public for review. [Government Code Section 87200] ESTHER C. BEIRNE City Clerk City of San Rafael Dated: January 23, 2013 CITY OF SAN RAFAEL APPLICATION TO SERVE ASMEMBER OF THE PLANNING COMMISSION HOME ADDRESS: CITY / STATE / ZIP CODE: RESIDENT OFTHE CITY DFSAN RAFAELFOR YEARS PRESENT OCCUPATION: NAME OFBUSINESS: BUSINESS ADDRESS: `--- *HOME & BUSINESS PHONE: *E-MAIL ADDRESS: EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC AND COMMUNITY ACTIVITIES / ORGANIZATIONS: K8YREASONS FOR WANTING TOSERVE ARE: DATE: SIGNATURE: Filing Deadline: Mail ordeliver to: City nfSan Rafael, Dept, ofCity Clerk Date: Wednesday, February 13.2D13 City Hall, 1480Fifth Avenue, Room 2O0 Time: 5�00p.m. P.O. Box 151560 San Rafael, CA 94915 *This information will be kept confidential, to the extent permitted by law. There is created a planning commission for the city, consisting of seven members, not officials of the city, appointed by the mayor with the approval of the city council. (Ord. 505). I Of the members of the Commission first appointed, two shall be appointed for the terms of one year; two for the terms of two years; two for the terms of three years; and one for the term of four years. Their successors shall be appointed for terms of four years; if a vacancy occurs otherwise than by expiration of term it shall be filled by appointment for the unexpired portion of the term. (Ord. 505). Advisory members of the Commission shall be the city manager, the city attorney, and the city engineer. The advisory members shall not have the power to vote and their terms shall correspond to their respective official tenure. (Ord. 505). 2.16.070 Chairman and Secretary of Planning Commission. The Commission shall elect a chairman from its appointed members, and may also elect a secretary who may be an employee of the city. (Ord. 505). At least one regular meeting shall be held each month on a date selected by the Commission. Four of the appointed members of the Commission shall be required to constitute a quorum for the transaction of the business of the Commission. (Ord. 527: Ord. 505). 2.16.090 Removal from Planning Commission. Any appointed member of the Commission may be removed by the mayor with the approval of the city council or by a majority vote of the council. (Ord. 505). 2.16.100 Compensation of Planning Commission. All members of the Commission shall serve as such without compensation. (Ord. 505 (part). It shall be the function and duty of the Planning Commission to prepare and adopt, in accordance with and as provided by the Conservation and Planning Act of the state of California, comprehensive long-term general plans for the physical development of the city of San Rafael, and of any land outside the boundary thereof which bears relation to the city. The plans may be comprised of the following or other and additional plans and maps which may in Commission's judgment relate to the physical development of the city: streets and highway plan parking plan recreation plan public buildings plan transit plan The Planning Commission shall be charged with the duty of making investigations, reports on the design and improvements of proposed subdivisions, and shall have such powers in connection therewith as are outlined in the Subdivision Map Act of the state of California, and the subdivision regulations adopted by the city of San Rafael. It shall be the duty of the members of the Planning Commission, including advisory members and members of its staff, to inform themselves on matters affecting the functions and duties of the Commission and all planning matters, and, to that end, when authorized by a majority of the Commission, may attend planning conferences, or meetings of planning executives, hearings on planning legislation or matters affecting the master plan or any part thereof, and the reasonable traveling expenses incidental to the attendances shall be charges upon the funds allocated to the Commission. The Planning Commission shall endeavor to promote public interest and understanding of plans developed, and the regulations relating thereto. It shall be part of its duty to consult with and advise the public officials, agencies, public utilities companies, school boards, civic and other organizations, and with the citizens generally in relation to carrying out the plans. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, findings, and determinations, which records shall be a public record. (Ord. 913 (part), 1968: Ord. 505 (part)). NOTICE TO BOARD & COMMISSION APPLICANTS On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes.- Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.