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HomeMy WebLinkAboutPW Street Light LED Retrofit; Plans and SpecsCITY OF1.00004:% 40tt Agenda Item No: 3. e Meeting Date: Jan 22, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: '10 amity Manager ApprovaW1 M-4� Director of Public Works (LB) � File No.: 18.01.74 SUBJECT: ADOPT SPECIFICATIONS FOR CONSTRUCTION OF THE LED STREET LIGHT RETROFIT PROJECT, CITY PROJECT NO. 11210, AND AUTHORIZE THE CITY CLERK TO CALL FOR BIDS. RECOMMENDATION: Adopt Specifications for the project. BACKGROUND: The City of San Rafael currently maintains and operates over 4,400 high pressure sodium (HPS) street lights ranging in energy use from 70W to 40OW per location. By converting these streets lights to Light Emitting Diode (LED), which uses approximately half the wattage of HPS street lights, the City will greatly reduce its energy consumption while at the same time maintaining existing light levels. This project, which is in accordance with the City's Climate Action Change Plan, proposes to replace 385 HPS street lights with LED street lights on the following roadway segments: • Pt. San Pedro Road between Mooring Road and. Biscayne Drive • Second Street between Fourth Street and Third Street • Third Street between Second Street and Mooring Road • Fourth Street between San Anselmo Town Border and Second Street • Irwin Street between Mission Avenue and Second Street • Hetherton Street between Mission Avenue and Second Street • Andersen Drive between Sir Francis Drake Boulevard and A Street • Smith Ranch Road between Cresta Drive and Silviera Parkway If approved, the LED Street Lighting Retrofit project will save the City approximately 189,500 kWh each year for a total annual cost saving's of approximately $24,000. This project will be funded through a 0% loan from PG&E which will be paid back over a 10 year period utilizing energy cost savings. With the proposed annual cost savings., the maximum loan amount will be approximately $240,000. After 10 years, the annual energy cost to the City will be reduced by the $24.000. Actual energy savings will be Zn, calculated once the new fixtures have been installed. FOR CITY CLERK ONLY File No.: Council Meeting: —1 L2 -4)L Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: Adoption of the project specifications is necessary for the project to go out to bid and construction to begin. FISCAL IMPACT: The engineer's estimate for construction of this project is $265,000. The exact cost for construction will be determined after bids have been received. The City has received a 0% loan from PG&E which will be paid back over a 10 year period utilizing energy cost savings from the retrofit project. In addition, the City is also eligible for approximately $47,500 in energy efficiency rebates. The exact loan and rebate amounts will be determined after installation. Staff will request the necessary funding allocation after the construction bids have been opened. ACTION REQUIRED: Adopt Specifications for the LED Street Light Retrofit Project (City Project No. 112 10) on file with the City Clerk, and authorize the City Clerk to call for bids. CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 3•e DATE OF MEETING: January 22, 2013 FROM: Nader Mansourian DEPARTMENT: Public Works DATE: January 7, 2012 TITLE OF DOCUMENT: ADOPT SPECIFICATIONS FOR CONSTRUCTION OF THE LED STREET LIGHT RETROFIT PROJECT, CITY PROJECT NO. 11210, AND AUTHORIZE THE CITY CLERK TO CALL FOR BIDS. Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL/ AGENCY AGENDA ITEM: 24 A City Manager (signature) APPROVED AS TO FORM: j 2j4�t� I �� City Attorney (signatu e)