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HomeMy WebLinkAboutCC JPA LTF 2013 Call for AppsCITY OF ,aft 1� ut... Agenda Item No: 3. C Meeting Date: February 4, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval SUBJECT: CALL FOR APPLICATIONS TO FILL ONE CITY OF SAN RAFAEL ADVISORY MEMBER POSITION ON THE MARIN COUNTY HAZARDOUS AND SOLID WASTE MANAGEMENT JOINT POWERS AUTHORITY LOCAL TASK FORCE (CC) BACKGROUND: The Marin County's Hazardous and Solid Waste Management Joint Powers Authority (JPA) Local Task Force (LTF) is to serve as an advisory committee to the JPA. The LTF provides viewpoints and concerns from concerned geographical, interest -based and industry -associated members. Seats on the LTF include public members from different areas of the County, solid waste haulers/facility operators, special districts, and one member from an environmental organization. The City of San Rafael, as outlined in the JPA governing documents, is allowed to appoint one citizen task force member. Elissa Giambastiani, recently deceased, has served as the San Rafael LTF member since January, 2011. RECOMMENDATION: It is recommended that Council: a) Call for applications to fill one City of San Rafael Advisory Member Position on the Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force b) Set deadline for receipt of applications for Tuesday, February 26, 2013 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and c) Set date for interviews of applicants at a Special City Council meeting to be held on Monday, March 4, 2013, commencing at 5:30 p.m.. ACTION: Approve staff recommendation. Enclosure: Vacancy Notice / Task Force Procedures Application Excerpt from Public Resource Code Section 40950 Ethics Training Information FOR CITY CLERK ONLY File No.: __ ! ._ C - Council Meeting: j t Disposition: ¢` Marin Co. Hazardous and Solid Waste JPA LTF MARIN COUNTY HAZARDOUS AND SOLID WASTE MANAGEMENT JOINT POWERS AUTHORITY (JPA) LOCAL TASK FORCE ADVISORY MEMBER - CITY OF SAN RAFAEL APPLICATIONS to serve as Advisory Member for the City of San Rafael on the Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force are available at http://www.cityofsanrafael.org/cityclerk-boards/ and from the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael, CA 94901. The deadline for filing applications is Tuesday, February 26, 2013 at 5:00 p.m. in the City Clerk's Office. RESIDENTS OF THE CITY OF SAN RAFAEL ONLY MAY APPLY. The purpose of the Local Task Force (LTF) is to serve as an advisory committee to the JPA. The LTF provides viewpoints and concerns from geographical, interest -based and industry - associated members. Seats on the LTF include public members from different areas of Marin County, solid waste haulers/facility operators, special districts and one member from an environmental organization. The LTF specifically assists in the review of the JPA's Integrated Waste Management Plan, advises on emerging solid waste issues, and assist the Board with Zero Waste Plan strategy development. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday, March 4, 2013, commencing at 5:30 p.m., to fill the vacant position on the Local Task Force. An excerpt from Public Resource Code Section 40950 is attached. Dated: February 5, 2013 ESTHER C. BEIRNE City Clerk City of San Rafael Marin County Hazardous & Solid Waste Management JPA LTF MARIN COUNTY HAZARDOUS AND SOLID WASTE MANAGEMENT JOINT POWERS AUTHORITY - AB939 LOCAL TASK FORCE PROCEDURES SECTION 1— SUMMARY OF PURPOSES AND RESPONSIBILITIES • Identify solid waste management issues of county -wide or regional concern • Make recommendations to the JPA Board regarding updates and maintenance of the County Integrated Waste Management Plan including the five-year review(s) as set forth in Public Resources Code Sections 41770 and 41822 • Monitor and review proposed legislation related to integrated waste management. If determined appropriate, propose recommendations to the Joint Powers Authority Board regarding advocating for legislation that will assist the County in meeting its goals pursuant to the California Integrated Waste Management Act • Consider recommendations to the Joint Powers Authority Board regarding ordinances and/or minimum standards for possible adoption by local jurisdictions to assist in meeting the goals according to the California Integrated Waste Management Act and related legislation E.Y�[�L�P►iGII► I�Jild��yal The Marin County Hazardous and Solid Waste Management Joint Powers Authority Board has determined that the Local Task Force membership shall include at least two representatives of waste haulers, with two alternate members for those positions, three representatives of environmental organizations, two representatives of special districts involved in the regulation and disposal of waste, and five public representatives appointed by the member agencies serving on the Joint Powers Authority Executive Committee. Local Task Force members shall be appointed by the Joint Powers Authority Board of Directors, with the exception of the five public representatives which will be appointed by the respective member agency serving on the Joint Powers Authority Executive Committee. SECTION 3 — MEETINGS Local Task Force regular meetings will be held monthly on the first Wednesday of each month in the offices of the Marin County Department of Public Works or other available locations. All regular meetings shall comply with the noticing, agenda, and comment requirements of the Brown Act (Government Code §54950 et seq.). Special meetings may be called by the Chair or by a majority of the members, and held in accordance with the requirements of the Brown Act. SECTION 4 —QUORUM, VOTING, AND RULES OF ORDER A quorum for the transaction of business shall exist when a majority of the appointed members are present. When a quorum is present, action may be taken by the Local Task Force upon the affirmative vote of a majority of the members present, unless a greater voting requirement is prescribed by statute. Meetings of the Local Task Force shall be governed by Robert's Rules of Order. SECTION 5 — ELECTION OF OFFICERS, TERM, AND DUTIES The officers of the Local Task Force shall be the Chair and Vice -Chair. Elections will be held at the first meeting of the calendar year and the Chair and Vice -Chair will assume responsibilities immediately. The term of the Chair and Vice -Chair shall be one year. If at any time the Chair vacates this position, the Vice -Chair shall assume the role of Chair for the remainder of the elected term and is authorized to appoint a new Vice - Chair to serve the remainder of that elected term. CHAIR'S DUTIES 1. Conduct meetings 2. Make reports to the Joint Powers Authority Executive Committee and Board of Directors. 3. Other duties as requested by Local Task Force membership VICE -CHAIR'S DUTIES 1. Acting Chair in the absence of Chair 2. Other duties as requested by Local Task Force membership F:',WasteAJPA\LTF\LTF Procedures.doc CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS: * HOME & BUSINESS PHONE: * E-MAIL ADDRESS: EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DATE: SIGNATURE: Filing Deadline: Mail or deliver to: Date: Tues., February 26, 2013 City of San Rafael, City Hall, Dept. of City Clerk, Rm. 209 Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 * Information kept confidential to the extent permitted by law PUBLIC RESOURCES CODE SECTION 40950 40950. (a) On or before March 1, 1990, and every five years thereafter, each county, which is not a city and county, shall convene a task force to assist in coordinating the development of city source reduction and recycling elements prepared pursuant to Chapter 2 (commencing with Section 41000), the county source reduction and recycling element prepared pursuant to Chapter 3 (commencing with Section 41300), and to assist in the preparation of the countywide siting element prepared pursuant to Chapter 4 (commencing with Section 41700). (b) The membership of the task force shall be determined by the county and by a majority of the cities within the county which contain a majority of the population of the incorporated area of the county, except in those counties which have only two cities, in which case the membership of the task force is subject to approval of the city which contains the majority of the population of the incorporated area of the county. The task force may include representatives Lves of the solid waste industry, environmental organizations, the general public, special districts, and affected governmental agencies. (c) To ensure a coordinated and cost-effective regional recycling system, the task force shall do all of the following: (1) Identify solid waste management issues of countywide or regional concern. (2) Determine the need for solid waste collection and transfer systems, processing facilities, and marketing strategies that can serve more than one local jurisdiction within the region. (3) Facilitate the development of multijurisdictional arrangements for the marketing of recyclable materials. (4) To the extent possible, facilitate resolution of conflicts and inconsistencies between or among city and county source reduction and recycling elements. (d) The task force shall develop goals, policies, and procedures which are consistent with guidelines and regulations adopted by the board, to guide the development of the siting element of the countywide integrated waste management plan. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.