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HomeMy WebLinkAboutPW Fleet Replacement; Folsom FordAgenda Item No: 3. e Meeting Date: March 4, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: ty Manager Approval: Js 11 Public Works Director (RL} File No. 01.14.16.01 SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE THE PURCHASE OF UP TO 40 VEHICLES FOR VARIOUS CITY DEPARTMENTS OVER THE NEXT 16 MONTHS, INCLUDING IMMEDIATE PURCHASE OF THREE POLICE SUV INTERCEPTORS FROM FOLSOM FORD IN AN AMOUNT NOT TO EXCEED $170,000, ALL IN ACCORDANCE WITH THE GUIDELINES SET FORTH IN SAN RAFAEL'S FLEET MANAGEMENT POLICIES AND PROCEDURES, ISSUED ON SEPTEMBER 6, 2012. RECOMMENDATION: Staff recommends that the City Council authorize the Director of Public Works to execute the purchase of up to 40 vehicles for various City departments over the next 16 months, including the immediate purchase of three Police SUV Interceptors with all necessary equipment in an amount not to exceed $170,000, all in accordance with the procedures set forth in San Rafael's Fleet Management Policies and Procedures, issued September 6, 2012. BACKGROUND: San Rafael's fleet consists of a wide variety of 177 vehicles, including parking enforcement buggies, Fire Department ladder trucks, police cruisers, a Public Works vactor, motorcycles, dump trucks, passenger vans, etc. Police, Fire, and Public Works operate the largest number of vehicles. The City's Fleet Management Policies and Procedures document suggests replacement time frames for specific vehicle types: Vehicle Description Useable Life Sedans, SUV's, vans, light and medium duty trucks (up to 8,600 gross vehicle 10 years weight) Heavy duty trucks (over 8,600 gross vehicle weight) 15 years Police patrol/traffic vehicles 5 years Police unmarked vehicles 8 vears Police motorcycles 4 years Parking enforcement buggies 5 years Fire command vehicles 7 nears FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: C-', r_n SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Fire pumper engines 15 years Fire ladder trucks 20 years Ambulances 5 years Each City department contributes to the Vehicle Replacement Fund via an internal service charge. The overall annual vehicle replacement internal charges are close to $1,000,000. As part of the City's budget reduction strategy in recent years, the Council approved the temporary reduction of these internal service charges to limit General Fund expenditures. Here are the payments into the fund for the 4 years leading up to FY 12-13: • FY 07-08: $897,314 • FY 08-09: $993,163 • FY 09-10: $150,224 • FY 10-11: $609,080 At current VRF funding levels, the 09-10 ($150,224) and 10-11 ($609,080) reductions "saved" in excess of $1,000,000. During that same period, City departments delayed purchasing replacement vehicles in response to the economic downturn. While these strategies saved money in the short term, the long range impact on the mechanical condition of vehicles, and therefore the cost to maintain them, has been negative. The City pays for little more than fuel and minor maintenance costs for vehicles under manufacturer warranty cost. Older vehicles, i.e., those whose warranty has expired and/or those beyond their optimal replacement date, cost exponentially more. ANALYSIS: Public Works recently surveyed City departments about their vehicle replacement needs. Based on age, repair history, changing operational needs and the above -noted usable life guidelines, the departments requested the replacement of up to 40 vehicles by the end of FY 13-14. Over the next 5 years, 140 of the City's 177 vehicles (79%) are tentatively scheduled for replacement, based solely on the replacement guidelines described above. Fundamentally, the decision to replace a vehicle at or beyond its useable life is a blend of finances, mechanical condition, repair history and potentially shifting operational needs. Staff resources are an important factor as well. Maintaining an aging fleet demands more time from San Rafael's 4 full time mechanics (3 from DPW, 1 from the Fire Department). The Public Works Garage also maintains vehicles for San Anselmo, Fairfax and, in the near future, the Ross Valley School District. These arrangements generate much needed revenue but also impact the time available to attend to the City's fleet. This analysis of the City's entire fleet and replacement needs over the next 5 years presents an opportunity to review underlying assumptions associated with the Vehicle Replacement Fund. For example, it is possible that the current 2% Internal Service Charge is insufficient or should vary according to departmental needs. Most departments require only sedans or SUVs which cost in the $25,000 to $30,000 range. By contrast, a single Fire Department ladder truck will cost $1,100,000 or more, an ambulance in the $150,000 to $200,000 range (depending upon equipment), a Public Works dump truck with an asphalt "hot box" up to $100,000, an all -electric parking enforcement buggy almost $40,000. These are issues for discussion and review going forward. Public Works will continue discussions with the City Manager's office and all City departments to address these issues and will formulate fleet management recommendations in the near future. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 At this time, the Police Department has an immediate need for the replacement of three vehicles, and has selected three SUV Interceptors available from Folsom Ford pursuant to a State cooperative purchasing program; therefore, staff is also requesting that the Council approve the immediate purchase of these vehicles from Folsom Ford, in an amount not to exceed $170,000. FISCAL IMPACT: There are sufficient current and future resources in the VRF to support the purchase of up to 40 vehicles over the next 16 months, at a projected cost of approximately $2,500,000. Following are fund balance and expenditure projections through the end of FY 13-14: VEHICLE REPLACEMENT SCHEDULE Department FY 2012/2013 FY 2013/2014 (1,000,000) Number Vehicles to be Number Vehicles to be Additional vehicle replacements FY 2012/13 (per schedule above) Replaced Replaced Fire 8 5 Police 6 1 Public Works 5 2 Community Development 1 5 Management Services (LT.) 0 2 Community Services 2 0 Parking Services 2 1 Total 24 16 Replacement Cost Estimate $914,000 $1,596,000 VEHICLE REPLACEMENT FUND RESOURCES Fund Balance as of 3/4/2013 $2,700,000 Less committed funds (2 fire engines) (1,000,000) Additional contributions in FY 12-13 525,000 Additional vehicle replacements FY 2012/13 (per schedule above) (914,000) Projected Fund Balance at June 30, 2013 $1,311,000 Contributions in FY13-14 1,000,000 Vehicle replacement FY13-14 (1,596,000) Projected Fund Balance at June 30, 2014 $715,000 OPTIONS: 1. The Council may choose not to approve or delay the purchase of the 40 vehicles described above, but staff does not recommend this approach. Delaying purchases ultimately increases maintenance costs and substantially offsets the short term savings generated by this strategy. 2. The Council may elect not to award the purchase of the three new police vehicles as requested. ACTION REQUIRED: Adopt resolution authorizing the Director of Public Works to execute the purchase of up to 40 City vehicles over the next 16 months, including the immediate purchase of three Police SUV Interceptors with all necessary equipment from Folsom Ford in an amount not to exceed $170,000. Enclosures. L Resolution 2. Fleet Management Policy and Procedures 3. Vehicle Use Policy and Procedures RESOLUTION NO. 13506 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE THE PURCHASE OF UP TO 40 VEHICLES FOR VARIOUS CITY DEPARTMENTS OVER THE NEXT 16 MONTHS, INCLUDING THE IMMEDIATE PURCHASE OF THREE POLICE SUV INTERCEPTORS FROM FOLSOM FORD IN AN AMOUNT NOT TO EXCEED $170,000, ALL IN ACCORDANCE WITH THE GUIDELINES SET FORTH IN SAN RAFAEL'S FLEET MANAGEMENT POLICIES AND PROCEDURES, ISSUED SEPTEMBER 6, 2012. WHEREAS, San Rafael's various departments operate a fleet of 177 vehicles; and WHEREAS, the management of the City's fleet of vehicles is governed by the guidelines set forth in San Rafael's Fleet Management Policies and Procedures document; and WHEREAS, all departments pay an annual fee into the City's Vehicle Replacement Fund to support future vehicle purchases; and WHEREAS, a recently completed vehicle needs survey conducted by the Department of Public Works resulted in requests to replace up to 40 vehicles, at a cost of approximately $2,500,000, by June 30, 2014; and WHEREAS, the Police Department has an immediate need to replace three police vehicles and has identified three SUV Interceptors available for purchase from Folsom Ford pursuant to a State cooperative purchasing program in an amount not to exceed $170,000, which purchase is exempt from competitive bidding requirements pursuant to San Rafael Municipal Code Section 2.55.260; WHEREAS, these vehicles are vital to the continuing delivery of a wide range of essential services for San Rafael's citizens. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Rafael authorizes the Director of Public Works to execute the purchase of up to 40 vehicles for various City departments over the next 16 months, including the immediate purchase of three Police SUV Interceptors with all necessary equipment from Folsom Ford in an amount not to exceed $170,000, all in accordance with the guidelines set forth in San Rafael's Fleet Management Policies and Procedures, issued on September 6, 2012. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 4th day of March, 2013 by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 01.14.16.01 CITY OF SAN RAFAEL POLICIES AND PROCEDURES Policy No. Subject: Fleet Management Policy Resolution No. Issue Date: September 6, 2012 Revision Date: Prepared By Richard Landis Approved By: PURPOSE: The City of San Rafael establishes this policy to govern the management of the City's vehicle fleet. SCOPE: The acquisition, outfitting and replacement of all City vehicles. DEFINITIONS: "City vehicle" shall include all automobiles, trucks, motorcycles, or any other equipment registered with the Department of Motor Vehicles and owned, leased, or rented by the City, "Fleet Manager" shall be the Director of Public Works or his/her designee. POLICY: General Provisions Fleet Manager The role of the Fleet Manager is to advise the City Manager and City Council on matters relating to the City's vehicle fleet. The Fleet Manager shall communicate with all department directors regarding vehicle needs and submit timely reports to the City Manager. The Fleet Manager is committed to the following principles: 1. The size and nature of the City's fleet is governed primarily by need and function, i.e., the number of vehicles should be no greater than what is necessary to provide public services in an efficient manner. Each vehicle within the fleet should be minimally specified to fulfill its intended function, providing operators with a comfortable and modestly -appointed vehicle with which to deliver services in a cost-effective manner. 2. Vehicles should be selected with a strong preference for fuel efficiency and hybrid and alternative fuel technology. The City will strive to reduce the negative impact of its fleet upon the environment by reducing greenhouse gas emissions. & Vehicles with the lowest long-term maintenance and repair costs and occupant safety are preferable. Department Budgeting for Additional Vehicle Acquisition Before a department determines the need to add a vehicle to its inventory, it shall first check with the Fleet Manager and the Finance Department to determine whether an existing vehicle is available elsewhere in the fleet that may meet the department's needs. If none is available, the requesting Page 1 of 3 department shall submit a vehicle addition request to the Fleet Manager with the following information: The purpose for which the vehicle is needed The type of vehicle requested and the total estimated purchase price The estimated total cost of any special auxiliary equipment or equipment packages above what might be considered standard equipment. The cost of adding a new vehicle to the fleet shall be paid by the requesting department. Internal service charges to that department's budget shall be established at the time of vehicle purchase to ensure adequate future funding for the vehicle's eventual replacement. Vehicle Acquisition All departments shall submit vehicle purchase requests to the Fleet Manager. The Fleet Manager will consider requests, consult with the Finance Department to ensure that there are sufficient funds for the new vehicle request, and review vehicle specifications for conformance with the provisions and intent of the Fleet Policies and Procedures. All vehicle purchases shall be administered by the Fleet Manager and shall comply with bidding procedures, when applicable, to ensure competitive pricing. Invoices for new vehicle purchases and equipment installation shall be administered by the Fleet Manager with pro -approved departmental account codes established to meet the invoice totals. Vehicle Replacement Funding Funding for vehicle acquisition and supplemental 'equipment shall be established through monthly internal service charges to the department operating the vehicle, over the projected useable life of that vehicle. An annual inflation factor is applied to the department's internal service charge to account for anticipated increases in future vehicle costs. Vehicle Replacement Schedule City vehicles are eligible for replacement on the basis of the following established useable life recommendations: Vehicle Description Useable Life Sedans, SUV's, Vans, light and medium 10 years Heavy duty trucks (over 8,600 gross vehicle weight) 15 years Police patrol/traffic vehicles 5 years Police unmarked vehicles 8 years Police motorcycles 4 years Parking enforcement buggies 5 years - Fire command vehicles 7 years Fire um er en roes 15 years Fire ladder trucks 20 years Ambulances 5 Vears Off-road maintenance and construction equipment shall be replaced when economically or operationally justified. When a vehicle in this group approaches the end of its anticipated life cycle, a cost/benefit analysis shall be performed to justify vehicle replacement. Page 2 of 3 These useable life standards are for vehicle replacement financial estimating purposes only. When a vehicle reaches the end of its established useable life and the department operating the vehicle requests replacement, each vehicle shall be assessed by the Fleet Manager and Vehicle Maintenance Division to determine if replacement is justified, given general vehicle condition, mileage, maintenance and repair history, safety considerations, etc. Extension of the useable life of any vehicle shall be at the discretion of the Fleet Manager and the requesting department. Likewise, a department may request a vehicle replacement prior to the end of its established useable life. The Fleet Manager shall review all such requests in consultation with the Finance Department and Vehicle Maintenance Division. Requests for early replacement shall be accompanied by a thorough justification, including objective criteria supporting the request. The cost of early replacement, if any, shall be borne by the requesting department. If a department determines that an assigned vehicle is no longer needed, the vehicle shall be returned to the Vehicle Maintenance Division for re -allocation within the fleet or disposition as surplus. Disposition of Surplus Vehicles All vehicles accepted by the Vehicle Maintenance Division for replacement or permanent elimination from the fleet shall be consigned to public auction with the City's designated auction service. Departments shall deliver vehicles being replaced to the Vehicle Maintenance Division prior to accepting the new replacement vehicle. Maintenance and Repair of Vehicles Preventive and Routine Maintenance and Repairs The Vehicle Maintenance Division shall notify departments of upcoming scheduled maintenance for vehicles operated by that department and will schedule the date and anticipated duration of the scheduled maintenance. If possible, the department operating the vehicle shall deliver it to the Vehicle Maintenance Division. If necessary, Vehicle Maintenance will pick up the vehicle at its customary parking location and return it when scheduled maintenance is complete. Unscheduled Repairs In the event a vehicle requires immediate or unscheduled repair during normal work hours, operators should call the Vehicle Maintenance Division (458-5345),,or take the vehicle to the Public Works facility at 111 Morphew Street for assessment. If the vehicle cannot be operated or is unsafe to operate, the driver should call the Vehicle Maintenance Division for road service, towing, or advice. After normal working hours, vehicle operators should call the non -emergency Police Department dispatch number (485-3000) for towing or road assistance. Vehicle operators must notify their supervisors, as well as the Fleet Maintenance Division, in the event of a vehicle failure. Reimbursement for Personal Expense for r✓ity Vehicle Repair Certain emergencies may occur during non -working hours that can be easily remedied at a service station (for example, a flat tire or radiator hose). Department Directors whose employees routinely work outside of normal working hours shall develop appropriate policies governing the authority of vehicle operators to affect emergency repairs during non -working hours with the intended goal of delivering uninterrupted public service. These departmental policies shall be forwarded to the Fleet Manager for reference. Page 3 of 3 Policy No. Subject: - Vehicle Use Policy -Resolution No. Issue Date: September 6, 2012 Revision Date: Prepared By Richard Landis Approved, By: VEHICLE USE POLICY AND PROCEDURES PURPOSE: The City of San Rafael establishes this policy to define the rights and responsibilities of City employees using City or private vehicles while conducting City business. SCOPE: Al ' I City employees, contractors or agents who operate a'City or private vehicle while conducting City business. DEFINITIONS: "City vehicle" shall include all automobiles, trucks, motorcycles, or any other equipment registered with the Department of Motor Vehicles and owned, leased or rented by the City. "Fleet'Manager" shall be the Director of Public Works or his/her designee. POLICY: General Provisions City of San Rafael vehicles are available to City employees for the purpose of conducting official City business. Operating a City vehicle for personal use is prohibited. All non -City employee passengers in City vehicles operated by authorized City employees shall only be transported on official City business, e.g., field checking a site with a contractor, vendor or other interested party. Transporting of family, friends or other unauthorized passengers is prohibited. Financial Responsibility of the City and Employees Employees who operate City vehicles or equipment on official business, in conformance with City and Department policies in a safe, non -negligent manner are protected by the City for personal injuries, death, property damage or repairs resulting from such vehicle operation. Employees who operate City vehicles or equipment on official business, but in a negligent manner, are protected by the City for personal injuries, death, property damage or repairs, but may be subject to action by the City to recover damages paid by the City. Employees may also be subject to disciplinary action. Employees who operate City vehicles or equipment for purposes other than official business are not protected by the City for injuries or damages, and may be subject to disciplinary action. %�M Use of Privately Owned Vehicles for City Business Department Directors may authorize the use of private vehicles on a case by case basis Employees who use their personal vehicles for City business shall maintain full coverage automobile liability insurance and shall provide evidence of such coverage upon request. It is not necessary to name the City as an additional insured. Employees who use their personal vehicle for City business are not protected by the City as an insurer. The employee's insurance shall be deemed primary, and the City will not become involved unless legally necessary. City employees, except employees receiving an auto allowance, are eligible to receive reimbursement at the Internal Revenue Service mileage rate for all mileage accumulated while conducting City business. That rate shall cover all expenses related to the operation of the vehicle, Reimbursement claims shall not include mileage for transportation to and from an employee's residence, Employees shall submit monthly reimbursement requests to the Finance Department within 30 days of the end of the month in which the mileage expense was incurred. Refer to the provisions of the City's Expense and Reimbursement Policy for further details. Employees involved in an accident while operating a private vehicle on City business shall report that accident in accordance with the same procedures covering City vehicle use. Driver's License/Operation Requirements All operators of City or private vehicles used for City business shall possess a valid California driver's license and shall abide by all Department of Motor Vehicles and State of California mandates for safe and legal motor vehicle operation. Drivers of City vehicles who have lost their driving privileges, or who have been subjected to reduced use status, shall notify their Department Director of any restriction prior to using a City or private vehicle for City business. Failure to report license loss or restriction may result in disciplinary action. The City may undertake periodic reviews to ensure compliance with this provision. Fueling Since any City vehicle may be called upon to respond to an emergency, operators must ensure that the fuel gauge does not fall below half a tank at the end of each use. All fueling shall take place at the Public Works facility unless otherwise authorized by the Department, The Public Works Vehicle Maintenance Division assigns a City fuel card to each vehicle requiring gasoline or diesel fuel. This card should be kept in its cardholder envelope, which is permanently attached in an appropriate place inside each vehicle, at all times. Operators of City vehicles shall use the fuel card only for the vehicle to which the card is assigned, If a fuel card is lost, damaged, or malfunctioning, it shall be reported immediately to the Fleet Maintenance Division for replacement. If fueling is required while on City business outside San Rafael, employees may use a City credit card for fuel purchases. Under emergency conditions, the City may reimburse drivers for cash or personal credit card fuel purchases for City vehicles when the aforementioned options are not available. Refer to the City's Travel & Expense Reimbursement Policy (Resolution No. 11914) as it relates to City credit card use. Page 2 of 4 Idling Excessive vehicle idling results in unnecessary greenhouse gas emission with its resultant negative impact on human and environmental health, as well as increased fuel, vehicle maintenance and repair costs. To mitigate these impacts, operators of City vehicles shall not permit a vehicle to idle for more than three consecutive minutes or while unattended and unlocked. This anti -idling policy does not apply to: • Police, Fire, ambulance, Public Works or other emergency motor vehicles in the course of providing service, including training. • A motor vehicle that contains or has attached to it equipment requiring power from the engine to operate. • Vehicles operated in traffic. • Vehicles operated by the Vehicle Maintenance Division in the course of routine maintenance and repair. Vehicle Markings and Logos All City vehicles shall be duly marked by the Fleet Maintenance Division with approved logos identifying vehicles as the property of the City of San Rafael, with additional departmental designation when applicable. The Fleet Manager shall authorize all unmarked City vehicles on a case-by-case basis. Reporting Maintenance and Repair Needs All apparent maintenance and repair issues that come to the attention of operators of City vehicles shall be reported to the Public Works Vehicle Maintenance Division Shop/Equipment Supervisor as soon as practicable. Fire Department maintenance and repair issues shall likewise be reported to the Fire Mechanic. Reporting Accidents Operators of City vehicles involved in an accident with a City vehicle shall report the accident to the San Rafael Police Department immediately, their respective department director and the DPW Vehicle Maintenance Division. Us6 of City Vehicles for Personal Commute Purposes Certain Management or Mid -Management job classifications or employees may use a City vehicle for commute purposes pursuant to the provisions of their employment Memorandum of Understanding or Resolution. Other job classifications or employees may use a City vehicle for commute purposes because they are designated by the Department Director as critical "emergency response" employees. The use of this vehicle for purposes other than transportation to and from work, or other official and authorized transportation, is prohibited. Due to the nature of this designation, employees who commute with a City vehicle may have greater flexibility in the use of City vehicles for personal business. Examples of authorized personal use of a Page 3 of 4 City commute vehicle: medical appointments that could not reasonably be scheduled outside of normal working hours or family emergencies. Police and Fire Department exception: all sworn management emergency responders and the designated on-call detective shall have unrestricted use of their commute vehicles. An employee designated to use a City vehicle for personal commute purposes may not transfer that designation and that vehicle to any other City employee for any reason. Transporting relatives, children, friends or other unofficial passengers in a City commute vehicle is strictly prohibited. For Police and Fire Department employees, transporting relatives, children, friends or other unofficial passengers in a City commute vehicle is prohibited unless authorized by the Police Chief or Fire Chief. Employees not required to respond to City emergencies outside regular work hours, and who are permitted to use a City vehicle for commute purposes, are subject to taxation under the IRS Code. Ir accordance with IRS regulations, the monetary commute value shall be reported as regular income on the employee's annual W-2 statement. The Department Director shall notify the Finance Department of the taxable income status of those employees who commute with City vehicles, but do not respond to City emergencies during non -working hours. If there is uncertainty about an employee's taxable income status, the determination of the Finance Director shall prevail. General Information for City Vehicle Operation Vehicle operators are subject to the following regulations (except for Police Department employees where Police Department policy conflicts): • Each driver is legally and financially responsible for all parking and moving violation citations incurred during the course of that driver's use of a City vehicle or a private vehicle operated on City business. • Operators and passengers shall wear seat belts as mandated by State law. • Operators shall carry a valid California driver's license at all times. • Smoking in City vehicles is prohibited. • City vehicles shall not be operated when the driver is under the influence of drugs or alcohol. - Use of cell phones during motor vehicle operation shall comply with all applicable State law and City of San Rafael policy. Page 4 of 4 CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 3-e DATE OF MEETING: 3/4/2013 •LIVA Richard Landis Public Works DATE: 2/28/13 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE THE PURCHASE OF UP TO 40 VEHICLES FOR VARIOUS CITY DEPARTMENTS OVER THE NEXT 16 MONTHS, INCLUDING IMMEDIATE PURCHASE OF THREE POLICE SUV INTERCEPTORS FROM FOLSOM FORD IN AN AMOUNT NOT TO EXCEED $170,000, ALL IN ACCORDANCE WITH THE GUIDELINES SET FORTH IN SAN RAFAEL'S FLEET MANAGEMENT POLICIES AND PROCEDURES, ISSUED ON SEPTEMBER 6, 2012. Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGEI D M. (sfgnat e) City Attorney (signature) REMARKS: - €�er . =Ai- - n t t File No.: 01.14.16.01 �3