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HomeMy WebLinkAboutED CDBG Funding 2013-14CfTYn, 1� OF Agenda Item No: 5. d Meeting Date: March 18, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Stephanie Lovette Economic Development City Manager Approvai i SUBJECT: Resolution Recommending Community Development Block Grant (CDBG) Project Funding for the Year 2013-14 to the Marin County Board of Supervisors. RECOMMENDATION: Adopt Resolution. BACKGROUND: In 1999, Council revised the Cooperation Agreement with the County of Marin for CDBG funds. Under the agreement, the City remained in the County system, gained the ability to allocate capital and housing funds it would have received as a stand alone jurisdiction, and left the public service recommendations and the overall administrative function with the County. The Cooperative Agreement was revised and adopted in 2002, 2005, 2008 and 2011. In 1999, the City also adopted an application process and allocation priorities, attached as Exhibit 1. Under the adopted process, City staff reviews housing and capital applications and City Council makes a recommendation to the Priority Setting Committee (one member from each City in the County, a member of the Board of Supervisors, and non -elected community representatives of protected classes). County staff evaluates the public service applications and a Local Area Committee (one Council member, one member of the Board of Supervisors and one representative of protected classes), makes a recommendation to the Priority Setting Committee. The Priority Setting Committee reviews the recommendations from each Planning Area and the City and makes one recommendation to the County Board of Supervisors. It cannot change the recommendation from the City. Leaving the public service recommendation with the County allows the City to retain the County's expertise in balancing a large number of applications with a limited amount of funds. The City also wanted to focus on larger scale capital and housing projects, as was shown in the priority listing, which put City projects first, followed by housing. The San Rafael Local Area Committee meeting is scheduled for March 12, and their list of applications is in Exhibit 2. The Priority Setting Committee Meeting is scheduled for March 21 and the Board of Supervisors meeting is May 7, 2013. Projects which receive allocations will then work with County staff to file the required environmental review, contracts and certifications, and ultimately receive payment when the project is complete. File No.: — l -- Council Meeting: Disposition: f/ SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: Applications Filed Seven applications for housing and capital projects were filed. A summary of the projects is attached as Exhibit 3 and the applications are in Exhibit 4. In addition, the City participates in three Countywide housing projects. 2012-13 Allocation Amount The total amount of the grant to the County is $1,072,758. San Rafael receives 39.42% of the net County grant (net is minus the County overhead). This reflects the percentage of the total County population, poverty and over crowding factors that occur in San Rafael. This percentage has been reduced from the 40.54% used in the past, and reflects a shift in population. In general, the trend is for a reduction in the total amount of CDBG funds given to the County and a resulting decrease in San Rafael's amount. It is unlikely that this trend will change in the near future. As a point of comparison, in 2010-11, the total County grant was $1,680,000, and San Rafael's share was $505,778. San Rafael's grant amount for 2013-14 is $333,510. Of this grant amount, 15% is directed to public service projects selected by the Local Area Committee and 85% is for housing and capital projects selected by Council. Funds were returned from the Buckelew Mariposa Apartment project and are available for allocation as a housing and capital project. Earlier this year, the entire CDBG program was faced with the potential loss of funds due to timing issues with HUD. This was resolved through an advance of $160,697 from the Countywide Housing Program to the City's Public Facilities Accessibility Improvements (curb cut) program, with the understanding that the funds would be reallocated to the Countywide Housing Program from the City's 2013-14 allocation. This fund transfer and repayment was in essence a pre -payment that did not reduce the total amount of the City's grant, but did reduce the amount available for allocation at this time. The 2013-14 allocation amounts are: Total County Grant $1,072,758 County Administration ($275,000) Net County Grant $797,758 San Rafael Allocation (39.42%) $314,476 15% Public Service $47,171 85% Housing and Capital $267,305 Reallocated from Mariposa Apartments $252 Repayment to Countywide Housing ($160,697) Total Housing and Capital Allocation $106,860 Because of the uncertainty about the federal budget, it is expected that the final Marin County grant amount will vary from the current estimate, and would impact San Rafael's allocation. To avoid the need for an additional hearing, staff recommends that the amounts recommended by Council be subject to revision when HUD announces the County's CDBG allocation. At that time, County staff would recalculate the amounts available for each planning area and each activity category. To the extent that cuts are needed or additional funds are available, staff would adjust the preliminary project grant amounts on a proportional basis, to the nearest dollar. Conformance to City Priorities The City priorities adopted in 1999 are to give primary consideration to projects which: A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint partnerships with the City or Agency SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 B. FUU]U the requirements of the Housing and CODl[OuDitv Development Act {f 1974 (HUD RegU|@UVDS) C. Are affordable housing projects O[community facility related 8CtiViU8S within the San Rafael Fz|aODiDg Area D. Are projects that will move forward qUickk/, have the greatest impact, and can be completed within a reasonable time frame. A [n8thX eV@|UGUOg the 00Df0rO8DC8 of the applications with the City phOhb8S is attached as Exhibit 5. TO qualify under priority D, 8 project [OUEt be 8 CODlphet8, distinct 8CUVitv that is not part OfaD ongoing [D8iOt8D@DC8 p[Ogr8Dl. have secure financing, [88SUDab|e site COOtRJ|, and not be the first step in a multiple year planning and fundraising campaign. Recommended Projects Three projects are recommended for funding: 1. Public Facilities Accessibility |nnpnoverDGntS (A[}/\) — City Of San Rafael 2. Fair Housing Program — Fair Housing OfMarin 3. Residential Accessibility Modifications — Marin Center for Independent Living The funding requests and Staff's [8CODl[OeDded 8||OC8UOOS are shown in Exhibit 6. In making these PBcorO[OeOd8UODS. staff coordinated with County staff and eV8|U8t8d each project's COOhJ[Dl8OQB with City p[iO[iU8G. Two Of the COUOtv wide housing projects that [808ime an allocation from all of the CDBG planning areas were supported. These were supported because they provide services tothe entire County. San R8f@e|'Sparticipation insures that San Rafael residents continue to receive these services in 8 manner comparable tOother County [8Gid8OtS. The Rehabilitation LO8D Program was not given an @||OC8dOO as they will neC8iV8 funds from the {}OUOt\mVid8 Housing program fund Fep8yDl8Dt explained above. COOGidR[GUoD was given LO the City's Public Facilities Accessibility |nOpPOVSrDeDtS (ADA) project, which requested $300,000. The r8[n8iOiDg grant amount 0f$83.14Owas 8||OC3tHd to the City project in accordance with the established priorities. NO funds remained for other projects. The specifics Ofthe programs and allocations are 3Sfollows: COUNTYWIDE HOUSING PROGRAMS Fair Housing Program $18,272 The Fair Housing Program 8dUC8t8S landlords and neighbors about fair housing |aVVS and helps Dl@iDt@iD and e000U[@ge population diversity. The pnOgn@Dl provides community education and oU|ne8Ch CODC8[DiOg h3i[ housing |8VYS and Services. recruits and t[8iOS fair housing testers, DlODitO[8 diSC[i[OiOaUOD in the housing Dl8[het' investigates and verifies C|8i[nS Of alleged diSCrinliDadVD. COUDSe|s ViCtiD1S of housing diSCFirDiOGUOO and pU[SUeS fair housing cases in court. C[}B(] regulations require that the City and County take 3Mi[Dl8tiVe action to further fair housing; funding this pPDg[8Dl Dle8tS this obligation. The PeCODlDlend8d funding 8DlOUnt was coordinated with the County, and represents San Rafael's share of the Countywide request. MCIL Housing Accessibility Modification $5,440 Through its Housing Accessibility Modification PR]g[aOO' the Marin CSOtSF for Independent Living provides technical 8SSiSt8OCe and minor remodeling to make PSnt8| housing accessible to |OVVer iOCO[OS residents with impaired mobility. The n3DODlnOeOded funding GDloVOi was coordinated with the County and represents San Rafael's share of the Countywide allocation. HOUSING AND CAPITAL PROJECTS Public Facilities Accessibility Improvements (ADA) $83,148 The federal Department OfJustice ([}C)J) designated San R8f8R| 8 participant in their "Project SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 4 American with Disabilities Act of 1990 (ADA). The City has. entered into a settlement agreement with the DOJ that requires all construction or alterations to public facilities and streets that commenced after January 26, 1992 be made compliant with ADA requirements. The agreement specifies revisions to public facilities such as the library, City Hall, City Plaza, parks, parking lots and structures that must be made pursuant to a 10 year schedule (2004 to 2014). It is assumed that the majority of the CDBG funds will be allocated to this project for the foreseeable future. With the $160,697 in funds that was advanced to this program from Countywide Housing funds, the Accessibility Improvements project will actually receive a total of $243,845 in CDBG funds. This is less than the $300,000 that has usually been allocated in the past, but it is all the funds remaining after the Countywide housing projects and Public Services projects are addressed. Given the overall reduction in the CDBG grant, and the reduction in the percentage of the County's poverty and over crowding factors, the amount of future CDBG funds available for this improvement program may not meet expectations. Projects Not Recommended Although all the proposed projects serve important needs, the available funds cannot cover the requests. The D Street rehabilitation will reconstruct an exterior staircase and provide ADA access to housing for people with disabilities. The Family Resource Center project would re - roof a family supportive housing facility. Laurel House is the rehabilitation of a therapy pool. Sunrise II is the rehabilitation of a kitchen and improvements to a therapy pool in a group home for persons with disabilities. Rotary Manor involves the replacement of windows in a senior project. All these rehabilitation projects can be completed in a short time frame. The Marinwood project is the start of a $22 million project and will be many years in the making. The Whistlestop Renaissance project is gathering funds and is not ready to move forward in a short time period. FISCAL IMPACT: There is no direct cost or revenue impact generated by the recommended action as the City is directing HUD funds to specific projects. Allocating funds to City projects will allow City General Fund, capital funds to be allocated to other projects. OPTIONS: • Alter the housing and capital projects selected and/or the amounts allocated. The total housing and capital allocation cannot exceed $106,859. ACTION REQUIRED: Adopt Resolution recommending Community Development Block Grant project funding for the year 2013-14 to the Marin County Board of Supervisors. EXHIBITS Exhibit 1 City of San Rafael CDBG Priorities — Page 1 Exhibit 2 2013-14 CDGB Public Services Projects — Page 2 Exhibit 3 2013-14CDGB Housing and Capital Projects Summary — Page 3 Exhibit 4 2013-14 CDB Housing and Capital Projects Applications — Page 4 Exhibit 5 2013-14 CDGB Conformance with Priorities Matrix — Page 37 Exhibit 6 2013-14 CDGB Housing and Capital Recommended Allocations — Page 38 Resolution of Approval — Page 39 Exhibit 1 City of San Rafael Community Development Block Grant Program (CDBG) PURPOSE Under the provisions of City -County Community Development Block Grant Cooperative Agreement approved by City Council Resolution No. 10419, the City of San Rafael has established a City Program for CDBG funds within the San Rafael Planning Area. The City Council has taken this action for the purposes of: • Targeting CDBG funds to benefit San Rafael Planning Area residents; • Coordinating CDBG project funding with other efforts of the City; • Funding fewer projects with larger grants; • Measuring the impact of funded projects. PRIORITIES In selecting projects for funding, the City Council will give primary consideration to projects which: A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint partnerships with the City or Agency B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD Regulations) C. Are affordable housing projects or community facility related activities within the San Rafael Planning Area D. Are projects that will move forward quickly, have the greatest impact, and can be completed within a reasonable timeframe. APPLICATION PROCESS All applications for CDBG funds shall be filed with the Marin County Community Development Agency, Federal Grants Division, on their forms and consistent with their deadlines. Projects requesting San Rafael Planning Area funds should indicate the amount requested on the form. Up to 15% of San Rafael Planning Area funds may be used for public service projects. Applications for public service funds will be evaluated by County staff and a recommendation made by the Local Area Committee. Applications for non public service funds will be reviewed by City of San Rafael staff and a recommendation made by the San Rafael City Council based on conformance with the City priorities listed above. Final action of the recommendations will be made by the County Board of Supervisors, TIMING Filing deadlines for applications, with the exception of City initiated projects, will be set by the County. The San Rafael City Council will hold a public meeting to discuss and select projects from those submitted in the same general time frame as the Planning Area Committee meetings. The City Council recommendation will be presented to the County Board of Supervisors as part of the overall County CDBG processing. 1 N 4.0 B :E X uj 000000mmoo 00000otom- Too L'i Lf) Lri q (:� C� Lfi llzt q cl� t - No - - — 69 Gr> 611, 6q c O c 0 0 4- 0 a) 0 :3 E E 22 0 0 0 E E 3: o 00 c =3 0 0 0 OC > 12 0 Q. wc c =3 Co a) 0) 0- 'F '0 .C: E r- —U) U) 0 Qi CL CO co C: a) 0 a) 70 'a E0 > C 0 a) — .0- (n -J 0 — (n N O 0) (n 0 C, 0) O 5 —" m 0 cu n -- 0 T a) cu — c (n -5 .- c 0 (n T -0 0 cu 0 0 (D " CU — C: U) N CU m u — 0 U) U) 0 Q L) U) cu CJ 0 (n (n a) Z a) C (n (n c m co Q) "0 0 co m O (D'0 " 0 E U) a) -J Co 0 C) U- m 0 0CU 0 0 r- m 0 Z Z a) a- cn '0 0 a) C: m m C: (n Q) 0 co — M 0 L) U) 0" 0 W fn E 0 a) (D cn 0) c a) M 0 U) E F- O p m0 U) c :tt C� 0 U- o o O-0 7 0 E F- � c 'E E> c: cu cu (n u- —i co m a :t-- m 0 n 0 U) o z (D U) T- C) o 0 E (n W 05 lEr- cn LL 0) .0- 0 0 _jCU o 'n C: Q C) a) z () coU) 0)1- -0 w m 0 -C E o) -D M-,ZMOL)cC) Q) C: m- co C: 0 >, E = LL " 0 'E (n 0 E CIL UL T- 0- a- U) U) U) 2 E1.4 lift t c 0 Q. U w L- 0 0 CL U) am I 0 m m (n Lr) 0 0 00 LO (D 0 It 0 CY) N C14 LO 0— 0 Gq GrI 601, Gr+ r- — 0 U). GO, GS U) (D 75 O -0-0 cc m O >0 cc a) a) a) 42 E E a a 12 (n 0) C: a W a) C: 0 "a �O c D 0 �r_ Q) " " 2 :3 -C > .0- 0 a) a) 'E Q) (D :5 E o E E co 0 CL 0 0 .:) L �O U) :3 :3 (n cu 0 0 0 0 r 0 0 m 0 = C 0 C: 0 0 to m m co co m in a) = CU a) 0 0 = 0 0 ry ry to a) c :3 -C 0 - 0 0 a a) cn c E U) 0 0 0 0 3: E _0 0)— 0 m C: :D Ln 0 0 0 co --=m C: (n :3 ( n =3 LU U) a) E 0 0 O c C7 O C? 7- 0 (n U) ry a) OOO(DO)FLO ry C W L) -o 0 N 0 -t� CL 0) 0 -D: a) cn c A .0. -R 0 Exhibit 4 CDBG 2013 -14 Applications MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2013-14 1. Project Name: D -Street House Repairs 3. Project Sponsor: Buckelew, Programs Contact Person: Katrin Ciaffa Title: Development Coordinator Mailing Address: 900 Fifth Avenue, Suite 150, San Rafael, CA 94901 Telephone: 415.526.0409 Ext, Fax: 416.721.0281 E-mail: katrinc@buckelew.org 2. Total Amount Requested: $35,025 Non -housing proposals must specify the amount requested from each planning area. For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ tJ per Ross Valle y Planning Area $ West Marin Planning Area $ Website (optional): www.buckelew.org All future announcements will be sent to you by e-mail, unless you indicate otherwise: 0 Please send by mail, The County of Marin is committed to encouraging new grant applicants. Please call us at 473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. Address: 527 D -Street, San Rafael. Parcel Number: 527 D Street AP 12-151-11, The house was built in the early 1900s. 5, Project Description: Buckelew Programs requests $35,025 in CDBG funds to remodel and upgrade D -Street House — a licensed care facility for 10 very low-income adults with serious mental illness. The necessary work involves a variety of repairs to address structural and other issues that pose safety hazards to the residents, incl. rebuilding of the 2r4 story porch, roof repairs, and replacing shingles and downspout. 6, Total Project Cost: (include a/1 costs for this particular project regardless of source.) Rehabilitation: $31,225 Permits and fees: $800 Architectural Design Fees: $3,000 Total estimated cost: $35,026 Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates it applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. See attached budget and estimate for replacementfrepairs of porch, siding and staircase. We are in the process of obtaining additional estimates for shingles and roof repairs. Budget for these items, as well as architectural fees and permits, is based on our past experience with such repairs at other properties. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available None 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Buckelew Programs is the property owner and will be the project sponsor. Program Director Mia Grigg will be responsible for implementing the project. We are hoping to begin construction in Spring of 2013, depending on funding. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. All residents are referred through Marin Community Mental Health Services; they are disabled, have income at or below 30% of median income and meet CDBG income limits. Their income is documented in their resident file. Most have SSI as their only source of income, which currently amounts to approximately $1,086 monthly — less than 20% of Marin County's median household income , based on 2010 data, Long-term affordability for this project is assured through State and Federal mental health funding, associated by Community Mental Health Services. B. Prolect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? D Street is exceptionally well located close to downtown San Rafael and is an important resource in the continuum of care for persons with mental illness in Marin County, Buckelew Programs provides 24-hour care for 10 D Street residents who would be homeless or in institutional settings if not at D Street. Buckelew Programs needs financial assistance in order to maintain this older home, bring it up to code, and assure safe and stable housing for people with disabilities in this county. C. Equal Opportunity: Por all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply.) Community Mental Health Services (CMHS) monitors the demographics (resident, applicant, census data) of the market area to track race, ethnicity, religion or persons with disabilities for purposes of low-income housing units. They determine if the population least likely to apply for housing is the population identified, then provide advertising most applicable to the demographic groups, and make changes when applicable. According to CMHS's Mental Health Services Act (MHSA) Community Supports and Services Plan 12006), one of the goals of the MHSA is to increase "outreach and expansion of services to client populations in order to eliminate ethnic disparities and expand access to unserved and underserved individuals" The Latino population has been identified as the largest underserved group in Marin County, and "various strategies such as increased and strategic deployment of bilingual and bicultural staff, cultural competency training and targeted programming have been effective in increasing access to services." For instance, "it is known that many Latinos seek services for mental health problems from primary care health care providers rather than from mental health providers. New strategies such as contracting with Latino -serving organizations for outreach and engagement and providing mental health services within the Latino community, offer promise for better access. " Together with its partner CMHS, Buckelew Programs continues to increase the cultural competence of our workforce through training and targeted job posting for hiring more bilingual/bicultural staff, in order to achieve a higher penetration rate and more adequately serve Latino clients in our housing programs. (Source.-http.-Ilwww.co,rnarin.ca.usldeptslHHlmainlmhlmhsa—cssICSS State—version—of Plan.pdo Data from the most recent MHSA update (FY 2011-2012) indicates progress in this area: Since the inception of MHSA in Marin County (2004-05), several indicators show that Marin has made progress in providing services to unseived and underserved populations, including reduction of racial/ethnic disparities, The charts below illustrate our progress. (-hart 1 - Tha ntirnhpr of nlitznts served from non-White ethniciracial groups increased since MHSA was implemented. # Served Fiscal Year African American Asian White Native American Pacific , Islander Viet- namese Hispanic Other Non -White Unknown TOTAL FY2004-05 377 88 2646 20 11 46 505 27 223 3943 FY 2009-10 349 79 2611 20 12 50 72f 0 66 3798 # Change -28 -9 -135 0 +1 +4 +216 -27 -167 -145 % Change 0 +9% 1 +9% +30% -100% -75% 1 14-/q___] ('hart 9 - The nPrrPntRqe of clients served from non-White ethnic/racial croups since MHSA was implemented, % Served African Asian White Native Pacific et- Hispanic Other Unknown TOTAL Fiscal Year American American Islander namese Non -White F 2,9 - 4.5 67,11 0.5 03 1.2 12.8 01 5.6 100 F 2.9 4.9 66.1 '0.5 0.3 1.3 19 0 1.5 100 Chart 3 - Estimates from US Census Bureau of make - p of Marin County total population. % of African Asian White Native Pacific Viet- Hispan c Other Unknown TOTAL Population American American Islander namese Non -White FY2004-05 2,9 - 4.5 80 .4 0A 0.2 0,5 111 0 0 100 FY 2008-09 2.9 4.9 74.8 0.3 02 0.5 14.1 2:3 0 100 (Source: http.,Ilwww.co,merin,ca.usldeptslHHlmainlmhlmhsalMHSA-AnnuaI Update- 11® lZpdf) If this project involves housing, how will it affirmatively further fair housing? See above. In addition, by maintaining homes for the disabled in residential neighborhoods, Buckelew Programs is sustaining a housing pattern that allows low income, mentally disabled residents to live in neighborhoods they would not generally have access to or be able to afford on their own, creating a more fair and balanced residential mix and facilitating community integration of those with severe and persistent mental illness. Staff also regularly attend trainings at Fair Housing Marin to stay current on laws and regulations. If this project Involves construction, discuss your plans for recruiting women- and minority-owned firms to bid on the design and development of this project. We will research all women- and minority-owned construction firms in the surrounding area and notify them that bids are being sought for the project. D. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other dlsabilifi�s? 100% of Buckelew's clients have mental health disabilities. Clients with mobility issues are referred to other, accessible homes that are owned by Buckelew and are part of the Residential Support Service Program (RSS), D -Street house is not an accessible property; it was built in the early 1900's and residents have to be able to maneuver stairs in order to get into the house. E For new construction mrehabilitation, what will you doto incorporate "greenbmilding"prIncipleo? Green building techniques will bnutilized wherever possible o For further information, please call Roy Bateman (478-6698). o The current year's application form must beused. o Completed applications meybema8edhuUh*Fadara|GrontoDivisio Marin County Community Development Agency, 3501Civic Center Drive, Room 3O8.San Rafael, CA @4903-4157,orthey may bohand-delivered hnour now office location mt8S9 Nm,thgatwDrive, Room 4O8,San Rafael. Please donot send mail tnour Nodhgabe Drive location. u Applications sent byfax qre-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material, If you need more space for several questions, please answer all questions in sequence. !fyou'd like todownload this form asoMicrosoft Word attachment, visit vmxmv.on.marin.no.us/dmpta/CO/ma|n/Conndmv/FEDERAL0ndex.ohn. o Don't forget tnfill out the Organization Profile form. DEADLINE: APPLICATIONS MUST BE RECEIVED BY THURSDAY, DECEMBER 13,2012, AT 5 P.M. Remember that vxodon't accept a-ma|ledovfaxed applications. v:kCycle\2^,^oycle\Priori*Setting oom=tteewpiplicatim mBring aSept 24um2Priority Setting oornmittm MeetingNCDBG Application Form With Suggested ILI -Z MARIN COUNTY COMMUNITY DEVELOPMENT 13LOCK GRANT (CDBG) PROPOSAL 2013-14 1 Project Name: Family Resource Center, Roof 2. Total Amount Requested: $27,800 Non -housing proposals must 3. Project Sponsor: Homeward Bound of Marin specify the amount requested from each planning area. Contact Person: Paul Fordham Title: Development Director Mailing Address: 1385 N. Hamilton Parkway Novato, CA 94949 Telephone: (416) 382-3363 Ext. 211 Fax: (416) $82-6010 E-mail: Pfordham@hbofm.ora For non -housing projects only., Funds Requested Lower Ross Valle y Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ 1 Upper Ross Valley Planning Area 1 $ 1 West Marin Planning Area 1 $ Website (optional): www.hbofm.or-q All future announcements will be sent to you bye-maii, unless you indicate otherwise: ❑ Please send by mail. The County of Merin is committed to encouraging new grant applicants. Please call us at 473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that a// CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to. those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gander expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. Street Address: 430 Mission Avenue, San Rafael, CA Year Built: Unknown. The building is approximately 100 years old. APN: Unknown 5. Project Description: The Family Resource Center (FRC), a 25 -bed permanent supportive housing facility, serves homeless families who come from the Family Emergency Center. Families receive comprehensive support that includes parenting skills classes, job readiness assessment, job training and job search support, childcare, credit cleanup, money management instruction, access to healthcare, counseling services, substance -abuse counseling, and support groups. Staff members develop special age-appropriate programs to meet children's needs. The shingle roof of the FRC is worn out. The funding requested will be used to remove the old roof and replace it with a new roof. Doing so will prevent leaks and water damage, extend the life of the facility, protect against mold, and promote a safe and healthy environment that is conducive to ending homelessness. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) $27,800 based upon the secured estimate from -Superior Roofing and Gutter Co. for replacing the roof, I 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. Item Cost 1, Remove existing worn roof $62,200 2. Install new roof with Certain Teed Landmark Pro shingles (see attached estimate for full details) 71,050 Total Cost 1 $27,800 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available Not applicable. No other funds needed. 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? A project team with Paul Fordham, Homeward Bound's Deputy Director, and Karl Seelbach, Homeward Bound's Coordinator of Property Management and Training, will be responsible for the project. The project team will work closely with and oversee Superior Roofing and Gutter Co. on all aspects of the project. The project is ready and will begin as soon as CDBG funding is secured and available. 10. Need for the Project: A. Need Groun. What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required .to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Size Income Limit 1 $62,200 2 71,050 3 79,950 4 88,800 5 95,950 6 103,050 7 110,150 8 117,250 All of the residents and recipients of services at the Family Resource Center operated by Homeward Bound of Marin are homeless families (parents and their children) and thereby qualify as low and very low-income individuals and families. Many have no income source at all when they first approach Homeward Bound for shelter. Each family's income will be documented as part of the application process and will be tracked throughout their stay. Homeward Bound's funders require that the Family Resource Center property remain affordable for the long-term, B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? The funding requested will be used to replace a worn out roof with new durable shingles. Replacing the roof is an urgent priority for the following reasons: .(I) Extending the life of the building: a worn roof leads to leaks that can shorten the life of the building due to water damage to the underlying structure. Replacing the roof prevents leaks, thereby extending the life of the building. (2) Improving health: a leaking roof can also promote the mold build up, especially in our rainy climate, thereby endangering the health of parents and children. Replacing the roof will help prevent allergies, asthma, respiratory infections, and other toxic effects caused by indoor mold. (3) Enhancing safety: an old, worn roof is less structurally sound than a new roof. A new roof will help protect residents and neighbors from damage and even a roof collapse, especially during a storm with high wind, 10 C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means, analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply.) Most of the families served by this project will be members of one or more protected classes, such as minority families, single . parent -headed families, and non-English speaking families, under County of Marin's Analysis of Impediments to Fair Housing Choice Implementation Plan, thus forwarding fair housing in Marin. Demographic groups least likely to. apply for this housing (and for Homeward Bound programs in general) are non-English speaking families and families with a disability. Steps to reach these groups will include direct outreach to qualified families in these demographic groups to encourage them to'apply for the housing; translating all housing information and leases into Spanish and Vietnamese; providing bilingual services or translation where needed, making available written information to all prospective and existing tenants about tenant housing rights and services (e.g., Fair Housing of Marin) to protect them from discrimination; expanding our peer network to include mentoring among members of protected groups to ensure they feet welcome; providing financial literacy training; and providing and advertising disability accessible housing units. If this project involves housing, how will it affirmatively further fair housing? Homeward Bound will continue to further fair housing through the development of additional affordable housing for families, outreach to protected classes, providing bilingual services, providing.written information about and referring residents to Fair Housing of Marin, and using peer networking to create a more welcoming environment for members protected classes. If this project involves construction, discuss your plans for recruiting women- and minority-owned firms to bid on the design and development of this project N/A D. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? Homeward Bound is committed to equal access to all of its programs for people with physical and other disabilities (who are disproportionately represented in the homeless population), and maintains an ongoing program of review and property upgrades to achieve this goal. E. Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles? Green building principles incorporated Include: (1) Extended roof life: the durable roof shingles are warranted for 50 years, fire resistant, wind resistant (to 120 miles per hour) and tear resistant, thereby preserving resources and reducing waste; and (2) Extended building life: prevention of leaks will help preserve the existing wood in this old building, saving resources by extending the buildings life. • For further information, please call Roy Bateman (473-6698). • The current year's application form must be used. • Completed applications may be mailed to the Federal Grants Division, Marlin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our now office location at 899 Northgate Drive, Room 408, San Rafael. Please do not send mail to our Northgate Drive location. • Applications sent by fax or e-mail will not be accepted. • This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. If you'd like to download this form as a Microsoft Word attachment, visit www.co.marin,ca.us/depts/CD/main/comdev/FEDERAL/index.dm, • Don't forget to fill out the Organization Profile form. DEADLINE: APPLICATIONS MUST BE RECEIVED BY THURSDAY, DECEMBER 13 2012 AT _5P.M. Remember that we don't accept e-mailed or faxed applications. K%Cyclek2013 Cycfe\Pnority Setting Committee%Appilcation Process-SuNcrnmitleeWateria!s To Bring To Sept 24 2012 Priority Setting Committee M0etiAg%CDSG Application Form With Suggested Changes As Of Sept 13 2012,0wlroy 11 MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT,(CDBG) PROPOSAL 2013-14 1 Project Name: Laurel Place 2. Total Amount Requested: $24,600 Non -housing proposals must 3. Project Sponsor: Lifehouse specify the,amount requested from each planning area. Contact Person: Brent Kush Title: Director of Finance and Administration Mailing Address: 899 Northgate Dr., Suite 600 San Rafael, Ca 94903 Telephone: 626-5308 Ext. Fax: 472-5739 E-mail: bkush@lifehouseagency.org For non -housing projects only: Funds Reg uested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area Upper Ross Valley Planning Area $ West Marin Planning Area $ Website"(optional): All future announcements will be sent to you by e-mail, unless you indicate otherwise: 0 Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please cat/ usat473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. 210 Laurel Place, San Rafael, CA 94901 Parcel number 001-173-26. This home is 90-100 years old 6. Project Description: This is a home licensed by the Department of Social Services to serve 6 adults with developmental disabilities. Most of the residents in this home have autism and it is a unique resource as the availability of housing and programs specific to this population is lacking. The residents are taught skills to become more independent in all their daily activities. Many have lived in this home for several years and have continued to benefit from the services provided by Lifehouse, 6. Total Project Cost: (Include a// costs for this particular project regardless of source.) $24,500 10 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. Remove existing 6 foot wood safety fence surrounding pool. Install new wrought iron fence 6 foot high by 70 feet long including 2 gates. Replace existing pool equipment and change out all fittings. Install new pool heater where broken heater was. Install new safety cover for pool. Seal perimeter crack with sikleflex. 8. Other Sources of Funds forthis Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use . Amount Applied Committed? Committed Available 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Work will begin as soon as funding is approved. Bids will be obtained and lowest/most qualified bid will be awarded. The project should take approximately two weeks to complete. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. The six adults who live in this home all have extremely low incomes mostly from SSI. They attend programs during the day to compliment the skills they are learning at home. The hom, is owned by Lifehouse which is a non-profit agency providing residential serves to people witl developmental disabilities. Copies of SSI checks can be provided for verification of income. B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? Funding for all projects has been negatively affected by the downturn in the economy and also the state cut the reimbursement rates for services that Lifehouse provides to the residents. The 13 ♦ s � 1 The six adults who live in this home all have extremely low incomes mostly from SSI. They attend programs during the day to compliment the skills they are learning at home. The hom, is owned by Lifehouse which is a non-profit agency providing residential serves to people witl developmental disabilities. Copies of SSI checks can be provided for verification of income. B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? Funding for all projects has been negatively affected by the downturn in the economy and also the state cut the reimbursement rates for services that Lifehouse provides to the residents. The 13 residents of this home having autism need sensory stimulation and exercise for excess energy which the pool provides to them, C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply,) The residents of this home are referred by the state/regional centers. As per protocol from the state, Lifelhouse does not recruit from the general public for referrals If this project involves housing, how will it affirmatively further fair housing? If this project involves construction, discuss your plans for recruiting women- and minority-owned firms to bid on the design and development of this project. D. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? The home is already occupied for adults with disabilities and will continue to be used for that purpose E. Green Building: For now construction or rehabilitation, what will you do to incorporate "green building" principles? A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green" objectives, Lifehouse as the owner is a non-profit agency o For further information, please call Roy Bateman (473-6698). o The current year's application form must be used. o Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our new office location at 899 Northgate Drive, Room 408, San Rafael. Please do not send mail to our Northgate Drive location. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. If you'd like to download this form as a Microsoft Word attachment, visit www.co.marin.ca.us/depts/CD/main/Comdev/FEDERAL/index.ofm. o Don't forget to fill out the Organization Profile form. DEADLINE: APPLICATIONS MUST BE RECEIVED BY THURSDAY, DECEMBER 13 2012 AT 6 P.M. Remember that we don't accept e-mailed or faxed applications. KiCyOW2013 CycleTrionty Setting Committ(WApplicaton Process-SubcommitteeNaterials To Bring To Sept 24 2012 Priority Setting Comrnittee MeetiNICOSGAPp4ication Form With Suggested Changes As Of Sept 13 2012,Doc 14 BLOCK GRANT (CDBG) PROPOSAL 2013-14 Project Name: Sunrise 11 3. Project Sponsor: Lifehouse Contact Person: Brent Kush Title: Director of Finance and Administration Mailing Address: 899 Northgate Dr., Suite 600 Telephone: 526-5308 Ext. Fax: 472-6739 E-mail: bkush@lifehouseagency.org 2. Total Amount Requested: Non -housing proposals must specify the amount requested from each planning area. $52,600 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Plannin2 Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): All future announcements will be sent to you by e-mail, unless you indicate otherwise: 0 Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please call us at 473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the safe, rental, and financing of dwellings, and in other housing-reiated transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address), For housing and capital projects, include the year the building was constructed and the Assessors Parcel Number. This home is approximately 40 years old. 48 Golden Hinde, San Rafael, 94903 Parcel Number 175-291-10 5. Project Description: This is a Health Care Licensed home serving six adults with severe to profound developmental disabilities. It is the second oldest home of its type in Marin County. The house has had more than the usual amount of wear and use due to the residents having physical disabilities and some being in wheel chairs, Kitchen desperately needs remodel both for cosmetic and structural reasons. Cabinets are in bad operational condition, electrical needs upgrade, and countertops are licensing issue due to grout decay. The pool is an asset for the individuals in this home as they are non-ambulatory and the pool provides needed exercise, 6. Total Project Cost: (Include all costs for this particular project te . �rdfess of source.) $52,600 15 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. 1. Demo existing kitchen and remove all debris. Re -wire and upgrade existing electrical to meet Title 24 code. Install new sheet rock. Install new cabinets. Install new counter tops. Change out sink and existing plumbing. Install new appliances. Prirne, paint with 2 coats of each. Change out electrical cover plate. Install new flooring. Permits and city fees required. (total cost $30,100) 2. Remove existing tiles from perimeter of pool. Drain pool to access plaster which is cracked. Vacuum seal all cracks. Re -seal entire pool. Change out pool machinery, (total cost $22,500) 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Work will begin as soon as funding is approved. Bids will be obtained and lowest/most qualified bid will be awarded. The project should take approximately four weeks to complete. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. This is a licensed group home for 6 adults with developmental disabilities who have severe and profound medical and self care needs. The individuals who live here are all extremely low income with incomes from SSI. Copies of SSI checks can be provided. The home is owned by Lifehouse, Inc., a non-profit agency providing residential services to individuals wit! developmental disabilities. Copies of SSI checks can be provided for verification of income. B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? M Funding for all projects has been negatively affected by the downturn in the economy and also the state cut the reimbursement rates for services that Lifehouse provides to the residents. Since this is a licensed home, it is mandatory to keep the physical plant in total compliance. The pool provides needed exercise for the residents since some are in wheel chairs. C. Equal Opportunity:, For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply.) The residents of this home are referred by the state/regional centers. As per protocol from the state, Lifehouse does not recruit from the general public for referrals If this project involves housing, how will it affirmatively further fair housing? If this project involves construction, discuss your plans for recruiting women- and minority-owned firms to bid on the design and development of this project. D. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? The home is already occupied for adults with disabilities and will continue to be used for that purpose E. Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles? A consultant on "green" construction will be consulted and all available materials will be used to accomplish "green" objectives. Lifehouse as the owner is a non-profit agency a For further information, please call Roy Bateman (473-6698). o The current year's application form must be used. • Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our now office location at 899 Northgate Drive, Room 408, San Rafael. Please do not send mail to our Northgate Drive location, • Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. If you'd like to download this form as a Microsoft Word attachment, visit www.co.marin.ca.us/depts/CD/main/comdev/FEDERAuindex.cfm. o Don't forget to fill out the Organization Profile form, KACyVeX2013 CyclekNoffty Setting Committ00%AWication Prowss-SubcomrnitteeWater4s To Bring To Sept 24 2012 Priority Setting Committee Meann9=1BG Application Form With Suggested Changes As Of Sept 13 2012.Doc 27 '6P - 5- MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2013-14 1 Project Name: Marinwood Total Amount Requested: $700,000 Non -housing proposals must 3. Project Sponsor: BRIDGE Housing Corporation specify the amount requested from each planning area. Contact Person: Lisa Grady Title: Senior Project Manager Mailing Address: 345 Spear St. Suite 700 San Francisco, CA 94195 Telephone: (415) 989-1111 Ext. 7514 Fax: (415) 495-4898 E-mail: 1qrady(")bridcjeb2qatg.,gM For non -housing projects only: Funds Requeste d Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ I Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): All future announcements will be sent to you by e-mail, unless you indicate otherwise: 0 Please send by mail, The County of Marin is committed to encouraging new grant applicants. Please call us at 473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4, Project Location; (Precise street address), For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number, 121, 155, 175 & 197 Marinwood Avenue, San Rafael, CA APN: 164-471-64, 164-471-65, 164-471-69,164-471-70 5, Project Description: M BRIDGE Housing Corporation proposes the development of Mahnwood.anaffordable housing project inthe heart of Marin County, available to households earning below 60% of the Area Median Income.The County of Marin has taken active steps toencourage the development ofaMbrdob|ehouoinghuoddneasMheounbnued imbalance between the needs of both low income residents, as well as the tremendous number of people employed in low-wage jobs who are commuting into Marin and damaging the environment as a result. kAo/in County has identified the Marinwood site as a Priority Development Area (PDA) and has proposed the mixed- use redevelopment with up to 100 units of housing. The N1minwondPlaza redevelopment accomplishes the important goals ofcreating in-*fU affordable housing, while eliminating neighborhood blight. BRIDGE is committed to creating a strong sense of place for K8ahnwuodVillage eomnew community center. The nearly 5acre site, which iosituated inunincorporated San Rafael in northern Marin, consists of a former shopping center, A new grocery store occupies a portion of the site and we hope to redevelop the balance of the site with affordable housing. This site has been the subject ofanextensive dialogue between neighbors, owners ofthe site, county staff, and aseries nf developers, including BRIDGE, In 2006. the County board of Supervisors adopted the N1arinmmud Village Guiding Principles, which outlines the development of a grocery store, ancillary retail, plaza and improvements along Marinwood Avenue in addition to 100 units of affordable and market rate housing. The housing project will be split into two parcels, north and south, with 10 units located in a mixed-use building on the northern parcel and 72 units located on the southern parcel. The new grocery store will be located on a center parcel that will be owned by Hoytt Enterphaea, which is selling BRIDGE the north and south parcels. (Please see the conceptual parcel map and aerial of the site attached), The northern site will be 1 acre and the southern site will bn2.5acres. The surrounding neighborhood isprimarily single story homes and an elementary and middle school as well as the Marinwood Community Center are located within a half mile of the site. |naddition, the location isclose k:large regional omp|oyenainu|udingtheCounty fMarin and Kaiser Permanente and regional bus service, The site iatherefore well situated for e496or896low income housing tax credit project, The proposed project offers aunique opportunity homeet the County ofyWahn'astated need for more affordable workforce housing while revitalizing a blighted part of an otherwise healthy neighborhood, 6. Total Project Cost: (include all costs for this particular project regardless of source.) 7. Project Budget for CDBG Funds: Budget must include anitemized estimate ofhow would spendthe CD8Gamount you are requesting, as accurate and comprehensive uopossible. For example, land orbuilding acquisition costs, construction costs, nen/odeling000hs,architpok/no/andenginoonngfees,mo/aneo administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. VVeintend touse all the requested COBGfunds for site acquisition, 'Please see project sources and uses attachment. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDB6funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? VVeanticipate using the requested CDBGfunding b> GOMplete the | itin ofthe site and will be seeking additional allocations of' DDB8fund�nqinnext year's funding cycle. |naddition, *mwill baseeking funds from WE the Marin Community Foundation, as well as other foundation support, and we are applying for HOME funds in parallel. In addition, we plan to apply for funding through the County's Housing Trust Fund. The balance of the financing will be secured once we have completed the entitlement process and the acquisition of the site. ***Please see project sources and uses attachment 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? BRIDGE will be responsible for implementing this project which will be implemented over the next 3-4 years as we work through the entitlement process (securing environmental approvals & a master plan), and as we further develop the design & seek building department approvals of financing. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long- term affordability. Household Size Income Limit 1 $62,200 2 71,050 3 79,950 4 88,800 5 95,950 6 103,050 7 110,150 8 117,260 The project will serve households earning no more than 60% of Area Median Income (AMI). Units will be targeted to lower income ranges. The precise mix will be determined as the financing plan is developed and has specific targeting requirements that are to be determined, Eligibility will be determined by BRIDGE Property Management Company through the lease -up process and annually thereafter using ICAC standards for income screening. Any special requirements for income screening for CDBG will be integrated into the process. B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? Marin County is the wealthiest county in California with a high home ownership rate and very little affordable housing. Rents countywide have risen over 5% in the last 4 years with IBR rents up nearly 10% (Realfacts.com). Currently, the average rent for a 2BR apartment within this market area is $2000 and out of reach for very low, low and even moderate income households. This leads most low income residents to overpay for housing; 84% or renters at or below 80% of AMI are overpaying, according to the County Housing Element. The occupancy rate is the highest in the Bay Area after Alameda County at over 97%. Although only 5% of Marin residents are living below the poverty line, the majority of Marin's service and agricultural workers are commuting from outside the County and many from outside the region. Marin's wealthy households and fast growing senior population create huge demand for services and service jobs, but there is not enough affordable housing for these service employees to live in Marin County. The proposed Marinwood project will directly target these families who work in Marin and are in need conveniently located, high quality housing, which is currently hard to come by. In addition to being affordable, the site offers the advantage of having public schools nearby in the acclaimed Dixie School District and transit linkages along Highway 101. The new grocery store will provide convenient shopping and the project's on-site amenities will include laundry facilities, a multi-purpose community noom. BBQ area, open space, and play areas/courtyards. The site's location and affordably levels will help uetoquickly fill units eathey come online, C. Equal Opportuqk For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps doyou plan toreach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply andtaking extra steps to market the program to those groups, One aspect of affirmative marketing is implementing strategies tomake your program more welcoming and comfortable to the groups which are least likely houAnly.) Marketing ofthe Marinwood project will bemanaged byBR|DGE'aproperty management oumpanK80DGE Property Management Company ("8PK8C7). BPK8O manages all of BR|DSE'a Mahn affordable rental communities and is very familiar with all of the social service nehxmdm and media outlets around which we will coordinate an affirmative marketing campaign fnrK4ahnwmod to ensure that there are equal housing opportunities. With respect to treatment of applicants, the process will not discriminate against any individual or family because of naoa, uo|or, creed, national or ethnic origin or mnnestry, ra|igion, oex, sexual pnafemnuo. gender identity, ago, disability, hondioop, military status, source of income, marital status orpresence of children in m household, A|O8 —related comdiUona, or any other arbitrary baeia. When active marketing commences BRIDGE will advertise in both local and regional newspapers as well onmultilingual papers. AU marketing materials will display the Equal Opportunities Logo. BRIDGE will post signage at the project site shortly before construction is complete with o telephone not line that will be available /n both English and Spanish. These fair housing efforts Vill be continued throughout the operation of the projectbvBPN1C, D� What steps are you taking to make this project (and your overall accessible to people with physical and other disabilities? The areas of commercial activity and public accommodationindmdithe retail space and common areas will be designed in accordance with accessibility requirements of the Americans with Disabilities Act Standards (ADAS), the California Building Code (CBC), and mandatory local jurisdiction requirements. The covered dwelling units will bs designed in accordance with accessibility requirements. Covered dwelling units include all units inthe mixed use building with elevator anduUgvoundUoorunbsinthethreewa|k-up buildings without elevator, The covered units will be designed in accordance with the CBC, the Fair Housing Act(FHA).and mandatory local jurisdiction requirements. Additionally, use of federal funds will require compliance with Section 504 of the Rehabilitation Act of 1973, Tocomply common areas and some covered dwelling units will bedesigned in conformance with the Uniform Federal Accessibility Standards (UFA8). E. For new construction orrehabilitation, what will you duto incorporate "green building" BRIDGE k»committed hoproviding variety nfgreen measures |nall our projects which include: Low -Mercury Lamps, ENERGY -STAR qualified clothes washers in central laundry facilities and EN6ERGY-STAR refrigerators in each unit; double -flush toilets in every unit, built-in recycling in each unit, low-VOC interior paints, recycled content carpet and CRI -green label certified to cover 75% of all floor area, and on site storm water management to the degree possible, as well as bio-swales and planter boxes, and native drought resistant plants in the landscape design. We will also explore the possibility of participating in the Greenpoint rating program or other comparable sustainable building verification. pal MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2013-14 1, Project Name, Countywide Residential 2. Total Amount Requested: Rehabilitation Loan Program Non -housing proposals must specify the amount requested 3. Project Sponsor: Marin Housing Authority from each planning area. Contact Person: Lewis Jordan Title: Executive Director Mailing Address: 4020 Civic Center Drive ' San Rafael, CA 94903-4173 Telephone: (415) 491-2530 Ext. Fax: (415) 472-2186 E-mail: jordan(d)marinhousing. orq �S—C $500,000 F-0- r non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ 35,000 Novato Planning Area $ 70,000 Richardson Bay Planning Area $ 45,000 San Rafael Planning Area $160,000 Upper Ross Valley Planning Area $ 35,000 West Marin Plannin Area $ 15,000 Countywide Housing $150,000 Website (optional): www.marinhousinc.00rg All future announcements will be sent to you by e-mail, unless you indicate otherwise: ❑ Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please call us at 473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. in addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number, The Residential Rehabilitation Loan Program is available to low-income homeowners throughout the County of Marin who are owner -occupants residing in a single family home, a floating home docked in an approved berth, a mobile home located within a mobile home park or a non -profit -sponsored group home serving a special population. 5, Project Description: The Rehabilitation Loan Program offers low-interest property improvement loans of up to $35,000 to eligible homeowners, and non-profit group home sponsors, to undertake necessary home repairs, correct substandard housing conditions and eliminate health and safety hazards. To be eligible, an applicant must be the owner -occupant of the home and fall below the very -low income threshold determined by the current HUD Area Median Income Limits. Eligible work includes the repair or upgrading of existing plumbing, heating and electrical systems, roof repair or replacement, correction of foundation, drainage, dry rot and termite -related problems, emergency and/or storm -related repairs, energy and water conservation measures, and ADA Improvements for wheelchair accessibility such as ramps and showers. Homeowners and nonprofit group home sponsors also receive technical assistance from staff in determining the scope of needed repairs, consulting with the local building departments, developing cost estimates, obtaining bids and contracting for the repairs, monitoring and inspecting the work under construction and issuing progress payments for labor and materials. The specific repayment terms of each loan are tailored to fit the homeowner's individual financial circumstances. Since its inception over 37 years ago, the Residential Rehabilitation Loan Program has made 132 loans totaling $2,418,292 in the San Rafael Planning Area. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) Total CDBG funds requested are $500,000. Of this amount $160,000 is requested from the Countywide Housing allocation for loans to be made available throughout the County, and a combined total of $350,000 is requested from individual Planning Areas for additional loans to be made within each Planning Area 7. Proiect Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates dapplicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. Individual rehabilitation loans range from $6,000 to a maximum of $35,000. The funds requested will provide loan funds for approximately 20 new loans at an average loan amount of $25,000. Administrative costs to run the program totaled $196,692 for the last 12 -month period. These costs support one Homeownership Programs Specialist, one Programs Services Coordinator, central office costs and marketing expenses. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Source Marin Comm. Fdn. Date Are Funds Date Funds Were When Use Amount You Committed? Committed Available Applied Gates Coop 1,303,348 1996 San Francisco Fdn. Storm loans Loan fund 1982 Yes 1996 1996 Yes 1982 1982 The Storm Damage Assistance Program, originally funded by the San Francisco Foundation, continues to provide supplemental loans in conjunction with CDBG loans in cases of extreme need exceeding the CDBG $35,000 limit. In addition, $1,303,348 has been committed by the Marin Community Foundation for the rehabilitation of 38 floating homes at Gates Coop in Waldo Point Harbor to augment the CDBG and SDAP funds set aside for this purpose. 9. Proiect Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Marin Housing Authority administers the Residential Rehabilitation Loan Program and Is responsible for its implementation throughout the county. The staff includes a Homeownership Programs Specialist, a Programs Services Coordinator, and support provided by General Services and Accounting staff. The program has been carefully developed and is continually updated to reflect current construction codes, rehabilitation guidelines and practices in accordance with HUD requirements and industry standards. 10. Need for the Proiect: A. Nggo Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability, 23 Household Size Income Limit 1 $62,200 2 71,050 3 79,950 4 88,800 5 95,950 6 103,050 7 110,150 8 117,250 Since 2001, the program has specifically benefited very low-income homeowners and non -profit - sponsored group homes with special populations. Every household assisted through the program has an income well below 80% of median with 88% of the households falling below 50% of the median income. The average household income is $26,732 or 36% of median. Eligibility is documented in a personal interview, conducted with each applicant, In which original tax returns, pay stubs, assistance payments and all other sources of Income are reviewed and copied to the file. The program ensures long term affordability in two ways: 1) it provides low-cost financing that enables a low-income homeowner to repair and maintain his/her home and continue to reside in it; and 2) it provides flexible loan repayment plans, including the option to defer principal and interest payments under certain conditions, which can allow the homeowner to live within his/her existing finances and avoid unaffordable loan payments. Staff works closely with a variety of housing and social service programs and agencies In assisting clients and in making and receiving referrals. Those assisted by the program include: Elderly and Disabled (representing 67% and 36%, respectively, of all households assisted): The program assists elderly and disabled homeowners on fixed (often minimal) incomes repair unsafe conditions In their home, catch up on critical deferred maintenance, and provide for accessibility Improvements, so that they may "age in place". In many cases the ability to defer payments on the loan makes a critical difference in enabling a homeowner to remain in his/her own home. Female Head of Household (representing 64% of all households assisted): Families with only one head of household often face an unmanageable financial burden with the prospect of undertaking necessary home repairs. In some cases having to sell and relocate out of the County may be the only alternative. Special Populations: The program is available to non -profit -sponsored group homes with special populations, including the developmentally disabled, mentally ill and troubled youth. To date the program has assisted 32 group homes with loans totaling $847,666. B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? With continually escalating land and development costs and diminishing housing starts, it makes sense for communities to invest wisely in preserving the existing stock of affordable housing. The Residential Rehabilitation Loan Program has proven to be an effective low-cost tool that enables low-income homeowners, often elderly citizens on fixed incomes, to retain ownership of their home and maintain their property in a safe and livable condition. To reach this demographic group, brochures and emails describing the Residential Rehabilitation Loan Program are disseminated through senior centers, social service agencies, lawyers for the elderly, senior resource directories, mobile home and floating home site management offices, and public libraries. Most low-income homeowners are unable to qualify for conventional property improvement loans or lines of credit and therefore cannot perform the maintenance required to preserve their homes in good condition. By assisting with repairs and upgrades to the homes of these low-income homeowners, the Rehab Loan Program conserves existing affordable low-income housing throughout the county and allows people to remain in their own homes as they age. In addition, energy efficiency measures are implemented and installed to lower energy costs which can be prohibitive for low-income homeowners. C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups, One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply.) 24 The Demographic group least likely to apply is that of persons of Hispanic or Latino origin who make up over 16% of Marin County's population. About 47% of Hispanic adults in California own their own homes but do not apply to the Residential Rehab Loan Program in Marin County in significant percentages. Outreach and marketing through Hispanic agencies, churches, and businesses will continue to be implemented. In addition, Marin Housing has instituted a "Language Assistance Program for Limited English Proficiency" clients and has bilingual Spanish interpreters on staff, including the Homeownership Programs Specialist. D. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? Accessibility to the Rehabilitation Loan Program for applicants with physical disabilities is ensured by the fact that all of the contact between staff and client takes place in the client's home or over the telephone. In addition, Marin Housing Authority's offices are fully accessible. The program also promotes accessibility for homeowners and non-profit�sponsored group homes with special populations by including in the scope of repairs any work required to make the home accessible to accommodate any physical disabilities or special needs. E. Green Building: For new construction or rehabilitation, what will you do to incorporate "green building" principles? Whenever and wherever feasible, "green building" principles will be applied and implemented to assure the highest possible energy efficiency of the dwelling and the use of methods and materials least disruptive to the environment. Typical improvements include installation of high -efficiency windows and appliances, insulation in walls, ceilings and floors, low -flow toilets and shower heads, and weather-stripping. o For further information, please call Roy Bateman (473-6698). o The current year's application form must be used, a Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our new office location at 899 Northgate Drive, Room 408, San Rafael. Please do not send mail to our Northgate Drive location. o Applications sent by fax or e-mail will not be accepted. o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. If you'd like to download this form as a Microsoft Word attachment, visit www.co.marin.ca.us/depts/CD/main/comdev/FEDERAL/index.cfm. o Don't forget to fill out the Organization Profile form. DEADLINE: APPLICATIONS MUST BE RECEIVED BY THURSDAY, DECEMBER 13, 20'12, AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. K:tCyclet2013 CycleT crity Setting ComittWApplioation Prccass-Subcommittee`Nsteri813 To Bring To Sept 24 2012 Priority Setting Committee MestinMCDBG Application Form With Suggested Changes As Of Sept 13 2012 Doc W MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2013-14 1. Project Name: ABHOW-Rotary Manor 3. Project Sponsor: Rotary Manor Contact Person: Linda Perkins Title: Administrator Mailing Address: 1821 5th Ave San Rafael, Ca 94901 Telephone: 415.469.6558 Ext. Fax: 415.459.2357 E-mail: 1perkins@abhow.com 2. Total Amount Requested: Non -housing proposals must specify the amount requested from each planning area. 11SP- 7 $112,477.00 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ 1 Upper Ross Valley Planning Area $ 1 West Marin Planning Area $ Website (optional): www.rotarymanor.com All future announcements will be sent to you by e-mail, unless you indicate otherwise: 0 Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please callus at 473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination, The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). 1821 e Ave, San Rafael, Ca 94901 For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number. Parcel Number- PN 010-291-71 Constructed: A Building: Converted from West End Elementary School to senior housing 1983 B & C Buildings Constructed: 1983-84 5. • Description: Window Replacement retrofit for 63 apartments and common areas of 30 year old windows: Single pane to dual glazed Low -E Insulated glass in Buildings A, B and C 6. Total Project Cost: (Include all costs for this particular project regardless of source.) $112, 477.00 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition posts, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. NA - 1983 Budget. 100% of funds spent on Windows & Installation costs using Davis -Bacon wages & Building Permits, 0% of funds spent on Administrative, Architectural, and Engineering fees Contractors written bid attached. 8, Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? No Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available 9. Project Implementation: Who will be responsible for implementing the project? Managing Agent, American Baptist Homes of the West (ABH0149 Address: 6120 Stoneridge Mail Rd, 3rd F1, Pleasanton, Ca 94588 How will it be implemented and what is the proposed schedule for project implementation? Three bids have been received using Davis -Bacon wages and management is ready to proceed as soon as a funding agreement is secured, building permits obtained and a Pre -construction conference can be held. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? Low Income and Disabled Seniors. What income level will you serve? 30-80% of Area Median Income. How will you document eligibility? 3rd Party Income Verified at Move —in. CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. (current incomes $9744— 57,336.00) The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Limiting rent increases due to capital improvements will affect continued affordability. Household Size Income Limit 1 $62,200 2 71,050 3 Z9,950 4 88,800 5 95,950 6 103,050 7 110,150 8 117,250 B. Project Rationale: Why is this project needed? To reduce utility costs, improve energy efficiency, comfort and health benefits for 101 low income seniors. Will it assist an especially needy or underserved group? Yes, Low Income and Disabled Seniors, average age 82 with 15 over 90 (currently). C. Equal Opportunity: For all projects, which demographic groups are least likely to apply, and what affirmative marketing steps do you plan to reach them? Those with disabilities and of Asian decent. (Affirmative marketing means analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and 27 comfortable to the groups which are least likely to apply.) Our community recently installed single lever faucets in all showers; intercoms and automatic door openers at building entry doors making them more accessible to seniors, frail, and those with disabilities. Our community garden is expanding to include planting beds for those in wheelchairs as gardening is embraced by all demographics and encourages social interaction and activity. Listings are placed in periodicals that serve minority populations. Area service organizations and senior centers that assist minorities are also contacted when marketing efforts are warranted. At this time, Rotary Manor's extensive waiting list minimizes the need for extensive marketing efforts. If this project involves housing, how will it affirmatively further fair housing? Low Income and Disabled Seniors are underserved in the community. Future rent increases due to capital improvements will affect rental affordability. Low income and disabled seniors are finding it difficult to afford current area rents. Applicants and many current residents are experiencing financial hardships due to a loss of a spouse and the income from that spouse; loss of housing due to foreclosure, jobs, catastrophic illness, reduced income from retirement plans and decreases in income from stockmarket investments and cannot afford area rents. Two rent increases in the last 10 years were limited to 2% each. If this project involves construction, discuss your plans for recruiting women- and minority-owned firms to bid on the design and development of this project. We have 3 bids currently; one Rotary referral, one strong referral from a like project in West Marin and a Bay Area company specializing in Multi -Unit Window Replacements. D. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? All buildings are wheelchair accessible with the recent addition of building entry door intercoms and automatic door openers. Multi -story buildings have large elevators. In compliance with ADA requirements, ABMOW and Rotary Manor have and will make reasonable accommodations to make housing available and accessible to disabled residents and staff. E. Green Buildlna: For new construction or rehabilitation, what will you do to incorporate "green building" principles? Retrofitting with windows utilizing Law -E insulated glass to save energy. o For further information, please call Roy Bateman (473-6698). o The current year's application form must be used. o Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our new office location at 898 Northgate Drive, Room 408, San Rafael. Please do not send mail to our Northgate Drive location. o Applications sent by fax or e-mail will not be accepted. Q This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. If you'd like to download this form as a Microsoft Word attachment, visit www.co.marin.ca.us/depts/CDlmain/comdev/FEDERAL/index.cfm. c Don't forget to fill out the Organization Profile form. F ♦ • ' • ' i ♦ • 1 r - K lCycte%1013 Cyc(e'Prionty Setting Committee\Appilration Process-Subcom feel�tIaterWs To Bring To Sept 24 2012 Priority Setting Committee Meeting=SG Application Farm With Suggested Changes As U# Sept 13 2012,Doclroy KIM MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2013-14 1. Project Name: Whistlestop Renaissance 2. Total Amount Requested: Non -housing proposals must 3. Project Sponsor: Marin Senior Coordinating Council, specify the amount requested dba Whistlestop, and a nonprofit housing developer from each planning area. to be selected in February, 2013 Contact Person: Joe O'Hehir, CEO Title: CEO Mailing Address: 930 Tamalpais Avenue San Rafael, CA 94901 Telephone: 416-456-9066 Ext. Fax: 415-456-1581 E-mail: johehir@whistlestop.org �v4 - 8 1,000,000.00 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): www.whistiestop.org All future announcements will be sent to you by e-mail, unless you indicate otherwise: O Please send by mail. The County of Marin is committed to encouraging new grant applicants, Please callus at 473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CABG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair l Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housingrelated transactions, based on race, color, national origin, religion, sex, familial status (including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age, ancestry, marital sbtus, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Project Location: (Precise street address). For housing and capital projects, include the year the building was constructed and the Assessor's Parcel Number, 930 Tamalpais Avenue San Rafael, CA 94909 APN# 011-277-01 Existing building originally constructed in 1929 and subsequently remodeled 1987. 6. Project Description: The current property includes an improved two-story structure currently occupied and used by Whistlestop for administrative and active aging service programs, including the Jackson Cafe. There are no leases on the property. Whistlestop intends to demolish all existing improvements and reconstruct a five -story building as defined within in this application. The key expansion component of the Whistlestop Renaissance Project (WRP) will be to complement its current active aging center with on-site affordable senior housing. The 930 Tamalpais location can be transformed into the first affordable transit -oriented development community for older adults and individuals with disabilities in Marin County. There is a growing demand in Marin County for affordable housing for older adults, especially for those individuals who cannot or should not drive a car. One of the key benefits lgWhistiestop's site is its ideal location within Marin County's regional transportation hub, including the Bettini Transit Center, the future location of the SMART train adjacent to the Whistlestop property, and the ability to walk within downtown San Rafael. As currently envisioned, the first floor of the new building will house the Whistlestop Jackson Cafe and kitchen area; two lobby entrances to elevators going to the upper floors; and a parking garage with 25 spaces and access for pick up and drop off by Whistlestop buses. Floors two, three, and four will have at total of 50 housing units, 49 one bedroom units for residents, and 1 two bedroom for the Resident Manager. The top fifth floor will house the Whistlestop Active Aging Center with a large community gathering hall, community board room, classrooms for activities, office space for staff, and an outdoor patio garden area. The housing component will be restricted to residents age 55 and older, with incomes at or below 50% of the Marin County Area Median Income. We forecast financing the housing component through the Low Income Housing Tax Credit Program. As such, a Regulatory Agreement will be recorded on title requiring that the housing remain affordable at 50% of Area Median Income for a period of 55 years. Other projected financing sources may add other regulatory constraints. 6. Total Project Cost: (Include all costs for this particular project regardless of source. j The total project cost for this project is projected to be $21,857,545. Approximately 60% of the site will consist of affordable senior housing and 40% for Whistlestop administrative and program uses. The attached pro forma and sources and uses schedule details these uses both separately and in combination. 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis - Bacon wage rates if applicable. If your project includes residential rehabilitation, describe your plans to comply with federal lead paint regulations. If CDBG funds are awarded to the non -housing component of the project we request the funds be applied to design and predevelopment costs. If CDBG funds are awarded to the housing component of the project we request the funds be applied to pay for off-site costs and/or to fund the acquisition lease. The construction cost estimate found in the attached proforma is provided by Lamar Turner, with ElderFocus. The proforma includes the assumption that construction costs will be subject to Davis Bacon Act wages due to the assumption that Project Based Section 8 will be provided to the project. In the event that Project Based Section 8 is not provided to the project, the requirement to pay Davis Bacon Act wages will not be triggered. 8. Other Sources of Funds for this Project: include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? M Date Funds Date You Are Funds Were When Source Use Amount Applied Committed? Committed Available Marin Community Predevelopment $1,500,000 N/A No NIA N/A Foundation & Construction Tamalpais Pacific Predevelopment $200,000 NIA No N/A N/A City of San Rafael Predevelopment $4,250,000 N/A No N/A N/A & Construction AHP Construction $750,000 N/A No N/A N/A OneBay Area Plan Construction $750,000 N/A No N/A N/A Grant Whistlestop Equity Predevelopment $1,453,430 N/A No N/A N/A & Construction LP Tax Credit Equity Construction $6,259,475 N/A No N/A N/A Investment OneBay Area Plan Construction $750,000 N/A No N/A N/A Grant M 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Whistlestop and its Nonprofit Housing Development Partner (NHDP) will be responsible for implementing the project. Whistlestop will enter into an agreement with the selected NHDP that will define how the two organizations will implement the development, financial, ownership, construction, and operational responsibilities for the project. The current estimated project schedule is as follows: • 2/2013 • 2/2013 to 10/2013 • 10/2013 to 5/2014 • 612013 to 12/2014 • 4/2015 to 10/2016 • 10/2016 to 1/2017 10. Need for the Project: Select Development Partner Design Development Public Approvals Financing Commitments Construction Rent Up A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure longterm affordability. Household Size Income Limit 1 $62,200 2 71,050 3 79,950 4 88,800 5 95,950 6 103,050 7 110,150 8 117,250 The demographic groups who are least likely to apply for the Whistlestop housing opportunity are low income older adults currently living alone in San Rafael and Marin County, especially those who have a language and/or documentation barrier. Fortunately, the majority of clients Whistlestop serves at our Active Aging Center at 930 Tamalpais are from this demographic group. Whistlestop serves over 5,000 unduplicated older adults with a hub of human needs services including transportation, nutrition, classes and activities, and information and referral services. Here is a demographic profile of Whistlestop's clients: • Average age is 72. • 79% are female; 21% are male. 39% are white; 33% are Hispanic or Latinc; 15% are Asian; 8% are Persian; and 2% are African American; and 3% represent other nationalities. 84% report being at low to very low annual income levels: 16% under $10,000; 53% between $10,001 and $20,000; and 15% between $20,001 and $30,000. All of Whistlestop's program and services are marketed in a warm and friendly manner to this demographic group. Several members of our staff and volunteers are bilingual. We provide ESL classes in partnership collaboration with the Canal Community Alliance. We also provide citizenship classes for those older adults who are seeking to become US Citizens. We provide outreach and counseling to house bound older adults through our ACASA program in collaboration with Marin County's Mental Health programs. We have a monthly newsletter that is circulated to over 25,000 older adults in Marin County. We publish an annual directory of older adult services throughout Marin County that serves as reference guide for older adults and their families. And, we provide a housing assistance service in partnership with Episcopal Senior Communities (ESC). 31 VVebelieve that hundreds, Unot thousands, ofVVh clients would benefit from the addition oflow income affordable senior housing at the current 930 Tarnalpals Avenue site. B. Why /nthis project needed? Will it assist anespecially needy orunderserved group? According from the Marin County Division of Aging and Adult Services" the older population in Marin is increasing rapidly. Between 2005 and 2010, the number of Marin residents over 60 is projected to grow to 75,900, with the largest increase in the 70 to 79 year old cohort. ABAG projects that by 2012, almost 30% of Marin residents will be over age 60. This trend continues well into the forseeable future, only slowing after 2030." Meanwhile, the 2OO7American Community Survey ofthe U.S.Bureau ofthe Census shows that, while median household income for Marin County was $83.878.the mean retirement income was $33,501'42Y6ofMahr/oArea Median Income, and 4.796ofpersons G5orolder fell below the Federal P Lina. The Merin Housing Authority's definition ofmarket rent (Section 8rent) for aone bedroom apartment inMarin County iecurrently $1.333. Older adults at the mean retirement income level are paying 40% of their income for rent, and those with incomes below the mean are progressively more rent burdened. The Marin County Commission unAging urged that, es cities and towns updated their Housing Elements, they include the "critical need for affordable housing", given "the fact that many older and disabled adults live on limited fixed incomes." C. projects, which demographic groups are least likely toapply, and what affirmative marketing steps do you plan to reachthem? (Affirmative marketing analyzing which demographic groups are least likely to apply and taking extra steps to market the program to those groups. One aspect of affirmative marketing is implementing strategies to make yourprogram more welcoming and comfortable to the groups which are least likely to All 0fWhisUestop'nd services are marketedi and friendly manner to this demographic Several members of our staff and volunteers are bilingual, We provide ESL classes in partnership collaboration with the Canal Community Alliance. We also provide citizenship classes for those older adults who are seekingto become US Citizens. We provide outreach and counseling to house bound older adults through our ACASA program in collaboration with Marin County's Mental Health programs, We have a monthly newsletter that is circulated to over 25,000 older adults in Marin County, We publish an annual directory of older adult services throughout Merin County that serves as reference guide for older adults and their families. And, we provide a housing assistance service in partnership with Episcopal Senior Communities (ESC). VVebelieve that hundreds, ifnot thousands, oyVVhiuU clients would benefit from the addition oflow income affordable senior housing otthe current 83OTommpaioAvenue site. VVhistlestopwill incorporate all ofits existing marketing communications strategies d programs mentioned above to encourage clients to apply for the new affordable housing opportunity. Whistlestop can provide personalized assistance helping clients complete the appropriate application forms using our trained multicultural staff. ESC Housing services will promote the availability of this new affordable housing to all those who are needing housing If this project involves housing, how will it affirmatively further fair housing? The housing component ofthedove|npmentvviUino|ude481-bedruomapartnn*nhsand12-bednoommonager apartment, The 1 -bedroom apartments willbanontodexo|usivelyto|mvwer|noomeo|doradu}toa0n55ando|dervvith incomes below 50Y6ofMarin County Area Median Income, Asdescribed more fully above, due tothe comprehensive racial/ethnic diversity of the population already served daily by Whistlestop, perhaps Whistlestop, more than any other organization in KXodn County, is uniquely positioned to attract substantial numbErs ofrao|ai/ethnic minority applicants, thereby resulting in an almost certain diverse racial/ethnic resident population, Whistlestop will fully market the housing opportunity toits current racial |y/ethnioe||ydiverse client base. Further, VVh|st|onh>pvviU naquira, in the contract document with the to be selected developer, that as a condition of selection the developer agrees to work closely with Whistlestop in marketing the housing to racial/ethnic minority groups, and to insure that all affirmative fair housing requirements net by the County of Marin, and by the HOME and CDB(3 program are met or exceeded. ff this project involves construction, discuss yourplans for recruiting women- and minority-owned firms to bid on the design and development uythis project Request For Proposals 2O12tothreepmf organizations will mnoam1m�eu allonpro�Hou�ng Pa�ner(NHDP)���rstweek cfFebruary 2O13, is part of the financing structure for the development. The proforma included in this application assumes there will be Project Based Section 8 and accordingly, that Davis -Bacon Act wages will be paid, If the project is subject to Davis -Bacon Act wages the NHDP will be required to comply will all related requirements. Whether or not the project is subject to Davis -Bacon Act wages Whistlestop will require the NHPD to seek to employ qualified Section 3 businesses and Minority Business Enterprises (MBE) and Women's Business Enterprises (WBE) to the greatest extent feasible, with the goal that a minimum of 10% of the total dollar amount of contracts for housing construction be awarded to qualified Section 3 businesses and/or MBE's and WBE's. During the course of an approximately eighteen month construction period we estimate the project will generate approximately 50 contracting opportunities. Further, Whistlestop will require the NHPD to comply with all required "good faith effort" requirements as a condition of receiving HOMEICDBG funds in the effort to hire Minority and Women -Owned Business Enterprises (MBE/WBE) for construction equipment, supplies and services of the project, The NHPD will be required to advertise construction opportunities for qualified MBE/WBE's through trade publications such as DBE Goodfaith, Inc. or Contractor's Estimate.com. O. What steps are you taking to make this project (and your overall accessible to people with physical and other disabilities? Aathis will beanew construction development, 5Y4ofthe apartments wiUbeaoceoaibka to the physically disabled and anadditional 296accessible tothe hearing and vision impaired. Anelevator will provide access h»all apartments, wKh 100% of the apartments being accessible. E. For new construction o/rehabilitation, what will you do to incorporate "green building" principles? The development will meet or exceed green building requirementswill incorporate energy saving and sustainability design features including Energy Star appliances and roof, lowwater landscaping, and photovoltaics for common area electric, o For further information, please call Roy Bateman n The current year's application form must bwused. o Completed applications may bomailed tpthe Federal Grants Division, Marin County C | Agency, 35O1Civic Center Drive, Room 308.San Rafael, CA948U3-4157,urthey may behand-delivered to our now office location atQ99Nmr*hgatmDrive, Room 408,San Rafael. Please donot send mail tnour Nodhgehe Drive location. o Applications sent byfax nre-mail will not beaccepted, o This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. {fyou'd like bzdownload this form aeaMicrosoft Word attachment, visit vmxmv.00.mahn.ne.us/depts/CD/moin/comd$vFEDERAL/index.uhn. o Don't forget tofill out the Organization Profile form. DEADLINE: APPLICATIONS MUST BE RECEIVED BYTHURSDAY. DECEMBER 13,2012, AT 5 PX xACydeW1^Cyc*miori*Setting oommitteel*pli' cation To Bring rvSept 24 2012Priority Setting Committee Maat!ng=8GApp1bcaficn Form With Suggested Changes As Of Sept 13 2012.0ootroy 33 MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2013-14 1. Project Name: San Rafael ADA Compliance 2. Total Amount Requested: Non -housing proposals must 3. Project Sponsor: City of San Rafael specify the amount requested from each planning area. Contact Person: Richard Landis Title: Public Works Administrative Manager Mailing Address: 11 I Morphew Street P.O. Box 151560 San Rafael, CA 94915-1560 Telephone: 416-485-3354 Ext. N/A Fax: 416-485-3334 E-mail: Richard.landis@ci.san-rafael.ca.us $300,000 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $300,000 Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): All future announcements will be sent to you by e-mail, unless you indicate otherwise: 0 Please send by mail. The County of Marin is committed to encouraging new grant applicants. Please.callus at 473-6698 for advice about our requirements and what to emphasize in your application, and consider attending one of our informational workshops. HUD requires that all CDBG projects engage in affirmative marketing. That means analyzing which demographic groups are least likely to apply and taking extra steps to market the program or project to those groups. One aspect of affirmative marketing is implementing strategies to make your program more welcoming and comfortable to the groups which are least likely to apply. The goals of affirmative marketing are to enhance neighborhood diversity and to support the County's commitment to affirmatively furthering fair housing and equal opportunity. The concept of fair housing encompasses both federal and state laws that prohibit housing discrimination. The federal Fair Housing Act prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, refigibn, sex, familial status (Including pregnancy and the presence of children), and disability. In addition, state law prohibits housing discrimination on the basis of age; ancestry, marital status, medical condition, source of income, sexual orientation, gender expression, gender identity, and many other categories. 4. Pr21eStIo . - gation: This is a citywide project to make San Rafael's sidewalks, public buildings, parks, etc. accessible to individuals with disabilities. Therefore there are no specific street addresses. 5. Project Description: The City of San Rafael entered into a 10 -year settlement agreement with the U.S. Department of Justice in 2004. The agreement requires the City to comply with the Americans with Disabilities Act (ADA) as it relates to the public right-of-way (sidewalks, streets, etc.) and facilities. All requested funds are for the construction of curb ramps that will make San Rafael's sidewalks and streets accessible for wheelchair users and other individuals with disabilities. The agreement calls for the construction of approximately $00 curb ramps on those "...streets, roads, and highways that have been constructed or altered since January 26, 1992." 6. Total Proiect Cost: $300,000 (100% CDBG); Public Works staff is currently designing curb ramps for this rehabilitation/construction project. Adherence to Davis -Bacon wage rates will be mandatory. 34 7. Proiect Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For rehabilitation or construction projects, you must include a contractor's written bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. I have attached the June 14, 2012 bid summary from San Rafael's most recent curb ramp construction project. These figures are indicative of the costs we expect to pay when we bid the CDBG-funded ramp project this coming January. 8. Other Sources of Funds for this Prolect: There are no non-CDBG funds allocated to the project. Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available 9. Prolect Implementation: The Department of Public Works is responsible for project implementation. San Rafael will enter into a contract with a construction company to install curb ramps at designated intersections throughout the City. As stated earlier, this is an ongoing project mandated by the City's 2004 Settlement Agreement with the Department of Justice. 10. Need for the Proiect: San Rafael's annual curb ramp construction project benefits individuals with a broad range of needs. Examples are wheal chair users, others with ambulation issues, those who are visually Impaired, etc. The project will serve individuals with disabilities who, based on 2010 census information, are considered to be low income relative to the non -disabled population. A. Need Group: The project will address the needs of Individuals with a broad range of physical disabilities. e.g., wheel chair users, people with ambulation issues, those who are visually impaired, etc. According to 2010 census data, the median Income for disabled individuals living in San Rafael was well below the income limits shown on the table below. B. Proiect Rationale: This project is needed to support the ongoing process of improving the accessibility of San Rafael's public right-of-way infrastructure (sidewalks, crosswalks, roads) to better serve the needs of individuals with a broad range of disabilities. C. Equal Opportunity: As stated, the project will serve a diverse group of individuals with disabilities by constructing curb ramps throughout San Rafael. The nature of this construction project, managed by San Rafael's Public Works Department, therefore precludes the need for outreach to a specific demographic group. If this project involves housing, how will it affirmatively further fair housing? N/A If this project involves construction, discuss your plans for recruiting women- and minority-owned firms to bid on the design and development of this project. Yes. The City's contractor must comply with Caltrans Disadvantaged Business Enterprise (DBE) requirements. For the current fiscal year, San Rafael's DBE "target" is 7.71%. Contractors hired for San Rafael projects utilizing federal Department of Transportation (DOT) and/or Caltrans funds must make at least 7.71% of the construction budget available to minority-owned firms, e.g., African- American, Asian -Pacific American, Native American, women. The goal of the DBE program is "to ensure nondiscrimination in the award and administration of DOT -assisted contracts", and to "create a level playing on which DBE's can compete fairly for DOT -assisted contracts." 35 D. Accessibility: By nature and definition, San Rafael's curb ramp project enhances public right-of-way accessibility for Individuals with disabilities. E. Green Building: For now construction or rehabilitation, what will you do to incorporate "green building" principles? Green building principles are an Integral part of the project. Curb ramp materials such as cement are produced by Dutra Materials, only a short driving distance from any of the curb ramp construction sites, thus minimizing construction vehicle emissions. • For further information, please call Roy Bateman (473-6698). a The current year's application form must be used. o Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our now office location at 899 Northgate Drive, Room 408, San Rafael. Please do not send mail to our Northgate Drive location. o Applications sent by fax or e-mail will not be accepted. • This form can be expanded to accommodate additional text, but we encourage you to be brief. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence. If you'd like to download this form as a Microsoft Word attachment, visit www.co.marin.ca.us/depts/CD/main/comdev/FEDERAUindex.cfm. o Don't forget to fill out the Organization Profile form, DEADLINE: APPLICATIONS MUST BE RECEIVED BY THURSDAY, DECEMBER 13, 2012. AT 5 P.M. Remember that we don't accept e-mailed or faxed applications. 36 Exhibit 5 2013-14 CDGB Conformance with City Priorities Countywide Housing City/ Agency Project HUD regs Housing, Comm Facility Quick Impact, Complete Fair Housing Program Agency • H • Rehabilitation Loan Program Project • H • Accessibility Modification Program • • H • San Rafael Housing City/ Agency Project HUD regs Housing, Comm Facility Quick Impact, Complete Buckelew: D Street House - Rehabilitation Agency • H • Family Resource Center - Rehabilitation Project • H • Laurel Place Rehabilitation • • H • Sunrise 11 Rehabilitation • H • IMarinwood Plaza Housing • H JRotary Manor Rehabilitation • H • Whistlestop Renaissance Housing • H KEY H =Affordable Housing Project C =Community Facility Project • = Conforms M City/ HUD regs Housing, Quick San Rafael Capital Agency Comm Impact, Project Facility Complete Public Facilities Improvements (ADA) • • C • KEY H =Affordable Housing Project C =Community Facility Project • = Conforms M Exhibit 6 2013-14 Housing and Capital Recommended Allocations Project Request Allocation Countywide Housing Fair Housing Program $60.654 $18.272 Rehabilitation Loan Program $150.000 $0 Accessibility Modification Program $30.000 $5.440 Countywide Housing Total $240'654 $23.712 San Rafael Housing Total 8uoko|ew: DStreet House 'Rehabilitation $35.025 $0 Fami|yReaouroeCenter-Rehabi|itation $27.800 $O Laurel Place Rehabilitation $24.500 $0 Sunrise |1Rehabilitation $52.600 $0 yWarinvvoodPlaza Housing $700.000 $0 Rotary Manor Rehabilitation $112.477 $0 VVhiat|eotopRenaissance Housing $1.000.000 $0 San Rafael Housing Total $1,952,402 $O San Rafael Capital Public Facilities Improvements (ADA) $300.000 $83.147 San Rafael Capital Total $300,000 $83.147 PROJECT TOTAL $2,493,056 $106,859 Benausenf#heunoudainh/ubnutthof*done|budgsd.it isexpected that the final Marin County grant amount will vary from the current estimate, and that would impact San Rafae|'o allocation. To avoid the need for on additional hearing, staff recommends that the amounts recommended by Council bosubject b> revision when HUD announces the County'sCOBG allocation. At that time, staff would recalculate the amounts available for each planning area and each activity category. To the extent that cuts are needed or additional funds are avmi|ob|e, staff would adjust the preliminary project grant amounts on a proportional basis, to the nearest dollar. W RESOLUTION NO. 13516 RESOLUTION RECOMMENDING COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FUNDING FOR THE YEAR 2013-14 TO THE MARIN COUNTY BOARD OF SUPERVISORS BE IT RESOLVED by the Council of the City of San Rafael as follows: WHEREAS in June, 1999, the City Council revised the Cooperative Agreement with the County of Marin for Community Development Block Grant (CDBG) funds whereby the City remained in the County system; and WHEREAS in December, 1999, the City devised a project selection process and established allocation priorities for CDBG projects; and WHEREAS on March 18, 2013, in accordance with the adopted project selection process the City Council reviewed the submitted applications. NOW, THEREFORE IT IS HEREBY RESOLVED that the City Council recommends to the Marin County Board of Supervisors that the $106,859 in CDBG funds available for allocation by the City of San Rafael be distributed to the projects and in the amounts as shown on the attached EXHIBIT A subject to adjustments necessary to accommodate any changes in the final allocation given to the County of Marin by the federal Department of Housing and Urban Development (HUD) as indicated in EXHIBIT A. I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 18th day of March, 2013, by the following vote: AYES: COUNCIL MEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None Esther C. Beirne, City Clerk Exhibit A 2013,14 Housing and Capital Recommended Allocations Project Request Allocation Countywide Housing Fair Housing Program $60.654 $18.272 Rehabilitation Loan Program $150.000 $O Accessibility Modification Program $30,000 85,44K0 Countywide Housing Total $240'654 $23,712 San Rafael Housing Total Bucke|ew: DStnaetHouae-Rehabi|itotion $35.025 $U Fanni|yReoounceConter-Rehobi|itation $27.800 $O Laurel Place Rehabilitation $24.500 $O Sunrise ||Rehabilitation $52.600 $0 K4orinvvoodPlaza Housing $700.000 $0 Rotary Manor Rehabilitation $112.477 $O VVhint|entopRenaissance Housing $1.000.000 $U San Rafael Housing Total $1.852.402 $O San Rafael Capital Public Facilities Improvements (AOA) $300.000 $83,147 San Rafael Capital Total $300,000 $83,147 PROJECT TOTAL $2'493,056 $106.859 0V] CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA/SRCC AGENDA ITEM NO. 5.d DATE OF MEETING: 3-18-13 FROM: Katie Korzun DEPARTMENT: Economic Development DATE: March 7, 2013 TITLE OF DOCUMENT RESOLUTION RECOMMENDING COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FUNDING FOR THE YEAR 2013-14 TO THE MARIN COUNTY BOARD OF SUPERVISORS Owsm (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM: AGENDA ITEM: City Manager (signature) City Attorney (signature) REMARKS: