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HomeMy WebLinkAboutCC Citizens Advisory Committee 2013 Call for AppsC1TY OFj,,,,:%. Agenda Item No: 3 • b Meeting Date: May 20, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval: File No: 9-2-b5 SUBJECT: CALL FOR APPLICATIONS TO FILL FOUR, FOUR-YEAR TERMS TO THE END OF JUNE 2017 ON THE CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT AND AFFORDABLE HOUSING DUE TO THE RESIGNATION OF DIANE LINN AND EXPIRATION OF TERMS OF PHIL ABEY, GLADYS GILLILAND AND GLENN KOORHAN. (CC) RECOMMENDATION: It is recommended that Council: a) Call for applications to fill four, four-year terms to the end of June 2017 on the San Rafael Citizens Advisory Committee on Economic Development and Affordable Housing; b) Set deadline for receipt of applications for Tuesday, July 2, 2013 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and b) Set date for interviews of applicants at a Special City Council meeting to be held on Monday, July 15, 2013, at a time to be determined. SUMMARY/BACKGROUND: Glenn Koorhan and Gladys Gilliland have indicated they wish to be reappointed; however, as Gladys will be out of town until the end of July, staff suggests she be reappointed. Phil Abey is undecided at this time. ACTION: Approve staff recommendation. Enclosures: Vacancy notice Application Excerpt from San Rafael Municipal Code Ethics Training Information FOR CITY CLERK ONLY File No.: ` - 2 — 14�1_ Council Meeting: Disposition: 1 ,-ec, FOUR VACANCIES EWA CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT AND AFFORDABLE HOUSING APPLICATIONS to serve on the Citizens Advisory Committee on Redevelopment, to fill four, four-year terms to the end of June, 2017, may be secured at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael and online at http://www.cityofsanrafael.org/cityclerk- boards/. The deadline for filing applications is Tuesday, July 2, 2013, at 5:00 p.m. in the City Clerk's Office, Room 209. There is no compensation paid to Committee Members. Members must comply with the City's ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS, BUSINESS PERSONS, AND PROPERTY OWNERS WITHIN THE CITY OF SAN RAFAEL MAY APPLY. The Citizens Advisory Committee regularly meets on the first Thursday of every month at 7:00 p.m. in City Hall, Conference Room 301, to review and advise the Agency about programs and policies pertinent to the redevelopment of San Rafael. Interviews of applicants scheduled for Monday, July 15, 2013, time to be decided. A copy of Resolution No. 74-1, Designating the Role of the Citizens Advisory Committee on Economic Development and Affordable Housing, with updated Exhibit "A" entitled Guidelines for Operation, is attached. Agency Secretary Dated: May 21, 2013 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT AND AFFORDABLE HOUSING NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT POSITION. - NAME OF FIRM: BUSINESS ADDRESS: *HOME & BUSINESS PHONE: *E-MAIL ADDRESS (optional): EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DATE: SIGNATURE: Filing Deadline Mail or deliver to: Date: TUESDAY, JULY 2, 2013 City of San Rafael, Dept. of City Clerk Time: 5:00 p.m, City Hall, 1400 Fifth Avenue, Room 209 P.O. Box 151560, San Rafael, CA 94915 -This information will be kept confidential, to the extent permitted by law. CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT AND AFFORDABLE HOUSING Guidelines for Operation 1. PuKpose - The purpose of the Citizens Advisory Committee is to provide residents, business people and property owners with a means to express their views regarding the nature and operations of the various redevelopment projects in an advisory capacity to the Agency. It is the intent that this will allow the Agency to carry out a program which will fully meet the needs and desires of the project area and community as a whole. 2. Scope of the Committee - The Citizens Advisory Committee is a special single purpose body in that its concerns are limited to redevelopment activities as they affect specific project areas and in the selection of other projects which might be considered by the Agency. 3. Functions - The Citizens Advisory Committee advises the Agency in two ways: a) The Committee provides ongoing advice, suggestions and feed back to the Agency staff in a close liaison manner. b) The Committee makes official recommendations to the Agency members on those items which may be considered at Agency meetings. 4. Membership - Members of the Committee shall be appointed by the City Council. They shall be residents, property owners, or business people within the City of San Rafael. While meetings of the Advisory Committee shall be open to the public, only members of the Committee, appointed by the Agency, shall have voting rights. 5. Office and Staff - The office of the Committee for the transaction of business shall be the office of the City of San Rafael. Agency staff shall provide all necessary staff services to the Committee. 6. Meetings - The Committee shall adopt a regularly scheduled meeting time. They shall meet once a month at a set designated place. That meeting shall be open to the public, and the Committee may have such other meetings as it deems advisable. Such special meetings may be called by the Chair, or by a majority of the Committee Members. Notice of each such meeting shall be given to each member twenty-four (24) hours in advance of the meeting, either by mail or telephone. A quorum of the meeting shall be constituted if 50 percent of the members are present. 7. Officers - The Committee shall select from among its members a Chair, a Vice -Chair, and a Secretary. Chair - The Chair shall be the Chief Officer of the Committee and shall preside at all meetings. He/she shall be an ex -officio member of all sub -committees and shall have the general powers and duties usually vested in the office of Chair. Vice -Chair - The Vice -Chair shall assume the office of Chair in the absence of the Chair. Secretary - The Secretary shall keep or cause to be kept at the principal office of the Committee a book of Minutes of all meetings and record of attendance of all members. The Secretary shall also keep or cause to be kept such other records as shall be directed by the Committee. Officers shall be elected at the first meeting of the Committee each year and shall serve for a one (1) year term. 8. Disclosure of Interest - All members of the Committee shall file with the Agency's Secretary a public disclosure statement indicating all property and business interests owned by them located within any redevelopment project area. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study. Online training is available at on line at http://www.fppc.ca.gov/index.php?id=477 and is free of charge. After you have completed the ethics class, the original certificate needs to be given to the City Clerk's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.